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HomeMy WebLinkAboutMinutes_Solid Waste Negotiation Committee_07/21/2017 MINUTES VILLAGE OF TEQUESTA SOLID WASTE & RECYCLING COLLECTION SERVICES ;, July 21, 2017 NEGOTIATION SESSION �` ' WASTE MANAGEMENT CALL TO ORDER AND ROLL CALL The meeting was called to order at 2:02 PM by Mr. Chris Quirk, Village Finance Director. Present were: Mr. Keith Davis, Village Attorney and Mr. Michael Couzzo, Village Manager. Mr. Doug Chambers, Deputy Public Works Director and Mr. Sam Heady, Deputy Director of Water Utilities were absent. PRESENTATIONS 1. Negotiation between Village Negotiating Team and Waste Management Negotiating Team Waste Management had the following representatives attend the negotiation session: Mr. Jeff Sabin, Government Affairs Manager; Mr. Michael DeClerck, Senior District Manager for Martin County; Mr. Ronald Kaplan, Senior Legal Counsel; and Mr. Duane Robinson, Operations Manager. Ms. Tiffany Thomas from the Office of the Inspector General, Palm Beach County, was also in attendance. Mr. Jeff Sabin explained that changes and revisions were made, although language was still needed for roll-off containers and their enforcement. Mr. Quirk asked if one more sentence could be added to specify that the Village was not responsible for the enforcement. Attorney Keith Davis felt that there were some "wordsmith" issues, but nothing that could not be easily switched out. He asked that the language regarding the term of the contract be cleaned up to represent the idea that 5-year extensions were possible. Mr. Ron Kaplan admitted that the wording should be changed; he had just not had the chance to do so yet. Mr. Quirk clarified that the Village was requesting an 8 year contract with a 5-year extension. Mr. Keith Davis asked that the indemnification provision include the language regarding legal proceedings and attorney's fees. He also revealed that he needed to include a state statute regarding the Village Clerk being the public records custodian for the Village. Mr. Jeff Sabin explained the need for the WST (Waste, Sewer and Tax Index) and the 3.5% cap, which he felt, was fair and reasonable. Mr. Chris Quirk asked if the residential rate would stay the same until October 1 S' 2018. Mr. Sabin assured the Committee that the residential rate would actually stay the same until October 1, 2019, with a maximum rate increase of 3.5% thereafter. It was verified that the current rate was $12.25. Minutes —Solid Waste Negotiation Session 07/21/2017 Page 2 Mr. Sabin offered to provide an "electronics and shred event" to the Village as part of the contract. There was also a "back door service" offered to certified handicap customers within the Village, at no additional charge. Manager Couzzo suggested the Village create a final proposed draft for Waste Management to review and execute, prior to it being presented to Council. The Committee would remain active until the contract was completely finalized. ADJOURNMENT: The meeting was adjourned at 2:25 PM. Respectfully submitted, ����� Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the Office of the Village Clerk. All reference attachments are on file in the Village Clerk's Office.