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Home My WebLink AboutDocumentation_Workshop_Tab 06_01/29/2018 Villa.ge of Tequesta 345 Tequesta Drive 561-768-0700 Tequesta, FL 33469 www.tequesta.org �_ � � ; Village Clerk's Office Memorandum TO: �lichael Couzzo,Village �Ianagcr FROM: Lori �1cV�'illiams,Village Clerk DATE: 1/8/18 SUBJECT: _1PPC)IN1�ItiG �� C;,�I��"_�SSI'�G BO��RD b1Ei�1Bf:R Chapter 2, .�rticle � of the �"illage Code oY Ordinances provides that the Village Clerk, or designee, along with the Palm Beach County Super��isor of Elections, or designee, and one Council Member (which can include the i�layor) whose posiuon is either not scheduled to be voted apon or who is unopposed at the election being canvassed, shall be appointed to serve as the Canvassing Board. Canvassing of an elecuon is an important procedure following an elecrion in which the Canvassing Board publicly canvasses the absentee electors' ballots and provisional ballots as provided bv state statute. rldditionally, in the unlikely event of a contested election, the canvassing board meets to publicly canvass all election ballots. Canvassing Board members must remain unbiased at all times, and must never touch the ballots. �1ien determining if a vote should count or not count, the Canvassing Board shall not base their decision upon the area in which a voter lives or their personal knowledge of a�oter's intent in voting on a candidate or issue. DUTIES: • Pro�-isional ballots - The can�-assing board shall examine each Pro�-isional Ballot Voter's Ceruficate and Affirmarion to detemune if the person voting that ballot was entided to vote at the precinct where the person cast a vote in the election and that the person had not already cast a ballot in the elecrion. (night of election) • Tesring of tabulating equipment (I,&.� testing) — The canvassing board shall convene, and each member of the canvassing board shall certify to the accuracy of the test. For the test, the canvassing board may designate one member to represent it. The I.&:-� test is scheduled for 10:00 a.m. on Friday, March 2, 2018 at the Supervisor of Elections Office. The Village Clerk will attend as the designated representative for the test. • Canvass of returns — For each ballot or ballot image on which write-in votes have been cast, the canvassing board shall compare the write-in votes with the votes cast on the ballot. (night of election or next day if needed) • Voting System rludit — Immediatelv following the cerrification of each election, the county canvassing board or the local board responsible for certifying the elecuon shall conduct a �'ice-�fayor�'ince_lrena '�fayor_lbby Brennan Council�fember Tom Patemo Council:�fember Steve Okun Council�Iember Frank D'.�mbra Village�fanager Nlichael Couzzo manual audit of the voting systems used in randomly selected precincts. (March 19 — 9:30 a.m.� • Canvassing of vote by mail ballot — The supervisor shall safely keep the ballot unopened in his or her office until the canvassing board canvasses the vote. The canvassing board may begin the canvassing of vote by mail ballots at 7:00 a.m. on the 15`'' day before the election, but not later than noon on the day following the elecrion. REQUEST: Please appoint a council member to serve as a member of the Canvassing Board and a alternate in case the appointed member is unable to fulfill the duties. The following council members are eligible to serve as a Canvassing Board Member for the March election(s): � Council Member Vince Arena • Council Member Tom Paterno • Mayor Abby Brennan 2 RESOLUTION 53-17 A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, CALLING FOR THE GENERAL MUNICIPAL ELECTION TO BE HELD TUESDAY, MARCH 13, 2018, AND � NECESSARY, THE MUNICIPAL RUN-OF`F ELECTION TO BE HELD TUESDAY, MARCH 27, 2018,FOR THE PURPOSE OF EI.ECTING COUNCIL SEATS 1, 3 AND 5 FOR TWO YEAR TERMS; REQUESTING THE PALM BEACH COUNTY SUPERVISOR OF ELECTIONS CONDUCT THE ELECTION; DESIGNATING POLLING LOCATIONS; NAMING THE CANVASSING BOARD; ESTABLISHING ELECTION PROCEDURES; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. WIiEREAS,the ViUage has adopted the Uniform Filing and election dates as authorized by the Legislature of the State of Florida, House Bill 742, designating the second Tuesday in March as the uniform election date for municipal offce; and designating a filing period for such office from Noon on the first Tuesday in December and end at Noon on the third Tuesday in December in the year immediately preceding the election; and WHEREAS, Section 2.01 of the Village Charter provides that Council Members shall be elected at large to Seats 1, 3 and 5 in the even years;and WHEREAS, the Village Council of the Village of Tequesta requests the Palm Beach County Supervisor of Elections conduct the municipal election;and WHEREAS, Chapter 2, Article 5 of the Village Code of Ordinances provides that the Village Clerk, or designee, along with the Patm Beach County Supervisor of Elections, or , designee, and one Council Member(which can include the Mayor) whose position is either not scheduled to be voted upon or who is unopposed at the election being canvassed, shall be appointed to serve as the Canvassing Board;and WHEREAS, Chapter 2, Article V of the Village Code of Ordinances further provides that the Village Clerk may appoint or hire as many inspectors of election, and other election workers as deemed necessary to conduct elections in the Village;and VVHEREAS, the Village Council of the Village of Tequesta desires to designate polling tocations, and establish election procedures for the General Municipal Election on March 3, 2018;and if necessary a Municipal Run-off Election on March 27,2018. NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA,PALM BEACH COUNTY,FLORIDA,AS FOLLOWS: Section 1. Notice is hereby given that a General Municipal Election is scheduled to be held on Tuesday, March 13,2018;and if necessary,a Municipal Run-off will be held on Tuesday, March 27, 2018. The polling locations will be: Precinct 1078,Precinct 1088,and Precinct 1094 Tequesta Recreation Center, 399 Seabrook Road Precinct 1112, 1116, 1118,and 1120 Village Hall Chambers, 345 Tequesta Drive The polls will be open from 7:00 a.m.to 7:00 p.m. Section 2. In accordance with the provisions of Section 3.04 of the Village Charter, the Village Clerk shall be the Clerk of Elections and shall supervise the conduct of the General Municipal Election and Run off Election in accordance with the State of Florida Election Laws and the Village of Tequesta Code of Ordinances. Sectan 3. The Palm Beach County Supervisor of Elections is hereby requested to conduct the election as set forth in the Vote Processing Equipment Use and Election Services Agreement, effective January l, 2017. Section 3. The Village Clerk shall authorize payment of the Inspectors of Election per the rates in effect by the Palm Beach County Supervisor of Elections for poll workers, inspectors, clerks, precinct advisors,and deputies. Section 4. Pursuant to Chapter 2, Article V of the Village Code of Ordinances, the Village Clerk, or designee, along with the Palm Beach County Supervisor of Elections, or designee, and one Council Member(which can inciude the Mayor)whose position is either not scheduled to be voted upon or who is unopposed at the election being canvassed, shall be appointed to and constitute the Village of Tequesta's Canvassing Boazd for the purpose of conducting the General Municipal Election and, if necessary,the Runoff Election. Section 5. The provisions of the Florida Elections Code relating to absentee ballots shall apply to the Generat Municipal Election and, if necessary, the Run Off Election, allowing the Palm Beach County Supervisor of Elections to canvass the absentee ballots, and attend the Logic and Accuracy Test, for the Village of Tequesta. Section 6. The Palm Beach County Supervisor of Elections is hereby designated to tabulate the ballots cast at the General Municipal Election March 13, 2018, and, if necessary, the Run-off Election March 2'7,2018. Section 7. The Village Clerk is hereby directed to post this Resolution in the Village Administrative Offices immediately after passage, and provide a certified copy to the Palm Beach County Supervisor of Elections. 2 RESOLUTION Date 53-17 11/09/2017 -1 Motion Council Member Vince Arena Second Vice-Ma or Frank D'Ambra VOTE FOR ADOPTION AGAINST ADOPTION ABSENT Mayor Abigail Brennan � � � Vice-Mayor Frank D'Ambra � � � Council Member Tom Paterno � � � Council Member Vince Arena 0 � � Council Member Steve Okun � � � The Mayor thereupon declared the Resolution duly passed and adopted. MAYOR OF TEQUESTA ATTEST: � ' �O F TE N-n. �P�A'�, �. � �$s� c Abig ' Brenn Lori McWilliams, MM(i�- .�'v= _>: SEAL : _ VillageClerk : ;�NCORPORATEDj ; � i a` . `?!1V �9�0� '' Q�r ''��°"��„��OF F�-�°°�` /i/pprl/U111N1111M„�NV"`\`