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HomeMy WebLinkAboutMinutes_Regular_12/14/2017 MINUTES VILLAGE OF TEQUESTA REGULAR MEETING �� December 14, 2017 CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Abby Brennan at 6:00 p.m. A roll call was taken by Village Clerk Lori McWilliams. Present were: Mayor Abby Brennan, Vice Mayor D'Ambra, Council Member Vince Arena, Council Member Steve Okun, and Council Member Tom Paterno. INVOCATION AND PLEDGE OF ALLEGIANCE Pastor Brian Sullivan gave the invocation on behalf of Vice Mayor D'Ambra who then led the pledge of allegiance. APPROVALOFAGENDA MOTION: Council Member Okun moved approval of the agenda;seconded by Vice Mayor D'Ambra; motion carried unanimously 5-0. PRESENTATIONS Mayor Brennan announced a surprise presentation, given by Fire Chief Joel Medina to Firefighter/Paramedic Peter Allen who retired after 23 years of service to The Village. Mayor Brennan spoke of several projects Mr. Allen was involved in after which Mr. Allen expressed his sentiments and thanks. 1. Presentation of Proceeds from 7�h Annual Village of Tequesta Fire-Rescue Chili Cook- Off to: (Operation 300), Honor Flight, Renewal Coalition, and Friends of Public Safety. Fire Chief Medina complimented the Fire Department, then called on Firefighter/Paramedic Dave McGovern who thanked the sponsors, committee and many volunteers. Mr. McGovern showed a short video that explained the history and purpose of the Cook-Off and expressed appreciation for our Veterans. He stated that sponsors have already requested involvement at next year's event; in spite of unfavorable weather, attendance was the highest yet; each of the four charities was presented with $12,000; and the total given to date was $211,420.71. 2. Conceptual Presentation by Gentile Glas Holloway O'Mahoney & Associates, Inc. to propose a mixed-use development on US Highway One. Troy Holloway solicited input from Council on behalf of his client, Rob Steiner, partner in the site plan and a Village resident. He stated that the site was located between Budget Car Rental and a two-story office building; land use and zoning map amendments and alley abandonment would be requested. The site plan was for multi- Minutes— Regular 12/14/17 Page 2 family units with office and retail space. He reviewed current Village land use and zoning maps compared to the proposal. Council Members Okun and Arena liked the plan; Council Member Arena asked about electrical wires and drainage and Vice Mayor D'Ambra asked about building style. According to Rob Steiner (5 Pine Hill Trail West), there were few rental properties in Tequesta and a need for businesses in light of the planned U.S. Highway One changes. Mr. Steiner gave square footage approximations and reminded that the project was conceptual in response inquiry from Council Member Paterno who also voiced concern over the alley and impact on neighbors to the east. Mayor Brennan requested sensitivity from the developer and eluded to a possible traffic light at U.S. One and Village Boulevard. CONSENT AGENDA Vice Mayor D'Ambra requested items three and eight be removed for discussion. MOTION: Council Member Arena moved approval of the Consent Agenda with items three and eight removed; seconded by Council Member Paterno. 4. Approval of Contracts Signed by Manager Under $25,000 (Per Village Ordinance we are presenting the following agreements, proposals, commitments and memorandum of understanding to Council.) 1) C.Pica Interim FF Contract-Fire Dept. - Replacement Position Previously Budgeted; 2) JMC 2018 Agreement-Human Resources Service Fees Vary Depending On Services Used; 3) Shade Systems/Shade Replacement-Parks & Recreation - $6,306.00; 4) Shade Systems Turn-N-Slide Agreement-Parks & Recreation $2,256.00; 5) Southeastern Printing Quote 87906-Administration $2,446.93; 6) Southeastern Printing Quote 87907-Administration $508.26; 7) Superior Party Rental Contract-Parks & Recreation $825.35; 8) Verizon GPS Contract-Police Dept. - $5,431.56. 5. Approve Memorandum of Understanding Between The Florida Department of Law Enforcement (FDLE) and The Tequesta Police Department for Participation Within The Florida Regional Law Enforcement Exchange System (RI-EX) 6. RESOLUTION 57-17, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, DECLARING CERTAIN PROPERTY TO BE SURPLUS AND DIRECTING THE VILLAGE MANAGER TO DISPOSE OF SURPLUS PROPERTY IN ACCORDANCE WITH THE VILLAGE'S ADOPTED PROCEDURES 7. Approve Fiscal Year 2017/2018 Budget Amendments END OF CONSENT AGENDA Minutes — Regular 12/14/17 Page 3 3. MINUTES: 11/09/17 Regular Meeting Minutes; 10/30/17 Workshop Vice Mayor D'Ambra made a minor correction to the 11-9-17 regular meeting minutes. MOTION: Council Member Okun moved approval of Item 3 with the amendment; seconded by Council Member Arena; motion carried unanimously 5-0. 8. Approval of Canine Contract and Warranty with High Drive K9 to Purchase K9 Dog and Training in the Amount of $18,500 Police Chief McGrew explained that Michael Loney had prior experience and was appointed K9 handler; he advised that though it varied, the expected length of a dog's service was six to seven years. Chief McGrew added that a different temperament was sought from that of the last dog. Council Member Paterno was concerned about children in Officer Loney's home but Chief McGrew explained that there were none and further, his fiance was a former K9 handler. There was mention of obtaining a time or remuneration commitment from the officer but according to Attorney Davis, neither was a viable option. Council Member Okun was delighted to see the K9 program continued. Council Member Arena expected, after speaking with Officer Loney, that this K9 experience would be different from the last one and Council Member Paterno thought the price was inexpensive. MOTION: Council Member Okun moved approval of Item 8; seconded by Vice Mayor D'Ambra; motion carried unanimously 5-0. COMMUNICATIONS FROM CITIZENS Bud Howard of 150 River Drive gave an update on repairs at the Tequesta Country Club dock. It was a great experience and he appreciated Council's help in facilitating the project. Council Member Arena complimented the work that was done. Pastor Paul Beresford of 312 River Drive thanked Council for the privilege to be an employee of The Village and shared a loaf of pumpkin bread with each member. Jeff Sabin of Waste Management announced the first of quarterly shred events called Shred It! on Jan 20 9am-11 am. COMMUNICATIONS FROM COUNCIL Vice Mayor D'Ambra complimented Village staff for their work during recent events. Council Member Arena thanked those who decorated for the holidays and said he was very happy with the user friendliness of the Village website. He missed Coffee with a Cop and suggested it be combined with the upcoming shred event. After speaking with residents recently, he wanted several items on the next workshop agenda: placement of a construction cone in the road at school bus stops and low-growing vegetation in U.S. One medians. Council Member Okun felt that the Village decorations were beautiful and Minutes — Regular 12/14/17 Page 4 praised Greg Corbitt for his work with programs and at Constitution Park. Council Member Paterno felt that people working together was what made Tequesta special. Mayor Brennan reported positive feedback from her recent visits to area businesses and she acknowledged The Village's emergency dispatchers who physically worked behind the scenes but were actually on the front line. She wished Council Happy Holidays. At the conclusion of Council Communications, Mayor Brennan acknowledged citizen Mr. Sands of 383 Franklin Road who suggested a bus stop in Tequesta. Mayor Brennan stated that with the planned US Highway One changes, that idea could be investigated. STANDING REPORTS Police Police Chief Jim McGrew reported that a recent focus on speeding and traffic control resulted in three citations, five verbal and five written warnings. Since it was manatee season, he advised that the police department would assist with educating the public and boating law enforcement. He announced that a reaccreditation process through the Commission for Florida Law Enforcement had begun; applications were being accepted for an open position; interdepartmental cooperation and employee work ethic resulted in a successful season of events; and he looked forward to the New Year. Council Member Arena requested that "clear bag evenY' be explained in Smoke Signals. Fire Fire Chief Medina stated that Firefighter/Paramedic Dave McGovern had already spoken about the department's recent events and that they were doing their best to stay connected to the community. Council Member Arena advised of a possible fire hydrant leak on North Dover Road, which Chief Medina said he would investigate. Villaqe Attornev Village Attorney Davis wished all a Merry Christmas and thanked Council for their continued confidence in his work. The latest on the Luscavich appeal were oral arguments but he had no further information on them. Regarding the Dalack matter, Attorney Davis filed a motion to dismiss which included attorney fees and sanctions; the Florida Department of Transportation was named but he had no information on their representation or the status of that claim; he expected no further information until after the New Year. Mr. Davis reported being advised of County Commissioner Jenkins intent to revisit the Tequesta Drive bridge matter with the Martin county commission in the New Year. Each Council member weighed in on the subject and Manager Couzzo reported stating in a meeting with Martin county representatives that the bridge was built by and for the Village. Consensus of Council was not to discuss it further. According to Police Chief McGrew, not many work trailers used the bridge. Villaqe Manaqer Village Manager Michael Couzzo thanked Council for their compliments of the staff and offered to entertain Council questions. When Vice Mayor D'Ambra asked about path lighting at the park, Director of Parks and Recreation Greg Corbitt advised he would work Minutes— Regular 12/14/17 Page 5 on it. Council Member Okun asked about the possibility of high-resolution cameras connected to the communication center and Information Technology Manager, Brad Gomberg explained that though such cameras existed in The Village, they were not connected as live-feed due to additional training and equipment requirements. He further reported limitations with the current Comcast bandwidth but that he was working on an alternate accommodation. Council Member Okun requested a workshop presentation on the past and future of cameras in The Village while Council Member Paterno complimented Mr. Gomberg on his work. In response to an inquiry from Vice Mayor D'Ambra about a resolution executed by Council to extend the "No Wake Zone" north of the Beach Road bridge, Council Member Arena advised that though a positive response was received from Palm Beach County Commissioners, the Federal Government was not in favor of it. Manager Couzzo reported that Jupiter Hills Country Club was sponsoring an amateur golf tournament in May 2018 and needed assistance with security, parking, and Emergency Medical Services. Staff was working on a plan including a contractual agreement, hold harmless and insurance and Mr. Couzzo requested Council guidance regarding cost, should they agree to assist. He advised that staff would create a cost estimate for Council use in negotiating terms and conditions of an agreement with Jupiter Hills Country Club. REGULAR AGENDA OLD BUSINESS There was none. NEW BUSINESS 9. SE 10-17 - Special Event Permit Application for an anniversary party event from Tequesta Brewing Company. The event will be Saturday, January 13, 2018 from 2:00 pm until 11:00 pm. Alcohol will be served, projected number of attendees is 500 people. The event will take place in the parking lot of the Village Square Plaza. Village Manager Couzzo advised the event had the full support of the plaza's management company and any liability and parking issues were their responsibility. Council Member Paterno opined that the Tequesta Brewing Company made the mall what it was today. Matt Webster, on behalf of TBC said he loved being a part of Tequesta; not only did they serve the local community but they drew customers from outside the area as well. MOTION: Council Member Okun moved approval of SE 10-17; seconded by Vice Mayor D'Ambra; motion carried unanimously 5-0. 10. SPM 12-17: Application from Tequesta Towers Condominium Association for a site plan modification to install a 150 KW LP operated emergency generator with level 2 acoustic aluminum enclosure on an existing parking stall in the front yard of the premises. The application includes installing a new parking stall on the northeast Minutes — Regular 12/14/17 Page 6 corner and landscape screening the proposed generator. The color of the generator enclosure will match the existing building wall color. The address of the property is 400 Beach Road, Tequesta, Florida 33469. Village Attorney Keith Davis announced the quasi-judicial nature of SPM 12-17, swore in three people and asked for disclosure of ex-parte discussion by Council but there was none. Community Development Director Nilsa Zacarias explained that this item first came before Council for a variance, which was approved; was reviewed by the Planning and Zoning Board who recommended approval and was now before Council for approval. MOTION: Council Member Paterno moved approval of SPM 12-17;seconded by Council Member Okun; motion carried unanimously 5-0. 11. ORDINANCE 23-17, FIRST READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE CHARTER OF THE VILLAGE OF TEQUESTA AT SECTION 1.01 INCORPORATION. BY RE-LOCATING THE TERRITORIAL LIMITS LEGAL DESCRIPTION OF THE VILLAGE FROM APPENDIX A TO THIS SECTION; AND BY REDEFINING THE TERRITORIAL LIMITS LEGAL DESCRIPTION OF THE VILLAGE SUBSEQUENT TO THE ANNEXATION OF 0.579 ± ACRES, MORE OR LESS, OF REAL PROPERTY LOCATED ON US HIGHWAY 1 WHICH PROPERTY IS MORE PARTICULARLY DESCRIBED IN ANNEXATION ORDINANCE NO. 17-17; WHICH REAL PROPERTY WAS ANNEXED INTO THE VILLAGE OF TEQUESTA BY THE VILLAGE COUNCIL PURSUANT TO A PETITION FOR VOLUNTARY ANNEXATION; PROVIDING A CONFLICTS CLAUSE, A SEVERABILITY CLAUSE, AND AUTHORtTY TO CODIFY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Village Attorney Davis read Ordinance 23-17 Title into the record and explained that this would add the legal description of the alley to the territorial limits of the of The Village in the Charter. Mayor Brennan opened public hearing to Council for comment. Council Member Paterno noted that this alley abutted the earlier discussed proposal yet Council gave up another alley that was one block away. There was no comment when Mayor Brennan opened the hearing to the public. MOTION: Vice Mayor D'Ambra moved approval of Ordinance 23-17;seconded by Council Member Okun; motion carried unanimously 5-0. 12. Approve Agreement with American Ramp Company in the Amount of $30,172.59 for Skate Park Ramps Director of Parks and Recreation, Greg Corbitt claimed to have last spoken about the skate park 12 years ago and confirmed that this project was already in the budget. Minutes — Regular 12/14/17 Page 7 , MOTION: Council Member Okun moved approval of Item 12; seconded by Vice Mayor I D'Ambra; motion carried unanimously 5-0. 13. Approve Purchase of 2018 Ford F 150 Pickup Truck through Florida Sheriffs Association Contract FSAI 7-VEL25.0. According to Village Manager Couzzo, this purchase through the Florida Sheriffs Association bid process, replaced a vehicle that had had a lot of trouble; this item was also already in the budget. Though Council Member Paterno was not againstthe purchase, he suggested an investigation into the services of Enterprise Fleet Management System. MOTION: Vice Mayor D'Ambra moved approval of ltem 13;seconded by Council Member Arena; motion carried unanimously 5-0. 14. RESOLUTION NO. 59-17, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING AND INCREASING THE 2017/2018 GENERAL FUND #001 BUDGET BY $214,418.00, THE 2017/2018 WATER FUND #401 BUDGET BY $127,984.00, THE 2017/2018 STORMWATER #403 BUDGET BY $210,234.00 AND THE 2017/2018 SPECIAL LAW ENFORCEMENT TRUST FUND #605 BUDGET BY $170,749.00 BY AMENDING EXPENDITURES AS SPECIFIED IN THE ATTACHED "SCHEDULE A" Village Attorney Davis read Resolution 59-17 Title into the record. Finance Director Chris Quirk explained that this rolled unused Purchase Orders from the prior year into this year. There was discussion about funds moving from one fiscal year to the next and the expected completion of projects. MOTION: Council Member Okun moved approval of Resolution 59-17; seconded by Council Member Paterno; motion carried unanimously 5-0. 15. RESOLUTION NO. 60-17, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AMENDING AND INCREASING THE FISCAL YEAR 2017/2018 WATER FUND #401 BUDGET BY APPROPRIATING FUND BALANCE IN THE AMOUNT OF $1,060,000.00 TO FUND UPGRADES AT THE WATER PLANT Village Attorney Davis read Resolution 60-17 Title into the record. Discussion ensued about the semantics of fund appropriation versus re-appropriation but ultimately this was described as a housekeeping issue. MOTION: Council Member Okun moved approval of Resolution 60-17; seconded by Council Member Paterno; motion carried unanimously 5-0. Minutes — Regular 12/14/17 Page 8 16. RESOLUTION NO. 61-17, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING RESOLUTION 3-11, THE WEBSITE AND EVENT SPONSORSHIP POLICY, REGARDING THE POSTING OF CERTAIN THIRD PARTY INFORMATION AND SITE LINKS; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Village Attorney Davis read Resolution 61-17 Title into the record. Village Clerk Lori McWilliams explained that the Village receives many requests throughout the year to list their businesses and/or events on The Village website. She clarified that this did not negate any applicable permit requirements but allowed certain events to be listed on The Village website without coming before Council individually. Council Member Paterno felt that the events listed should be Tequesta events only. MOTION: Vice Mayor D'Ambra moved approval of Resolution 61-17; seconded by Council Member Patemo; motion carried unanimously 5-0. 17. RESOLUTION 62-17, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, ADOPTING A REVISED LAND DEVELOPMENT FEE SCHEDULE AS PROVIDED BY SEC. 62-181 OF THE VILLAGE CODE OF ORDINANCES; PROVIDING THAT THtS SCHEDULE OF FEES AND CHARGES SHALL BE AVAILABLE FOR INSPECTION AT ALL TIMES AT THE VILLAGE HALL DURING REGULAR BUSINESS HOURS; PROVIDING FOR PUBLICATION OF THIS SCHEDULE OF FEES AND CHARGES IN APPENDIX D. OF THE VILLAGE'S CODE OF ORDINANCES; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Village Attorney Davis read Resolution 62-17 Title into the record and explained that this added a provision into the land development fee schedule, which allowed Council latitude in granting extensions and fee waiver or reduction. MOTION: Vice Mayor D'Ambra moved approval of Resolution 62-17; seconded by Council Member Paterno; motion carried unanimously 5-0. 18. Application from Key Estates Tequesta Sr Housing I-P. for a Waiver Request of the Time Extension Fee. Site Plan Review (SPR) 01-16 was approved on January 12, 2017. There was no discussion. MOTION: Vice Mayor D'Ambra moved approval of Item 18;seconded by Council Member Paterno; motion carried unanimously 5-0. ANY OTHER MATTERS Council Member Arena requested the following for Workshop discussion: explore a golf cart extension to the railroad tracks; number of items allowed parked in yards; early and late code enforcement. Council Member Paterno asked about the number of boat permits Minutes— Regular 12/14/17 Page 9 issued and enforcement thereof. Attorney Davis reminded all that this was brought up as a suggestion for workshop discussion. Meetinq Task Assiqnments � . . . . . 12/14/17 Regular • Shred It Event—Add Coffee with Lori/Chief lyer is ready—need to a Cop? McGrew mend if we are adding offee with a Cop • Check line of sight at all Manager/Jose intersections • Clear bags article in February Lori/ McGrew Smoke Signals (it was in the / Medina November Smoke Signals as well) • Dripping fire hydrant—534 N. Medina Dover • Pathway lighting at Constitution Greg mail from prior task Park � RE To Do List-11 9 7 Council Meeting. • Frank D'Ambra to take over the D'Ambra task on following up with the No Wake Zone issue • Get Frank info on the type of golf Manager event that is being planned for Jupiter Hills • Get with Enterprise Fleet Manager Management to see what they offer • Boat permit reminder—social Lori media/web Requested items for lanuary 3 Workshop • Slowing speeders at area bus McGrew stops • Pathway lighting at Constitution Greg Park Minutes — Regular 12/14/17 Page 10 � . . . . . 12/14/17 Regular • Presentation on fiber optics and Brad cameras • Extending the allowable area for Manager golf carts to the RR tracks • Presentation on Code Jose/Joe / Enforcement duties and Dennis procedures o How many items are allowed to be parked/stored in a backyard • Village Manager Replacement Mayor Process (previously scheduled) • Continued discussion on Lori / Brad retention of surveillance records (previously scheduled) ADJOURNMENT: Vice Mayor D'Ambra moved to adjourn the meeting; seconded by Council Member Arena. The motion to adjourn carried unanimously 5-0; therefore, the meeting was adjourned at 8:55 p.m. Respectfully submitted, �� ���� Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office.