The URL can be used to link to this page

Home My WebLink AboutDocumentation_Regular_Tab 05_11/09/2017 __, _� ,_., � V � O � To: Acting Village Manager—Jim Weinand From: Brad Gomberg Date: 10/17/2017 Re: BS&A Work Order and Inventory Management Mr. Weinand, The Village currently utilizes VueWorks hosted CMMS to track public works and water utility work orders, inventory,and GIS integration.This hosted service costs the Village$7,200 per year as a stand-alone system.The proposed item will replace the VueWorks system with the BS&A Work Order and Inventory Management module which fully integrates with the existing BS&A ERP system.Along with greater simplicity,the system will provide substantial efficiencies due to workflow with existing BS&A modules. In addition, after the initial purchase,the annual maintenance drops to$1,540 annually,a savings of$5,660.This provides the Village with an ROA of approximately 4.4 years. Thank you, Brad Gomberg IT Manager RESOLUTION NO. 52-17 RESOLUTION 52-17, OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, APPROVING THE PURCHASE OF BS&A INVENTORY AND WORK ORDER MANAGEMENT MODULE IN THE AMOUNT OF $24,715; PROVIDING FOR AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. WHEREAS, the Village of Tequesta, currently utilizes VueWorks CMMS; and WHEREAS, transitioning away from VueWorks will offer both usability and financial benefit to the Village; and WHEREAS, the implementation of the BS&A Inventory Management and Work Order solution will integrate with the Village's existing ERP system; and WHEREAS, the Village of Tequesta wishes to purchase the BS&A Inventory Management and Work Order software in the amount of$24,715 NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS: Section 1 The Village Council hereby adopts Resolution 52-17 approving the purchase of BS&A Inventory and Work Order Management module in the amount of $24,7 l 5: Section 2 This Resolution shall become effective immediately upon passage. Proposal for Software and Services, Presented to... Village of Tequesta, Palm Beach County FL Apri l 18, 2017 Quoted by: Steve Rennell �; S O F T W A R E Thank you for the opportunity to quote our software and services. At BS8tA, we are focused on de(ivering unpara((eled service, so(utions, support, and customer satisfaction. Vou'f( see this in our literature, but it's not just a marketing strategy... it's a mindset deeply embedded in our DNA. Our goa! is to provide such remarkabfe customer service rhac our customers fee(compe((ed fo remark about it. We are extremely proud of the many fong-term customer relationships we have bui(t. Our success is directly correfated with putting the customer�rst and consistent(y choosing to listen. Delivering unparal(eled customer service is the foundation of our company. BSfrA Software 14965 Abbey Lane Both Ml 48808 (855) BSA-SOFT l fax (517) 641-8960 bsaso f tware.com Contents P(ease return al(pages, retaining a copy for your records. Cost Summary;Totals..... 3,4, 5 Annual Service Fees..... 6 Optional Items..... 7 Acceptance..... 8 Contact Information..... 9 Attachments Please retain for your records. Hardware Requirements SQL Server Pricing Questions?P(ease call Steve Rennefl at(855)272-7638 or email srenne(l@bsasoftware.com Poge 2 of 9 Prices good for a period of 90 days from date on quote. Villoge of Tequesta,Palm Beoch County FL.Quoted April 18,2017. Cost Summary App(ication and Annual Service Fee prices based on an approximate population of 5,803. Software is(icensed for use only by municipa(ity identified on the cover page. If used for additional entities or agencies,please contact BS&A for appropriate pricing. Prices subject to change if the actual count is significantly different than the estimated count. Applications, New Purchase Inventory Management.NET $3,830 Work Orders.NET $3,830 Subtotal $7,660 Database Setup Work Order(Setup of Work Order Types, Facilities,Assets, Equipment, Materials,Workers [if not using Employees $2,000 as Workers]) Inventory Management(Import or Setup of Inventory Items and Quantities) $2,000 Subtotal 54,000 Project Management and Implementation Planning Services include: - Anafyzing customer processes to ensure a((critica(components are addressed. - Creating and managing the project schedule in accordance with the customer's existing processes and needs. - P(anning and schedu(ing training around any p(onned process changes included in the project plon. - Modi(ying the project schedule as needed to accommodate any changes to the scope and requirements o/the project thaT are discovered. - Providing a central contact between the customer's project(eaders, developers, troiners, IT staff,conversion staff, and other resources required throughout the transition period. - Instafling The sofiware and providing lT consu(tation for network,server, and workstation con�guration and requirements. - Reviewing and addressing the specifications for needed customizations to meet customer needs(when app(icab(e). $3,250 Questions?Please ca((Steve Renne(l ot(855)272-7638 or email srennell@bsasof[ware.com Poge 3 of 9 Prices good for a period of 90 days from date on quote. Vilfoge of Tequesto,Pa(m Beoch County FL.Quoted Apri! 18,2017. Implementation and Training - 51,000/day - Days quoted are estimates;you are bi(led for actua(days used Services include: - Setting up users and user security rights for each application - Performing f nal process and procedure review - Configuring custom settings in each application io ft ihe needs of the customer - Setting up application integration and workflow methods - Onsite verification of converted data for ba(ancing and auditing purposes - Training and Go-Live Software Setup Days:2 52,000 Inventory Management.NET Days: 1 51,000 Work Orders.NET Days:2 s2,000 Total:5 Subtotal $5,000 Questions?Pleose call Steve Renne(l at(855)272-7638 or email srenne(1@bsasoftware.com Poge 4 of 9 Prices good for a period of 90 days from date on quote. Vilfoge of Tequesto,Polm Beoch County FL.Quoted April 18,2017. Cost Totals Not inc(uding Annual Service Fees Applications $7,660 Database Setup $4,000 Project Management and Implementation Planning $3,250 Implementation and Training $5,000 Total Proposed $19,910 Travel Expenses $4,805 Grand Total (with Travel Expenses) $24,715 Payment Schedule 15i payment: $7,250 to be invoiced upon execution of this agreement. 2"a payment: $7,660 to be invoiced at start of training. 3'd Payment: 59,805 to be invoiced upon completion of training. Questions?Please call Steve Rennel!at(855)272-7638 or email srenne(!@bsaso/twore.com Page 5 of 9 Prices good for a period of 90 days from date on quote. Villoge of Tequesto,Polm Beoch County FL.Quoted Apri( 18,2017. Annual Service Fees, New Purchases Unlimiied service and support during your�rst year with the program are induded in your purchase price. Thereafier, Service Fees are bi!!ed annual(y. BS&A Software reserves the right to increase the Annua(Service Fee by no more than the year(y Consumers Price Index (CPI). Inventory Management.NET $770 Work Orders.NET $770 Total Annual Service, New Purchases �1,540 Questions?P(ease call Steve Rennell at(855)272-7638 or emai(srenne(l@bsoso(twore.com Page 6 of 9 Prices good for a period of 90 days from date on quote. Village of Tequesto,Polm Beoch County FL.Quoted Apri! 18,2017. Optionat Item(s) Program Customization BS&A strives to provide a flexible solution that can be tailored to each municipality's needs. However, in some cases, custom work may be required.Typical examples include: custom payment import/lock box import ' custom OCR scan-line ' custom journal export to an outside accounting system custom reports If you require any custom work, please let us know so that we can better understand the scope of your request and include that in a separate proposai. Questions?P(eose cal(Steve Renne(!at(855)272-7638 or email srenne(t@bsaso(tware.com Page 7 of 9 Prices good for a period of 90 days from date on quote. Villoge of Tequesto,Po(m Beoch County FL.Quoted April 18,2017. Acceptance Signature constitutes... 1. An order for products and services as quoted Quoted prices do not indude Program Customization or training beyond the estimated number of days 2. Agreement with the proposed Annual Service Fees 3. Acceptance of 858tA's hardware recommendations required to efficiently run the.NET applications Signature Date B58tA PLEDGE.We offer a one-year, risk-reversal pledge on our software. If, up to a year after installation, you are not happy with our software and service,you can return our software for a full refund. Returning Accepted Proposal to 658tA Please return ihe entire proposal, with signature/date(this page)and contact information (next page)filled out by any of these methods: Mail: 658tA Software 14965 Abbey Lane Bath, MI 48808 Fax: (517) 641-8960 Email: srennell@bsasoftware.com Once your proposal is received, a BS8tA representative will contact you to begin the scheduling process. Questions?Please coll Steve Rennel(at(855)272-7638 or emoi(srenne((@bsasoftware.com Page 8 of 9 Prices good for a period of 90 days from date on quote. Village of Tequesto,Palm Beach County FL.Quoted Apri( 18,2017. Contact Information If any mailing addresses are PO Boxes, please also provide a Street Address for UPS/Overnight mail. If additional contacts need to be submitted, please make a copy of this page. Key Contact for Implementation and Project Management Name Title Phone/Fax Email Mailing Address City,State,Zip IT Contact Name Title Phone/Fax Email Mailing Address Ciry,State,Zip Questions?Please call Steve Rennell at(855)272-7638 or email srenne(I@bsaso(tware.com Page 9 0(9 Prices good for a period of 90 days from date on quote. Vi((oge of Tequesto,Palm Beoch County FL.Quoted April 18,2017.