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Home My WebLink AboutResolution_52-17_11/09/2017 RESOLUTION NO. 52-17 RESOLUTION 52-17, OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, APPROVING THE PURCHASE OF BS&A INVENTORY AND WORK ORDER MANAGEMENT MODULE IN THE AMOUNT OF $24,715; PROVIDING FOR AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. WHEREAS, the Village of Tequesta, currently utilizes VueWorks CMMS; and WHEREAS, transitioning away from VueWorks will offer both usability and financial benefit to the Village; and WHEREAS, the implementation of the BS&A Inventory Management and Work Order solution will integrate with the Village's existing ERP system; and WHEREAS, the Village of Tequesta wishes to purchase the BS&A Inventory Management and Work Order software in the amount of$24,715 NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS: Section 1 The Village Council hereby adopts Resolution 52-17 approving the purchase of BS&A Inventory and Work Order Management module in the amount of $24,715; Section 2 This Resolution shall become effective immediately upon passage. Proposal for Software and Services, Presented to... Village of Tequesta, Palm Beach County FL April 18, 2017 Quoted by: Steve Rennell � .-�� . S O F T W A R E Thank you for the opportunity to quote our software ond services. At BSBcA, we are focused on de(ivering unparal(e(ed service, sofutions, support, and customer satisfaction. You'l( see this in our literature, but it's not just a marketing strategy... it's a mindset deep(y embedded in our DNA. Our goal is to provide such remarkabfe customer service that our customers feef compel(ed to remark abour it. We are extremefy proud of the many(ong-term customer re(ationships we have bui(t. Our success is direct(y corre(ated with putting the customer first and consistent(y choosing to listen. De(ivering unparalle(ed customer service is the foundation of our company. BSEtA Software 14965 Abbey Lone Bath MI 48808 (855) BSA-SOFT/ fax (517) 641-8960 bsasoftware.com Contents Please return all pages, retaining a copy for your records. Cost Summary;Totals..... 3,4, 5 Annual Service Fees..... 6 Optional Items..... 7 Acceptance..... 8 Contact Information..... 9 Attachments Please retain for your records. Hardware Requirements SQL Server Pricing Questions?P(ease cal!Steve Rennell at(855)272-7638 or email srenne((@bsasoftware.com Poge 2 of 9 Prices good for a period of 90 days from date on quote. Vil(oge of Tequesto,Po(m Beoch County FL.Quoted Apri( 18,2017. Cost Summary App(ication and Annua(Service Fee prices based on an approximate popufation of 5,803. Software is licensed for use only by municipality identified on the cover page. If used for additiona(entities or agencies,please contact 85&A for appropriate pricing. Prices subject to change if the actual count is significant(y different than the estimated count. Applications, New Purchase Inventory Management.NET $3,830 Work Orders.NET $3,830 Subtotal $7,660 Database Setup Work Order(Setup of Work Order Types, Facilities,Assets, Equipment, Materials,Workers [if not using Employees $2,000 as Workers]) Inventory Management(Import or Setup of Inventory Items and Quantities) $2,000 Subtotal 54,000 Project Management and Implementation Planning Services include: - Analyzing customer processes to ensure a(l critical components are addressed. - Creating ond managing the project schedule in accordance with the customer's existing processes and needs. - P(anning and schedu(ing training around ony planned process changes included in the project plan. - Modi(ying the project schedu(e as needed to accommodate any changes to the scope and requirements of the project that are discovered. - Providing a central contoct beriveen the customer's project leaders, developers, trainers, IT stoff, conversion staff, and other resources required fhroughout the transition period. - Instafling the software and providing IT consultation for network,server, and workstation con�guration and requirements. - Reviewing and addressing the specifications for needed customizations to meet customer needs(when app(icab(e). $3,250 Questions?Please cal(Steve Rennel!at(855)272-7638 or email srenne(l@bsasoftware.com Poge 3 of 9 Prices good for a period of 90 days from date on quote. Vi((age of Tequesto,Pa(m Beoch County FL.Quoted Apri( 18,2017. Implementation and Training - Si,000�doy - Days quoted are estimates;you are bilfed for actuaf days used Services include: - Setting up users and user securiiy rights for each app(ication - Performing�nal process and procedure review - Configuring cus[om settings in each app(ication to ft the needs of the customer - Setting up application integration and workf(ow methods - Onsite verification of converted data for bafancing and auditing purposes - Troining and Go-Live Software Setup Days:2 �2,000 Inventory Management.NET Days: 1 51,000 Work Orders.NET Days:2 52.000 Total:5 Subtotal $5,000 Questions?P(ease ca((Steve Rennel(at(855)272-7638 or emai!srennel(@bsasoftware.com Page 4 of 9 Prices good for a period of 90 days from date on quote. Vi(fage of Tequesto,Polm Beoch County FL.Quoted Apri( 18,2017. Cost Totals Not including Annual Service Fees Applications $7,660 Database Setup $4,000 Project Management and Implementation Planning $3,250 Implementation and Training $5,000 Total Proposed $19,910 Travel Expenses $4,805 Grand Total (with Travel Expenses) $24,715 Payment Schedule 1S�Payment: S7,250 to be invoiced upon execution of this agreement. 2"d payment: �7,660 to be invoiced at start of training. 3'd Payment: $9,805 to be invoiced upon completion of training. Questions?Please call Steve Rennell at(855)272-7638 or emai!srennell@bsaso(tware.com Poge 5 of 9 Prices good for a period of 90 days from date on quote. Vifloge of Tequesta,Po(m Beoch County FL.Quoted Apri(18,2017. Annual Service Fees, New Purchases Un(imited service and support during your frst year with the program are inc(uded in your purchase price. Thereaf[er, Service Fees are bi(!ed annua(ly. BS&A Sofcware reserves the right to increase the Annua(Service Fee by no more than the yearly Consumers Price Index (CPI). Inventory Management.NET $770 Work Orders.NET $770 Total Annual Service,New Purchases $1,540 Questions?Please ca((Steve Rennel(at(855)272-7638 or emai(srenne((@bsosoftwore.com Page 6 of 9 Prices good for a period of 90 days from date on quote. Vil(oge of Tequesto,Polm Beoch County FL.Quoted Apri(18,2017. Optional Item(s) Program Customization BS&A strives to provide a flexible solution that can be tailored to each municipality's needs. However, in some cases,custom work may be required.Typical examples include: ' custom payment import/lock box import ' custom OCR scan-line ' custom journal export to an outside accounting system ' custom reports If you require any custom work, please let us know so that we can better understand the scope of your request and include that in a separate proposal. QuesYions?P(ease ca((Steve Renne((at(855)272-7638 or email srennefl@bsasoftware.com Page 7 of 9 Prices good for a period of 90 days from date on quote. Vif(age of Tequesto,Polm Beach County FL.Quoted April 18,2017. Acceptance Signature constitutes... 1. An order for products and services as quoted Quoted prices do not include Program Customization or training beyond the estimated number of days 2. Agreement with the proposed Annual Service Fees 3. Acceptance of BS&A's hardware recommendations required to efficiently run the.NET applications Signature Date B58tA PLEDGE.We offer a one-year, risk-reversal pledge on our software. If, up to a year after installation, you are not happy with our software and service, you can return our software for a full refund. Returning Accepted Proposal to B58tA Pleose return the entire proposal, with signature/date(this page) and contact in formation (ne�page) filled out by any of these methods: Mail: BS8tA Software 14965 Abbey Lane Bath, MI 48808 Fax: (517) 641-8960 Email: srennell@bsasoftware.com Once your proposal is received, a BS8cA representative will contact you to begin the scheduling process. Questions?Please col(Steve Rennell at(855)272-7638 or emai(srenne(l@bsasoftware.com Page 8 of 9 Prices good for a period of 90 days from date on quote. Villoge of Tequesto,Polm Beoch County FL.Quoted April 18,2017. Contact Information If any mailing addresses are PO Boxes, please also provide a Street Address for UPS/Overnight mail. If additional contacts need to be submitted, please make a copy of this page. Key Contact for Implementation and Project Management Name Title Phone/Fax Email Mailing Address City,State,Zip IT Contact Name Title Phone/Fax Email Mailing Address City,State,Zip Questions?P(eose cal(Steve Rennel(at(855)272-7638 or emai(srenne(I@bsaso(tware.com Page 9 of 9 Prices good for a period of 90 days from date on quote. Villoge of Tequesto,Polm Beoch County FL.Quoted April 18,2017. RESOLUTION Date 52-17 I 1/09/2017 Motion Council Member Steve Okun Second Council Member Tom Paterno VOTE FOR ADOPTION AGAINST ADOPTION ABSENT Mayor Abigail Brennan 0 � � Vice-Mayor Frank D'Ambra 0 � � Council Member Tom Paterno 0 � � Council Member Vince Arena 0 � � Council Member Steve Okun 0 � � The Mayor thereupon declared the Resolution duly passed and adopted. MAYOR OF TEQUESTA ATTEST: �d nmm�pn,/, i� ,�.��°F rEQG',,,,1 . � . ��'Q,��Q�P��4T�.F': �101�- �l�LCE.c.�ir--� �� 'N�= Abi il Bren Lori McWilliams, MMC => SE�O— ��` . , ' ORATED: = Village Clerk ' �i INCORP = '��, �'�E 4 19�p?s'� �� -,,,,,,,,��,,,,,,�P��. ''��„��OF�F�- ,.,,•.