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HomeMy WebLinkAboutDocumentation_Regular_Tab 01_09/14/2017 MINUTES VILLAGE OF TEQUESTA WORKSHOP July 31, 2017 .€ �:. � CALL TO ORDER AND ROLL CALL The meeting was called to order at 6:00 p.m. A roll call was taken by Village Clerk, Lori McWilliams. Present were: Mayor Abby Brennan, Council Member Vince Arena, Council Member Steve Okun, and Council Member Tom Paterno. Vice Mayor Frank D'Ambra was absent. 1. Discussion on Capital Budget Items Village Manager Couzzo provided a conceptual, non-prioritized, very preliminary worksheet of project ideas for discussion and identified revenue sources for the projects as the surtax, funds from the one percent sales tax increase and funds available once payment of the public safety facility was complete. He cautioned that since revenues were annual, if a project was selected that cost more than the revenue for that year, another mechanism for paying for the project would have to be found. Due to monthly income and changing needs, Council Member Arena recommended reviewing capital projects at each monthly workshop meeting and proposed that after this year's 3.62% budget increase and for the next two to three years, all department heads adhere to their budgets without increases, except for pay raises. He felt it was time to focus on capital projects and said that Mr. Couzzo did great job on budget this year. When Mayor Brennan asked what percentage of the budget was total cost of employees, Finance Director Chris Quirk advised 70-80%. Council Member Arena further suggested that any benefit cost increases be absorbed within each department by that department refraining from some purchases. Manager Couzzo responded that the budget was very tight (within one to two percent on the expenditure side). Council Member Paterno asked if any new employees were in the new budget (according to Finance Director Quirk there were two) and whether Council Member Arena was suggesting they be taken out of the new budget. Council Member Arena clarified that his idea was to use the new 2017-18 budget and only increase it for pay raises for the next finro to three years. Discussion ensued regarding last year's budget versus this year's, benefit costs, department purchases, and emergency repairs culminating in the same dollar amount budgeted to each department next year with increases only for raises and possibly insurance costs. Manager Couzzo advised keeping within the 3.62% maximum budget increase was already tough when costs such as gas and electric tended to increase. It was Council Member Arena's opinion that in past, items were squeezed into the budget in the name of safety and now it was time to focus on improvements for the enjoyment of all residents. Council Member Arena wanted signs to be improved in some areas and scaled back in others. Village Council Workshop Minutes July 31, 2017 Page 2 Other areas of potential savings according to Council Member Okun were a comparison of materials such as c�ncrete versus blacktop sidewalks and he was willing to contribute $1000 of his next year's discretionary fund toward new signs since it was his idea. Village Manager Couzzo refocused the conversation back to capital projects and stated that even with monthly evaluation of projects, a detailed yeariy plan was needed. Council Member Arena recalled that the first project Council desired was to replace sidewatks on the south side of Tequesta Drive from Riverside to Seabrook. He then requested that Mr. Couzzo obtain a price for both concrete and blacktop. Council Member Okun liked the idea of the Public Vlforks emptoyees doing the worfc themselves, however Deputy Public Works Director poug Chambers advised that while the department had been gearing up with equipment to make sidewalk repairs, they were not equipped to replace the length of sidewatk being discussed. Sidewalk width was finally rev'rsited with consensus of a six-foot minimum width. !n answer to Council Member Patemo's inquiry, Mr. Couzzo advised that the payments far the Pubtic Safety buitding would be finished in 2022. Council Member Patemo wanted to see a percentage of the money that would no longer go toward those payments set aside to address "acts of God� should they occur. He gave his opinion on the overabundance of signs in the Village and asked abou# how road improvements would coordinate with future water line work. He stated that he wanted to avoid making improvements, then having them tom up again for other improvements. Mr. Couzzo did no# feel this was an issue due to the tocation of the water lines and in the past, road restoration work caused by utility repairs was absorbed the utility. He added that as previously discussed, there was no plan for a meth�ical change out of existing water lines; the cost was prohibitive and since all was functioning properly, there was no need righ#now. Council Member Okun recalled a discussion about replacing pipes in sections; however, Mr. Couzzo stated he did no# know which pipes would break at any time and asked why they should be replaced now. He also stated that the majority of manhole cover areas in the Country Ctub would be fixed by end af this year and the rest repaired next year. In conclusion, Mr. Arena and Mr. Couzzo opined that repairing a pipe break would not necessitate much if any road destruction and it was reasonable not to replace pipes at this time. Mr. Chambers added that water quality was an indicator of when pipes needed to be replaced. Again, Mr. Couzzo brought the conversation back to what projects Council wished the Viflage to pursue over the ne�ct ten years, specifically next year. Council Member Arena asked Mr. Couzzo to obtain estimates for various projec#s (or parts of projects where applicable) to enable Councii to make educated decisions and better prioritize the projects. Gouncil Member Patemo voiced his opinion to build savings before moving ahead w�th projects. Consensus was to proceed with sidewatk repairs on the south side of Tequesta Drive from Riverside Drive to Short Avenue. Council Member Patemo asked about a renowation of Gonstitution Park. Mr. Couzzo outlined an idea that wouid first tum Remembrance Park into a passive park that would eventually have a one-story communi#y center built with plenty of rooms for activities and Village Council Workshop Minutes July 31, 2017 Page 3 parking. Parks and Recreation staff woutd temporarily work from that building while Constitution Park would either be demolished or dramatically renovated to build a gymnasium/recrea#ion center that would accommodate a variety of activities. Council Member Arena summarized that there woutd be a gymnasium in Constitution Park and a {ow profile buitding in Remembrance Park with several rooms. Mr. Couzzo added to the vision that it would be a gathering place for the communi#y and would house various classes and clubs or even an after school program. Council Member Patemo wondered aloud how these changes would be in keeping with Council Member Arena's limitation of budget increases for pay increases only and thought that with the new buildings, operating costs woutd increase. Given properly maintained buildings and since most classes were letf by outside contractors, Parks and Recreation Director, Greg Corbitt estima�ed only one person would need to be added to his department. Mr_ Couzzo did not see it as an explosion in staff costs but rather an investment in providing for #Me changing demographics of the community. He did recommend separation befinreen passive and active recreation and gave an example of a loud basketball game distracting a card game in a nearby room. When Council Member Arena asked, Mr. Couzzo shared his vision of the new recreation faciiities as a 10,000 square foot community center into which staff would move; the Constitution Park building used as storage until a gymnasium was buitt there; then staff would move back to Constitution Park into #he new gym. Council Member Pa#emo was stiil concemed that more staff would be needed; however, Councit Member Arena did not agree and stated that someone just needed to monitor that building access was given to the appropriate people. Parks and Recreation Director Corbitt stated that these renovations and additions wouid attow his department to affer more activities simultaneously instead of having to cancel some due to ladc of space; he anticipated the one additional hire would be part time. Caur�cil Member Paterrto asked about the size of the building relative to the tot. Mr. Couzzo described a 10,000 square foot, one story structure that would bfend in very wel{ wi#h and make no impact on neighboring properties; the building would cover over 50% of the property but would leave sufficient room for parking,drop off and tumaround. There was further discussion about possible parking solutions for both parks. Mr. Couzzo suggested using a professional architect to ma�cimize utilization of space; however, Co�ncil Member Arena thought a survey of other facilities in Ftorida woukl be a good idea before engaging an architect. Mr. Couzzo stated confidence in his and Director Corbitt's abilities to determine the best facilit�r for the community adding that a new facitity allowed regular programs to continue to run concument with summer camp. Discussion continued on funding for the project with possibilities including a loan, leveraging income, and penny tax funds. Talk went back to the topic of paving roads and sidewalks and the particulars of recording items on next year's budget. Mayor Brennan felt that fhe one percent ta�c funds should NOT be included in the regular revenue acxount and wanted a separate account for it. She also wanted a projection of operating income and e�enses to the end of the year. Manager Couzzo felt that he did an excellent job o# budgeting. Mayor Brennan Village Council Workshop Minutes July 31, 2017 Page 4 summarized that by neut month, Mr. Couzzo would have a better handie on the budget particuiars discussed; capital projects wiil be a roliing item at monthly workshops; he was to move forward with details for capital projects identified for next year; and he would help her with some P and L items. Vitlage Attorney Davis reminded that the capital oversight committee would need to start meeting and reviewing setected projects. Mr. Gouzzo advised the cost to improve the Tequesta Drive raitroad crossing next year was$178,000. This would go into the operating budget. Mayor Brennan announced that Kim Deianey of #he Treasure Coast Regional Planning Council would like to update Council at a future meeting (possibly September's Council meeting} on the status of All Aboard Ftorida and FEC Raiiway. Z. Discuss Establishing a Reasonabfe Accommodation Policy Pursuant to the Fair Housing Act and Title 11 of the Americans with Disabilities Act Village Attorney Davis explained that the Village needed some sort of reasanable accommodation palicy{rtot necessarity codified)whereby modficationslexceptions could be c;onsidered should someone w'rth a disabilfty that requ�red modifications wish to live within the Viliage. He gave an example of a man who required a motorized cart for mobility but to park it where he needed to viola#ed the code. Mr. Davis prepared a reasonable ac�ommodation poiicy which had been vetted and approved by the Department ef Justice and complied with the Americans with Disabi{ities Act and Fair Housing requirements. He exptained that consideration woutd be handted at staff level where applications were e�her approved, mod�ed or denied. A denied application could be appealed to a special magistrate. According to Mr. Davis, if there was no policy regarding ac:commodation it must be graRted so it was better to have a poiicy in place and he would like it to be on next week's Council meeting agenda Mr. Patemo thought this was duplicitous since federal law atready covers such matters but Mr. Davis explained that this did not change any laws, rather it put a procedure in place to address requests shouid we get them. Mayor Brennan was in favor of putting the item on the agenda. 3. ORDINANCE 15-17, AN ORDINANCE OF THE VILLAGE COUNCtL QF THE VtLLAGE OF TEQUESTA, FLORtDA, AMENDING ORDINANCE 586 REGARDING THE VOLUNTARY ANNEXATION OF CERTAIN REAL PROPERTY LOCATED ON u.S. HtGHWAY ONE PREVIOUSLY OWNED BY DEBORAH AND DOUGLAS HOWELL AND CURRENTLY OWNED BY BARTL REAL ESTATE, tNC., IN ORDER TO REVISE AND AMEND THE STATED INTENT OF THE ANNEXATION AND THE LEGAL DESCRIPTION OF THE PROPERTY SO ANNEXED TO fNCLUDE THE EASTERLY RIGHT OF WAY BUFFER AS ORIG(NALLY CONTEMPIATED; PROVIDiNG THAT THE REAL PROPERTY V4LUNTARILY ANNEXED BY ORDtNANCE 586, ALONG WITH THE EASTERLY RIGHT OF WAY BUFFER THERETO,ARE HEREBY RNNEXED PURSUANT TO SEC. 171.044, FLORIDA STATUTES AND SEC, 4.02 OF THE VILLAGE OF TEQUESTA CHARTER; REQEFINtNG THE BOUNDARIES OF THE VILLAGE OF TEQUESTA TO INCLUDE ALL OF SAID REAL PROPERTY AND EASTERLY RIGHT OF WAY BUFFER; DIRECTING THE VILLAGE MANAGER Village Council Workshop Minutes July 31, 2017 Page 5 TO DO ALL THINGS NECESSARY TO EFFECTUATE THtS ANNEXATION; D{RECTING THE VILtAGE CLERK TO FILE A COPY OF THIS ORDINANCE WITH THE CLERK OF THE CIRCUIT COURT IN PALM BEACH COUNTY, THE CHiEF ADMINISTRATIVE OFFtCER OF PALM BEACH COUNTY AND WfTH THE DEPARTMENT OF STATE WITHiId SEVEN (7) DAYS AFTER ADOPTION; PROVIDING A CONFLtCTS CLAUSE AND A SEVERABILITY CLAUSE; PROVtQING AN EFFEGTIVE QATE; AND FOR �THER PURPOSES. Viilage Attorney Davis exptained that this was to annex part of the alley paraliel to US 1 behind the newly planned, recently annexed Austrade building site. This was a voluntary annexation and although it was thought that Palm Beach County owned the alley, they could find no records confirming that and were unwilling to enter into an interlocal agreement. At this point, The Village awaited a signed fetter from the County to proceed with the annexation. Mr. Couzzo supported the annexation as The Vllage would then control the property and have the authority to attach contfitions to the site plan. Mayor Brennan brought up a fishhook mailbox she saw on River Drive and was worried that it was a safety hazard. Mr. Couzzo asked Doug Chambers to send a picture of it to Attomey Davis for his evaluation of its liabifity and appropriateness in the right of way. Council Member Patemo asked whether a train�tation would be located in Tequesta and Mayor Brennan answered that that was why Kim wanted to give an update; All Aboard Florida would te11 us where the stations would be placed. ADJOURNMENT: Council Member Okun moved to adjoum ffie meeting; seconded by Council Member Ar+ena. The motion to adjoum canied unanimously 4-0; ther�for�e, the meeting was adjoumed a#8:13 p.m. Respec#Fu11y submitted, Lori McWilliams, MMC Village Clerlc Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Viflage Clerk. All referenced attachments are on file in the Village Clerk's office. MINUTES ViLLAGE OF TEQUESTA REGULAR MEETING August 10, 2017 CA�L TO ORDER AND ROLL CALL The meeting was ca(led to order by Mayor Abby Brennan at 6:00 p.m. A roll call was taken by Village Clerk Lori McWilliams. Present were: Mayor Abby Brennan, Vice Mayor D'Ambra, Councii Member Vince Arena, Council Member Steve Okun, and Council Member Tom Paterno. INVOCATfON AND PLEDGE OF ALLEGIANCE Vice Mayor Frank D'Ambra led the meeting with an invocation, which was followed by the pledge of aflegiance. APPROVAL OF AGENDA MOTION: Vice Mayor D'Ambra moved appr�val of the agenda; seconded by Council Member Qkun; motion carried unanimously 5-0. PRESENTATIONS 1. General Employee Pension Board Presentation Pension Board Trustee Chair Michael Rhodes was availabfe to answer questions. Vice Mayor D'Ambra asked whether in the present financial atmosphere, active managers were able to find the value to justify their fees. According to Mr. Rhodes, Dana Investment Advisors formerly managed 75°� of the totai porlfotio (50% equi#y and 25% fixed); now they managed 15% of the fixed income portion with some in mutual funds which were more cost efficierrt and 25% of equity with some in mutual funds which were doing well in terms of gross retums and expenses. Dana Investment Advisors'fees were 75 basis points or 3/4 of 1°!o an equities and .�4°� on mutual funds. Also of interest#o�ce Mayor D'Ambra was the Pension Board's strategy in the event of a market downtum,what indications would prompt action and what those actions would be. Mr. Rhodes confirmed that they have had such discussions and exptained that Dana was not tooking for a windfail but took a more steady management approach. He referred to historical da#a in the agenda back up material, which illustrated outperformance in a down market. If Dana's performanoe was subpar, The Board would consider reducing their position and increasing the index fund investments. �ce Mayor D'Ambra#hanked The Pension Board far the good work they do and for volunteering their time. Mr. Rhodes added that he recently went through the permit process for his home and complimented Building Department Director Jose Rodriguez, and his department for an outstanding job. Minutes— Regular 08f10/17 Page 2 2. Comprehensive Annual Financial Report (CAFR) for FY Ended September 30, 2016 Finance Director Chris Quirk introduced Baila Sherman of Marcum Accounting who reviewed the CAFR for the Fiscal Year ended 9/30i16. Ms. Sherman referred to page four, which contained the year's frnancial highlights and a year-tayear comparison. She sta#ed that the detaits on page 19 of#he report sho�ed Tequesta to be in great shape and she thanked Finance Director Quirk for his involvement immedia#ely upon hire. When she invited questions, Council Member Patemo referred to the Village of Tequesta's standard of two manths of cash on hand and asked whether that was a best practice. Ms. Sherman answered that it depended on how quickiy the money vvas needed but the govemment guidetme was that anywhere between two to four months was sufficient. Mayor Brennan said that since The Village was a small organization, staff had a more difficul#job as they were held to same ntles and regulations as larger cities. She explained that auditors were required to write a letter listing deficiencies or problems and it had now been 16 years that the Viilage of Tequesta has had a clean opinion letter. She thanked staff for the job they did and restated Ms. Sherman's conf�dence in Finance Director Quirk. CONSENT AGENDA Regarding Consent Agenda item nine, Council Member Patemo reminded the Yllage Manager that funds to maintain and repair frre trucks would be lost if they were not used by the end of the year. Fire Chief Medina was confident that all the money would be used. MOTION: Council Member Okun moved approva/of the Consen#Agenda; secorroled by Vice Mayor D'Ambra; motion carried unanimously 5-0. 3. MINUTES: July 13, 2017 Regular Meeting 4. Approval of Contracts Signed by Manager Under $25,000 (Per Ullage Ordinance we are presenting the following agreements, proposals, commitments and memorandum of understanding to Council.) 1. General GMC Tn�ck Sales & Services Credit Application — Public Works: $N/A; 2. N. Alkurdi Interim Employment Agreement—Fire Dept.: Previousty Budgeted; 3. Point& Pay Ctient Application 8� Merchant Services Agreement — Finance Dept.: $N/A; 4. Point & Pay LLC E-Payment Services Agreement—Finance Dept.: $N/A; 5. Southeastem Printing Smoke Signals Newsletter Quote 85480: $2,407.00; 6. Southastem Printing Smoke Signals Newsletter Quote 85481: $508.00; 7. TVEyes Renewal Agreement—Village Clerk: $1,200.00. 5. Approve Mutual Aid Agreement between the Tequesta Police Qepartment and Jupi#er lsland Public SaEety Department 6. Approve Third Addendum of the South Florida Task Force Mutual Aid Agreement Minutes—Regular 08110f17 Page 3 7. Approve Interagency Information Sharing Agreement with Santa Rosa Sheriff's Offic� 8. Fiscal Year 2016/2017 Budget Amendments 9. RESOLUTIDN 34-17, A RESOLUTION OF THE ViLLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, INGREASING REVENUES AND EXPENDITURES IN THE GENERAL FUND #001 2416/2017 BUDGET IN THE AMOUNT OF $14,012.00 RECOGNIZING THE FAiR MARKET VALUE OF SERVICES RECEIVED FROM PALM �EACH COUNTY FtRE RESCUE AS WELL AS RECOGNIZING RELATED VEHIGLE REPAIR AND MAINTENANCE EXPENDITURES END OF CONSENT AGENDA COMMUNICATIONS FROM GITIZENS To enable advertising an The �{tage website, Beth Fike {4390 County Line Raad), Executive Director of Hannah's Home, requested recognition of their third annual Pumpkin Patch as a Village of Tequesta sponsored event. She shared the-dates and times the patch would be open and the planned activities. Ms_ Fike stated that the goal was fundraising for and sharing the mission of Hannah's Home. Mayor Brennan advised that sponsorship v�ras determined in a Council Meeting vote; placement of the item on September's Council Meeting agenda would be discussed at the next Council Workshop. COMMUNICATIONS FROM COUNCIL Council Member Arena thanked those in attendance, complimented the Building Department and requested a meeting with Deputy Public Works Director Chambers regarding a kayaklpaddEeboard launch on the river. He reported educating a new resident on the non-emergency serviees The Village's Public Sa#ety Departments offer. He next complimented�Ilage Clerk Lori McWilliams on the newest Smoke Signals pubtication that contained an article mentioning Mayor Brennan's involvement in the Water Working Task Force and usefu! hurricane information. He complimented Chief Medina on his involvement and mentioned several items from the hurricane preparedness articie including the availability of current, accurate pubtic statements from the �)tage Clerk. Mr. Arena appreciated ViNage Attomey Davis' avaitability to Council at no extra charge. Vice Mayor D'Ambra recalled a water u#ility rate study that showed The Village had insufficient reserves for the water service and plant. He stated that there was a rate increase over a three-year period while a utility tax was gradually reduced to counter the rate increase and effective October 1, 2017, the tau would be eliminated. As part of her Tastes of Tequesta tour Mayor Brennan reported that she patronized the new Domino's Pizza res#aurant by sharing pizza at the Village's summer camp where she thoroughly enjoyed meeting the chitdren. She promoted the benefits of her Taste of Tequesta tour and encouraged the oommunity to support local businesses. Minutes—Regular 08/10/17 Page 4 STANDING REPORTS Viilaqe Attornev Village Attomey Keith Davis reported attending the Ftorida Municipai Attorneys Association annual meeting in July at which there was a preserttation on the Qffice of the Inspector Generaf Funding litigation. In that presentation, The Village o# Tequesta was publicly thanked for its participation through the trial and appeai processes. He advised that he would attend the upc;oming Fiorida League of Cities'annual conference specificaliy the �egislative Committee for Urban Administration of which he was a member. The priorities of the committee involved regulations for sober homes and Home Rule preservation. He atso stated that on September 1��', the court was scheduled to hear a final motion for summary judgement in Thomas matter and over the last month, he had received calls from parties interested in the property. The Luscavich appeal was stayed while #he Florida Supreme Gourt considered accepting jurisdiction in an unrelated case but one based on same legal principie raised in the Luscavich case. Yiltaqe Mana�ter Viltage Manager Couzzo advised he was working with the principal carriers regarding improved celtular reception in the Country Club by instalting a light-pole sized tower rather than a large one. Mr. Okun added that he also conversed with AT8�T about it, which had the potential to extend their teases and provide additional revenue. REGULAR AGENDA OLD BUSfNESS There was none. NEW BUSINESS 10. SE 04-17: Speciai Event Permit Application from Palm Beach Roadrunners for the 17th Annual Run 4 the Pies four mile road race. The event is ptanned to take place on November 23, 2017. It witl start and finish at Constitufiion Park. Alcohol wil! no# be served. Proje�ted number of attendees is 2,2Q0 people. Communi#y Development Director Nilsa Zacarias introduced this item and there were no further comments. MOTION: Council Member Okun moved app�val of SE 04-17; seconded by Vice Mayor D'Ambra; motion ca�ried unanemously 5-0. 11. ORDiNANCE 17-17, FIRST READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE V{LLAGE OF TEQUESTA, FLORIDA, AMENDING ORDtNANCE 586 REGARDING THE VOLUNTARY ANNEXATiON OF CERTAIN REAL PROPERTY L�CATED ON U.S. HlGHWAY ONE PREVIOUSLY OWNED Minutes—Regular 08/10/17 Page 5 BY DEBORAH AND DOUGLAS HOWELL AND CURRENTLY OWNED BY BARTL REAL ESTATE, INC., IN ORDER TO REVISE AND AMEND THE STATED INTENT OF THE ANNEXATION AND THE LEGAL DESCRIPTION OF THE PROPERTY SO ANNEXED TO tNCLUQE THE EASTERLY RIGHT OF WAY BUFFER AS ORlGINALLY CONTEMPLATED; PROVIDING THAT THE REAL PROPERN VOLUNTRRILY ANNEXED BY ORDINANCE 58fi,ALONG WITH THE EASTERLY RIGHT OF WAY BUFFER THERETO, ARE HEREBY ANNEXED PURSUANT TO SEC. 171.044, FLORIDA STATUTES AND SEC. 4.02 OF THE VILLAGE OF TEQUESTA GHARTER; REDEFINING THE BOUNDARIES OF THE VILLAGE OF TEQUESTA TO tNCLUDE ALL OF SAID REAL PROPERTY AND EASTERLY RtGHT OF WAY BUFFER; DIRECTING THE VILLAGE MANAGER TO DO ALL THINGS NECESSARY TO EFFECTUATE THlS ANNEXRTION; DIRECTlNG THE VtLLRGE CLERK TO FILE A COPY OF THiS QRDlNANCE WlTH THE CLERK OF THE C(RCUiT COURT 1N PALM BEACH COUNTY, THE CHIEF ADMINISTRP►TIVE OFFICER OF PALM BEACH COUNTY AND WtTH THE DEPARTMENT �F STATE WITHIN SEVEN (7) DAYS AFTER ADOPTION; PROVtDING A CONFLICTS CLAUSE AND A SEVERABIUTY CLAUSE; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Village Attomey Keith Davis read Ordinance 17-17 title into the record and e�lained tha#this annexed the tast piece of the Jupiter Heights Plat alley not included in the 1995 annexation and completed what was begun at that time. Mayor Brennan opened the item for Council, then public comment but there was none. MOT/ON: Counci!Member Okun moved approval of Ordinance 17-17; seconded by Vice Mayor D'Ambra; motion carried unaRimousiy 5-0. Village Clerk Lori McWilfiams left the room and retumed after a few minutes. 12. VAR Q2-17 Time F�ctension: Applicatinn from Bartl Real Estate, LLC. for an extension to the variances granted by the Vi{tage Council on March 10, 2017 for the Austrade Office Building. Community Development Director Nilsa Zacarias eacplained that since the applicant was unable to comply with the variances by the specified time, he requested an extension. Council Member Patemo spoke against the variances while �ce Mayor D'Ambra fel# the variances were minimal. MOTION: V'rce Mayor D'Ambra moved approval of VAR 02-17; seconded 6y Council MemberArena; rnotion carried 4-9 with Council Nlember Patemo opposed. 13. SPR 3-17: Application of Bartl Real Estate Inc. for a si#e pian review to build a four (4) level 15,296 sq. ft. office building. The application includes a landscaping plan, one (1) monumeRt sign, and other site improvements on the parceL The praperty is located on US Highway 1 between Palm Court and Harbor Road South in Tequesta, Fiorida, 33469. The legal description for the property is JUPITER Minutes—Regular 08/10/17 Page 6 HEIGHTS L TS 1 TO 9 INC &ABND 40 FT STRIP L YG W&ADJ THERETO BLK 5. The Parcei Control Number for the property is 60-43-40-30-02-005-0010. Village Af�orney Keith Davis exptained the quasi judiciat nature of SPR 3-17 and swore in 17 people. Council admitted no ex-parte cammunication. Community Development Director Nilsa Zacarias outtined the reviews this site plan had been through and �was now before Council for final consideration. She noted that conditional approval included compliance with variances. Michael Sanchez, Certified Planner with Managed Land Entitlements represented the Austrade office s�e owner who was in the healfh food ingred�ent business and expected growth. This site plan was for a professianal office building to house 25-30 employees. He stated that after meeting with nearby residents, changes were made to previous plans. Mr. Sanchez showed a presentation of the si#e and othsr nearby businesses. He investigated locating a driveway on US Highway 1 but the Florida Department of Transportation disapproved. Mr. Sanchez reported that their plans to improve the atley were in alignment wi#h the Florida Department of Transportation's ptanned US Highway 1 improvements. He noted a change from the previous plan was that the main entrance glass now extended to the top of the building and he mentioned tha# the owner would initiatly occupy #he upper floors while the first floor was tenant occupied. Another new element was a retractabfe roof aecess door. Since nearby residents vaced opposition to the rooftop access, he relayed Mr. Bartl's assurances that no activities woutd be conducted there and revealed their future ideas included a "green roof and solar panels. He talked about the iandscaping, drainage, direction of travel in the alley, and addition of a wall proposed by neighbors for which he sought approval. Mr. Sanchez summarized that this end-user project was compatible with the neighboring area and emphasized that they met or exceeded atl�he requirements to date. Attomey Davis accepted Mr. Sanchez's presentation as part of the record. Council Member Okun felt that the site plan was overdeveloped and would become more congested in the fiuture with the addition of more employees; his other concem was the amount ofi light that wou{d shine to the east. Council Member Arena apprecia#ed all the extra considerations including meeting with the neighbors and asked if it was possble for Frank Sardina to work with the developer on ptans for the alley landscaping. Mr. Sanchez welcomed the idea. Council Member Okun envisioned an egressing traffic bottleneck, however Mr. Sanchez countered that exiting cars would line up on the site and not the street. Council Member Arena asked if neighbors were permitted to use the parking lot on the weekend if needed but Mr. Sanche2 did not know. When Mayor Brennan calied for pubfic comment, Joshua McManus of 3417 Harbor Road South, and Erin and Phil Babbit af 3447 Pa{m Court were all opposed to SRR 3-17. Among the complaints they voiced were a failure of Council to reply to a letter written to them; contradictory decisions regarding the variance for rear parking; with easier roo# access, concem about possible activities on that level; planned rooftop sotar panels were hazardous to nearby residents; and flawed #raffic studies were used. Minutes— Regular 08l10/17 Page 7 Upon inquiry into the traffic study by Mayor Brennan, Mr. Sanchez provided general information, however Attomey Davis advised that if Councit wished, they could request testimony from the trafific study engineers. Regarding use of the Budget Car Rental parking {ot (mentioned by neighbors in conjunction with flawed traffic studies}, Attarney Davis stated that it was being used in compliance with a special magistrate ruling based on Palm Beach County approva{s from the original development. Councif Member Qkun revisited possible rooftop activities and stated that while he would like to believe the developer, he did not want the roof used as an additional floor ar ugly light source and again mentioned tra�c concems. Village Attomey Davis advised that nothing in the code forbade roof access but conditions of approvaf eould be made if reasonable and related to The �tlage's responsibility for enfarcemer�t. Ms. Zacarias referred to the variance order regarding off-street parking and the parking garage area and suggested that any conditions to approval be consistent with the variance. After further discussion between severa! Council Members regarcling the variances, parking spaces and open or closed garage doors, Attorney Davis stated that the variances that had been granted were now considered what the code atlowed for this site. Council Member Patemo reiterafed that he was against it and wFtile Council Member Olcun said he was happy to see the site deveioped, it was too big. When Mayor Brennen requested input from a traffic engineer, Trent Ebersoll of McMahon & Associates provided some detail about the study and assured that it was eonducted appropriately at all levets. He concluded by stating that the traffic volume generated by this s�e onto Palm Court was insignificant. Regard'mg the rooftop, Mayor Brennan stated she did not want it to be a greenspace or any place that would invite use as another floor and Council Member Arena asked whether use of the rooftop could be stipulated. Attorney Davis answered that it could be made a cond�ion of approval. Further discussion occurred between Council, Mr. Sanchez and Tequesta Police Chief James McGrew and Attomey Davis regarding planned garage doors for the rear parking spaces, when those doors would be open, anticipated business hours and safiety of the parking area. Council Member Okun left the room at 8:18pm. Council Member Patemo stated he had not heard about a wall so Mayor Brennan cailed Qn Mr. Sanchez again to explain. He relayed that the wafl would run the length of the alley and was requested by neighbors. Council Member Okun retumed at 8:21 pm. Community Development Director Zacarias advised that addition of a wall required review by the Community Development Committee. MOTION: Vice Mayor D'Ambra moved approval of SPR 3-17 with the following conditions: 1. Roaf accessible formaintenance oNy;2. Garage doors open 8am-6pm MoRday-Fiiday; 3. Wall Qn east side of aNey wiil be part of the plan (2.5'x 950) seconded by Council Member Arena; motion carried 3-2 with Council Members Patemo and Okun in dissent. Minutes—Regular 08{10t17 Page 8 14. RESOLUTI4N 33-17, tNCREASING REVENUES AND EXPENDITURES IN THE GENERAL FUND #001 2016/2017 BUDGET IN THE AMOUNT OF $48,000.00 RECOGNlZING ADDITIONAL LAND DEVELOPMENT REVENUES AS WELL AS RECOGNIZING RELATED CONTRACTUAL LABOR AND LEGAL EXPENDITURES Viliage Attomey Keith Davis read Resolution 33-17 title into the record. Chris Quirk briefly spoke. MOT/ON: Councii Member Steve Okun moved approval of Resotution 33-97; seconded by Councii MemberArena; motion camied unanimously 5-0. Council Member Qkun left the meeting at 8:25pm 15. Approve Health Insurance Renewal with Blue Cross Biue Shieid (BCBS)and Dental Renewal with Mettife Human Resources Director Merlene Reid explained that the cost of employee heal#h insurance increased five percent—comparatively quite good—and a representative of The Viilage's Insurance Brokerage, The Gehring Group, was availabie for questions. Vice Mayor D'Ambra and Mayor Brennan complimen#ed the Gehring Group for their work to keep rates as low as possble. The Gehring Group representative, Rommi Mitchell answered questions ftom Councii Members Arena and Raterno about rates and deductibles. Council Member Okun retumed at 8:26pm MOT/QN: Vice Mayor D'Am6ra moved appnoval of Iferrf 15;seconded by Councii Member Okun;motion carried unanimously 5-0. 16. Approve the Renewal of a 1-Year Agreement with FMIT for Property, Liability, Automobile and Workers' Compensation According to Human Resources Director Reid, Worker's Compensation experienced a large but unavoidable increase due to The ViHage's claim history atong wi#h The Heart and Lung legislation consequences. When asked about#he number of claims, she explained that it was nat as much the quantity of claims but rather their cost that affected the rates. MOTJ�N: Vice Mayor D'Am6ra moved approvaJ of ltem 9 fi;seconded by Council Member Ar�ena; motion carried unanimously 5-0. 17. Approve Verizon GPS Installation Agreement for New Vehicles Deputy Public Works Director, Doug Chambers explained that this was a request to lease software from Verizon to link to GPS devices �n the newer Public Works vehicles. Some Council Members began to discuss similar technology for pofice radios, however Vice Mayor D'Ambra sta#ed a Council Worlcshop was the appropriate venue for tha#discussion. Minutes— Regular 08/10/17 Page 9 MOT/ON: Council Member Okun moved approval of Item 17; seconded by Vice Mayor D'Ambra; motion carried unanimously 5-0. 18. Approve Solid Waste and Recyclable Coltection Services Agreement between the Village of Tequesta and Waste Management, Inc. of Florida beginning October 1, 2017 and ending September 30, 2025 Village Manager Couzzo said that The Village had used Waste Management for nearly finro decades but recently underwent an evaluation of the marketplace. Mr. Couzzo summarized that Waste Management ranked the highest of three providers, then negotiatians for terms and services were held in which the office of the lnspector General participated. He reported that the results were favorable for The Viltage and thanked the evaluating and negotiating committees as wel!as W�ste ManagemenYs negotiating team. MOT/ON: Council Member Okun moved approval of Item 18; seconded by. Vice Mayor D'Ambra; motion camed unanimously 5-0. Village Manager Couzzo excused himself from the meeting at 8:48pm. 19. RESOLUTION 36-17, A RESOLUTION OF THE VILLAGE GOUNCIL OF THE VILtAGE OF TEQUESTA, FLORIDA, APPROVING A ONE TIME PERFORMANGE BASED RECQGMTIQN COMPENSATION AMOUNT FOR THE VILLAGE MANAGER FOR FISCAL YEAR 16/171 N ACCORDANCE WITH SECTfON 4. OF THE SECOND EMPLOYMENT AGREEMENT BE1111/EEN THE VfLLAGE AAANAGER AND THE VILLAGE OF TEQUESTA DATED AUGUST 5, 2010; PROVIDING AN EFFECTIVE DATE AND FOR OTHER PURPOSES. Viltage Attomey Keith Davis read Resotution 36-17 title into the record followed by Council discussion of �Itage Manager Couzzo's job performance over #he last year. Council Members Patemo and Arena and Vice Mayor D'Ambra did not agree with Mr. Couzzds meth�s of staff and information management and were opposed to granting a bonus. Gouncil Member Okun felt that Mr. Gouzzo was committed to The Village and that residents benefitted as a result, so he was in favor of a bonus. Mayor Brennan atso had no doubt tha# Mr. Couzzo was dedicated and reminded that he kept The Village finances stable during the recent economic downtum. However, she agreed with the majority regarding his management s#yle and concurred that he should no# receive a bonus this year, but added that what he had done in the past should not be forgotten. MOTtON: Council Member Patemo moved disapproval of►tem 18; seconded by Council MemberAnena; motion carried 4-9 with Council Merrrber Okun in dissent. ANY OTHER MATTERS Counc`rl Member Patemo thought it was time to review the Vil{age Charter, as he would like some things within it adjusted. He suggested formation of a charter review committee. Attomey Davis advised that charter review was a lengthy process. Council Member Arena wanted to investigate the idea ofi a community center by visiting at least three of them with Minutes— Regular 08/10/17 Page 10 Parks and Recreation Director Greg Corbitt. He a{so wanted to work with Deputy Pubiic Works Director poug Chambers on some retated items, offered to research designs and mortgage rates, and obtain feedback from other facilities. Attorney Davis reminded Council Member Arena that permission to work with Department heads came from the Viilage Manager. Consensus o# Council agreed #o have Council Member Arena conduct this research. ADJOURNMENT: Council Me►rrber Patemo moved to adjoum the meeting; seconded by Vice Mayor D'Ambra. The motion to adjoum carried unanimousfy 5-0; therefore, the meeting was adjoumed at 9:17 p.m. RespectFully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in comptiance with 286A11 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is avaitabte from the office of the Village Clerk. All referenced attachments are on frle in the Vilfage Clerk's o�ce.