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Home My WebLink AboutDocumentation_Regular_Tab 04_12/14/2017 � � . . emo Ta May�or Bnennan, Mr. Couao arx!ViNage Counal Members FronK Chief Medina • D� November 16,2017 R� Inberim Fir�fghber Contrac:t for Christopf�Pica Tequesta Fire-Rescue has a vacancy for Irrterim Firefighber and has chosen Christopher Pica from our reoent ir�erviews. Mr. Pica has acoepbed our oifer of employment as an irrierim Firefighter unde�the tem�s af our cx�s�omary Inberim FrefigNier Contrad This position has been previously budgeted fior and the approval of this oontract wiN be strictly a replaoemer�t for Christopher Ch�oe,therefiore this will have no new financial impact. !t is r�espectfully requested the Ir►terim confiract for Christopher Pica be approved, oommenang on November 20, 2017 f�or a three-y�ear period,e�iring on November 20, 2020. Thank you for your oonsideration. �Ilaga ot Tequesta Inberim 6mpioyment Agreement THIS AGREEMENT is made and errte�ed inbo this 20th day of er 2017, by and between the VlLLAGE OF TEQUESTA, a munk:ipal corpora�on of the Stabe of Fbr�ia (hereina�ter referred to as "Viilage'�, and CHRISTOPHER Pf�L4. an individual, (he�einaffier refemed to verlously as"Employee`or`Irtberim Fire�ighter"��follows: Sactlon 1.Dutles The N�age hereby agrees to hire En�loyee as en lr�terim Firefigh#er to perFoRn the dutles and func�ions of a Firefighter I� in aa:ordanoe with the job pos�on descrip�on a�tad�ed hereb� and marked as Appendix ��A'. Employee sF�a�l be subjed to, and abide by,fhe Ordinancss of the YNage, the V'tllage Empbyee Handbook, Florida Statutes and Federal law�s goveming Fi�f'ighters and Emergency Medical Technicians. Empbyee ag�ees bo perform dt�ties ar�d resEwr�ties heteund� and such othe� reasonable dcfies and responsib�lit�es as are assigned to him from time fio time by the Fire Chief ac�d/or the V�lage Manager. Sectio� 2. DescNption of Posit�on The Village has started an inbarim firefight�program to assist individuals in obtaining a career in the fire service �d to assist individuals vvi� higt�er education opportuni�ies. lnterim f�ighbers serve on an"as needed"basis as determined in the sole discr�etion of the Vqage. lnterim fir+efighters serve at the wiN of the Vllage. Inteiim fi�+ef'igh�ers can be refieved o#duty at arry time for any r�son or no reason. fMerim fir�'ighfers wNl reoe[ve a copy of the 1//�lage Employee Handbvok and the Fire- Rescue DepartrnenYs Policy and Prooedure Manual at the time of initi�al employment In�erim fir+s�ghbers are responsble for comp�iance vritfi General Personnel Po6ae,s and Standarcls of Condud as set forth in the Vilfage Employ�ee Handbook. How�ever, othe� than rights and ben�its specfically Itsted in this Agreement, iriterim firefighters are not errtitled to any rights or benefits set forth in the Vfltage's Employee Handbook, induding, but not�nifed fio, any grievance procedune rights. Section 3.Term This ABreemerit shaq � as of the date hereof and shall rerr�ain in effeat for a period af three (3) years. This A�eerr�ent can be �+enewed for an additional three {3) year tem� by mu�..rel consen# of both partres. No mod'�fications, changes or amendmerrts to any provision of this Agreement can be impleme�d without expTess writ6en agreerner�t being eoaecuted by both parties. Empbyee agrees that he is an at�! employee and will serve at the pleasure of the V'dlege Manager and/or Fr�e Cii�f. Nothing in this Agneerrient shall preverrt, limit or vtherwise irrterFere with the rigM aF the Yllage Manager or Fire Chief tio term�e the servio�s of the Ernployee. EmPbY� �9rees that he has no properfy righCs in � emplo�yrrient with the V�lage and does not harre the right to file a gRevanve conoeming any of the�erms or conditions af this Agreement or otl�e�wise. 1 Nothing in this A�eemerrt shaN prev�ent or otherv�ise in�er�ene with the right of the • Employee to resig� his empbyment with the V'idage, subject to the pro�sions with Secfion 4{Termination). Sectlon�1. Tern�ation In the event that Employee is tierminated before the expiration o�F the afone�aid term of empbymer�t for reasons ott�er than moral turpitude, the Vlhage agrees to pay the EmPlo�y�ee fcr any acctved sidc leave and vacation benefi�s in acc�rrdanoe with the pr+oMsions of the Vjllage Employee Handbodc applicable to full time Vila� employees• The Empby�ee w�l also be eNgble for his portion af the Educaiion Assistanoe �unds (de�ned bebw) that he has �med� for a period of time up to iwehre (12) months from his date af terminatian. Education Assi�stanoe Fu�ds not u�'�zed within this tweive (12) month time fiame shaN be forieitied�o the Yqi age. If Employ�ee is torminabed for moral hirpitude, he shal[ forfeit his accxued sick I�ne, vacation pay and education assistance funds. If the Employ�ee volurrtarily resigns from ti�e position of irrterim fi�fighber prior to the e�iration of this agreement, EmPloYee shall forfeit all accrued sidc leave, var,dtion pay ar�d educadon assistanoe funds fi�the ViNage as liqtddated damages. Section 5.Salary The �e v�n'll «�mmpensate Empby�ee at the prevaiing minimum wage for all hours worked during his normal worlcw�eek. The nom�al w�kw�eek for Fire Departrnent employees is forty-eighf hours. This is based on worlcing one hundred and for[y-#our (144) hours in a iwenty-one (21) daY cycle. The Village r�eiv+es the right bo adjust 1he normal workweek hows as needed and in ac�cordanoe withh the Fair l.abor Staridau�ds Ad. Empby�ee wi� cccasionally be needed to work extra hours. The V�lage provides c�r�pensatio� for extra hours worked at a rate af or� and one-half (1-1 f1) �mes the nom�al t�oury rafie of pay for aN hours wortced in exoess af the norma! w�ork cyde. For the purpose of compu�ng hatrs worked, annual leave, sk�c leave and time lost due to an on�iuty injury shall be oonsidered time warked. Empbyee is entiUed to receive any across the board incxeases granted to the non- union¢ed fms�fi8hters by the Vllage and his hourly rafie of pay wi[l be adjust�d axorclingly. Sectlon 6. Benefl�s a. Vac�tioo: Empbyee w�l r�ec�eive two w�eeks of paid vacation for each y�r Empbyee is empioyed uncier this ir�terim program. At the sucxessful completion ot Emp[oyee's tvirelve-mor�th probationary period Employee is entitleed to use Empby�ee's vacation leave in aocordanc:e with the polic�s goveming such 2 usage. Fbwever, Empbyee vvill not be compensafied for time off, if granted, during Employ�ee's probationary period. b. 81ck leave: Employee is entitled fio Sidc Leave bene�'its as appGed to fuA tune V�iage emplayees atxf in accordanoe w�h the poliaes goveming such. c. Holiday Pay: The V�Ia,qe will provide Holiday Pay L� Employee as they w�ould fio fuil time employ�ees and in aocardance with the polic�es governing such. d. Health and Lif�a Insuran�e: in�erirn Firefighbe�s are eGg�bie for Village sponso[ed health care bene�ts. This ooverage Mnll be identicat �o the coverage plan oifered ta norwnionized empbyees. Life insurance is provided, but oNy#o the e�dent tf�at is required by law. e. Redrament benefits: Employ�ee is not etigble for RetiremeM:Benefits. f. �Educatton Assi�ncs: Employee may eam up bo a max�rium of$S,OOO.QO per y�ear for eduCafia� �r�ce ("Educat�on Assistance Funds'�. Educalion Assist�mce Fur�ds are eamed at a ra�e of �1,250.04 per thtee mor�ths af emplo�yment Ther�efiore, if Empbyee w�orks one three-mo�th quarter under this program Empbyae is er�ed fio use the $1�250.00 eamed during the next quarfer, ar acry time during Employee's emptoyment, and up ta fiaelve (12) morrths aftsr the expiration af this cor�trad. Educ�tbn Ass�stanoe Funds can be used for arry tufion c�sts, book e�ertses or !ab fees associated with Empbyee's higher�education. There are no restrictions on the type of courses that the Employee can afbend as these fitnds are bo be c�or�sidered Empbyee's money and Employee can use it for ar�y courses, technical education or any type of deg�e Empbyee desires. If the Employ�ee is not State ofi Florida certified as a F�fighter and/or Emergency Medical Technicia� upon ex+ecu�iwi of this AAreeme�t, the�Ilage will sdvancv Educ�tian Assistance Funds to pay for tf�ese ce�tiftcations for the Emptoyee. Onoe Empfoyee is d�ib/e fn e�ern the Ed�rca�iona! Aaa�ance Fund� �Ire Vllla�e will ulilize tiiese funds t� r+eimbrrrse tl�e VAf�gs f+or illro aIl cosf.�s as�oclaled with obta3ning !he R►�M+ar and/or Emer�ency M�1 Technlclan c�e�t�tlona Af�er the Ylllqge fs rsimburaed, the employee may then eam and utilize Education Assistartoe Funds for the purpos� set forth above. g. Exchango of tlme: I�arirn flrefigh�ers are eligib(e to exchange time with other empby�ees as tong it is m ar�ondar�ce with d�ar6r�ent guidelines. This prooedure is for situatlor�s that cannot be schedufed around Employee's shift work, for the attendance ofi dasses or for evec�ts that Empbyee has no control aver. 3 h. Incenfive Pay: Based on the department needs, the Fire Chief will deteRnine whether or not a certified Interim Fire Fighter shall receive the Dive pay and the State Cert�ed Inspector pay. Section 7. Applicable Law and Waiver of Jury Triat. � This Agreement shall be governed by and construed pursuant to the laws of the State of Florida. Employee irrevocably submits to the jurisdiction of such courts and waives any objection it may have to either the jurisdiction or venue of such courts. Further, Employee waives trial by jury if litigation is filed to enforce any terms of this Agreement. Venue shall be Palm Beach County, Florida. Section 8. Severability. If any terms or part of this Agreement shall be determined to be invalid, illegal, or unenforceable in whole or in part by a court of competent jurisdiction, the validity of the remaining part of such term or the validity of any othe� term or provision of this Agreement shall not in any way be affected. All provisions of this Agreemerrt shall be construed to be valid and enforceable to the full extent permitted by law. Section 9. Acknowledgment By signature below, Employee acknowledges that he has read this Agreement and has received a copy of the Village Employee Handbook and the Fire-Rescue Department's Policy and Procedure Manual, and agrees to accept the terms of Interim Employment described herein. ` I�` �� / Interim Employee Signature Date c � (• � z . e men Head Signature Date • ��/��/ � Human ources Administrator Date i/•�f= / 7 Village Manager Signature Date 4 ��,uosa�►� FIRE RESCUE POLICY & PROCEDURE MANUAL * �� * EFFECTIVE DATE REVISION DATE PAGE NUMBER TOTAL PAGES POLICY SECTION OCTOBER 01, 1993 SEPTEMBER 05,2013 1 4 240.00 i°�ee�`04' SUBJECT: CAREER DEVELOPMENT PLAN APPROVE BY:JAMES M.WEINAND, FIRE CHIEF MICHAEL COUZZO, VILLAGE MANAGER 240.00 Career Development Plan — The Village of Tequesta has developed this Career Development Pan to maximize your professional growth and performance. In conjunction with your professional growth, this plan establishes realistic expectations of the competency levels needed to maintain a long-term career in this department. 240.01 Developing your career is an investment in both you and in the future of our department. By helping you hone your skills, we strengthen our entire workforce. This in return, sets a superior level of care and service for our community. 240.02 Firefighter I: This is the entry-level position for individuals starting their career with Tequesta Fire Rescue. Individuals in this grade must be a State of Florida certified Firefighter and State of Florida certified ' Emergency Medical Technician. 240.03 After at least twelve months in the classification of Firefighter I, employees may advance to the Firefighter II classification in the career development plan providing they have all the qualifications listed in Section 240.04. 240.04 Firefighter II: This is a firefighter's second career development level. To achieve this level individuals must be a State of Florida certified Pump Operator and must successfully complete the following courses: • 40 Hour class in Aerial Operations and; • 40 Hour class in Vehicle Extrication and; • At least one of the following electives: o Confined Space Rescue I o Rope Rescue I & II o Dive Rescue I 240.05 After at least twelve months in the classification of Firefighter II, employees may advance to the Firefighter III pay grade providing they have all the qualifications listed in Section 240.06. 240.06 Firefighter III: This is the third career development level. To achieve this level individuals must have completed all the requirements of Firefighter II, and the following: • Obtain (3) credits in Microcomputer Applications (CGS-1100) and; • Obtain (3) credits in Building Construction (FFP-2120) and; • Obtain (3) credits in Fire Service Course Delivery (FFP-1740); • Individual must than choose a career track from the following categories and successfully complete 80 hours of advanced educational 1 ��..s,,,� FIRE RESCUE POLICY & PROCEDURE MANUAL * �� * EFFECTIVE DATE REVISION DATE PAGE NUYBER TOTAL PAGES POUCY SECTION �� OCTOBER 01,1993 SEPTEMBER 0.5,2013 2 4 240.00 SUBJECT: CAREER DEVELOPMENT PLAN APPROVE BY:JAMES M.WEINAND,FIRE CHIEF MICHAEL COUZZO,VILLAGE MANAGER instruction. You cannot select courses from multiple tracks to meet the education requirements for this career development level. o Special Operation Track i. Confined Space I (40 hrs) ii. Confined Space II (40 hrs) iii. Engine and Truck Company Operations (40 hrs) iv. Rope Rescue I & II (40 hrs) v. Rope Rescue III (40 hrs) vi. Dive Rescue I (24 hrs) vii. Dive Rescue II (40 hrs) viii. Heavy Rescue I (24 hrs) ix. Heavy Rescue II (40 hrs) x. Trench Rescue (40 hrs) xi. Rough Ocean Operator(32 hrs) xii. Firefighter Survival (40 hrs) xiii. Building Collapse and Emergency Shoring (40 hrs) xiv. Vehicle and Machinery Rescue Technician (40 hrs) xv. Emergency Response Terrorism (16 hrs) xvi. Flashover Awareness (4 hrs) o Emergency Medical Senrices Track i. Anatomy and Physiology I(3 credits/40 hrs) ii. Anatomy and Physiology II (3 credits/40 hrs) iii. Microbiology (3 credits/40 hrs) iv. Pharmacology for Nursing (3 credits/40 hrs) v. Health Concepts and Strategies (3 credits/40 hrs) vi. Advanced 12-Lead (3 credits/40 hrs) vii. BLS Instructor (1fi hrs) viii. ACLS Instructor(16 hrs) ix. ITLS Instructor(16 hrs) x. PALS Instructor(16 hrs) xi. Toxicology Medic or ADHLS (16 hrs) xii. Advanced Airway (8 hrs) o Public Education and Information Track i. Health Concepts and Strategies (3 credits/40 hrs) ii. Public Ed/Basic Characterization (40 hrs) iii. Public Ed/Advanced Characterization (40 hrs) iv. Fire and Life Safety Educator I (40 hrs) v. Fire and Life Safety Educator II (24 hrs) vi. Public Information Officer (40 hrs) vii. Safety Officer(40 hrs) viii. Principles of Emergency Senrices (40 hrs) 2 ��.�,,� FIRE RESCUE POLICY & PROCEDURE 1ViANUAL yk �A ,t EFFECTIVE DATE RENISION DATE PAGE NUYBER TOTAL PAGES POLICY SECTION � OCTOBER 01,1993 SEPTEMBER 05,2013 3 4 240.00 '�,.� SUBJECT: CAREER DEVELOPMENT PLAN APPROVE BY:JAMES M.WEINAND,FIRE CHIEF MICHAEL COUZZO,VILLAGE MANAGER 240.07 Any course utilized to achieve a career development level cannot be used again to achieve another career development level. 240.08 After you are selected for promotion to Rescue Officer I, you will be placed in that pay grade with at least a six (6%) percent pay raise, providing that you meet all the educational requirements for that pay grade as listed in Section 240.09. 240.09 Rescue Officer I: This is the first career development level for officers. Individuals in this grade must have completed all the requirements of Firefighter III, and the following: • Hazardous Materials for Emergency Operations I (FFP2401) • Hazardous Materials for Emergency Operations II ( FFP2402) • Hazardous Materials III (FFP2423) • Fire Chemistry(FFP2111) • Incident Management System I-300 • Incident Management System I-400 240.10 Upon promotion, if you do not meet the qualifications for Rescue Officer I you shall be given a three (3%) percent raise and placed in grade titled Rescue Officer. This is a temporary position from which you will have one year from the date of promotion to complete the requirements of Rescue Officer I. When the educational requirements for the Rescue Officer I position are completed you will be given the additional three (3%) percent you should have earned for the promotion. If the requirements are not completed within the one-year time frame you will be returned to your previous position and the next person on the promotion list will be offered the job. If there is no promotion list, the Rescue Officer I position will re- open. The Fire Chief may extend the one year time requirement for due cause. 240.11 After at least finrelve months in pay grade as a Rescue Officer I, employees may advance to the Rescue Officer II pay g�ade providing they have met all the qualifications listed in Section 240.12. 240.12 Rescue Officer II: This is the second career development level for officers. Individuals in this grade must have completed all the requirements of Rescue Officer I, and be State of Florida certified as a Fire Officer I. 240.13 After you are selected for promotion to Fire Officer I, you will be placed in that pay grade with at least a six (6%) percent pay raise, providing that you meet all the educational requirements for that pay grade as listed in Section 240.14. 3 ��os,�� FIRE RESCUE POI.ICY & PROCEDURE 1VIANUAL * �� * EFFECTIVE DATE RENISION DATE PAGE NUYBER TOTAL PAGES POLJCY SEC710N OCTOBER 01,1993 SEPTEMBER 05,2013 4 4 240.00 '�,�� SUBJECT: CAREER DEVELOPMENT PLAN APPROVE BY:JAMES M.WEINAND,FIRE CNIEF MICHAEL COUZZO,VILLAGE MANAGER 240.14 Fire Officer I: This is the third career development level for officers. Individuals in this grade must have completed all the requirements of Rescue Officer II, and be State of Florida Certified Fire Officer II. 240.15 After at least twelve months in pay grade as a Fire Officer I, employees may advance to the Fire Officer 11 Pay grade providing they have met all the qualifications listed in Section 240.16. 240.16 Fire Officer II: This is the fourth career development level for officers. Individuals in this grade must have completed all the requirements of Fire Officer I, be State of Florida Certified as a Fire Instructor, hold an A.S. or A.A Degree in Fire Science, EMS or Business Administration and attend at least one (1) two week residence course at the National Emergency Training Center. 4 PUBLIC RECORDS. In accordance with Sec. 119.0701, Florida Statutes, CONTRACTOR must keep and maintain this Agreement and any other records associated therewith and that are associated with the performance of the work described in the Proposal or Bid. Upon request from the Village's custodian of public records, CONTRACTOR must provide the Village with copies of requested records, or allow such records to be inspected or copied, within a reasonable time in accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR who fails to provide the public records to the Village,or fails to make them available for inspection or copying, within a reasonable time may be subject to attorney's fees and costs pursuant to Sec. 119.0701, Florida Stotutes, and other penalties under Sec. 119.10,Florida Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated with this Agreement or associated with the performance of the work described in the Proposal or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and following completion of the Agreement if the CONTRACTOR does not transfer the records to the Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to the Village, all public records in possession of the CONTRACTOR, or keep and maintain public records required by the Village. If the CONTRACTOR transfers all public records to the Village upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon completion of the Agreement, the CONTRACTOR shall meet all applicable requirements for retaining public records. Records that are stored electronically must be provided to the VILLAGE, upon request from the Village's custodian of public records, in a format that is compatible with the Village's information technology systems. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS CUSTODIAN FOR THE VILLAGE, AT (561) 768-0685, OR AT Imcwilliams@tequesta.or�, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA 33469. , • - • - • Memo To: Michael R Cou�o, Jr., Village Manager From: Merlene Reid, HR Director � Da�e: November 21, 2017 Re: Jupiter Medical Center 2018 Agreement The Village requires a HealthCare agreement with a competent facility to provide senrices that include new hires and post accidents screenings, and required annual physicals for certified fire-rescue employees. Additional services include assistance with the management of the Village's workers compensation injuries from initial injury through retum to work. Human Resources and the Fire department are requesting that the current agreement with Jupiter Medical Center(JMC) Urgent Care be renewed for the period January 5, 2018 to September 30, 2018. This agreement spans 9 months because the contract year is being switched from a calendar year to match the Village's fiscal year, with the next agreement expected to run concurrently with the Village's 2018/19FY. The management of both departments met with the JMC team and after a few weeks of ineetings and deliberations, we are confident that the attached Schedule of services and fees are reasonable and competitive. In addition to competitive pricing, HR and Fire-Rescue are recommending that the Village continues to utilize their services for the other reasons outlined below: 1. Continuity of service is important in respect of inedical records and long-term employee treatment. 2. Based on their size and available resources, JMC is the closest occupational services center offering the most comprehensive set of services within a 5-mile radius. 3. The opening hours are extensive with Monday to Saturdays, 8:OOam—8:OOp.m and Sundays, 9am-5 p.m. and JMC Emergency room as an emergency resource. 4. A check with surrounding municipalities revealed that the majority use JMC's services or intend to do so in the near future. Attachment: Agreement for HealthCare Services AGREEMENT FOR HEALTH CARE SERVICES This Agreement for Health Services(this"Agreement")made this 5�'day of January, 2018("Effective Date")by and between Jupiter Medical Center Physicians Group, Inc. ("Provider")and Village of Tequesta/Tequesta Fire Department, Florida("Company"). RECITALS Whereas, Provider is in the business of providing health care services through Jupiter Medical Center Urgent Care ("URGENT CARE") located in the Abacoa Shopping Center at the corner of Military Trail and Donald Ross Road in Jupiter, Florida; Whereas, from time to time Company's employees need health care services which are available at the URGENT CARE;and, Whereas,Company desires to have its employees receive Company-requested health care services by Provider at its URGENT CARE location. Now therefore, in consideration of the recitais set forth above and the covenants and conditions contained herein,the parties agree as follows: 1. RECITALS. The recita.ls set forth above are true and correct and shall be incorporated herein by this reference and considered in the interpretation of this Agreement. 2. COMPANY'S OBLIGATIONS. a. Company shall provide or cause to be provided to Provider a referral form that shall accompany each employee referred to the URGENT CARE for the specific health care services from Eahibit A hereto w6ich are requested by the Company. The referral form shall include the following information: (i) Employee's full name and date of birth. (ii) Employee's social security number. (iii) Employer contact information. (iv) Name of person authorizing treatment. (v) The Requested services from Ezhibit A. (vi) Workers' compensation camer information, if services are to be billed to the carrier. (vii) Instructions for delivery of results. b. Company shall remit all payments due to Provider within thirty days (30) of receipt of an invoice. Invoices shall be sumitted monthly and shall identify the employee(s) and the date(s) and type(s) of services rendered. Said invoices will be based on the fee schedule set forth on Exhibit A,attached hereto and made a part hereof. 3. PROV[DER OBLIGATIONS. a. Except as otherwise specified in this Agreement,with respect to the health care services, Provider shall provide facilities, equipment, and phlebotomy supplies such as blood tubes and needles, or other supplies required to provide any of the lab services or urine collection services as requested by Company for its employees. b. Hard copy reports of drug screens will be provided directly to Company from the laboratory or medical review officer overseeing any drug screen. Physical exam results will be forwarded to the Company by fax or mail,per direction of Company at time of referral,within the same business day that results are known. Work status reports will be provided to Company and/or workers' compensation carrier on the same day of service. Office notes for workers' compensation patients will be available to the carrier within seventy-two (72) hours of an employee's visit. 4. TERM. This Agreement shall commence on the Effective Date and shall expire at S:OOpm Eastern time on the next-occuring September 30�'(the"Expiration Date"), unless the parties renew the Agreement by signing an Annual Renewal Addendum in the form attached herewith as Ezhibit B. Failure of Company to sign and return the Annual Renewal Addendum to Company on or before the Expiration Date shall result in termination of this Agreement on the Expiration Date. 5. TERMINATION. a. Either party may terminate this Agreement at any time without cause by giving the other party at least thirty(30)days' prior written notice. b. Neither party shall have any further rights or obligations hereunder following termination of the Agreement except: (i) as otherwise provided herein; (ii) for rights and obligations accruing prior to the effective date of termination (e.g.. fees due to Provider for services rendered prior to the termination date); or (iii) arising as a result of any breach of the Agreement. 6. RELATIONSHIP OF PARTIES.Neither party is an agent or representative of the other party under this Agreement. This Agreement does not constitute a joint venture or partnership between the parties. 7. CONFIDENTIALITY. a. The parties recognize and acknowledge that the parties hereto may gain access to certain information of one another that is confidential and constitutes valuable, special and unique property of such party. As such, each party agrees that it will not at any time, either during or subsequent to the term of this Agreement, disclose to others, use, copy or permit to be copied, without the other party's express prior written consent, except pursuant to such party's duties hereunder, disclose any confidential or proprietary information of the other party, including, but not limited to, information which concerns either party's employees, patients, 2 costs, or treatment methods and which is not otherwise available to the public. The foregoing shall not apply to: (1)any information received by a party without breach of this Agreement; (2) any information which was independently developed by a party; (3) any information which is ordered to be released by requirement of a governmentai agency, validly served subpcena, or a court of law;and,(4)any information necessary in connection with Provider's accreditation. b. Except for disclosure to Company's legal counsel, accountant or financial advisors (none of whom shall be associated or affiliated in any way with Provider (or any of its affiliates), Company shall not disclose the terms of this Agreement to any person who is not a party to this Agreement, unless disclosure thereof is required by law or otherwise authorized by this Agreement consented to in writing by Provider. Unauthorized disclosure of the terms of this Agreement shall be a material breach of this Agreement. c. HIPAA Compliance. The parties agree to comply with the applicable provisions of the Health Insurance Portability and Accountability Act of 1996 ("HIPAA") and the requirements of any regulations promulgated thereunder. d. All provisions of this Section 7 shall survive expiration or other termination of this Agreement, regardless of the cause of such termination. 8. NOTICES. All notices hereunder shall be in writing, delivered personally, by certified or registered mail, return receipt requested, or by overnight courier, shall be deemed effective when received,and shall be addressed as follows: If to Provider: Jupiter Medical Center Physicians Group, Inc. 1210 S. Old Dixie Hwy Jupiter,FL 33458 Attn: President With copy to: General Counsel If to Company: Village of Tequesta and Tequesta Fire Department 345 Tequesta Drive Tequesta,FL 33469 Attn: Merlene Reid or to such other persons or places as either party may from time to time designate by notice pursuant to this paragraph. 9. PREVAILING PARTY. In the event that a suit,action or other proceeding of any nature whatsoever arises out this Agreement, the prevailing party shall be entitled to recover from the losing party the prevailing party's reasonable attorney's fees and costs actually incurred and reasonably necessary in connection therewith, as determined by the judge, in addition to a[l other remedies provided by law. 10. ENTIRE AGREEMENT; MODIFICATION. This Agreement, including any attachments hereto, contains the entire agreement of the parties hereto and supersedes all prior 3 and contemporaneous oral or written negotiations, representations, agreements, understandings, proposals, or undertakings with respect to the subject matter hereof, all of which are deemed incorporated and merged into this Agreement or abandoned. This Agreement may only be modified or amended by the mutual written agreement of the parties. Any such modification or amendment shall be signed by authorized representatives of each party and shall be attached to and become part of this Agreement. 11. GOVERNING LAW. This Agreement shall be construed in accordance with the laws of the State of Florida with venue in the courts of Palm Beach County. 12. COLlNTERPARTS AND FACSIMILES. The parties hereto may execute this Agreement in any number of sepatate counterparts (including by confirmed electmnic, email, and/or facsimile transmission), each of which, when executed shall be deemed and original, and all of which,when taken together, shall constitute one and the same instrument. 13. WAIVER. Any failure of one party to enforce its rights under this Agreement shall not be construed as contemporaneous or future waiver of such rights (or any other rights) herein. No waiver of any breach or failure to enforce one or more of the terms and conditions hereof shali be construed as an implied amendment or agreement to modify or as a waiver of the right to later enforce, such terms. If any provision of this Agreement is held invalid, then to the ful(est extent permitted by law, such invalidity shall not affect the validity of any other provision of this Agreement. 14. ASSIGNMENT; BINDING EFFECT. This Agreement is not assignable without the prior written consent of the parties. IN WITNESS WNEREOF, the Parties hereto have executed this Agreement as of the date first written above. Provider: Company: JUPITER MEDICAL CENTER VILLAGE OF TEQUESTA and TEQUESTA FIRE PHYSICIANS GROUP, INC. DEPARTMENT By: By: Judy Magalhaes, Vice President 4 EXHIBIT A SERVICES AND FEES SCHEDULE SERVICE FEE Complete Medical History and Physical Examination by Provider $70.00 Urine Heavy Metal $70.00 Urinary Analysis $ 12.50 Hepatitis B Surface Antibody(titerj $22.00 RPR Screening $ 8.00 HIV Screening $25.00 Comprehensive Metabolic Panel $ 17.00 Lipid Panel $20.00 Complete Blood Count with Differential $12.00 RBC Cholinesterase $32.00 EKG with Cardiologist Interpretation $55.00 Audio Test $55.00 Pulmonary Function Test $55.00 PPD(Tuberculosis Test) $20.00 Chest x-ray(PA and lateral)with radiologist interpretation $75.00 Aresnic Fractionation $75.00 Hepatitis B Vaccine $85.00/each Urine Drug Screen(collection,testing,MRO) $40.00 Breath Alcohol with or without confirmation $45.00 Management of Workers' Compensation injuries is also provided from initial injury through return to worlc. Fees are based on the State of Florida mandated fee schedule. 5 EXHIBIT B ANNUAL RENEWAL ADDENDUM RENEWAL YEAR OCTOBER 1,20_through September 30,20 This Annual Renewal Addedum ("Addendum")relates to that certain Agreement for Health Services(the"Agreement")dated ,20 by and between Jupiter Medical Center Physicians Group, Inc. ("Provider")and ("Company"). This Addendum must be signed by Company and returned to Provider on or before September 30`h,20 In consideration of the mutual promises and covenants herein contained,and for other good and valuable consideration,the receipt and sufficiency of which are hereby acknowledged, the parties hereto herby agree as follows: 1. The Agreement shall be renewed for the October 1 through September 30 Renewal Yeaz set forth in the title of this document. 2. The Services and Fees Schedule on Exhibit A of the Agreement shall: a. REMAIN THE SAME AS THE PRIOR YEAR;or b. Be deleted in their entirety and replaced with the new Services and Fees set forth on Exhibit A attached herewith and incorporated into the Agreement by this reference. 3. Except as otherwise set forth in this Annual Renewal Addendum,the Agreement shall remain in fuli force and effect in accordance with its terms. IN WITNESS WHEREOF, in signing below, and intending to be legally bound thereby,the parties hereto hereby agree to the foregoing,which shall take effect as of the first day of the Renewal Year set forth in the title of this document. Provider: Company: JUPITER MEDICAL CENTER PHYSICIANS GROUP, INC. By: By: Judy Magalhaes, Vice President [Insert Name] 6 EXHIBIT A To Annual Renewal Addendum SERVICES AND FEES SCHEDULE [To be completed by Provider in the event that the existing Exhibit A to the Agreement must be updated to reflect new Services and Fees to be offered to Company by Provider as part of a renewal of the Agreement.] 7 PUBLIC RECORDS. In accordance with Sec. 119.0701, Florida Statutes, CONTRACTOR must keep and maintain this Agreement and any other records associated therewith and that are associated with the performance of the work described in the Proposal or Bid. Upon request from the Village's custodian of public records, CONTRACTOR must provide the Village with copies of requested records, or allow such records to be inspected or copied, within a reasonable time in accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR who fails to provide the public records to the Village, or fails to make them available for inspection or copying, within a reasonable time may be subject to attorney's fees and costs pursuant to Sec. 119.0701, F/orida Statutes, and other penalties under Sec. 119.10,Florida Staiutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated with this Agreement or associated with the performance of the work described in the Proposal or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and following completion of the Agreement if the CONTRACTOR does not transfer the records to the Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to the Village, all public records in possession of the CONTRACTOR, or keep and maintain public records required by the Village. If the CONTRACTOR transfers all public records to the Village upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon completion of the Agreement, the CONTRACTOR shall meet all applicable requirements for retaining public records. Records that are stored electronically must be provided to the VILLAGE, upon request from the Village's custodian of public records, in a format that is compatible with the Village's information technology systems. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS CUSTODIAN FOR THE VILLAGE, AT (561) 768-0685, OR AT Imcwilliams@tequesta.or�, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA 33469. � f ti��ag+eOfTe��. � _.._ - � P�s &Re�io� Dabe: 10/10/2017 To: Jim Wein,and,Acting V'illage Manager Cc Debra.A.Telfrin, Executive Assistant � From: Greg Corbitt, Director of Parks&Recreation RE: Shade Systems Sales Order The following Sales Order from Shade Systems is being requested for � sign�ture (see axtachment). i This is a�eplacement for shade structure at Constitu�ion Parlc 3-5 year old Pla.yground that was damaged from hurricane. I ' � A P'inchas�e Order has b�n processed by F'mance. Please see at�ached. � � � , I � �� S h a d e�� 4150 S.W.19"'Street S� Ocala,FL 34474 ��^��*M 1-500-609-6066•FAX:352/237-2256 ORDER (�� E-mail:marie�alshadesystemsinc.com iNC. Web: www.shadesystemsinc.com TO: Village of Tequesta FROM: Marie Weissenbom Greg Corbitt Tel.: 561-768-0473 1-800-609-6066 ext. 106 399 Seabrook Road QUOTE#: MW092017-C Tequesta, FL 33469 DATE: September 20, 2017 Email: gcorbitt@tequesta.org Project: Fabric replacement PAGE: 1 of 1 Thank you for your interest in Shade Systems. We are happy to quote the following product(s): QTY DESCRIPTION EACH TOTAL 1 Replacement CoolNetTM Twatone Fabric and cables only $5,758.00 $5,758.00 for a SK303008/16 Shi in /handlin cost to above address 548.00 COLORS: Fabric:FOREST GREEN& DESERT SAND (Forest Green on outer panels and Desert Sand on inner anel) TOTAL $ 6�.00 IlVIPORTANT TERMS &CONDTITONS: ■ This quotation is for CoolNetTM' shade fabric and cables only, without any fastening hardware. ■ Please confnm colors selected above and make changes, if necessary. • Above DOES NOT include professional engineer-sealed drawings. ■ Above prices do not include any concrete supplies, truck unloading, or installation. ■ Prices quoted are valid until October 31, 2017. Current shipping schedule is estimated at 4 to 6 weeks after receipt of order.Terms are net 30 days with municipal purchase order. ■ To place this order,please return signed copy of this Sales Order with your official municipal purchase order. ABOVE APPROVED AND ACCEPT'ED: By signing below,Buyer a ts s and conditions of this Sales Order and directs Shade Systems to provide the products listed for amou sho n. Buyer agrees this order is not cancelable. BY: TITLE: DATE: Ia�� PUBLIC RECORDS. In accordance with Sec. 119.0701, Florida Statutes, CONTRACTOR must keep and maintain this Agreement and any other records associated therewith and that are associated with the performance of the work described in the Proposal or Bid. Upon request from the Village's custodian of public records, CONTRACTOR must provide the Village with copies of requested records, or allow such records to be inspected or copied, within a reasonable time in accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR who fails to provide the public records to the Village, or fails to make them available for inspection or copying, within a reasonable time may be subject to attorney's fees and costs pursuant to Sec. 119.0701, florida Statutes, and other penalties under Sec. 119.10, Florida Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated with this Agreement or associated with the performance of the work described in the Proposal or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and following completion of the Agreement if the CONTRACTOR does not transfer the records to the Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to the Village, all public records in possession of the CONTRACTOR, or keep and maintain public records required by the Village. If the CONTRACTOR transfers all public records to the Village upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon completion of the Agreement, the CONTRACTOR shall meet all applicable requirements for retaining public records. Records that are stored electronically must be provided to the VILLAGE, upon request from the Village's custodian of public records, in a format that is compatible with the Village's information technology systems. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS CUSTODIAN FOR THE VILLAGE, AT (561) 768-0685, OR AT Imcwilliams@tequesta.or�, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA 33469. `�i llag�e Of Te� P�s& 'an Da�e: 11/13/2017 To: Mike Couzzo,V'illage Manager C� Debra.A. Telfrin, Executive Assistant From Greg Corbitt, Director of Parks&Recreation RE: Shade Systems Sales Order . � The following Sa1es Order from Shade Systems is being requested for signature (see atta.chment). This is a replacement part for shade structure at Constitution Park 3-5 year old Playgrourid. The current 1�rn N-Slide(s) are completely rusted and ne.ed to be replaced in order to install new shad.e ki� These are not under warranty because it's over 10 years old � S h a d�� 4150 S.W.19"'Street S��is Ocala,FL 34474 ��^��*M 1-800-609-6066•FAX:352/237-2256 O��i� (v E-mail:marfe@shadesystemsinc.com �' INC. Web: www.shadesystemsinc.com TO: Village of Tequesta FROM: Marie Weissenbom Greg Corbitt Tel.: 561-768-0473 1-800-609-6066 ext. 106 399 Seabrook Road QUOTE#: MW 110717-A Tequesta, FL 33469 DATE: November 7, 2017 Email: gcorbitt@tequesta.org Project: Tum-N-SlidesTM PAGE: 1 of 1 Thank you for your interest in Shade Systems. We are happy to quote the foldowing product(s): QTY DESCRIPTION EACH TOTAL 3 Replacement Tum-N-SlideTM only for a SK303008/16 $ 667.00 $2,001.00 Shi in /handlin cost to above address 255.00 COLORS: Metals: LATTE TAN TOTAL $ 2,256.00 : IMPORTANT TERMS &CONDTTIONS: ■ This quotation is for repl�cement Tum-N-SlideTM only. ■ Please confirm color selected above and make changes, if necessary. ■ Above DOES NOT include professional engineer-sealed drawings. ■ Above prices do not include any truck unloading or installation. ■ Prices quoted are valid until December 31, 2017. Current shipping schedule is estimated at 2 to 3 weeks after receipt of order. Terms are net 30 days with municipal purchase order. ■ To place this order, please return signed copy of this Sales Order with your official municipal purchase order. ABOVE APPROVED AND ACCEPTED: By signino below,Buyer accepts the terms and conditions of this Sales Order and ' c Shade Systems to provide the products listed for the amounts shown. Buyer aa ees this order is not cancel le. BY: � TITLE: �' r' DATE: �'I�r I PUBLIC RECORDS. In accordance with Sec. 119.0701, Florida Statutes, CONTRACTOR must keep and maintain this Agreement and any other records associated therewith and that are associated with the performance of the work described in the Proposal or Bid. Upon request from the Village's custodian of public records,CONTRACTOR must provide the Village with copies of requested records, or allow such records to be inspected or copied, within a reasonable time in accordance with access and cost requirements of Chapter 119, Florida Stafutes. A CONTRACTOR who fails to provide the public records to the Village,or fails to make them available for inspection or copying, within a reasonable time may be subject to attorney's fees and costs pursuant to Sec. 119.0701, Florida Staiures, and other penalties under Sec. 119.10, Florida Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated with this Agreement or associated with the performance of the work described in the Proposal or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and following completion of the Agreement if the CONTRACTOR does not transfer the records to the Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to the Village, all public records in possession of the CONTRACTOR, or keep and maintain public records required by the Village. If the CONTRACTOR transfers all public records to the Village upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon completion of the Ag�eement, the CONTRACTOR shall meet all applicable requirements for retaining public records. Records that are stored electronically must be provided to the VILLAGE, upon request from the Village's custodian of public records, in a format that is compatible with the Village's information technology systems. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS CUSTODIAN FOR THE VILLAGE, AT (561) 768-0685, OR AT Imcwilliams@tequesta.or�, OR AT 345 TEQUESTA DRIVE,TEQUESTA, FLORIDA 33469. �.� � COMPREHENSIVE ANALYSIS Village Manager's Office -Administration To: Michael Couzzo, Village Manager From: Debra Telfrin,Executive Assistance Date: 11/22/2017 Subject: Southeastern Printing—Spring Smoke Signals Newsletter,#87906 I respectfully present the following memorandum to the Village Manager. Southeastern Printing is the selected vendor to print the 2017 Fall Edition of the Village's Newsletter,'The Smoke Signals. Quote#87906 is to prepare and print the newsletter. Quantity printed for this edition is 5200 pieces at a cost of$2,446.93. Thank you. QUOTATION southeastern complexity made simple Estimate: 87906 Date: 10/31/17 Cust-ID:2833 Phone: 561-768-0443 vllage of Tequesta Fax: 561-768-0697 345 Tequesta Drive E-Mail: Imcwiiliams@tequesta.org Tequesta FL 33469 Rep: Eric Ellison Description: 2017 Newsletter with Insert Flat s¢e-22 x 17,folds to 11 x 17 and soft-folds to 8.5 x 11 masthead out. with 1-2pp insert 11 x 17,postitioned inside newsletter Printing-4cp/4cp, bleeds Stock-80#MacGregor Gloss Text Trim,fold. Qty:5,200,send 5,100 to SEP Mailing Dept,deliver 100 to client We understand that you will be providing: Output files from Dropbox serrt from Phil Glenn,forvvarded to Helen. QuentitY 5,Z00 Price $2,446.93 Thank you for the opportunity to provide you with this estimate,based on the specfications submitted. We look forvvard to exceeding your expectations.Pl�se contact us if you need additional information. Payment Terms: Due in 30 days Supplied files/specifiptions/material will be reviewed and compared to the estimate upon receipt of job. D'rfferences will be re-quoted which may result in a price change. EMAIL/FAX TRANSMISSION:This document indudes our Standard Terms of Sale. If you did not receive,or if illegible,please call for a copy before signing. PLEASE READ,SIGN AND RETURN TO PLACE YOUR ORDER Tlds qwfetion is s��bjett b�e terms and wr�d6or�s set kM on tlie badc side taxed and whid�aie.by reterence.made a pert hercoL Prices quo�d are based on defals fumistied lo aur eatit�eting depar6nenl and are subjact Bo revision iF,upan receipl d iApy A is de�rmired Miat Ihe mateiiel deviates fian ai�nal specificalions. My such price ievi�io�wi be mrfirmad befae Me order is processed.We reserve Ihe right Bo rejed anY aider upan receapt wiCia�t leh+ity m our pert M ardars an su6iact b unduroin or ovartuns d up to 1076 and a acceas ae�fed ar diarped propatiorebely. PRICES RENAIN IN EFFECT�DAYS. item rdered are f subject to sales tax. Please � �: The' ( ordered are for intemal use.Please charge sales tax. Accepted by customer Date �/17�'�7 Southeastern Page 1 of 2 360/SE Disie HighNKry,Seem•r,Florida 34997•772-287-?!4!•800-336-82?/•Far 771-188-3988 ��'� � � �� a� � �� .� N � � '� as � � �a � � �� 8.�� ,� �� b � '�'� � � � ''° � � '� �� ' '� � �' � �m�� a � � .� • � � � � � .� � � � � � ,� ��.� a �� W�� - ��' � � � s •�.� � �� . � � � � � �� s � � � � � � � � a�� 8� � � � � � e � � �� .� � � �� _ s � � � � � �� .� �� .� � � _ � �� . � � � � � g .�� - � g � .� � �� - . 9 � � � � � .� � � � �'� � ,� �� . W � � � . � � . � �� .� � 4 ��a �'� � �i � ..� ,g �'�s� � g � �� ' � � � �� 6 � N � $ � 'IS ��'� �� ,� '� � r ,� c ,� � � � � �� .� �� . � � - o �' � �� .� � �� .�� .�s � � 8 �� . �e�. � � � � � � � � � � � � �. . � � � � �� -� �b � . �� -� � w �,�g � � � ''�� ` �.�� '��s s � � � � � '� � � � � Q � � � �� $ � �� ,� � tr� � � � � �� $ � � �� „ �� s • �� B ,� � �� .a �' �� ,� � � .� � � .c '� � � � � � �� ,� � � � � � - , � o � � � � �.� - � . � �.� �g �� . � �. .� �. � � � �. � � �� e � � g � � � � �� $$� �� r� ^ �� . �� . � � � � � � � � � � � � � �� .� � � � � � 5 � _ � � N � � � � .�� .ffi .� B � � . � � �� . � �� ,� � � �. . .�� . � � � � �� z �� 9 � .6� ,�� $ � � �'�� a� ��.� � � � � $� $ � � �� r �� 8 � ,� � y . � � � �� . � � �� o � � � � � e .s � �� a �:� A.��• � � � 9 � � � � � � . � �� - � � � � � . � � �� . � .� � � � � � �� .�� . � ,� W� � �.� � � ,� � � � � � ,� � � � �s tr � ��a � '°' � B � � �� . � � �� ' � �� • � � � � b � � �� ' F- v� �,�� .�� .� � � •�� g b p � �� i � � � � � �� .�� s � �� a � LL�„ � �� -� .� �� $ �� a �� :� .� �� .� � �$ .�. � � �� _� � �� $ � � �� .� � �b �� . � � � � $$ � �� g .� s �� .��8 � � �i � � �� , � � � � .� �� tr � € i � B � �� a � z� .� �B � m �a �� • ,� �� .� � �� . � �� ' � � � �� " � � � � � �� . � � � ,� �� . � � � � � �� '� � � �� e� � � � �� ,� � � . �� B � � � �.� � � $ � � A � � � � � � �� _ � � � �� . � � � ,� .� � �. � � � � � � � � . �� a� -� � � �� .�� .� �� g � �� ' �� s�� .t .: vs �a � � a o � � S� g rs � � � � €i iG �1 PUBLIC RECORDS. In accordance with Sec. 119.0701, Florida Statutes, CONTRACTOR must keep and maintain this Agreement and any other records associated therewith and that are associated with the performance of the work described in the Proposal or Bid. Upon request from the Village's custodian of public records, CONTRACTOR must provide the Village with copies of requested records, or allow such records to be inspected or copied, within a reasonable time in accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR who fails to provide the public records to the Village,or fails to make them available for inspection or copying, within a reasonable time may be subject to attorney's fees and costs pursuant to Sec. 119.0701, F/orida Statutes,and other penalties under Sec. 119.10, F/orida Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated with this Agreement or associated with the performance of the work described in the Proposal or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and following completion of the Agreement if the CONTRACTOR does not transfer the records to the Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to the Village, all public records in possession of the CONTRACTOR, or keep and maintain public records required by the Village. If the CONTRACTOR transfers all public records to the Village upon completion of the Ag�eement, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon completion of the Agreement, the CONTRACTOR shall meet all applicable requirements for retaining public records. Records that are stored electronically must be provided to the VILLAGE, upon request from the Village's custodian of public records, in a format that is compatible with the Village's information technology systems. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS CUSTODIAN FOR THE VILLAGE, AT (561) 768-0685, OR AT Imcwilliams@tequesta.or�, OR AT 345 TEQUESTA DRIVE,TEQUESTA, FLORIDA 33469. c� ,F:.� '� r COMPREHENSIVE ANALYSIS Village Manager's Office - Administration To: Michael Couzzo, Village Manager From: Debra Telfrin, Executive Assistance Date: 11/22/2017 Subject: Southeastern Printing—Spring Smoke Signals Newsletter#87907 I respectfully present the following memorandum to the Village Manager. Southeastern Printing is the selected vendor who will print the 2017 Fall Edition of the Village's 1Vewsletter,The Smoke Signals. Quote#87907 is to prepare the newsletter for mailing. Quantity prepared to mail is 5,100 pieces at a cost of$508.26. Thank you. QUOTATION southeastern complexity made simple Esdmate: 87907 Date: 10/31/17 Cust-ID:2833 Lori Mc�lliams Phone: 561-768-0443 Village of Tequesta Fax: 561-768-0697 345 Tequesta Drive E-Mail: imcwilliams@tequesta.org Tequesta FL 33469 Rep: Eric Eilison Descriotion: 2017 Newsletter 8 Insert-Mailing Process file induding address standardization, NCOA update,CASS certify,presort,inkjet address, sort,sack/tray tags, deliver to post office. Include"Or CuRe�ResidenY'when imprinting addresses. Please Note: Price does not indude addfional services such as indicia use,wafer seali�g,foreign mail processing etc.Postage is addidonal. Approx.pr�sort standard$.569 each We understand that you wiN be providing: use mailing list from previous#166169-M Qua�ity 5,100 Price $508.26 Thank you for the opportunity to provide you with this estimate, based on the specifications submitted. We look forward to exceeding your eupectations.Please contact us if you need additional information. Payment Terms: Due in 30 days Supplied files/specifirations/material will be reviewed and compared to the estimate upon receipt of job. Differences will be re-quoted which may resuft in a price change. EMAIL/FAX TRANSMIS510N:This document indudes our Standard Terms of Sale.If you did not receive,or if illegible,please call for a copy before signing. PLEASE READ,S�N AND RETURN TO PLACE YOUR ORDER ihie quofafim is wt�jed b Iha lemis and canditlorre set foM on Ihe bedc side hareol and vA�Ch ara�bf'iafa�ence,made a paA heieof.P�ces quokd aie based on deta��10 our esYma6ig deparU�M and are suhject b revielan if�iqm receipl d wpy il Is del�nined that Ihe ma�rial devetes ham origp�al spectfiwtlons. My sudi pice reuieiai wiM be oanfim�ad be(ae Ihe order ie processad.We reserve tlie ripht b iepct anf'ader upon recaiW wilhout fabiity on ax parl. AN ottlMs m wbl�ct b und�rtuns or overrum of uD to 101G a�d v or acass cndM�d a chspad DroDortfon�MlY. PWCES REMAN IN EFFECT 30 DAYS. e it s rdered are fi�wqlo�not subject to sales tax. Please I � �: Th m ordered are for intemal use.Please charge sales tax. Accepted by customer Date ��"�'�l� Southeastern Page 1 of 2 J60/SE Dixie Nigh�w�p.Stxart F/orida 3I997•77?-187-110/�8/Xl-?26-8?3l�Far 771-188-39R8 � �B �� .��g}� �� N �.0 �+ � B'9 � � 'b m �� F��ffi �� b �g � '� G1 .� � �. �� .� b � � � � � � � - �' �� ' � �� ' � � � � �� s � � . �� ,� �� a � � � �. �� .� � �� $ -�B � �.� � � - �� - � . � � � � � � �� .�� 8� � � � � � � � � �.�� . _ � .n � � � _ � � � � � � � �� .� .� � � � � � �� . � � ..�� . � � � � . - � � � . � � � � �� _� � � .� �'� �� yy�� a � � .� � � � � �� . �� EE � � - � � � � §§ � . -� .7.4�.�� g� .� � � �� .� � � � �. � � � S�9 �� 13 � .� $ �'ti 9 � � � ��g �� 9 � � g � � � �� ffi.1�� '� .G '� �i � ,� . $ � .� � � � �� .�� .� �� - � �8�� s �� .�� .��.� ��.�� . � � � � y � � � � �� s � � � -� � � � � �� . ��B � , � �'��.� �. � � � � � � -� � � s� � � � • r� �� '� ��j'�s ��.� ��9 � a � � � � � � � o � B � �' � � � � � � � � � � � � . �� . � �� . �� s �� .�� .� ��. �� .� � � .� � � � � � � �. � � � � � .� � � �. � � � — o � .� � � '�� A E , �� ' � � � � � �. � �' �� # � 8 �� ss�� . � � � � � � .,,� �s ' g �' � � � �� '� �. � � � � � L � � � y �.� � � � .� � � � ,� :� � � '� �� B � � a � .� � �� ,�� .� � � � � Z �� e � �.�� ,� �� '� . �� ~�.� �� ` � � g� ��. �� '�� y � �� s � � � � � � � g .s � � �� s .� a LL a �.�� 8 � � � � �� - � �� .� �� . . � .� �� B � � � � � � �. � .� � � � � � �� - � �� B � � � � � � � � �� .� � � �� .� � � � �� . � �� .� � � � ,� �� .� � � � � . � � � ��R � � �.�� . p� �� -�. � �s � �� py� � LL�� m � �� QE � .� � Q@ �� .}� � � �� Jiu� � � � �� .0 � Y � 10� �� lWp � .� +� �B .L � �'�� ffi,p� i'J� ��, � �� .le �, � 3'� $ �� ,� m �� • � � $$� � � �,s�ii �� 'a�� .Ca � • � � �'� �� ^ ��'� � � � .�' B� '�� a �� • � � � f � s� � � � � � � �� . � �. � z � � �, .� �� s � ��E �� S � � �� i� �+�.� � �� a �� .� �P �� ,� �� . � � � 1 8 b� � �� "� � �� a� � � ��.i � s,� � � � �� g$ ��'� � � ffi � ' � � �e �� € �a � � ��s � � � .� '� � �� s �� a � � � .a � � � �� . � =� - � � .� � � � a � i�� C� . ,� �,� � � � � � � � � �� Q ��'� �� ' �� _�� -- �s � < � m � �a � a � � � � � � � �a �c � �c F� PUBLIC RECORDS. In accordance with Sec. 119.0701, florida Statutes, C�NTRACTOR must keep and maintain this Agreement and any other records associated therewith and that are associated with the performance of the work described in the Proposal or Bid. Upon request from the Village's custodian of public records,CONTRACTOR must provide the Village with copies of requested records, or allow such records to be inspected or copied, within a reasonable time in accordance with access and cost requirements of Chapter 119, Florida Stotutes. A CONTRACTOR who fails to provide the public records to the�Ilage,or fails to make them available for inspection or copying, within a reasonable time may be subject to attome�s fees and costs pursuant to Sec. 119.0701, florida Statutes, and other penalties under Sec. 119.10,Florida Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated with this Agreement or associated with the pe�formance of the work described in the Proposal or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and following completion of the Agreement if the CONTRACTOR does not transfer the records to the Village. Finally, upon completion of the Agreement, CONTRACTOR shall transFer, at no cost to the Village, all public records in possession of the COMTRACTOR, or keep and maintain public records required by the Village. If the CONTRACTOR transfers all public records to the �Ilage upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon completion of the Agreement, the CONTRACTOR shall meet all applicable requirements for retaining public records. Records that are stored electronically must be provided to the VILLAGE, upon request from the Village's custodian of public records, in a format that is compatible with the Village's information technology systems. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS CUSTODIAN FOR THE VILLAGE, AT (561� 76&0685, OR AT Imcwilliams@teQuesta.or�, OR AT 345 TEQUESTA DRIVE,TEQUESTA, FLORIDA 33469. Village Of Tequesta. P�s &Recreabion D��:tment Date: 11/1/2017 To: Jim Weinand, Acting Village Manager Cc: Debra A. Telfrin, Executive Assistant From: Greg Corbitt, Director of Parks & Recreation RE: Superior Party Rental for Tequesta Fest The following Rental Agreeme�t from Superior Party Rental for Tequesta Fest is being requested for signature (see attachment). This agreement includes the following rental services for Annual Tequesta Fest: • Tent • Folding Chairs • Round Tables • Hi-Top Tables �� II'IG RENTAL CONTRACT ' • 800 Gpital St Suit� �.!�IIp1�l�, FI.3343i �ate 7ransaction no Yeice:361.74�.�4.37" Fe=c 33f.747-s4-9a �0/�3�20�� 01-15355-0 ��.sReri��reM�ls.��■� Page: 1 of 1 � �Nage of Tequesta S Deliv�y-Thursday or Friday(FLEX) N Parks 8�Recreation Department H Pick up-Satu Nov 25(afte�7pm)FLEX V 399 Seabrook Road � 1 Main Street Jupiter 33469 0 Tequesta,Florida P PARADISE PARK � 33469 P � Greg Corbitt,Wendy 768-0476,Kathleen E E Te1.:768-0474 Fax:768-0705 � Quotatlon no 0-0 Customer�0 7680474 Terms: 96 Days Reservation no Customer P.O. Contract no 0-0 Delivery Date 11/25/2017 EVENT ON SATURDAY Representative Isabell S. Retum Date 11/25/2017 NOV 2512PM-5PM Qly Item Type DescripUon Price Total 1 TNT2040 R 20x40 High Peak Tent(Grasa)REG$480 400.00 400.00 'Tent area must be marked&cortq�lebely clear by cuslomeP SPR staif wlll r►ot move any non-rental Rems. 1 RiA�1,S R Tent Price Reducxd for ViNage of Teq... 80 CHRVNi R YVhite Samsonibe Fdc�ng C�air REG$1.50 1.25 100.00 'Condidon of chaira may vary due to wear and tea�' 1 RTMIS R Samsonite Price Reduced for VILLAGE OF T 8 TBLRD80 R 60 IN ROUND TABLE(SeaLs 8-10) 9.25 74.00 14 TBLRD36 R 38 IN ROUND TABLE 7.95 111.30 14 LEG42 R H(Top apUon 1.00 14.00 Shipping Notes C.C.F# Rental 699.30 WENDY PLACED THR ORDER Sales&Services D.00 Damage Waiver 61.05 Shipping 65.00 Subtotal 825.35 7.0 GRAND TOTAL 825.35 Deposit Amount due PUBLIC RECORDS. In accordance with Sec. 119.0701, F/orida Statutes, CONTRACTOR must keep and maintain this Agreement and any other records associated therewith and that are associated with the performance of the work described in the Proposal or Bid. Upon request from the Village's custodian of public records, CONTRACTOR must provide the Village with copies of requested records, or allow such records to be inspected or copied, within a reasonable time in accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR who fails to provide the public records to the Village,or fails to make them available for inspection or copying, within a reasonable time may be subject to atto�ney's fees and costs pursuant to Sec. 119.0701, Florida Statutes,and other penalties under Sec. 119.10,Florida Stotutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated with this Agreement or associated with the performance of the work described in the Proposal or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and following completion of the Agreement if the CONTRACTOR does not transfer the records to the Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to the Village, all public records in possession of the CONTRACTOR, or keep and maintain public records required by the Village. If the CONTRACTOR transfers all public records to the Village upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records that are exempt or con�dential and exempt from public records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon completion of the Agreement, the CONTRACTOR shall meet all applicable requirements for retaining public records. Records that are stored electronically must be provided to the VILLAGE, upon request from the Village's custodian of public records, in a format that is compatible with the Village's information technology systems. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS CUSTODIAN FOR THE VILLAGE, AT (561) 768-0685, OR AT Imcwilliams@tequesta.or�, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA 33469. TEQUESTA POLICE DEPARTMENT �::�: o MEMORANDUM '�` � To: Michael Couz2o From: Jim McGrew Date: November 15, 2017 Subject: Verizon GPS Contract This memo is in reference to the Verizon GPS Contract. The contract is for twelve (12) GPS units for the police department's vehicles. The contract declares a onetime charge of$2,102.76 and monthly recurring charge of$277.40. The length of the contract is for twelve (12) months. After the contracts first twelve (12) months, Verizon will continue to process a recurring monthly bill. Included in this contract are the GPS Units, the GPS and Diagnostics Hardware, the Monthly Service Fee, Base Installations, USM OBDII Bypass Harnesses and the Configurable Update Rate. � ` Doa�3ign Envebpe ID:68117624-1�6l2-48AG98B7-0WC997Bi8E9 Networkfleet GSA#GS-07F-5559R ��J Hardware&Service Order P�� Please review your coniract agreement below. For questions,please inquire with your sa/es co�rtoct aaKrAncr� aa+wa+r�a�w o�ta li 13-v Camp�eyName v14ge afraquash vo�ice nept fa��e 7�pe Purd�ase Doi�BI�As Oo�trxt��pe �q�5p7p¢ggU Addreg 357T�U6TADR �Oi Cl� TEQUBTA Stlde R ORDBt IIi�qM710N � 3�169-3086 Oder7ype I�rB�d� 76neZone QsoD�mer NIM11bar AmamtSubTppe PUBLtCSEL�OR mMAQ IMFORM1l1a1�1 PWseseleCtl�e faOorY�mks�,A�ur�Raya6iq,4am1 MdEn POC.Fleet Ma�er Mtin Us� IIOIe Fistllrae tactMaae Pipne E�! Fket Maoa�er Mak�l�r Jama Mc6rew (561)766�22 jmqrewetequ�a.a� InsdM Mak�POC Jarnes Mc6tew (561)7fiR-0SZ2 Sl�ppias .lenks AAcCa�ew l�)��-� Sl�ubmy Mfd�aal Cauao �B P110011C15 b.� GlY1� R9A Skll G7B60RT QiY mN7qC� �IpCPRf� NIC'fOTAI NI�Cl�� M�CYOTAL iHOf 1 SOL�PS AND DM�5iK5 ` �OIAfiN0.ST1CS-VER�N � 12 32 Malhs 0.00 2.1@.76 OA6 mA9 11 GPSAPDDIA�IOSi1WIFRVDM SSOO�BVD HARDWARE 12 N/A 80.00 9BUD0 0.� OAO 32 AAONTHLY59tVICE5500 MOFI�W320 56lVICE ]212Montlis �U 0.00 ]i95 �27.40 L3 USbt 080N BYPASS HARI�IE55 PARiS]D9 HARNE55 72 N/A 3QJ3 362.76 0.0D O.OD L4 BASE INSTALLATION N1�6TNJ.iM7 NiSTALL l2 P�/A 65.00 780.0D O.OD O.W i.s aoaflcwx�uaoa�nn�(i�wiaur� ax�eoa�s naasortr iz iz n�wm� o.ao o.ao am o.ao • Tmcawsh�pinp ms oddl�onm o�uus subloml- - -— ---- —— —- ---- —— --- -- - •ONE TiME CXA�B� $�,3n.7i •MOlfiiti711�161tl1116 QM�Bc �m.p �YIENiS 9��IN710N IDUCiaNi IOC�iDN2 tOCAON3 �N VIUye afTequesta PaYx DeparOne�t Caand EMa/ PUona StrweMdias 3S17Eq116TADR dql TE�JESTA 91a0� R �!�ade 33�68-3� �Y USA t)SA USA �L� 6round Groird Graitd I�ttaslip TNI IIIIFOp��A7WN T�� X DocuSign Envelope ID:66117624A612-49AG9887-DEDC99781 BE9 It Tax EMempt,provide Shte Tarz Fsm�pt form to:nwFcontractcomulianceCelverizon.com Otherwise,pkase entar yourTax ID below TaxID Cradk Terms Reques0ad X TEIWK AND COImITIONS TNs order ts pursuant W the Terms and fanditlons of Networkfleet's GSA Contractlt GS-07F-5559R only.The P011 if flsted above is for reference purposes only,induding as a rcfercnce on aMr irnroke from Networkfleet,Inc.Any terms and conditions conWined in a PO wppNed by VilWge of Tequesh Polke Dept are rejected,void and have no force and effect.You acknowkdge,gwreMee,and wartant that you arc kgally authorized to errter into a recurring billing arra�gement wiM Networidket.Payment Terms are Net 30 days.You underotand that in order m make airy aitemau payment arrangements,you will conWtt Networkfleet in wrriting at nwfaccanureceivablepverizon_com ten(30)days prior ro the scheduled charge date to make the appropriate chanQes which requirc NetworkfleeYs written consent.This wder is wbject to acceptance 6y Networkiket and is not binding on Networkfleet until it has 6een accepted by Networkfl eet by either sending you notice of acceptance or the shipment of the products ycw have ordered.You ackirowledge dwt vllage of Tequesh Polke Dept has the power and authority to enter into this agreement and to perform lu obBgations hereu�der,that the individual signing on behalf of Village of Tequesta Police Dep[has authority to do so,and tha[Village of Tequesta Police Dept agrees to all of the terms and condkions of NetworkfleeYs GSA CoMractll GS-07F5559R and agrces that this order is subject sokly to tt�e terms and conditions of NetworkfkeYs GSA Co�tractM GS-07F-5559R. Notes: 1.My of the Msted equipment marked u OPEN MARKET are products that are no[listed on GSA Fedenl Supply Schedule Contrac[No.GS-07F-5559R(and,pursuant to FAR 8.402(fl,strould be noted applicably on all procurement documents mduding but not limited to Purchase Orders,BPAs,or individual task or delivery orders).OPEN MARKET products are manuFactured by thtrd parties and may be manufactured or substantially transformed in non-designated countries.Pkase contact us if you need caun[ry of origin infomation for a specific product. 2.Shipping and/ar applicable bxes are not included In the ahove pricing. a.Prking provided does not indude taxes.7axes(if appNcahle)arc appied to the moMMy imroice. b.Shipping: F08 Des[inatlon. Shipping cost is$2.00 per unR and is not Included in tt�e price above. 3.If app8cable: "Qty'for Conflgurable Update Rate:Notwitlutandi�g the"Qty'(quaMiry)specified above,the Monthly Recurring for the Configurebk Update Rate each month wHl be deurmined by the hstest xtual Configunble Update Rate per device enabkd by the[ustomer at a�ry Hme during the respective month,via Customers SSP.ConfiguroWe Update Rate purchases for the 5000 series device modeis rcquire the customer ro enable the specific Update Rate kaNrc(ie.15,30,45,60 seconds)on their SSP after device activation and regatradon. NS70MER SIGNATURE X I have rcad and�ree to the terms and conditions. �M�e Mithael R.Couxzo �� , ` / ' Pasitlon vllage Manager pste � �,,— � PUBLIC RECORDS. In accordance with Sec. 119.0701, Florida Statutes, CONTRACTOR must keep and maintain this Agreement and any other records associated therewith and that are associated with the performance of the work described in the Proposal or Bid. Upon request from the Village's custodian of public records,CONTRACTOR must provide the Village with copies of requested records, or allow such records to be inspected or copied, within a reasonable time in accordance with access and cost requirements of Chapter 119, F/orida Statutes. A CONTRACTOR who fails to provide the public records to the Village, or fails to make them available for inspection or copying, within a reasonable time may be subject to attorney's fees and costs pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, F/orida Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated with this Agreement or associated with the performance of the work described in the Proposal or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and following completion of the Agreement if the CONTRACTOR does not transfer the records to the Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to the Village, all public records in possession of the CONTRACTOR, or keep and maintain public reco�ds required by the Village. If the CONTRACTOR transfers all public records to the Village upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon completion of the Agreement, the CONTRACTOR shall meet all applicable requirements for retaining public records. Records that are stored electronically must be provided to the VILLAGE, upon request from the Village's custodian of public records, in a format that is compatible with the Village's information technology systems. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS CUSTODIAN FOR THE VILLAGE, AT (561) 768-0685, OR AT Imcwilliams@tequesta.or�. OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA 33469.