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HomeMy WebLinkAboutMinutes_Workshop_12/04/2017 MINUTES VILLAGE OF TEQUESTA WORKSHOP December 4, 2017 � �� CALL TO ORDER AND ROLL CALL The meeting was called to order at 6:00 p.m. A roll call was taken by Assistant to the Clerk, Mary Ann Grieser. Present were: Mayor Abby Brennan, Vice-Mayor Frank D'Ambra, Council Member Vince Arena, Council Member Steve Okun, and Council Member Tom Paterno. 1. Discussion SE 10-17 — Special Event Permit Application for an anniversary party event from Tequesta Brewing Company. The event will be Saturday, January 13, 2018 from 2:00 pm until 11:00 pm. Alcohol will be served, projected number of attendees is 500 people. The event will take place in the parking lot of the Village Square Plaza. Ms. Nilsa Zacarias, Community Development Director reminded Council that there was a special event permit application in the agenda notebook and that the insurance information for Tequesta Brewing Company woufd be provided at the beginning of the year. Mr. Jim Hill, owner of a business in Village Square Plaza, revealed that parking and lost revenue was an issue for several businesses. Mr. Tom Rodth, owner of American Gourmet in Village Square Plaza, stated that his clientele was affected by the lack of parking and that he lost business during the event. Council Member Paterno opined that there was a potential for acquiring new customers for all business owners of the plaza and encouraged them to take advantage of the opportunity. Council asked Tequesta Brewing Company to encourage it's patrons to park at Paradise Park and to hire a police officer to assist with customers crossing US Highway One. The Tequesta Brewery agreed to do so. 2. Discussion and Presentation on the Evaluation and Appraisal Review (EAR) Based Comprehensive Plan Update Pursuant to Florida Statutes Mayor Brennan asked Council if they would like to see the 60-slide presentation that they had received in their packet. Council declined the presentation but had some questions regarding the "sea level" language. Attorney Davis revealed that State Statute required the Village to address the issue in the document, however, it did not stipulate the language to be used. The Village could Village Council Workshop Minutes December 4, 2017 Page 2 choose to use strong language to ensure the approval of the plan, or it couid "soften"the language regarding sea level, and run the risk that the State may find it insufficient. Another possible issue could be that revisions may take extra time and money. Attorney Davis informed Council, that until the Comprehensive Plan was updated and approved, the Village would not be permitted to make any changes in regards to land uses. Council Member D'Ambra questioned how the response could be worded so that it would gamer acceptance with the state, yet maximize any flexibility the Village may have. He felt it would be paramount to take the actions that were in the best interest of the community, while at the same time protect the Village's future ability to be flexible. Ms. Nilsa Zacarias, Community Development Director, asked for Council's feedback and input on the Comprehensive Plan. She informed Council that there had been no questions ftom the Local Planning Agency (LPA) or the Planning and Zoning Board regarding the Comprehensive Plan, and would move to Council in January. Manager Couuo assured Council that he understood their direction and advised that a revision would be put together and sent to all Council Members within the next couple of days. Council agreed that the wording "shall" should be changed to "shall consider" throughout the Comprehensive Plan. 3. Discussion on Capital Projecfs (One Cent Sales Tax Initiative) Mr. Doug Chambers, Deputy Public Works Director, updated Council on several projects, both planned and completed throughout the Village. Several areas of sidewalk repair and replacement were either finished or in the process of being c�mpleted. In January, Country Club Drive millwork and paving would be started. In addition, the damaged manholes within the Country Club Community would be repaired in December. Mr. Chambers felt that there might be funding left to address the area of sidewalk from the Tequesta Drive Bridge to the south entrance of the Country Club Community. The new crosswalk at Riverside Drive and Tequesta Drive would not be started until after the holidays. The new street signs were approximately $900 and were a combination street address sign and stop sign. Mr. Chris Quirk reported to Council that the Village received approximately $282,000 in 2017 from the one-cent sales tax funding. The Village was budgeting approximately $378,000 thousand dollars for this year with most earmarked for improvements and fund balance. Mr. Chambers informed Council of a Banyan Tree that was to be removed, just west of the Tequesta Drive Bridge on the north side of the road. 4. Discussion on Retention of Surveillance Records Council discussed retention time frame options for cameras mounted throughout the Village. The minimum retention required by law was 30 days. Council Member Paterno Viilage Council Workshop Minutes December 4, 2017 Page 3 suggested 60-90 days just to be safe, and felt storage was relatively inexpensive. Council asked for pricing information on storage. 5. Discussion on January 2018 Workshop Date Council agreed to meet on Wednesday, January 3, 2018 at 6 p.m. for the next Workshop Meeting. Mayor Brennan informed Council that the former Rood property on Countyline Road had more contamination than was originally thought. She asked Council if they would consider adding wording to the current fee schedule that would allow an �extraordinary circumstance" waiver provision, in order to offer some relief to the property owner. Attorney Davis stated that he could get it done during the month. Council Member Arena in#ormed Council of the dock repair that was going to be performed at the Tequesta Country Club Community dock. He also revealed that there were some habitual "repeat code offenders" regarding boat storage. Attorney Davis stated that it was an enforcement issue and not a legislative issue. Manager Couzzo informed Council that he would get an update from code enforcement regarding the issue. Council Member Patemo asked Council to consider discussing a plan for replacing Manager Couzzo in the coming year. ADJOURNMENT: Council Member Okun moved to adjoum the meeting; seconded by Vice Mayor D'Ambra. The motion to adjoum carried unanimous/y 5-0; the►�efor�e, the meeting was adjoumed at 7:34 p.m. PENDING TASKS: Item igned Revise Comp Plan to address "sea level"wording ("shall conside�' ilsa instead of"shalln b this week. 12/4-12/8 A lication for T uesta Brewe oes to Council Meetin next enerat Get price on storage cost for camera data before Council makes anager decision on revision Have cameras checked routine ana er Check in with code enforcement r ardin boat violations ana er Discuss Villa e Mana er re lacement in Janua Worksho eneral Code Com liance u date for Janua Worksho ana er Village Council Workshop Minutes December 4, 2017 Page 4 RespectFully submitted, `�� �'1 e�.�c�:�.�,,. Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office.