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HomeMy WebLinkAboutDocumentation_Regular_Tab 03_12/14/2017 MINUTES VILLAGE OF TEQUESTA REGULAR MEETING November 9, 2017 CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Abby Brennan at 6:00 p.m. A roll call was taken by Village Clerk Lori McWilliams. Present were: Mayor Abby Brennan, Vice Mayor D'Ambra, Council Member Vince Arena, Council Member Steve Okun, and Council Member Tom Paterno. INVOCATION AND PLEDGE OF ALLEGIANCE Pastor Paul Beresford gave the invocation on behalf of Council Member Tom Paterno who then led the pledge of allegiance. Mayor Brennan advised that she wished to speak under Any Other Matters. APPROVAL OF AGENDA MOTION: Council Member Okun moved approval of the agenda;seconded by Vice Mayor D'Ambra; motion carried unanimously 5-0. PRESENTATIONS There were none. CONSENT AGENDA Council Member Arena asked to pull items one, six and seven for discussion and Council Member Paterno pulled items two, three and five for discussion. MOT/ON: Council MemberArena moved approval of the ConsentAgenda with items two, three, four, and five removed; seconded by Vice Mayor D'Ambra; motion carried unanimously 5-0. 1. MINUTES: 10/12/17 Regular Meeting Minutes; 9/27/17 Workshop Minutes; and 10/2/17 Workshop Minutes; 10/6/17 Special Meeting Minutes 6. RESOLUTION 53-17, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, CALLING FOR THE GENERAL MUNICIPAL ELECTION TO BE HELD TUESDAY, MARCH 13, 2018, AND IF NECESSARY, THE MUNICIPAL RUN-OFF ELECTION TO BE HELD TUESDAY, MARCH 27, 2018, FOR THE PURPOSE OF ELECTING COUNCIL SEATS 1, 3 AND 5 FOR TWO YEAR TERMS; REQUESTING THE PALM BEACH COUNTY SUPERVISOR Minutes— Regular 11/09/17 Page 2 OF ELECTIONS CONDUCT THE ELECTION; DESIGNATING POLLING LOCATIONS; NAMING THE CANVASSING BOARD; ESTABLISHING ELECTION PROCEDURES 7. Approval of Agreement for Vote Processing Equipment Use and Election Services by and befinreen the Palm Beach County Supervisor of Elections and the Village of Tequesta for the 2018 Municipal Election END OF CONSENT AGENDA 3. RESOLUTION 49-17. A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, DECLARING CERTAIN PROPERTY TO BE SURPLUS AND DIRECTING THE VILLAGE MANAGER TO DISPOSE OF SURPLUS PROPERTY IN ACCORDANCE WITH THE VILLAGE'S ADOPTED PROCEDURES MOTION: Council Member Okun moved approval of Item 3;seconded by Council Member Arena; motion carried unanimously 5-0. 4. RESOLUTION 50-17; A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AUTHORIZING THE FLORIDA DEPARTMENT OF TRANSPORTATION TO PROCEED WITH THE ADMINISTRATION AND INSTALLATION OF TRAFFIC VIDEO IMAGE DETECTION CAMERAS, WHICH WILL BE OPERATED AND MAINTAINED BY PALM BEACH COUNTY, ON THE TRAFFIC CONTROL DEVICE ARM LOCATED AT THE INTERSECTION OF TEQUESTA DRIVE AND OLD DIXIE HIGHWAY WITHIN THE JURISDICTIONAL BOUNDARY OF THE VILLAGE OF TEQUESTA; AS APPROVED AND PROVIDED FOR IN THE PALM BEACH COUNTY METROPOLITAN PLANNING ORGANIZATION'S "TRAFFIC VIDEO IMAGE DETECTION CAMERA SYSTEM PROJECT" Council Member Paterno asked whether information from the cameras would be available to The Village. Doug Chambers, Deputy Public Works Director, advised the cameras did not record but detected vehicles for the traffic lights. Vice Mayor D'Ambra noted that recording cameras existed on the west end of The Village and asked whether it made sense to have cameras installed on the east end as well. At Mayor Brennan's request, Chief Medina spoke about the Opticon system that changed traffic lights in favor of the direction of travel of emergency vehicles. In his experience, when there were upgrades, the FDOT included sensors, and then it was the municipalities' decision whether to add transponders to emergency vehicles. Verification of whether the sensors were included was needed. MOTION: Council Member Okun moved approval of Item 4; seconded by Vice Mayor Minutes — Regular 11/09/17 Page 3 D'Ambra; motion carried unanimously 5-0. 2. Approval of Contracts Signed by Manager Under $25,000 (Per Village Ordinance we are presenting the following agreements, proposals, commitments and memorandum of understanding to Council.) Fire Chief Joel Medina confirmed to Council Member Arena that money already existed in the budget for a new stove. MOT/ON: Vice Mayor D'Ambra moved approval of Item 2; seconded by Council Member Okun; motion carried unanimously 5-0. 5. RESOLUTION 52-17, OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, APPROVING THE PURCHASE OF BS&A INVENTORY AND WORK ORDER MANAGEMENT MODULE IN THE AMOUNT OF $24,715 Information Technology Manager Brad Gomberg confirmed for Council Member Arena that item five was budgeted. MOT/ON: Council Member Okun moved approval of Item 5;seconded by Council Member Paterno; motion carried unanimously 5-0. COMMUNICATIONS FROM CITIZENS John Hritz of 231 Fairway East spoke about the completed improvement project at the north entrance of the Tequesta Country Club (TCC) and provided photos. He thanked the Mayor, Council (especially Council Member Arena)the Village Manager and Deputy Public Works Director poug Chambers for working with them. Council Member Arena noted that the dock by the boat ramp needed repairs and asked who was responsible for it. According to Mr. Hritz, it was a big expense and they looked to the TCC residents for help and support. Mr. Hritz offered to have The Association update Council Member Arena on the status of the dock repairs. Bud Howard of 150 River Drive spoke (and provided printed copy) on behalf of the Tequesta Country Club Association about damage to the community's dock from Hurricane Irma. The Association attempted to obtain a permit to repair the dock themselves, however it was denied as Florida's building code required repairs to be made by a licensed contractor. At Mayor Brennan's request, Village Attorney Keith Davis addressed the issue and stated that Council could not waive Florida Building Codes. Mr. Howard sought Council's assistance to provide a solution. An association could apply for a permit on a commercial building but this was a dock and not a commercial building (defined as four walls and a roofl. Village Attorney Davis suggested that Council give the Building Director, Jose Rodriguez, The Village Manager and Village Attorney an Minutes — Regular 11/09/17 Page 4 opportunity meet to explore possible solutions. On behalf of the Cypress Ridge neighborhood, Mercedes Loftus of 525 N. Cypress Drive requested re-pavement of their road and stated that proper paving was never completed by the developer. The road had since deteriorated, children have gotten hurt because of it and though The Village had patched it, the residents want the road paved. Mayor Brennan requested Deputy Public Works Director poug Chambers speak with Ms. Loftus on the roadwork schedule. COMMUNICATIONS FROM COUNCIL Council Member Paterno asked for an update on a planned Tequesta Brewery party. Community Development Director Nilsa Zacarias stated that an event application was received and was under review. It was expected to come before Council in December. Council Member Paterno and Vice Mayor D'Ambra requested that "large impact" events come to Council sooner. Vice Mayor D'Ambra suggested that nearby businesses attend the Workshop in which the permit would be introduced. Ms. Zacarias advised that she informed the management company of the complaints from last year's event and requested they engage with all of the tenants. Mayor Brennan suggested an invitation to the next Council Workshop meeting be extended to neighboring businesses. Council Member Paterno said that although the US 1 project was an FDOT project, ultimately it was paid for by the taxpayers and a majority of the Village Council voted for it. Vice Mayor D'Ambra stressed the safety aspect of the project, stated he felt it was money well spent and mentioned the awards the project had received. Mayor Brennan explained that US 1 became six lanes when the Interstate was not complete; the FDOT was going to repave US 1 anyway so The Village worked what was already planned to its advantage. She elaborated that The Village pursued and received 100% funding toward this project and the demographic most vocal against the project were not the residents but those who just passed through. Council Member Arena spoke of the benefit of continuous bike paths and a higher drawbridge with less frequent openings. Vice Mayor D'Ambra announced that he was running for re-election of his Council seat. Council Member Arena announced the upcoming Chili Cook-off and Tequesta Fest. On behalf of his children, he thanked Deputy Public Works Director for the fine paving job on Tequesta Drive. He called on Acting Police Chief James McGrew who advised that according to the Safewise report, The Village was the seventh safest city in the state of Florida. Chief McGrew complimented and thanked his staff. Council Member Arena thanked the First Baptist Church for hosting the Fall Festival and he encouraged residents to attend the Food Truck events at Constitution Park though he requested more lights. He summarized a recent article in Jupiter magazine that explained the Loxahatchee River was not connected to Lake Okeechobee, which was why the river did not experience the problems that occurred to the north. Council Member Arena advised that in anticipation of his bid for re-election he met with neighbors, and discussed both positive and negative Minutes — Regular 11/09/17 Page 5 issues. Mayor Brennan welcomed Village Manager Couzzo back from a recent medical leave and complimented Village Staff on their continued work during his absence. She was pleased with the to-do list included in the Minutes and would love to see that continued for each Council Meeting and Workshop. Council Member Okun complimented The Village paramedics on the free services they provided to residents. STANDING REPORTS Villaqe Attornev Village Attorney Davis advised that the oral argument for The Village's appeal was rescheduled for December 12, 2017. It had been cancelled pending a Florida Supreme Court ruling, which was since made. Villaqe Manaqer Village Manager Couzzo said he was truly grateful to have returned to his job and expressed gratitude to Village staff for their continued efforts while he was gone. He thanked retired Fire Chief Jim Weinand who filled in as Village Manager; recognized all Fire Rescue personnel as lifesavers; and expressed gratitude for those who supported him with thoughts, support and prayers during his absence. Council Member Arena added a compliment to Village Clerk Lori McWilliams' staff for the beautifully decorated Council Chambers. Police Police Chief James McGrew announced that the recently received Public Safety boat had already proven itself a useful asset as it was used to aid a stranded boater and his son. Officer Aaron Johnson was promoted to Corporal as Corporal Michael Valerio accepted a position with the Palm Beach Gardens Police Department. This left an opening in the Department for a K-9 officer. In light of recent national events, The Police Department has enhanced the security procedures for Tequesta Fest. Chief McGrew announced Police Chief Christopher Elg's retirement and summarized his accomplishments while at The Village. Council Member Okun reminded that the police officers are first responders who carry lifesaving equipment that they are trained to use. Fire Fire Chief Joel Medina complimented the Tequesta Fire Rescue and Police staff for their interdepartmental cooperation. He mentioned the Chili cook-off, October as fire prevention month; a continued philosophy of good community relations; the Fire Department's annual boot drive; food truck inspections, fire hydrant checks and the upcoming JTAA Christmas parade. An interim firefighter left for a position in Martin County; Jennie Disla was hired for the administration position and the Village's transport fees were among the lowest in Palm Beach County. Minutes — Regular 11/09/17 Page 6 REGULAR AGENDA OLD BUSINESS 8. RESOLUTION 54-17, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, ADOPTING A SCHEDULE OF FEES AND CHARGES FOR THE PROVISION OF WATER SERVICES RENDERED BY THE VILLAGE OF TEQUESTA FOR ITS CITIZENS AND OTHER MEMBERS OF THE PUBLIC; PROVIDING THAT THIS SCHEDULE OF FEES AND CHARGES SHALL BE AVAILABLE FOR INSPECTION AT ALL TIMES AT THE VILLAGE HALL DURING REGULAR BUSINESS HOURS Village Attorney Davis read Resolution 54-17 Title into the record. Vice Mayor D'Ambra reminded residents that this was necessary to maintain the quality of The Village's water. He further explained that a water tax had been incrementally eliminated to absorb the increase but that tax was gone which resulted in the increase. Council Member Arena advised that non-residents who use Village of Tequesta utilities paid a surcharge for the same service. Attorney Davis assured that all charges permitted by state law were applied to benefit Village residents. MOT/ON: Vice Mayor D'Ambra moved approval of Resolution 54-17; seconded by Council Member Arena; motion carried unanimously 5-0. 9. ORDINANCE 16-17, SECOND READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE CODE OF ORDINANCES AT CHAPTER 78. ZONING; AT SECTION 78- 4, DEFINITIONS. TO CREATE DEFINITIONS FOR THE TERMS "MARIJUANA," "MEDICAL MARIJUANA FACILITY" AND TO REVISE THE DEFINITION FOR "RETAIL SALES AND SERVICE" TO EXCLUDE MEDICAL MARIJUANA TREATMENT CENTER AND MEDICAL MARIJUANA TREATMENT CENTER DISPENSING FACILITY THEREFROM; AT SECTION 78-178, C-3 GENERAL COMMERCIAL DISTRICT, SUBSECTION (B) PERMITTED USES, TO CREATE AN ENTIRELY NEW NUMBER (20) PROVIDING REGULATIONS FOR THE LOCATION OF MEDICAL MARIJUANA TREATMENT CENTERS IN THE VILLAGE; AND AT ARTICLE IX, SUPPLEMENTAL REGULATIONS TO CREATE AN ENTIRELY NEW SECTION 78-307 BANNING MEDICAL MARIJUANA TREATMENT CENTER DISPENSING FACILITIES WITHIN THE VILLAGE; PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 78. SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE, A SEVERABILITY CLAUSE AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Minutes — Regular 11/09/17 Page 7 Village Attorney Davis read Ordinance 16-17 Title into the record. Mayor Brennan announced that Council was being as conservative as state law allowed. She then opened the public hearing to the Council for comment. There was none. When Mayor Brennan opened the hearing to the public for comment, resident Dave Smith expressed opposition to the whole issue. MOT/ON: Council Member Okun moved approval of Ordinance 16-17; seconded by Vice Mayor D'Ambra; motion carried unanimously 5-0. 10. Approve First Addendum to Employment Agreement befinreen Christopher L. Elg and the Village of Tequesta, Florida Providing for Permanent Separation Attorney Davis advised that this memorialized conversations from a recent Council Workshop except for the outstanding issue of vesting in the retirement plan. MOT/ON: Council Member Patemo moved approval of Item 10 as presented if the pension is doable, if not the adjustment should be brought back to Council; seconded by Council Member Okun; motion carried unanimously 5-0. 12. Approve Settlement Proposal for 414 N. Cypress Drive #D Foreclosure A signed settlement agreement was presented at the last Council Workshop meeting, which resolved the foreclosure of this property. MOT/ON: Council Member Okun moved approval of Item 12; seconded by Council Member Paterno; motion carried unanimously 5-0. NEW BUSINESS 13. RESOLUTION 51-17, OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, APPROVING THE INSTALLATION AND INTEGRATION OF A FIBER OPTIC NETWORK BETWEEN THE VILLAGE MUNICIPAL COMPLEX AND WATER PLANT, RECREATION, AND PUBLIC WORKS FACILITIES RESPECTIVELY Attorney Davis read Resolution 51-17 Title into the record. No discussion followed. MOTION: Vice Mayor D'Ambra moved approval of Resolution 51-17; seconded by Council Member Arena; motion carried unanimously 5-0. Minutes — Regular 11/09/17 Page 8 14. RESOLUTION 55-17, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, DECLARING CERTAIN PROPERTYTO BE SURPLUS AND DIRECTING THE VILLAGE MANAGER TO DONATE OF SURPLUS PROPERTY IN ACCORDANCE WITH THE VILLAGE'S ADOPTED PROCEDURES; PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. (K-9 Boss) Attorney Davis read Resolution 55-17 Title into the record. Council Member Paterno questioned whether Officer Boss would be permitted to work as a K-9 Officer in the municipality where his handler was now employed. Attorney Davis explained that a Hold Harmless document ensured no liability against the Village once he was no longer employed by The Village. Chief McGrew explained that Corporal Valerio was not hired as a K-9 officer for Palm Beach Gardens. MOT/ON: Council Member Paterno moved approval of Resolution 55-17 with the addition of a friendly amendment that prohibited K-9 Boss from police work; seconded by Council Member Okun; motion carried unanimously 5-0. 15. Approval of Director of Community Development Consultant Agreement Council Member Paterno asked Community Development Director Nilsa Zacarias for explanation of the Agreement. She explained that the rate increased from $85 to $90 per hour, an annual difference of$4,160. This included the quite lengthy comprehensive plan. MOT/ON: Vice Mayor D'Ambra moved approval of Item 15; seconded by Council Member Arena; motion carried unanimously 5-0. ANY OTHER MATTERS Mayor Brennan mentioned that the developer of the former Rood landscape site wished to continue with the site cleanup but needed more time. She recently had a conversation with a representative of the Corner Cafe that she would discuss at the next Workshop as well as a conversation with the Jupiter Hills Country Club who requested assistance with parking space for an upcoming annual golf tournament. � � �. �� c.��.a ��'�" ��� � � � �.� � � �M�� � � �. � ��� �; ��- � �; �� , P �e ,,.. � eq S" ,YM* am" �"`�,z „�',j"'"", �„ '�% � �� �,..�°�_�� �'� � � ��� � � �,��.�. � ��.,;� ,,, � ��,,� �. � � . �: �p � �. �.� Minutes — Regular 11/09/17 Page 9 Meetinq Task Assiqnments � • - • • Research Opticon system add on option (Item 4) Doug, Brad • TCC dock issue—investigate and come back within 30 days—give Legal, Manager, an update at the 12/4 workshop if possible Jose • Meet with Ms. Loftus regarding paving option for Cypress Road Doug • Tequesta Brewery anniversary party permit request update at the Nilsa 12/4 workshop • Reschedule January workshop Lori • Thank you letter to Baptist Church for Fall Festival Manager, Lori, Merlene � Research extra lighting for basketball courts, golf and skate areas Doug, Mike, Greg at the Constitution Park • Friendly amendment to the Hold harmless agreement—Michael Keith Valerio K-9 agreement—Mike can't use K-9 in a working capacity for another agency ADJOURNMENT: Council Member Okun moved to adjoum the meeting; seconded by Vice Mayor D'Ambra. The motion to adjoum carried unanimously 5-0; therefore, the meeting was adjoumed at 8:05 p.m. RespectFully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. MINUTES VILLAGE OF TEQUESTA WORKSHOP October 30, 2017 CALL TO ORDER AND ROLL CALL The meeting was called to order at 6:00 p.m. A roll call was taken by Village Clerk, Lori McWilliams. Present were: Mayor Abby Brennan, Vice- Mayor Frank D'Ambra, Council Member Vince Arena, Council Member Steve Okun, and Council Member Tom Paterno. 1. Discussion Regarding Zoning for Wireless Communications Facilities Mr. Brad Gomberg, Village IT Director, introduced Mr. Scott Gustafson and Mr. Mark Bash, of Verizon Wireless. Mr. Gomberg explained that there were several "dead zones" of cell service located within the western area of the Village, which needed to be addressed. He informed Council of a new technology called "small cell", which was designed to be able to improve residential area cell-coverage. He recommended making a text amendment to the existing wireless ordinance, therefore permitting small cell towers (approximately 30 feet tall) to be built within the residential zoning district. The design was suitable for multiple cell carriers but was considered a "single use structure". Mr. Gustafson emphasized that it was important to place the towers where they were most effective and to keep them small scale. He further recommended the Village have each of the four major carriers, propose their own independent locations throughout the Village. Village Attorney Keith Davis clarified that the request was to examine the "Recreation Open Space" area and not R1 or R1A zones. Acting Village Manager Wienand inquired as to the distance of separation necessary between the different carrier's towers. Mr. Gustafson explained that the distance requirement was minimal at approximately 25 feet. Mr. Gomberg added that the taller towers needed more ground space and equipment. Mr. Dan Amaro, of 28 Leeward Circle believed the Tequesta Country Club was very interested in attending a presentation regarding the small cell towers. Mr. Amaro stated there was a safety issue affecting residents and public safety personnel, in relation to the limited cell coverage in certain locations near the Country Club. Council Member Paterno asked Council to consider a larger tower, which would be able to accommodate the water system software. Mayor Brennan added that a large tower might be able to accommodate more coverage of multiple carriers. Council Member D'Ambra added that there were other "dead zones" within the Village and those areas should be addressed as well. Acting Manager Weinand questioned the amount of radiation that would be emitted from a small tower versus a tall tower. Mr. Gustafson informed Council that the power Village Council Workshop Minutes October 30, 2017 Page 2 requirements would be equal; however, the height differences would affect FCC requirements. Acting Manager Weinand asked Mr. Gomberg to follow up with the four major carriers and the Tequesta Country Club, then report his findings to Council. 2. Discussion on Revision of Water Leak Credit, Excessive Variance Step Adjustment Mr. Sam Heady, Deputy Water Utility Director, informed Council of his research regarding "water leak" credit-policies within local municipalities. He handed out documentation regarding his recent study, which indicated various, comparable, municipal policies. Council recommended going forward with a language modification on the current "licensed plumber" wording, as well as offering either the lowest rate on water used, or a charge of two times the average usage, based upon a three-month period. Council also agreed to eliminate the one-time credit and offered to extend the time frame, to once every three years. 3. Discussion and Update on the Palm Beach County Sheriff s Office Regarding Radio GPS Technology Acting Manager Weinand updated Council and stated that the Motorola technology was not feasible thru the Sheriff's Office. Acting Police Chief Jim McGrew informed Council that the technology might be possible once all agencies had transferred to the Palm Beach County Public Safety Radio System. Acting Manager Weinand stated the Village was not ready to make a decision on this matter and that Verizon was still looking into integrating into this system. Council Member Okun asked why the Village was not utilizing a fleet management program to oversee the maintenance on the police cars. Acting Chief Weinand stated that the Village was looking into a restrictive system that would keep track of maintenance, while maintaining confidentiality. 4. Presentation and Discussion on Village—wide Sidewalk Repair and Replacement Plan. Mr. Doug Chambers, Deputy Public Works Director updated Council on his recommendations for sidewalk repairs, in order of urgency. He distributed a hand out for Council to review and recommended Willow Road be repaired immediately as it was in the highest level of disrepair. He further endorsed the area of Tequesta Drive from Seabrook Road to Riverside Drive, on the south side of the street. Mr. Chambers pointed out to Council that the concrete sidewalks were actually less expensive than asphalt, due to the current absence of a sub base. The prices submitted were all-inclusive and encompassed root elimination, sod replacement, irrigation, and ADA (American Disability Act) ramps. He revealed that there were separate contractors for the sidewalk areas and curb/crosswalk portions. Mr Chambers reported there was $61,000 remaining in the Village Council Workshop Minutes October 30, 2017 Page 3 budget that should be able to address the finro intersections within that area. He recommended using existing Public Works staff to repair some of the other broken sidewalk areas. Mr. Chambers updated Council on the sewer manhole paving project and reported that 18 manholes were completed, leaving approximately 14 more to repair. Lastly, Mr. Chambers was working on completing the road repairs on Country Club Drive just north of Bimini Road (Southbound). The sidewalk repair project was scheduled to commence on November 6, 2017. 5. Presentation on the Evaluation and Appraisal Review (EAR) Based Comprehensive Plan Update Pursuant to Florida Statutes Nilsa Zacarias, Community Development Director presented to Council a power point presentation of the Village Comprehensive Plan. She revealed that the new comprehensive plan was initiated in 2016 and was now almost completed. She asked Council to review the plan and provide their input to her. Village Attorney, Keith Davis informed Council that the comprehensive plan and land regulations should reflect the vision of the Village. There would always be a balance befinreen the vision and reality. Nilsa revealed that county parks regulations were more stringent than necessary. Acting Manager Weinand stated that the goal would be to come back to the December 4, 2017 Workshop with the proposed changes, and if it met Councils approval, the Comprehensive Plan could move forward. The State needed to respond after the first reading, potentially having it ready for Council by January 2018. Council Member Paterno requested that the Village submit to the State, what they currently had completed, and finish the plan thereafter. Ms. Zacharias offered to have folders of the proposed Comprehensive Plan ready for Council to review by the end of the week. 6. Discussion on Proposed Developer's Agreement Between Village of Tequesta and Bartl Real Estate, Inc. (Austrade Building) Attorney Davis reminded Council that the alleyway behind the proposed Austrade site had been recently annexed. It was now an alley right of way and under the control of the Village. Austrade had discussed improvements on the alley and had asked to use it for parking. There was also discussion regarding maintenance within the right of way and the proposed privacy wall. Planning and Zoning would still need to review and approve the privacy wall, and plans had not been submitted as of yet. Council agreed that the maintenance of the right of way and wall would be the responsibility of Austrade. 7. Discussion on Settlement Proposal for 414 N. Cypress Drive#D Foreclosure Attorney Davis updated Council on the settlement offer of $40,000 with permit fees eliminated. There was also an update regarding the court proceedings, which denied the Village's motion for final judgement. Attorney Davis opined that going back to court would be time consuming and costly to the Village. Council agreed to the $40,000 offer, and Village Council Workshop Minutes October 30, 2017 Page 4 agreed to waive the permit fees, so long as there were no cancellation or re-inspection scenarios going forward. 8. Discussion on Police Chief Christopher Elg's Contract Request Acting Manager Weinand informed Council of Chief Elg's request to have the Village make up the difference in salary befinreen his Coast Guard salary and his Village of Tequesta salary. Chief Weinand gave Council a spreadsheet, which illustrated four different scenarios to approach the request. He recommended the best scenario for the Village would be to cancel the contract. Council discussed at length the three positions within the police department that were in an "acting" status. It was a Consensus of Council to grant stability within the department, by offering Chief Elg the cancellation of his contract. Acting Manager Weinand informed Council of Village Manager Michael Couzzo's return to work on Monday, November 6, 2017. Vice Mayor D'Ambra requested there be accountability towards Council expectations regarding staff meetings and employee interactions. Attorney Davis advised communicating any specific directions as per the Village Charter. Vice Mayor D'Ambra asked for a mechanism to ensure the Council expectations were being met. Council Member Okun was nominated to speak with Manager Couzzo to inform him of Council's new direction. Mayor Brennan mentioned that a new Martin County Commissioner was assertively requesting use of the Tequesta Drive Bridge. It was a Consensus of Council to decline discussion on the subject. ADJOURNMENT: Vice Mayor D'Ambra moved to adjoum the meeting; seconded by Council Member Arena. The motion to adjourn carried unanimously 5-0; therefore, the meeting was adjourned at 9:58 p.m. PENDING TASKS: � • Determine where all the dead zones are Brad/Manager in the VOT— Include the Country Club in the discussion — staff meet with the four carriers and devise a plan and bring the plan back to council — EXPEDITE • Work on water leak language (2ce Manager/ Sam average for 3 months or gallon at lowest tiered rate, whichever is less) and bring back to council for approval Village Council Workshop Minutes October 30, 2017 Page 5 � � • Fleet maintenance software — install Manager/Doug devices — EXPEDITE • Proposed Comp Plan elements Nilsa presentation — December workshop • Provide draft proposed Comp proposal Nilsa to Council this Friday (11/3) • Elg contract— November agenda Manager/Lori • Accept settlement offer and waive Keith permit fees, however any cancellation or re-inspect fees have to be paid by the owner • Developer's Agreement— amend with Keith council desired language (99 year agreement— maintenance of wall on both sides and landscaping to be handled by property owner but the Village owns the wall and landscape— wall to be aesthetically pleasing — agreement transfers with property sale Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office.