HomeMy WebLinkAboutDocumentation_Regular_Tab 22_10/12/2017 V�llage Of Tequ�.
P�ks&Rec�o�n Dep�merrt
Date: 9/25/2017
To: Michael Couzzo, Village Manager
Cc: Lori McWilliams, Village Clerk
From: Greg Corbitt, Director of Parks & Recreation
RE: Island Time Productions Services for Tequesta Fest 2017
Village Council Agenda Item for October,2017 Meeting;to approve service agreement of
Island T'une Productions, Inc to provide the following for the Tequesta Fest 2017:
• Sat�rday, November 25,2017
• 12-5PM
• 1'�rill Ride(Fury)
• Thrill Ride(Silver Streak)
• Thrill Ride(Centrifical Style)
• Thrill Ride(Super Hard Slide)
• Swinger Swings
• Children's Ride(Dragon Wagon)
• Children's Ride(Track Style Train)
• Children's Ride(Puppy Dogs)
• Children's Ride(Car Ride)
• Water Gun Race Game with 144 Prizes
• RolI-A-Ball Game with 144 Prizes
• Multi-Player Game with 144 Prizes
• Restroom Trailer(Crowd Pleaser)
• Ticket Box Service& Staffing
• Treat Trailer
• Safety Cable Covers
• SQ 230 Quiet-Pak Generator
• FG 90KVA Super Quiet-Pak Generator
• Full Staffing
Interoffice Memo
• Pick-up & Delivery
• Erect& Strike(take down)with very little impact to the area in a very efficient
manner
• Provide all necessary copies of insurance
• All rides are State inspected for safety
• On-site supervision before,during and after the event
• Pre-event meetings with staff to go over logistics and concerns
• Finally,experience and quality
Three Quotes were submitted:
• Island Time Productions, Inc. $49,500.00
• American Concession Services $47,500.00
Note:In lheir quote,this company does not offer Restroom Trailer, �cket Bo�
Cable Ramps and State Fees are not included
• Big Fun Productions$56,200.00
Budget Amount: $51,000.00
Island Time Productions: $54,000.00
Account#: 001-231 534303
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ISLAND TIlvIE PRODUCTIONS,INC
AN AMUSEMENT COORDINATING&REFERRAL AGENCY
PO BOX 14968 N.P.B., FL. 33408
PHONE 561-801-1617---EMAIL BUSTONEI@BELLSOUTH.NET---FAX 561-863-6390
SERVICE/PROPOSAL AGREEMENT/INVOICE
AGREEMENT DATE: 9/12/20l 7
CONTRACTED PARTY:ViLLAGE OF TEQUESTA PARKS&RECREATION
ADDRESS:399 SEABROOK RD T'EQLJESTA FL.
PHONE:561-575-6247 FAX:561-575-7307
DATE AND TIl1��IEE OF EVENT:SAT'[JRDAY NOV.25'",2017 12 PM TO 5 PM( 1 PM to 6PM)
ADDRESS OF EVENT:PARIDSE PARK @ TEQUESTA DR
CONTACT PERSON:GREG CORBIT
PHONE NUMBER AT EVENT:
ENTERTAINMENT/SERVICE TO BE PROVIDED:
1)THRiLL RIDE(FLTRY/SHIP or ROCKSTAR) W/F[JLL STAFF,P&D,E&S
1)THRILL RIDE(SILVER STREAK)W/FULL STAFF,P 8c D,E&S
1)THRII.L RIDE(CENTRIFICAL STYLE/HY-FLYER)W/FiJLL STAFF,P&D,E 8c S
1)SUPER SLIDE(115'HARD 3 I.ANE)W/FIJLL STAFF,P&D,E&S
1)SWINGER SWINGS(70')W/FULL STAFF,P 8c D,E�S
1)WAGON COASTER W/FULL STAFF,P&D,E&S
1)SPIN RIDE(PUPPY DOCS,ETC.)W FiJLL STAFF,P&D,E&S
1)TRACK STYLE TRAIN W/FULL STAFF,P&D,E&S
1)KIDDIE RIDE(CARS,BOATS,JEEPS,etc.)W/FIJLL STAFF,P&D,E&S
1)WATER GLJN RACER W/FULL STAFF,P&D,E&S,UP TO 144 QUALTTY PRIZES
1)ROLL-A-BALL RACER W/FLJLL STAFF,P&D,E&S,UP TO 144 QUALITY PRIZES
1)MULTT PLAYER ROLLER GAME W/FLTLL STAFF,P&D,E 8t S,UP TO 192 QUALITY PRIZES
1)REST ROOM TRAILER(OUT SOURCED)
1)TICKET BOX/TENT SERVICE(2 TWO STATION)P BcD,E&S
1)SQ 230 QtJIET-PAK GENSET W/DISTRO,W1RES,ALL FCJELS 8c OILS
1)SQ 100 Q[.TIET-PAK GENSET W/DISTRO,WiRES,ALL FUELS AND OILS
1)LOT CABLE GUARDS
##**'**"* REQUIRED STATE INSPECTION — FEE'S INCLUDED •"*****'**�*'�'�*
•"* SET-UP MONDAY NOV.20m,TUESDAY NOV.21" &WEDNESDAY NOV.22°"*****'�*****
FINAL PREPARATIONS&-INSPECTION TO BE ON FRIDAY NOV 24nd
TOTAL REVENUES DUE:�50,000.00
BALANCE DUE: �50,000.00 BY:PRIOR TO OPENING OF EVENT
AT 12 PM ON NOV.25� ,2017
ISLAND TIIvIE PRO.INC. CONTRACTED PARTY
DATE: DATE:
******DO TO UNFORSEEN AND/OR UNCONTROLLABLE CIRCiTMSTANCES SUCH AS**••**
ACTS OF GOD,LOSS OF BUSINESS,1V�CHAIJICAL D�'FICUL'TIES,LOSS OF STAFF,ETC.
EQUIPMENT MAY HAVE TO BE REPLACED WITH A COMPARABLE ITEM