HomeMy WebLinkAboutResolution_43-17_10/12/2017 RESOLUTION 43-17
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF
TEQUESTA, PALM BEACH COUNTY, FLORIDA, PROVIDING FOR
ACCESS TO PUBLIC RECORDS BY REMOTE ELECTRONIC MEANS
IN ACCORDANCE WITH THE REQUIREMENTS OF CHAPTER 119,
FLORIDA STATUTES; FURTHER APPROVING THE KEEPING AND
MAINTAINING OF THE VILLAGE'S RECORD (MASTER) COPY
DOCUMENTS ON ELECTRONIC MEDIA, NAMELY THE VILLAGE'S
BSA FINANCIAL SUITE SOFTWARE, HUMAN RESOURCES
INFORMATION SYSTEM BAMBOO SOFTWARE AND THE POLICE
DEPARTMENT'S SMARTCOP SOFTWARE, IN ACCORDANCE WITH
THE REQUIREMENTS OF F.A.C. RULE 1 B-26.003; PROVIDING AN
EFFECTIVE DATE; AND FOR OTHER PURPOSES.
WHEREAS, Sec. 119.01(2)(e), Florida Statutes, provides that access to public
records by remote electronic means is an additional method of access that agencies,
including municipalities, should strive to provide, to the extent feasible; and
WHEREAS, the Village Council desires to provide, to the extent feasible, access to
public records by remote electronic means via the Village's BSA Financial Suite Software,
Human Resources Information System Bamboo Software and the Police Department's
Smartcop Software; and
WHEREAS, Florida Administrative Code Rule 1 B-26.003 provides regulations
relative to electronicrecordkeeping which are applicable to the Village; and
WHEREAS, said Rule provides that the records custodians for agencies, including
municipalities, may designate specific records as the official record, said records being
named the "record (master) copy"; and
WHEREAS, said Rule further provides that the record (master) copy may be
maintained and kept on electronic media so long as the enumerated requirements in said
rule are met; and
WHEREAS, the Village Council desires to approve the keeping and maintaining of
the Village's record (master) copy documents on electronic media, namely the Village's
BSA Financial Suite Software, Human Resources Information System Bamboo Software
and the Police Department's Smartcop Software; and
WHEREAS, the Village has met all the requirements of the Florida Administrative
Code Rule 1 B-26.003 for maintaining and keeping record (master) copy documents on
electronic media.
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF
TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS:
Section 1: The above recitals are true and correct, and are adopted and incorporated herein.
Section 2: The Village Council of the Village of Tequesta hereby provides for and approves,
to the extent feasible, access to public records by remote electronic means via the Village's BSA
Financial Suite Software, Human Resources Information System Bamboo Software and the Police
Department's Smartcop Software, as an additional method of access.
Section 3: The Village Council of the Village of Tequesta hereby approves the keeping and
maintaining of the Village's record (master) copy documents on electronic media, namely the Village's
BSA Financial Suite Software, Human Resources Information System Bamboo Software and the Police
Department's Smartcop Software. In accordance with the requirements of F.A.C. Rule 18-26.003, all
records imaged into the BSA Financial Suite Software and the Police Department's Smartcop Software
are hereby classified as the official record (master) copy and duplicates of such records may be
disposed of by the records custodian in accordance with state law.
Section 4: This Resolution shall take effect immediately upon adoption.
RESOLUTION °`"'""'"° Date
43-17 � <-;� l0/12/2017
,, ,,,,.,,''
Motion Vice-Ma or Frank D'Ambra Second Council Member Tom Paterno
VOTE
FOR ADOPTION AGAINST ADOPTION ABSENT
Mayor Abigail Brennan 0 � �
Vice-Mayor Frank D'Ambr•a � ❑ ❑
Council Member Tom Paterno 0 ❑ ❑
Council Member Vince Arena 0 ❑ ❑
Council Member Steve Okun 0 � �
The Mayor thereupon declared the Resolution duly passed and adopted.
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