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HomeMy WebLinkAboutMinutes_Workshop_10/30/2017 MINUTES VILLAGE OF TEQUESTA WORKSHOP October 30, 2017 � "► CALL TO ORDER AND ROLL CALL The meeting was called to order at 6:00 p.m. A roll call was taken by Village Clerk, Lori McWilliams. Present were: Mayor Abby Brennan, Vice- Mayor Frank D'Ambra, Council Member Vince Arena, Council Member Steve Okun, and Council Member Tom Paterno. 1. Discussion Regarding Zoning for Wireless Communications Facilities Mr. Brad Gomberg, Village IT Director, introduced Mr. Scott Gustafson and Mr. Mark Bash, of Verizon Wireless. Mr. Gomberg explained that there were several "dead zones" of cell service located within the western area of the Village, which needed to be addressed. He informed Council of a new technology called "small cell", which was designed to be able to improve residential area cell-coverage. He recommended making a text amendment to the existing wireless ordinance, therefore permitting small cell towers (approximately 30 feet tall) to be built within the residential zoning district. The design was suitable for multiple cell carriers but was considered a "single use structure". Mr. Gustafson emphasized that it was important to place the towers where they were most effective and to keep them small scale. He further recommended the Village have each of the four major carriers, propose their own independent locations throughout the Village. Village Attorney Keith Davis clarified that the request was to examine the "Recreation Open Space" area and not R1 or R1A zones. Acting Village Manager Wienand inquired as to the distance of separation necessary between the different carrier's towers. Mr. Gustafson explained that the distance requirement was minimal at approximately 25 feet. Mr. Gomberg added that the taller towers needed more ground space and equipment. Mr. Dan Amaro, of 28 Leeward Circle believed the Tequesta Country Club was very interested in attending a presentation regarding the small cell towers. Mr. Amaro stated there was a safety issue affecting residents and public safety personnel, in relation to the limited cell coverage in certain locations near the Country Club. Council Member Paterno asked Council to consider a larger tower, which would be able to accommodate the water system software. Mayor Brennan added that a large tower might be able to accommodate more coverage of multiple carriers. Council Member D'Ambra added that there were other "dead zones" within the Village and those areas should be addressed as well. Acting Manager Weinand questioned the amount of radiation that would be emitted from a small tower versus a tall tower. Mr. Gustafson informed Council that the power Village Council Workshop Minutes October 30, 2017 Page 2 requirements would be equal; however, the height differences would affect FCC requirements. Acting Manager Weinand asked Mr. Gomberg to follow up with the four major carriers and the Tequesta Country Club, then report his findings to Council. 2. Discussion on Revision of Water Leak Credit, Excessive Variance Step Adjustment Mr. Sam Heady, Deputy Water Utility Director, informed Council of his research regarding "water leak" credit-policies within local municipalities. He handed out documentation regarding his recent study, which indicated various, comparable, municipal policies. Council recommended going forward with a language modification on the current "licensed plumber" wording, as well as offering either the lowest rate on water used, or a charge of two times the average usage, based upon a three-month period. Council also agreed to eliminate the one-time credit and offered to extend the time frame, to once every three years. 3. Discussion and Update on the Palm Beach County Sheriff s Office Regarding Radio GPS Technology Acting Manager Weinand updated Council and stated that the Motorola technology was not feasible thru the Sheriff's Office. Acting Police Chief Jim McGrew informed Council that the technology might be possible once all agencies had transferred to the Palm Beach County Public Safety Radio System. Acting Manager Weinand stated the Village was not ready to make a decision on this matter and that Verizon was still looking into integrating into this system. Council Member Okun asked why the Village was not utilizing a fleet management program to oversee the maintenance on the police cars. Acting Chief Weinand stated that the Village was looking into a restrictive system that would keep track of maintenance, while maintaining confidentiality. 4. Presentation and Discussion on Village—wide Sidewalk Repair and Replacement Plan. Mr. Doug Chambers, Deputy Public Works Director updated Council on his recommendations for sidewalk repairs, in order of urgency. He distributed a hand out for Council to review and recommended Willow Road be repaired immediately as it was in the highest level of disrepair. He further endorsed the area of Tequesta Drive from Seabrook Road to Riverside Drive, on the south side of the street. Mr. Chambers pointed out to Council that the concrete sidewalks were actually less expensive than asphalt, due to the current absence of a sub base. The prices submitted were all-inclusive and encompassed root elimination, sod replacement, irrigation, and ADA (American Disability Act) ramps. He revealed that there were separate contractors for the sidewalk areas and curb/crosswalk portions. Mr Chambers reported there was $61,000 remaining in the Village Council Workshop Minutes October 30, 2017 Page 3 budget that should be able to address the two intersections within that area. He recommended using existing Public Works staff to repair some of the other broken sidewalk areas. Mr. Chambers updated Council on the sewer manhole paving project and reported that 18 manholes were completed, leaving approximately 14 more to repair. Lastly, Mr. Chambers was working on completing the road repairs on Country Club Drive just north of Bimini Road (Southbound). The sidewalk repair project was scheduled to commence on November 6, 2017. 5. Presentation on the Evaluation and Appraisal Review (EAR) Based Comprehensive Plan Update Pursuant to Florida Statutes Nilsa Zacarias, Community Development Director presented to Council a power point presentation of the Village Comprehensive Plan. She revealed that the new comprehensive plan was initiated in 2016 and was now almost completed. She asked Council to review the plan and provide their input to her. Village Attorney, Keith Davis informed Council that the comprehensive plan and land regulations should reflect the vision of the Village. There would always be a balance between the vision and reality. Nilsa revealed that county parks regulations were more stringent than necessary. Acting Manager Weinand stated that the goal would be to come back to the December 4, 2017 Workshop with the proposed changes, and if it met Councils approval, the Comprehensive Plan could move forward. The State needed to respond after the first reading, potentially having it ready for Council by January 2018. Council Member Paterno requested that the Village submit to the State, what they currently had completed, and finish the plan thereafter. Ms. Zacharias offered to have folders of the proposed Comprehensive Plan ready for Council to review by the end of the week. 6. Discussion on Proposed Developer's Agreement Between Village of Tequesta and Bartl Real Estate, Inc. (Austrade Building) Attorney Davis reminded Council that the alleyway behind the proposed Austrade site had been recently annexed. It was now an alley right of way and under the control of the Village. Austrade had discussed improvements on the alley and had asked to use it for parking. There was also discussion regarding maintenance within the right of way and the proposed privacy wall. Planning and Zoning would still need to review and approve the privacy wall, and plans had not been submitted as of yet. Council agreed that the maintenance of the right of way and wall would be the responsibility of Austrade. 7. Discussion on Settlement Proposal for 414 N. Cypress Drive#D Foreclosure Attorney Davis updated Council on the settlement offer of $40,000 with permit fees eliminated. There was also an update regarding the court proceedings, which denied the Village's motion for final judgement. Attorney Davis opined that going back to court would be time consuming and costly to the Village. Council agreed to the $40,000 offer, and Village Council Workshop Minutes October 30, 2017 Page 4 agreed to waive the permit fees, so long as there were no cancellation or re-inspection scenarios going forward. 8. Discussion on Police Chief Christopher Elg's Contract Request Acting Manager Weinand informed Council of Chief Elg's request to have the Village make up the difference in salary between his Coast Guard salary and his Village of Tequesta salary. Chief Weinand gave Council a spreadsheet, which illustrated four different scenarios to approach the request. He recommended the best scenario for the Village would be to cancel the contract. Council discussed at length the three positions within the police department that were in an "acting" status. It was a Consensus of Council to grant stability within the department, by offering Chief Elg the cancellation of his contract. Acting Manager Weinand informed Council of Village Manager Michael Couzzo's return to work on Monday, November 6, 2017. Vice Mayor D'Ambra requested there be accountability towards Council expectations regarding staff meetings and employee interactions. Attorney Davis advised communicating any specific directions as per the Village Charter. Vice Mayor D'Ambra asked for a mechanism to ensure the Council expectations were being met. Council Member Okun was nominated to speak with Manager Couzzo to inform him of Council's new direction. Mayor Brennan mentioned that a new Martin County Commissioner was assertively requesting use of the Tequesta Drive Bridge. It was a Consensus of Council to decline discussion on the subject. ADJOURNMENT: Vice Mayor D'Ambra moved to adjoum the meeting; seconded by Council Member Arena. The motion to adjoum carried unanimously 5-0; therefore, the meeting was adjoumed at 9:58 p.m. PENDING TASKS: � • Determine where all the dead zones are Brad/Manager in the VOT— Include the Country Club in the discussion —staff meet with the four carriers and devise a plan and bring the plan back to council — EXPEDITE • Work on water leak language (2ce Manager/ Sam average for 3 months or gallon at lowest tiered rate, whichever is less) and bring back to council for approval Village Council Workshop Minutes October 30, 2017 Page 5 . � � � , � • Fleet maintenance software — install Manager/ Doug devices — EXPEDITE • Proposed Comp Plan elements Nilsa presentation — December workshop • Provide draft proposed Comp proposal Nilsa to Council this Friday (11/3) • Elg contract — November agenda Manager/ Lori • Accept settlement offer and waive Keith permit fees, however any cancellation or re-inspect fees have to be paid by the owner • Developer's Agreement — amend with Keith council desired language (99 year agreement — maintenance of wall on both sides and landscaping to be handled by property owner but the Village owns the wall and landscape — wall to be aesthetically pleasing — agreement transfers with property sale Respectfully submitted, ���'1�.c,c.�c��. Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office.