HomeMy WebLinkAboutAgreement_General_08/10/2017_Santa Rosa County Sheriff's Office Interagency Information Sharing Agreement for Vendor Personnel
Security Screening Requirements
WHEREAS, the Santa Rosa County Sheriff's Office, hereafter referred to as
Lead Contract Agency(LCA), and the Teguesta Police Department, hereafter referred
to as Contract Agency(CA), are both criminal justice agencies, formerly recognized by
the Federal Bureau of Investigation (FBI) and the Florida Department of Law
Enforcement(FDLE); and
WHEREAS, the LCA and the CA are headquartered within the boundaries of the
State of Florida; and
WHEREAS, both the LCA and CA have entered into the Criminal Justice User
Agreements(UA)with the FDLE and are required to abide by the FBI CJIS [Criminal
Justice Information Systems] Security Policy(CSP)for access to state and national
Criminal Justice Information (CJI) as defined by the CSP; and
WHEREAS, the FDLE CJIS Director functions as the CJIS Systems Officer
(CSO) for the State of Florida, required by the CSP and UA to grant and authorize
access to CJI within the State of Florida; and
WHEREAS, both the LCA and the CA are currently contracting with CTS
America (Vendor)a private vendor, for services supporting the administration of criminal
justice and systems containing CJI; and
WHEREAS the LCA is willing to share Vendor employee background screening
information obtained from state and national fingerprint based records checks with the
CA, in a manner consistent with the requirements of the CSP;
NOW THEREFORE, the parties agree as follows:
1. The LCA will fingerprint and submit the requisite identification information
on Vendor employees who require unescorted physical or logical access to
CJI. The LCA will use its criminal justice ORI for submitting fingerprints
required by CSP and UA.
2. The LCA will maintain a current and complete list of all Vendor employees
who have been authorized access to CJI. Employee information shall
include name, date of birth, and, if previously provided, social security
number or other unique identification to accurately identify the employee.
3. The LCA shall provide to the CA the list of all Vendor employees who are
authorized access to CJI.
4. When any change occurs to the list of authorized Vendor employees, the
LCA shall provide to the CA the corrected or revised list of authorized
Vendor employees, and specifically identify any additions, deletions or
modifications to the list.
5. The LCA will notify the CA in the event that a Vendor employee, whether
seeking or already authorized access to CJI, is denied access by the FDLE
CSO.
6. To properly assess any potentially disqualifying information as it becomes
available, every(1) years, the LCA shall perform a name based check via
the FCIC message switch, to include, but not to be limited to, hot files and
state/national criminal history record information searches, on all Vendor
employees authorized access to CJI.
7. Upon notification/determination of any type of reported or observed criminal
or other disqualifying activity by a Vendor employee authorized access to
CJI, the LCA shall immediately notify the CA via formal correspondence of
the employee's activity.
8. The LCA shall immediately notify the CA upon learning of the termination
or suspension from employment of a Vendor employee authorized access
to CJI.
9. The CA shall designate a primary and secondary point of contact within its
agency to receive information and updates regarding Vendor employees
authorized to access CJI.
10. The LCA shall defer to the FDLE CSO regarding any issues with respect to
CJI access eligibility as required by the CSP and the UA.
11. The LCA shall have formal written guidelines defining the processes
associated with implementation of this Agreement.
12. The LCA will forward a copy of the Agreement to the FDLE CSO.
13. Either party may terminate this Agreement upon 30 (thirty) days written
notice to the other party.
14. This Agreement constitutes the entire agreement of the parties and may
not be modified or amended except by written amendment signed by
authorized representatives of both parties.
15. Both parties acknowledge that the CJI authorized to be shared by this
Agreement is subject to restrictions on access and dissemination under
federal and state law, and that failure to abide by those restrictions can
result in the loss of access to CJI.
IN WITNESS WHEREOF, the below signed parties have caused this Agreement
to be executed by their authorized representatives, effective on the date last
signed for a term of(1) years, or until canceled by either party.
Santa Rosa County Sheriff's Office
Lead Contract Agency (LCA) Name
Bob Johnson, Sheriff
Agency Head
J - 13 - 1 j
Signature Date
Teguesta Police Department
Contract Agency (CA) Name
Mickwi
Agency Head
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Signature Date