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HomeMy WebLinkAboutDocumentation_Regular_Tab 05_10/12/2017 MINUTES VILLAGE OF TEQUESTA REGULAR MEETING September 14, 2017 CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Abby Brennan at 6:00 p.m. A roll call was taken by Village Clerk Lori McWilliams. Present were: Mayor Abby Brennan, Vice Mayor D'Ambra, Council Member Vince Arena, Council Member Steve Okun, and Council Member Tom Paterno. INVOCATION AND PLEDGE OF ALLEGIANCE Council Member Vince Arena led the meeting with an invocation, which was followed by the pledge of allegiance. APPROVALOFAGENDA MOTION: Council Member Okun moved approval of the agenda; seconded by Vice Mayor D'Ambra; motion carried unanimously 5-0. PRESENTATIONS At the request of Council Member Paterno, Fire Chief and Emergency Management Director Joel Medina provided an update on the impact of Hurricane Irma on The Village. Chief Medina said that after Hurricane Matthew in 2016, the Village Manager directed the Emergency Management team to create a cohesive, systematic method of managing storm events, which resulted in the Village of Tequesta's Unified Hurricane Action Plan. He continued by stating that in anticipation of the storm, a Declaration of Emergency was made on September 5, 2017 after which the plan was put into action; The Village was now back to business and staffed as usual. Chief Medina then offered an update of each department and stated the Hurricane Action Plan would be revised as necessary to continue to provide the best roadmap for the management of these types of events. Mayor Brennan stated that she was certain the Village was well taken care of after she spent time in the emergency operations center. She thanked Chief Medina and all who worked together and Chief Medina complimented soon-to-retire Firefighter/Paramedic Peter Allen. CONSENT AGENDA MOT/ON: Vice Mayor D'Ambra moved approval of the Consent Agenda; seconded by Council Member Vince Arena; motion carried unanimously 5-0. 1. MINUTES: July 31, 2017 Workshop and August 10, 2017 Regular Council Minutes — Regular 09/14/17 Page 2 2. INFORMATIONAL: Due to Hurricane Irma, the Village Extended the due date to pay Village Water Bills, without Penalty, for the Billing Cycle due 9/14. These Payments will be due no later than 9/28 to Remain Penalty Free. 3. Approve Tanner Industries, Inc. Contract for Anhydrous Ammonia for the Water Treatment Plant 4. Fiscal Year 2016/2017 Budget Amendments 5. Memorandum of Agreement between The Florida Department of Corrections and Tequesta Police Department 6. RESOLUTION 46-17, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, CONFIRMING BY PROCLAMATION THE STATE OF EMERGENCY DECLARATION ISSUED ON SEPTEMBER 5, 2017 FOR THE VILLAGE OF TEQUESTA DUE TO HURRICANE IRMA, ALL EMERGENCY REGULATIONS ACTIVATED UNDER THE PROVISIONS OF CHAPTER 26 OF THE VILLAGE CODE OF ORDINANCES, AND THE DESIGNATION OF THE FIRE CHIEF AS THE EMERGENCY MANAGEMENT DIRECTOR FOR THE VILLAGE FOR SO LONG AS THE LOCAL STATE OF EMERGENCY CONTINUES IN EFFECT END OF CONSENT AGENDA COMMUNICATIONS FROM CITIZENS There were none. COMMUNICATIONS FROM COUNCIL Vice Mayor D'Ambra recalled the long lines for gasoline before the storm and praised The Village police for an unbelievable job organizing those gas station lines. He also commended the Tequesta Fire Rescue team that responded to one of his relatives. Council Member Arena agreed with the Vice Mayor regarding the police departmenYs management of the gas lines. He witnessed interaction between the police and fi�e departments and the community and complimented the employees who got The Village up and running again. He appreciated how residents kept their debris on their own properties and noted Mayor Brennan was everywhere she needed to be after the storm. Members. Council Member Arena announced that Building Department Director Jose Rodriguez once again resolved a resident's issue to their satisfaction. Council Member Okun stated staff was outstanding and thought The Village would greatly benefit from a pet friendly hurricane shelter. He wished to make a motion on the idea but Mayor Brennan informed him that while a motion could not be entertained at this meeting, discussion of it was possible at the next Council Workshop. Minutes— Regular 09/14/17 Page 3 Council Member Paterno thanked the employees for their hard work and for the neighbors who helped each other, which was what made this community so great. Mayor Brennan recalled the swearing in of a new police officer earlier that day and commended the police chief and officers for the jobs they do each day. STANDING REPORTS Villa4e Attornev Village Attorney Keith Davis advised that a side effect of Hurricane Irma was that scheduled budget hearings were cancelled. Under state guidance, the first and second budget hearings were rescheduled for September 20 and September 27, 2017. He relayed that Mr. Basil Dalack threatened a lawsuit if the U.S. Highway One project was not placed on a referendum. Villaqe Manaqer Village Manager Michael Couzzo was not able to attend the meeting. There was no report from him or on his behalf. REGULAR AGENDA OLD BUSINESS 7. RESOLUTION 42-17, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, INCREASING THE FISCAL YEAR 2016/2017 GENERAL FUND #001 BUDGET BY APPROPRIATING FUND BALANCE IN THE AMOUNT OF $39,318.00 TO FUND EXPENDITURES RELATED TO THE REMODELING OF THE VILLAGE'S COMMUNICATIONS CENTER Village Attorney Keith Davis read Resolution 42-17 title into the record and Mayor Brennan commented that this was a good investment. MOTION: Council Member Okun moved approval of Resolution 42-17; seconded by Council Member Arena; motion carried unanimously 5-0. Although Council Member Paterno also felt it was a good investment, he felt that it was better to set aside budget cost savings initially and then spend them at the end of the year. Discussion ensued befinreen Mayor Brennan, Finance Director Chris Quirk and Council Member Arena who summarized that whether the funds were spent during or at the end of the year, the result was the same. 8. ORDINANCE 17-17, SECOND READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING ORDINANCE 586 REGARDING THE VOLUNTARY ANNEXATION OF CERTAIN REAL PROPERTY LOCATED ON U.S. HIGHWAY ONE PREVIOUSLY OWNED BY DEBORAH AND DOUGLAS HOWELL AND CURRENTLY OWNED BY BARTL Minutes— Regular 09/14/17 Page 4 REAL ESTATE, INC., IN ORDER TO REVISE AND AMEND THE STATED INTENT OF THE ANNEXATION AND THE LEGAL DESCRIPTION OF THE PROPERTY SO ANNEXED TO INCLUDE THE EASTERLY RIGHT OF WAY BUFFER AS ORIGINALLY CONTEMPLATED; PROVIDING THAT THE REAL PROPERTY VOLUNTARILY ANNEXED BY ORDINANCE 586, ALONG WITH THE EASTERLY RIGHT OF WAY BUFFER THERETO, ARE HEREBY ANNEXED PURSUANT TO SEC. 171.044, FLORIDA STATUTES AND SEC. 4.02 OF THE VILLAGE OF TEQUESTA CHARTER; REDEFINING THE BOUNDARIES OF THE VILLAGE OF TEQUESTA TO INCLUDE ALL OF SAID REAL PROPERTY AND EASTERLY RIGHT OF WAY BUFFER; DIRECTING THE VILLAGE MANAGER TO DO ALL THINGS NECESSARY TO EFFECTUATE THIS ANNEXATION; DIRECTING THE VILLAGE CLERK TO FILE A COPY OF THIS ORDINANCE WITH THE CLERK OF THE CIRCUIT COURT IN PALM BEACH COUNTY, THE CHIEF ADMINISTRATIVE OFFICER OF PALM BEACH COUNTY AND WITH THE DEPARTMENT OF STATE WITHIN SEVEN (7) DAYS AFTER ADOPTION; PROVIDING A CONFLICTS CLAUSE AND A SEVERABILITY CLAUSE; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Village Attorney Keith Davis read Ordinance 17-17 title into the record and referenced a letter from Palm Beach County Commissioner Hal Valeche and several communications between Attorney Davis' office and the Palm Beach county staff who work on annexations. Mayor Brennan opened the item for Council comment and clarified that this annexation placed the responsibility of upkeep and use of the alley on the Village and did not pertain to the proposed development of the adjacent vacant property. When Mayor Brennan opened Ordinance 17-17 to the public for comments, Joshua McManus of 3417 Harbor Rd S and Erin Babbitt of 3447 Palm Court both spoke strongly against the proposed Austrade building project on the vacant property to the west of the alley. Ms. Babbit read aloud the letter from County Commissioner Valeche and felt that Council's decisions were harmful to the community. Mayor Brennan opened Ordinance 17-17 to the Council again after which Council Members Paterno and Okun reiterated their disapproval of the proposed Austrade building project and Vice Mayor D'Ambra expressed his support and confidence in the developer to work with the community. Mayor Brennan agreed to do what was possible to minimize the impact of the project on nearby residents. MOT/ON: Vice Mayor D'Ambra moved approval of Ordinance 17-17;seconded by Council Member Arena; motion carried unanimously 5-0. NEW BUSINESS 9. VAR-5-17: Application of Tequesta Towers Condominium Association for a Variance from the requirement of Sec. 78-299 (c) (1) to install an emergency generator on the front yard of the premises, where the code only allows installation Minutes— Regular 09/14/17 Page 5 only in the side or rear yards. The address of the property is 400 Beach Road, Tequesta, Florida 33469. Attorney Davis announced that Variance 5-17 was quasi judicial and swore in four people. Mayor Brennan disclosed that prior to the meeting she was introduced to the applicant but that was the extent of the conversation. Architect Scott Baruch explained that the variance request was due to restrictions of coastal building requirements and the fact that a new generator would not fit in the existing space, which in addition had stricter building codes. When Vice Mayor D'Ambra asked about the effect of sound on neighboring properties, Property Manager Hasan Ghalam advised that a level two acoustic enclosure (the quietest available) was planned. Building Department Director Jose Rodriguez elaborated that Village Code permitted up to 60 decibels of sound and Community Development Director Nilsa Zacarias clarified that this application pertained solely to the location of the generator; other details would come later. Council Member Paterno asked about side setbacks, after which there was brief conversation about a survey and elevations. Council Member Paterno also had concerns about noise and surrounding plants. Mayor Brennan . reminded that this variance was for location and not project specifics and Director Zacarias added that the generator itself required screening according to Village Building Codes. MOTION: Council Member Paterno moved approval of VAR 5-17 with the stipulations that the generator was powered by propane or natural gas and at minimum, a Level Two acoustic shield used; seconded by Vice Mayor D'Ambra; motion carried unanimously 5-0. 10. SPM 6-17: Application from 390 Tequesta Drive LLC for a site plan modification to improve landscaping; and replace windows and doors. The address of the property is 390 Tequesta Drive, Tequesta, Florida 33469. Due to the quasi-judicial nature of SPM 6-17, Village Attorney Keith Davis swore in four people. No ex-parte communication was disclosed by Council and Community Development Director Nilsa Zacarias advised that this was a minor site plan modification. Justin Daniels on behalf of Tequesta LLC explained that this request was made so that one side of the building would match the other sides as well as for the installation of impact glass, and new landscaping. MOTION: Council Member Okun moved approval of SPM 6-17; seconded by Council Member Paterno; motion carried unanimously 5-0. 11. SPM 7-17: Application from Lighthouse Art Center Inc. for a site plan modification to remove one (1) awning; paint building with existing colors; install new wall sign; and finro (2) metal sculptures on front of the building. The application also includes modifying the front elevation by replacing wall lights, painting street numbers and installing ceramic tiles over existing brick columns. The address of the property is 373 Tequesta Drive, Tequesta, Florida 33469. Minutes— Regular 09/14/17 Page 6 Attorney Davis advised the quasi judicial nature of the item and swore in two people. There was no ex-parte communication disclosed by Council and according to Director Zacarias, SPM 7-17 received an approval recommendation f�om the Planning and Zoning Board. Nancy Politsch, Executive Director of the Lighthouse Art Center stated that the building was 50 years old and needed refreshing. Council Member Paterno inquired about a sculpture in the supporting documentation. Ms. Politsch explained that it was on a stand that would be secured into the ground; in the event of a hurricane, the sculpture would be removed. Council Member Paterno requested and received assurance from Ms. Politsch that the sculpture depicted was the actual one that would be used. Vice Mayor D'Ambra clarified that the changes would be made to only part of the plaza and wondered how other owners of the plaza felt about it. According to Ms. Politsch, all were in favor of it. MOTION: Council Member Paterno moved approval of SPM 7-17; seconded by Council Member Okun; motion carried unanimous/y 5-0. 12. RESOLUTION 35-17, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, INCREASING THE FISCAL YEAR 2016/2017 GENERAL FUND #001 BUDGET BY APPROPRIATING FUND BALANCE IN THE AMOUNT OF $105,000.00 TO FUND ADDITIONAL LABOR LEGAL FEES. Village Attorney Keith Davis read Resolution 35-17 title into the record. Vice Mayor D'Ambra asked whether next year's budget for these expenses was adequate. Human Resources Director Merlene Reid advised that the budget was set by the Village Manager and while there was an unexpected increase in litigation, next year's budget appeared acceptable. Vice Mayor D'Ambra suggested that conversations about fund adequacy occur during Council budget discussions so that no categories were under-budgeted. MOT/ON: Council Member Steve Okun moved approval of Resolution 35-17; seconded by Council Member Arena; motion carried unanimously 5-0. 13. RESOLUTION 40-17, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, INCREASING THE FISCAL YEAR 2016/2017 GENERAL FUND #001 BUDGET BY APPROPRIATING FUND BALANCE IN THE AMOUNT OF $48,136.00 TO FUND ADDITIONAL BUILDING REPAIR AND MAINTENANCE EXPENDITURES FOR THE PUBLIC SAFETY FACILITY Resolution 40-17 title was read into the record by Village Attorney Keith Davis. Deputy Director of Public Works Doug Chambers explained that this paid for air conditioner repairs in the public safety building, which were previously approved but not appropriated yet. MOT/ON: Vice Mayor D'Ambra moved approval of Resolution 40-17; seconded by Council Member Arena; motion carried unanimous/y 5-0. Minutes— Regular 09/14/17 Page 7 14. RESOLUTION 41-17, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, INCREASING THE FISCAL YEAR 2016/2017 GENERAL FUND #001 BUDGET BY APPROPRIATING FUND BALANCE IN THE AMOUNT OF $60,283.00 TO FUND ADDITIONAL OVERTIME EXPENDITURES FOR HURRICANE MATTHEW Village Attorney Keith Davis read Resolution 41-17 title into the record. Mayor Brennan asked Finance Director Quirk whether a claim was made to the Federal Emergency Management Agency (FEMA) for reimbursement. He confirmed that it was and that approximately 50% reimbursement was expected. Mayor Brennan reminded Council that The Village maintained a hurricane fund. When Council Member Arena asked how FEMA reimbursement worked, Village Fire Chief and Emergency Manager Joel Medina explained that FEMA paid a percentage of what they deemed acceptable based on their schedule. He further explained that additional reimbursement was available from the state for half of the remaining expenses (12.5%) and that FEMA acknowledged receipt of the claim but it was unknown when reimbursement would be received. MOT/ON: Vice Mayor D'Ambra moved approval of Resolution 41-17; seconded by Council Member Arena; motion carried unanimously 5-0. 15. ORDINANCE 18-17, FIRST READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE CODE OF ORDINANCES AT CHAPTER 2. ADMINISTRATION. BY AMENDING SECTION 2-61. PENSION TRUST FUNDS, EXHIBIT A, THE GENERAL EMPLOYEES' PENSION TRUST FUND, TO ADOPT REVISIONS REQUIRED BY THE TERMS OF THE IRS FAVORABLE DETERMINATION LETTER DATED MARCH 30, 2017; PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 2. SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ENACTED; PROVIDING A CONFLICTS CLAUSE, A SEVERABILITY CLAUSE AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Village Attomey Keith Davis read Ordinance 18-17 title into the record. This was the first reading. Mayor Brennan opened the ordinance to Council for comment. Vice Mayor D'Ambra commented that since the IRS mandated this, there was not much to discuss. MOTION: Vice MayorD'Ambra moved approval of Ordinance 18-17;seconded by Council Member Okun; motion carried unanimously 5-0. 16. Approve a DP Development Piggyback Contract for Stormwater Utility Construction Deputy Utilities Director Sam Heady stated that this was approval for a contractor and that was no work was pending at this time. MOTION: Council Member Okun moved approval of Item 16; seconded by Council Member Arena; motion carried unanimously 5-0. Minutes— Regular 09/14/17 Page 8 17. Approve EvoQua Technologies, LLC Contract for Hydrogen Peroxide for the Water Treatment Plant Deputy Utilities Director Sam Heady explained that EvoQua is the company from which Hydrogen Peroxide was purchased and it was used in the discharge of water to the Loxahatchee River. MOTION: Council Member Okun moved approval of Item 17; seconded by Council Member Arena; motion carried unanimously 5-0. ANY OTHER MATTERS There were none. ADJOURNMENT: Council Member Okun moved to adjoum the meeting; seconded by Council Member Arena. The motion to adjourn carried unanimously 5-0; therefore, the meeting was adjourned at 7:40 p.m. Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. MINUTES VILLAGE OF TEQUESTA SPECIAL MEETING SEPTEMBER 20, 2017 CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Abby Brennan at 6:00 p.m. A roll call was taken by Assistant to the Clerk, Mary Ann Grieser. Present were: Mayor Abby Brennan, Vice Mayor Frank D'Ambra, Council Member Vince Arena, and Council Member Steve Okun. Council Member Tom Paterno was absent. 1. Director of Finance, Mr. Chris Quirk announced the Proposed Millage Rate of 6.2920, then briefly summarized the budget and stated the Proposed Operating Millage Rate Necessary to Fund the Budget would be 5.66% greater than the Rolled-Back Millage Rate of 5.9551 Mills. Mayor Brennan asked where the extra money would be going as the millage was the same, however home values had increased, resulting in more tax dollars collected. Mr. Chris Quirk believed that the cost of doing business had increased as did health insurance and wages. He further stated that health insurance alone had gone up by 5% and wage increases had increased by 3%. Mayor Brennan revealed that there was additional revenue of$400,000 and understood that a portion of those funds should be placed into capital reserves. Council Member Arena left the room. Mayor Brennan opened the hearing to the public however; no one came forward to speak. 2. Approve Proposed Millage Rate of 6.2920 Mills for fiscal year 2017/2018. MOTION: Vice Mayor D'Ambra moved approval to set the Proposed Millage Rate for fiscal year 2017/2018 at 6.2920 Mills; seconded by Vice Mayor Council Member Okun; motion carried unanimously 3-0. 3. Adopt tentative 2017/2018 Budget by Motion of Council. MOT/ON: Vice Mayor D'Ambra moved approval of adopting the tentative 2017/2018 Budget; seconded by Council Member Okun; motion carried unanimously 3-0. 4. Mayor Brennan announced that the Final Budget Public Hearing for the 2017/2018 budget would take place on September 27, 2016 at 6:00 p.m. in the Village Hall. ADJOURNMENT: Council Member Okun moved to adjoum the meeting; seconded by Vice Mayor D'Ambra. The motion to adjourn carried unanimously 3-0; therefore, the meeting was adjourned at 6:14 PM MINUTES — Special Meeting 09/20/17 Page 2 Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. MINUTES VILLAGE OF TEQUESTA SPECIAL MEETING � 2"o pUBLIC HEARING SEPTEMBER 27, 2017 2016/2017 BUDGET Call to Order and Roll Call The meeting was called to order at 6:00 p.m. A roll call was taken by Assistant to the Village Clerk Mary Ann Grieser. Present were: Mayor Abby Brennan, Vice Mayor Frank D'Ambra, Council Member Vince Arena, Council Member Tom Paterno and Council Member Steve Okun. Open Public Hearin� Mayor Brennan opened the public hearing. • Announce that the operating millage rate necessary to fund the budget is 5.66% greater than the rolled-back millage rate of 5.9551 mills. • Announce Proposed Millage Rate is 6.2920 Mr. Chris Quirk, Finance Director, announced the operating millage rate necessary to fund the budget is 5.66% greater than the rolled-back millage rate of 5.9551 mills and announced the proposed millage rate is 6.2920 mills. • Summary of Tentative Budget Mr. Chris Quick, Finance Director, summarized the budgetary figures. • Citizen Comments Mayor Brennan asked for public comment. A resident inquired on where to find improvements in the budget and if the budget included the US 1 road project. Mr. Quirk explained only $20,000 was for the US 1 project and most improvements would be under roadways and sidewalks. Mayor Brennan commented on the US 1 project and noted the FDOT (Florida Department of Highway and Transportation) was funding the project with the exception of additional turn lanes. The meeting was closed to the public and opened to Council comments. Council Member Arena inquired on when the utility tax was coming off the water bills and Mr. Quirk stated October 1. Council Member Paterno asked what the reduction in revenue would be if Council went with the rolled back rate and Finance Director Quirk stated $368,000. Close Public Hearinq Mayor Brennan closed the public hearing. � Minutes—Special 2"d Budget Hearing Meeting and Special Council Meeting 9/27/17 Page 2 1. Resolution 44-17, Adopting Final Millage Rate of 6.2920 by Motion of Council Mayor Brennan read Resolution 44-17 title into the record. MOTION: Vice-Mayor D'Ambra moved to approve Resolution 44-17 to set the final millage rate at 6.2920 mills; seconded by Vice-Mayor Arena; motion carried unanimously 5-0. 2. Resolution 45-17, Adopting Final 2017/2018 Budget by Motion of Council Mayor Brennan read Resolution 45-17 title into the record. MOTION: Vice-Mayor D'Ambra moved approval of Resolution 45-17 adopting the 2017/2018 FY budget, seconded by Vice-Mayor Arena; motion carried unanimously 5-0. Discussion ensued on department heads staying for the following workshop and consensus of council agreed depa�tment heads would not be required to attend the workshop. ADJOURNMENT: Vice-Mayor D'Ambra moved to adjourn the meeting; seconded by council Member Arena. The motion to adjourn carried unanimously 5-0; therefore, the meeting was adjoumed at 6:10 p.m. Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the Office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office.