HomeMy WebLinkAboutDocumentation_Regular_Tab 09_10/12/2017 ' FIRST ADDENDUM TO AGREEMENT BETWEEN
'1'HE VII,LAGE OF TEQUESTA,FLORIDA
AND
TEQUESTA COUNTRY CLUB
This First Addendum to Agreement is made and entered into this day of October
2017, by and between the vllage of Tequesta, Florida, a Florida municipal corporation whose
address is 345 Tequesta Drive,Tequesta,Florida 33469, hereinafter called the"V'�llage"; and the
Tequesta Country Club, a Florida not-for-profit corporation whose address is 210 Country Club
Drive, Tequesta, Florida 33469, hereinafter called the "Club", together referred to as the
"Parties".
WHEREAS, the Village aad the Club previously executed an Agreement on July 3,
1979, which granted the Village certain easement rights and certain obligations for storm
drainage system construction and maintenance purposes on the Club's golf course property,
including,but not lunited to holding ponds and transmission lines;and
WHEREAS, the Agreement specifically provides for conshvction of the "Tequesta
Country Club Community Drainage Improvements"project,which,among other things,includes
construction of a bridge crossing the waterway between the 17� and 18� ponds, acceptable in
size,appearance and design to the Club;and
WSEREAS, the Agreement obligates the Village to ma.intain and operate the entire
drainage system, including the aforementioned bridge;and
WHEREAS, over time, the bridge has fallen into disrepair, aad while temporary repairs
have been made by the vllage, from time to time, a more permanent bridge replacement is
wan�anted for functionality and safety purposes;and
WHEREAS, during calendar year 2017,the Village and the Club have met on a number
of occasions to discuss a permanent repair/replacement solution for the bridge, and it has been
determined that the Club,as a private not-for-profit corporation, is better positioned to obtain the
most favorable pricing for repair/replacement of the bridge excluding repair/replacement of
concrete footers (approximately $SO,OOQ00) as compared to the Village (between $90,000.00
and$141,000.00);and
WHEREAS,the Parties desire to amend the Agreement, in accordance with the terms set
forth below, in order to permanendy transfer all rights and responsibilities regarding
maintenance, operation and repair of the bridge under the Agreement from the V'illage to the
Club, in order to allow the Club to obtain a more economical resolution to the bridge rep�ir/
replacement issue, without diminishing the Village's rights and obligations regarding the storm
drainage system in general; and
WHEREAS,the proposed amendments to the Agreement will serve the best interest, and
' will promote the health,safety and welfare of the Parties.
NOW, THEREFORE, in consideration of the mutual covenants herein contained, the
Parties agree to amend the Agreement as follows:
SECTION 1. AMENDMENT TO AGREEMENT
1. The Agreement is hereby amended to at Paragraph 9 to read as follows:
"9. g, The Yllage shall be responsible for the maintenance and operation of the entire
drainage system constructed and operated by the Village and described by the documents
attached hereto on the properiy of the Club.to include the drainage system between the 16�and
18� nonds which nrovides draina�e for Fairwav East and Fairwav West and to exclude the
brid e crossin�the w�rwav between he 17� and 18th �onds. These included and excluded
itemc_are fi�rth�de�ic��on the man�n��hed hereto as Exh�bit"A". In addition to maintenance
of the pipe lines,the"flap gates"and the entire drainage system constructed by the Village on the
property of the Club,the Village is responsible for the removal of silt from ponds used as holding
ponds in the Village's drainage system. Anv maintenance and construction activities involvinQ
the drainag system on the nrenertv of he Club. or �ny silt remaval from nonds shall be
�heduled in advance bv the �lla�e and c all 1� �r in ted thrnuah anr� e»hipr_.t tr� the
the Golf Gotirce 4LnPrintpnrlPnt nf thP Club and shall be comnleted with thP
minimum nossible�*►_?ase to_ or inteinntion of tie a�tivities invol�^n��he Qolf c��*� or Club
urooe _Anv m�oe to the G1Lb nronertv c.�ncP•�b h �lla�e h 11 be ren�_rec�hv th�Village
at its exnense.
�, From and �f�r the date hereof_ a*±d in c ncideration of th� �vment of he sLms
described in Section 3 hereof_ the Club shall assume and uredertake all of the nrevious
r��nsibilities of th_e Vill oe �mder thP Aornl•mPnt rPlafino t the bridge �nd he .i»h chall
ereafter be resnonsible for the con.Ur��tion m �ntens��sp nd oneration of the bridee crossine
the_waterwav between the 17th and 18� non c. The _1 �h ch 11 rf►nrr�ina P anri rnnnPratp with
the Vill�? lfl 1tC GAl1Ct�(:ftAff t11A111*P*�qnr��s on� nnnr�4tinn on4ivi4ise in nr�or tn nrravon4 a++cr
��� � -- � - •�"� '•i • a � 11 1�lLlW a�i vauva av v�V�V11L 411�
c1AmAQP or f�i1Lr�of the ctorm�*s��naQe s�+c�m_"
2. The Agrcement is hereby amended to at Paragraph 14 to read as follows:
"14. The Club shall not be liable to the V'illage or any third parties for failure of the
system to operate properly,nor for any darnages caused by the storm drainage system, except as
may be occasioned by the negligence of the Club in the maintenance of its propertym��
the bridee crossine the waxerwav be�tween the 17� and 18� �onds_ or in the intentional or
negligent interference with the drainage system on the property. It is not the intention of the
Club by this paragraph to admit Q�lisbility to or in f�avor of third parties."
SECTION 2. EFFECT ON AGREEMENT
The terms and conditions set forth in this First Addendum to Agreement shall supersede
any term or condition in the Agreement that is in conflict or otherwise contisry to the intent of
the Parties regazding the transfer of responsibility for maintenance, operation and repair of the
drainage system between the 16�and 18�ponds which provides drainage for Fairway East and
Fairway West(which hereafter shall be the responsibility of the Viliage),and the bridge crossing
the waterway between the 17�and 18th ponds(which hereafter shall be the responsibility of the
Club)as stated herein. In all other respects, the Agreement shall remain in full force and effect.
This First Addendum to Agreement shall be appended to the Agreement
SECTION 3.MISCELLANEOUS PROVISIONS
1. As consideration for the transfer of responsibility for maintenance,operation and repair
of the bridge crossing the waterway between the 17� and 18� ponds from the Village to the
Club,the Village agrees to pay the Club a one-time sum of Fifly Thousand Dollars ($50,000.00),
representing the estimated amount required by the Club to effectuate the bridge repairs/
replacement necessary at the present time. Any expense in excess of Fifty Thousand Dollars
($50,000.00) that is required to be paid for repair/replacement of the concrete footers or for
repair of other unanticipated and undetectsd conditions of the bridge that are unknown to the
Parties despite advance inspection of the bridge and its concrete footers by the�llage Engineer,
shall not exceed an additional Ten Thousand Dollars ($10,000.00). The expenditure of any
portion of the additional Ten Thousand Dollars($10,000.00)must be approved in advance by the
vllage Engineer as being necessary to complete the repairs as well as having been a condition
that was unanticipated and undetected despite advaace inspection of the bridge and its concrete
footers by the Village Engineer.
2. All future bridge repairs/replacement shall be at the sole expense of the Club.
3. In the event it should become necessary for either the Village or the Club to initiate
adversarial proceedings to enforce the terms of this First Addendum to Agreement,the prevailing
party shall be entitled to recover its reasonable attorney's fees incurred in such efforts. Venue for
any such proceeding shall be in a court of competent jurisdiction in Palm Beach County.
4. INSPECTOR GENERAL: Pursuant to Article XII of the Palm Beach County Charter,
the Office of the Inspector General has jurisdiction to investigate municipal matters, review and
audit municipal contracts and other transacdons, and make reports and recommendations to
municipal goveming bodies based on such audits, reviews, or investigations. All parties doing
business with the Village shall fully cooperate with the inspector general in the exercise of the
inspector general's functions, authority, and power. The inspe;ctor general has the power to take
sworn statements, require the production of records, and to audit, monitor, investigate and
inspect the activities of the Village, as well as contractors and lobbyists of the V'�ilage in order to
detect,deter,prevent,and eradicate fraud,waste,mismanagemeat,misconduct,and abuses.
5. PUBLIC RECORDS: In accordance with Sec. 119.0701,Florida Statutes,the Club must
keep and maintain this Agreement and any other records associated therewith. Upon request
from the Yllage's custodian of public records, the Club must provide the Village with copies of
requested records, or allow such records to be inspected or copied, within a reasonable time in
accordance with access and cost reyuirements of Chapter 119,Florida Statutes. In the event that
the Club fails to provide the public records to the Village, or fails to make them available for
inspection or copying within a reasonable time, the Club may be subject to attorney's fees and
costs pursuant to Sec. 119.0701,Florida Statutes,and other penalties under Sec. 119.10,Florida
Statutes. Further, the Club shall ensure that any exempt or confidential records associated with
this Agreement are not disclosed except as authorized by law for the duration of the Agreement
term, and following completion of the Agreement if the Club does not transfer the records to the
Vllage. Finally, upon complerion of the Agreement, the Ciub shall transfer, at no cost ta the
�illage, all public records in p�ssessiun of the Club, or ke�p and maintain pubtic records
required by the Yllage. Ifthe CIub transfers ail public records to the Village upon completion of
the Agreement, the �lub shall destroy any dupiicate public recnrds that are exempt or
confidential and exempt from pubric records disclosure requirements. 1�tt�e Club keeps and
maintains public records upon completion of the Agreement, the Club shall mcet ali appticable
requirements for retaini�zg pubtic r�cords. Re�ords that are stored eiectronically must be
provided to the Village, upon request from the Village's custo�ian of public records, in a format
that is compatible with the Village's information technology systems.
IF THE CLUB HAS QUEST'IONS REGARDI:NG THE APPLICATIUN OF
CHAPTER 119, FLORIDA STATUTES, TO IT'S DUTY TO PRUVIDE
PUBLIC RECORDS RELATING TO THIS AGREEMENT, PLEASE
CONTA�T THE '�`ILLA�E CLERK, RECURDS CUSTODIAN FUR THE
VILLAGE,AT {S61) 768-068�, OR AT 1�tmcwil_I'�am_sta��,g,g�esta.or• . OR AT 345
TEQUESTA DRI�E, TEQUESTA, FLORIDA 33469.
6. This First Addendum to Agreement, including Exhibit "A", constitutes the entire
understanding and agreement between the Parties regarding issues relating to the trans�'er of
responsibiiity for rnaintenance, operation and re�air of the bri�lge crossing the waterway between
the 1'7�and 18�pontls from the Village to the Cinb. This First Addendwn to Agreem�nt shall
be effecrive upon e�ress approval of the Village and the Club,which shall be evidenced by their
execution of same. This First Addendum to Agreement may nvt b� arnended �accept in writing
and with the express approval of the�illage and the Club.
' IN WITNESS WHEREOF, the Village of Tequesta �as caused this F'irst Atidendum to
Agraement to be signed and execute�on its behalf by its Mayor, and the Tequesta Country Club
has caused this First Addendum t� Agreement tu be signed and executed on its behalf�y its
Presiden�both in duplicate,the day and yeaz fust above written.
V'iltage o�`Tequesta Tequesta Coun ry Clab
By: By:
�
Abigail Brennan,Maycar ew K.Kuntz,President
ATTEST; t�VITNESSES:
By:
Lori M�Williazns,MMC ,
Viliage Clerk �
I
�
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