HomeMy WebLinkAboutDocumentation_Regular_Tab 19_02/08/2018 Village of Tec1uesta
345 Tequesta Drive 561-768-0700
Tequesta, FL 33469 www.tequesta.org
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TEQUESTA PUBLIC WORI�S D�P�RTMENT MEMORANDL��i
To: Nlichael R. Couzzo,Village 1�Tanager
From: Douglas M. Chambers, Public Works Deputy Director
Subject: Resolution to Appropriate Funds for Sidewalk Repairs
Date: February 1, 2018
The following Agenda item addresses the need for a RESOLUTION INCREASING THE FISCAL YEAR 2017/2018
GENERAL FUND#001 BUDGET BY APPROPRIATING FUND BALANCE IN THE AMOUNT OF$113,905.00 TO FUND
ADDITIONAL EXPENDITURES IN THE PUBLIC WORKS DEPARTMENT FOR SIDEWALK REPAIRS.
We are currently repairing the sidewalk on the South side of Tequesta Drive from Seabrook Road to Riverside
Drive. It would be beneficial and desirous to continue the repairs on the South Side of Tequesta Drive from Point
Drive to Country Club Drive.
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Douglas M. Chambers
Deputy Director Public Works
Village of Tequesta
�'ice-�iayor Frank D'.�mbra '�lavor��bby Brennan Council�Iember Tom Paterno
Council�fember Steve Okun Council�fember Vince Arena
�'illage lfanagex�Iichael Couzzo
RESOLUTION NO. 07-18
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF
TEQUESTA, FLORIDA, INCREASING THE FISCAL YEAR 2017/2018
GENERAL FUND#001 BUDGET BY APPROPRIATING FUND BALANCE
IN THE AMOUNT OF $113,905.00 TO FUND ADDITIONAL
EXPENDITURES IN THE PUBLIC WORKS DEPARTMENT PROVIDING
FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE; AND FOR
OTHER PURPOSES.;
WHEREAS,;The Village of Tequesta maintains its right-of-ways and strives to have well
maintained sidewalks for its citizens.
WHEREAS,; The Public Works Department has identified the need to repair the sidewalk
on South Tequesta Drive from Point Drive to Country Club Drive.
WHEREAS,; The Village is currently repairing the sidewalk on South Tequesta Drive
from Seabrook Road to Riverside Drive.It is beneficial and desirous to complete the repairs
from Point Drive to Country Club Drive.
NOW, THEREFORE,BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA,PALM BEACH COUNTY, FLORIDA, AS FOLLOWS:
Section 1 Resolution No. 07-18 is hereby approved increasing the Fiscal Year
2017/2018 General Fund #001 Budget by appropriating Fund Balance in the amount of
$113,904.00 to fund additional expenditures in the Public Works Department providing for
severability; providing an effective date; and for other purposes.
Section 2 This Resolution shall become effective immediately upon passage.
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Sl��'BE-M/'4'VI3F,
�t�U EkECUTIVE CF;i�'T'ER DR.,STE.210
1�EST P,�L:�i BEACH,FL 33401
(563)58$-G�i$1
Fux(SGI)28d�ti�l
PROPOSAL 6 Revised
January 31, 20'18
TO: Village of Tequesta PROJECT:Tequesta Drive Frorr�
345 Tequesta Drive Bridge ta El Porta!
Tequesta, FL 33469 New Concrete 5idewatk
lTEN!# B1D ITEM: FURNISN AND lNSTAL.L. QUANTITY UN1T UNIT PRICE TOTAL
1 Mobilization (Based on 1 move) 1 LS $750.00
2 Proposai A
Demo and Replacement of 4" Concrete
Sidewa(k 6'Wide 7280 SF �14.75 �107,380.00
3 Proposal8
Dema and Replacement af 6"Concrete
Sidewalk 6'Wide 330 S� a17.50 $5,775.00
TOTAL. $113,905A0
Matthew M. Dnnnel!
Estimator
VILLAGE OF TEQUESTA
CONTRACT FOR SIDEWALK REHABILITATION AND CONSTRUCTION
THIS CONTRACT FOR SIDEWALK REHABILITATION AND
/a-� `�
CONSTRUCTION, hereinafter "Agreement", is entered into and effective this � day of
October 2017,by and between the VILLAGE OF TEQUESTA,a Florida municipal corporation
with offices located at 345 Tequesta Drive, Tequesta, Florida 33469-0273, organized and
existing in accordance with the laws of the State of Florida, hereinafter "the Village`; and R
AND D PAVING, a Florida company with offices located at 400 Executive Center Drive, Suite
210, West Palm Beach, FL 33401, hereinafter "the Contractor"and collectively with the Village,
"the Parties".
WITNESSETH
The Village and the Contractor, in consideration of the mutual covenants contained herein
and for other good and valuable consideration, the receipt and sufficiency of which is hereby
acknowledged by the Parties,hereby agree as follows:
1. SCOPE OF SERVICES: The Parties hereby agree to enter into this Agreement whereby
the Contractor shall provide sidewalk rehabilitation and construction services for various
Village sidewalks (ocated throughout the Village, on an as-needed basis, as more particularly
described in the Village's Request for Proposals RFP#PW03-17. The Reyuest for Proposals
RFP#PW03-17 is attached hereto and is fully incorporated herein as Exhibit A.
2. COMPENSATION: In consideratiun for the above Scope of Services, pricing shall be
pursuant to the prices provided in the Bid Form contained in the Contractor's response to the
Village's RFP, which provides various "per square foot unit price figures". The Contractor's
response,including pricing as contained on the Contractor's Bid Form,is attached hereto and is
fully incorporated herein as Exhibit B.
3. INDEMNIFICATION: The Contractor shall at all times indemnify, defend and hold
hannless the Village, its agents, servants, and employees, from and against any claim,
demand or cause of action of whatsoever kind or nature, arising out of any error, omission,
negligent act, conduct, or misconduct of the Contractor, its agents, servants, or employees in
the performance of services under this Agreement.
4. PUBLIC ENTITIES CRIMES ACT: As provided 1 n sections 287.132 and 287.133,
Florida Statues, by entering into this Agreement or performing any work in furtherance
.
CONTRACT FOR SIDEWALK REHABILITATION AND CONSTRUCTION
hereof,the Contractor certifies that it, its affiliates, suppliers, subcontractors and consultants
who will perform hereunder,have not been placed on the convicted vendor list maintained by
the State of Florida Department of Management Services within thirty-six (36) months
immediately preceding the date hereof. This notice is c�equired by s�ection 287.133(3) (a),
Florida Statutes.
5. TERM: TERMIl�TATION: This Agreement shall remain effective for a term of three (3)
years beginning October 16, 2017. Two additional one (1) year extensions may be entered
into at the Village's discretion. This Agreement may be terminated by the Village or the
Contractor upon thirty (30) deys written notice to the eidier the Village or Contractor.
6. NOTICE:
Notice required by this Agreement shall be consid��ed sufficient when setrt by certified mail
or hand delivered to the Parties during regular business hours at the following addresses:
As to TI� VILLAGE As to TI� CONTRACTOR
Village of Tequesta R and D Paving,LLC
345 Tequesta Drive 400 Executive Center Dr.,Ste 210
Tequesta,Florida 33469 W�P����-33401
Attn: Deputy Director of Public Works Attn:Nancy Rosso,Ovmer
7. IlJDEPENDENT CONTRACTOR: It is specifically understood that the Contractor is an
independerrt contiactor and not an employee of the Village. Both the Village and the
Contra�ctor agrees that this Ag�eement is not a contract for employment and that no relationship
of employee-employer or principat-agent is or shall be created hereby,nor shall hereafterexist
by reason of the performance of the services herein provided.
8. ATTORNEY'S FEES: In the event a dispute arises concerning this Agreetnent, the
prevailing party shall be awarded attorney's fees,including fees on appeal.
9. CHOICE OF LAW:VENUE: This Agreement shall be govemed and construed in
accordance with the laws of the State of Florida,and venue shall be in Palm Beach County
should any dispute arise with regard to�is Agrcement
10.AME1�iDMENTS 8�ASSIGNMENTS:No modifications shall be made W this Agreement
unless in writing, agreed to by both Parties, and attached hereto as an addendum to this
Agreement The Contractor shall not transfer or assign the services and provision of goods
calied for in this Agreement without prior written consent of the Village.
Page 2 of4
CONTRACT FOR S I D E W A L K REHABILITATION AND CONSTRUCTION
11. INSPECTOR GENERAL: Pursuant to Article XII of the Palm Beach County Ctzarter, the
Office of the Inspector General has jurisdiction to investigate municipal matters, review and
audit municipal contcacts and other transactions, and make reports and recommendations to
municipal governing bodies based on such audits, reviews, or investigations. AIl parties
doing business with the Village shall fully cooperate with the inspector general in the
exercise of the inspector general's functions,suthority,and power.The inspector general has
the power to take swom statements, t+equire the production of records,and to audit, monitor,
investigate and inspect the activities of the Village,as well as contractors and lobbyists of the
Village in order to detect, deter, prevent, and eradicate fraud, waste, mismanagement,
misconduct,and abuses.
12.PUBLIC RECORDS: In accordance with Sec. 119.0701,Florida Statr�tes, the Con�ractor
must keep and maiutain this Agreement and any other records associated therewith and that
are associated with the performance of the work described in the Proposal or Bid. Upon
request from the Village's custodian of public records, the Contractor must provide the
Village with copies of requested records, or allow such records to be inspected or copied,
within a reasonable time in accordance with access and cost requirements of Chapter 119,
Florida Statutes. A Contractor who fails to provide the public records to the Village,or fails to
make them available for inspection or copying, within a reasonable time may be subject to
attorney's fees and costs pursuant to Sec. 119.0701, Florida Statutes, and other penalties
under Sec. 119.10, F7orida Statutes. Further,the Contractor shall ensure that any exempt or
confide�rtial records associated with this Agreemeat or associated with the performance of
the work described in the Proposal or Bid are not disclosed exce� as authorized by law for
the duration of the Agreement teim, and following completion of the Agreement if the
Contractor dces not transfer the records to the Village. Finally, upon completion of the
Agreement, the Contractor shall transfer, at no cost to the Village, all public records in
possession of the Contractor,or keep and maintain public r�cords required by the Village. If
the Contcactor transfers all public records to the Village upon completion of the Agreement,
the Contractor shall destroy any duplicate public records that are exem�or confidential and
exempt from public records disclosure requirements. If the Conhactor keeps and maintains
public records upon completion of the Agreemecrt, the Contractor shall meet all applica.ble
requirements for retaining public records. Records that are stored electronically must be
Page 3 of4
CONTRACT FOR S I D E W A L K R E H A B [LIT A TION AND CONSTRU CT[ON
provided to the Village, upon request from the Village's custodian of public records, in a
format that iscompatible with the Village's information technology systems.
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR•S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS AGREEMENT, PLEASE CONTACT THE
VILLAGE CLERK, RECORDS CUSTODIAN FOR THE VILLAGE,
AT (561) 768-0685, OR AT lmcvvilliams�"cltequesta.org, OR AT
345TEQUESTA DRIVE, TEQUESTA, FLORIDA 33469.
I 3. ENTIRE AGREEMENT: Thi s .Agreement constitutes the entire a�reement between the
Parties and supersedes all previous discussions, understandings, and agreements between the
parties relating to the subject matter of tVis Agreement.
IN WI'TNESS WHEREOF, the Parties hereto have executed this Agreement the date aand vear
first above �vritten.
WITNESSES: R AND D PAVING, LLC
� �,�-�►�--� '�, ��� -
m�� rna�� By: ancy Rosso,Owner
,� V \
ry, (Corporate Sea I)
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VILLAGE OF
TEQUESTA
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ATTEST: y: ail Br n, Mayor
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Lori McWilliams. MMC �J U '`Na=
Village Clerk =>� SEAL '�_
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Ex. A.
Vill�.�€� �f' TeqLiest��.
345 Tcclucst.i Drirc 561-7G8-0700
Tcqucst��, FL 33469 �t�t-«�.tcc�ucsta.c�r�
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REQUEST FOR PROPOSAL
RFP# PW 03-17
Sidewalk Rehabilitation and Construction
Proposals for Village �njide Sidewalk Rehahilitation and Construction �vill be received by the Vilfage of
Tequesta at:
Office of the Village Cterk
345 Tequesta Drive
Florida, 33469
Monday, September 11, 2017
3:00 PM
Any proposals received after tiie designated closing time will be returned unopened. The purpose of this
Request for Proposals is to seek service of a qualified professional contractor to provide construction
services to the Village of Tequesta for the repair and/or replacement and construction of sidewalk
throughout the Village.
An original and two (2) copies a total of three (3) proposals shall be submitted in sealed
envelopes/packages addressed to Lori McWilliams, MMC, Village Clerk, Village of Tequesta, Florida,
and marked Village-Wide Sidewalk Rehabilitation and Construction. The Village reserves ti�e right to
accept or reject any and all proposals and to waive any technicalities or irregularities therein.The Village
further reserves the right to award the contract to that proposer whose proposal best complies with the
RFP NO: PW 03-17 requirements. Proposers may not withdraw their proposal for a period of ninety (90)
days from the date set for the opening thereof.
1. INTRODUCTION
1.1 PURPOSE AND GENERAL INFORMATION
The Village of Tequesta is requesting responses to this Request for Proposal (RFP) to enter into a
contract with sidewalk repair contractor(s) to provide sidewalk repair and replacement services for the
Village of Tequesta. A copy of this RFP can be obtained from the Village of Tequesta website at
www.tenuesta.or� until the expiration date of this solicitation. It is incumbent upon the Respondent to
check the website for additional information and/or addendums. Copies of this RFP can also be obtained
from the Village Clerk at Village of Tequesta, 345 Tequesta Drive, Tequesta, FL 33469. If you have any
questions, please call the contact identified below as it relates to your concern. Written questions
regarding the substance of the RFP or scope of services must be submitted via e-mail to the Village of
Tequesta contact listed prior to the deadline indicated below. Responses are due prior to the deadline
\�irr \(.n'ur I r.ink I)�.1ml�r.i \Li�.��r \l�l,t Rrrnn.in �'��unctl \Irmhc� �I nm 1'.urrnc�
(;c�uncil \Icml�cr�m�-r(Ikun ( ��unctl \Ieml�ci \'�na \rrtta
\�ill.i,�r \I,in,i,:;rr \lich.irl R � u�vi��, �i
indicated above and must be deliverecl or maileci to the �,'illage of Tequesta, Village Clerk's Office located
at 3d5 Tequesta Drive,Tequesta Floricla, �3469. Late responses will not be accepted — NO EXCEPTIONS.
2. PROPOSAL
Closing time and address for proposal delivery proposals must be received by the Office of the Village
Clerk, Village of Tequesta Florida 33469
CONFIDENTIAL—DO NOT OPEfV
Proposal Closing Date&I ime: Monday, Septernber 11, 2017 at 3:00 P.M. (local time).
Subrnissions by fax [or email] wili not be accepted.
LATE PROPOSALS: Proposals received after the closing time v,rili not be accepted or considered. Delays
caused by any delivery, courier or mail service(s) will not be grounds for an extension of the closing
time.
Z.1 AMENDMENTS TO PROPOSAL
Proposals may be revised by written amenclment, delivered to tf�e location set out above, at any time
before the Closing Time but not after. An amendment must be signed by an authorized signator of the
proponent in the same manner as provided in the original proposals. Ail inquiries related to this RFP
should be directed in writing, via e-mail to the person named below (the "Village Representative"�.
I�formation obtained from any person or source other than the Village Representative may not be relied
upon.
Village Representative: Lori McWilliams, MMC, Village Clerk Phone: 561-768-0443 Email:
Imcwilliams@tequesta.orQ
Inquiries should be made no later than 7 days before closing time. The Village reserves the right not to
respond to inquiries made within 7 days of the closing time. Inquiries and responses will be recorded
and may be distributed to all proponents at the discretion of the Village. Proponents finding
discrepancies or omissions in the contract or RFP, or having doubts as to the meaning or intent of any
provision, should immediately notify the Village Representative. If the Village determines that an
amendment is required to this RFP, the Village Representative �vill issue an addendum. No oral
conversation will affect or modify the terms of this RFP or may be relied upon by any Proponent.
2.2 ADENDA
If the Village determines that an amendrnent is required to this RFP, the Village Representative will post
a written addendum on the Village Website at http://tivww.tequesta.or� (the "Village Website") and
upon posting will be deemed to form part of this RFP. No amendment of any kind to the RFP is effective
unless it is posted in a formal written addendum on the Village Website. Upon submitting a Proposal,
Proponents will be deemed to have received notice of al� addenda that are posted on the Village
Website.
,
3.0 PROPOSAL SUBMISSION FORM ANO CONTENTS
Proposals should be in a sealed package, marked on the outside with the Proponent's name, title of the
Project and reference number. Proponents should complete the form of Proposal attached as Schedule
A. Proponents are encouraged to use the form provided and attach additional pages as necessary.
Proponents should also provide the requested information as listed in Section 4(b) as part of the
proposal.
3.151GNATURE
The legal name of the person or firm submitting the proposal should be inserted in Schedule A. The
proposal should be signed by a person authorized to sign on behalf of the Proponent and include the
following:
(a) If the Proponent is a corporation then the full name of the corporation should be included,
together with the names of authorized signatories. The Proposal should be executed by all of
the autho�ized signatories or by one or more of them provided that a copy of the corporate
resolution authorizing those persons to execute the Proposal on behalf of the corporation is
submitted;
(b) If the Proponent is a partnership or joint venture then the name of the partnership or joint
venture and the name of each partner or joint venturer should be included,and each partner or
joint venturer should sign personally{or, if one or more person(s) have signing authority for the
partnership or joint venture, the partnership or joint venture should provide evidence to the
satisfaction of the Village that the person(s)signing have signing authority for the partnership or
joint venture). If a partner or joint venturer is a corporation then such corporation should sign as
indicated in subsection (a) above; or if the Proponent is an individual, including a sole
proprietorship,the name of the individual should be included.
4.0 EVALUATION AND SELECTION
The evaluation of Proposals will be undertaken on behalf of the Village by the Evaluation Team. The
Evaluation Team may consult with others including Village staff members, third party consultants and
references, as the Evaluation Team may in its discretion decide is required. The Evaluation Team will
give a written recommendation for the selection of a Preferred Proponent or Preferred Proponent(s)to
the Village. Proposal(s)that satisfy the minimum requirements will be scored as follows:
Letter of Introduction..............................5 points
Price Proposal .........................................SO points
Experience...............................................20 points
References...............................................15 points
Local Preference Firm(s) .........................10 points
3
4.1 EVALUATION CRITERIA
The Evaluation Team will compare and evaluate all proposals to determine the Pcoponent's strength and
ability to provide the Services in order to determine the proposal which is most advantageous to the
Village, using the following criteria:
(a) Price Proposal
The Village will consider the proponent's price proposal in terms of accuracy, completeness,
value,local market and substantiated industry standards.
(b) EXPERIENCE
The Village will consider the proponent's past experience in undertaking similar projects in type,
scope,and budget. At a minimum,the proposal should contain the following information:
o Business Organization - State the full name, address, phone number and fax number of
your business and whether you operate as an individual, partnership, or corporation.
Also, indicate if you are a female or minority owned and/or operated business.
o List of business's experience with federal, state or municipal programs pertaining to
sidewalk replacement. If applicable, also identify other services performed for federal,
state or municipal programs.
o Fee Schedule - Please state your standard fee schedule according to the standard
formats of compensation.
o Proof of appropriate state certifications- Provide proof that you are licensed to operate
in Florida and are lead certified.
o Management Summary - Include a brief narrative description of the proposed services
that will be delivered and the equipment available to perform the services.
• Quali�cations - Please indicate completed projects of similar nature. Also indicate a
contact person for each reference cited.
o References-References from at least two (2)clients preferably municipalities for whom
your company has completed sidewalk repair services within the last two (2)years.The
references should include the name, address and telephone number of a contact person
for each reference cited.
o List of firm's insurance policies, the insurer, policy numbers and amount pertaining to
required services, including policies for sidewalk replacement services.
(c) LOCAL WORK FORCE PARTICIPATION
The Evaluation Team will give preference to local Village of Tequesta firm(s).
FINANCIAL A8ILITY AND RESOURCES
The Evaluation Team will consider the Proponent's organization financial ability and resources to carry
out the project. The Evaluation Team will not be limited to the criteria referred to above, and the
Evaluation Team may consider other criteria that the team identifies as relevant during the evaluation
process. The Evaluation Team may apply the evaluation criteria on a comparative basis, evaluating the
Proposals by comparing one Proponent's Proposal to another Proponent's Proposal. All criteria
considered will be applied evenly and fairly to all Proposals.
�4
4.2 LITIGATION
In addition to any other provision of this RFP,the Village may, in its absolute discretion, reject a Proposal
if the Proponent, or any officer o� director of the Proponent submitting the Proposal, is or has been
engaged directly or indirectly in a legal action against the Village, its elected or appointed officers,
representatives or employees in relation to any matter. In determining whether or not to reject a
Proposal under this section, the Village will consider whether the litigation is likely to affect the
Proponent's ability to work witfi the Village, its consultants and representatives and whether the
Village's experience with the Proponent indicates that there is a risk the Village will incur increased staff
and legal costs in the administration of the Contract if it is awarded to the Proponent.
4.3 ADDITIONAL INFORMATION
The Evaluation Team may, at its discretion, request clarifications or additional information from a
Proponent with respect to any Proposal, and the Evaluation Team may make such requests to only
selected Proponents.The Evaluation Team may consider such clarifications or additiona{ information in
evaluating a Proposal.
4.4 NEGOTIATtON OF CONTRACT AND AWARD
If the Village selects a Preferred Proponent or Preferred Proponents,then it may:
(a) Enter into a Contract with the Preferred Proponent(s);or
(b) Ente�into discussions with the Preferred Proponent(s)to clarify any outstanding issues and
attempt to finalize the terms of the Contract(s), including financial terms. If discussions a�e
successful,the Village and the Preferred Proponent(s)will finalize the Contract(s);or
(cj if at any time the Village reasonably forms the opinion that a mutually acceptable agreement is
not likely to be reached within a reasonable time,give the Preferred Proponent(s)written notice
to terminate discussions, in which event the Village may then either open discussions with
another Proponent or terminate this RFP and retain or obtain the Services in some other
manner.
The Village is under no obligation to accept any Proposal submitted. The Village reserves the
right in its sole discretion to waive informalities in, or reject any or all Proposals, or to accept
any Proposal deemed most favorable in the interest of the Village, o�cancel the competition at
any time without award.
All costs incurred in the preparation and presentation of the proposal shall be wholly absorbed
by the contractor. All supporting documentation and manuals submitted with this proposal will
become the property of the Village of Tequesta unless otherwise requested by the contractor at
the time of submission.
5
5.0 GENERAL CONDITIONS
NO VILLAGE OBLIGATION
This RFP is not a tender and does not commit the Village in any way to select a Preferred Proponent, or
to proceed to negotiations for a Contract, or to award any Contract, and the Village reserves the
complete right to at any time reject all Proposals,and to terminate this RFP process.
5.1 PROPONENTS' EXPENSES
Proponents are solely responsible for their own expenses in preparing, and submitting Proposals, and
for any meetings, negotiations or discussions with the Village or its �epresentatives and consultants,
relating to or arising from this RFP.The Village and its representatives, agents, consultants and advisors
will not be liable to any Proponent for any claims, whether for costs, expenses, losses or damages, or
loss of anticipated profits, or for any other matter whatsoever, incurred by the Proponent in preparing
and submitting a Proposal, or participating in negotiations for a Contract, or other activity related to or
arising out of this RFP.
5.2 NO CONTRACT
By submitting a Proposal and participating in the process as outlined in this RFP, Proponents expressly
agree that no contract of any kind is formed under, or arises from, this RFP, prior to the signing of a
formal written Contract.
5.3 CONFLICT OF INTEREST
Proponents shall disclose any potential conflicts of interest and existing business relationships they
may have with the Village. If requested by the Village, Proponents should provide all pertinent
information regarding ownership of their company within forty-eight(48) hours of the Village's request.
5.4 SOLICITATION OF COUNCII MEMBERS
Proponents and their agents will not contact any member of the Village Council or Village staff with
resped to this RFP at any time prior to the award of a contract o�the termination of this RFP, and the
Village may rejed the Proposal of any Proponent that makes any such contact.
5.5 CONFIDENTIALITY
All submissions become the property of the Village and will not be returned to the Proponent. The
Village will hold all submissions in confidence unless otherwise required by law. Proponents should be
aware the Village is a "public bod�' defined by and subject to the Freedom of Information and
Protection of Privacy Act of the State of Florida.
SCOPE OF SERVICES
6.0 Services will include the construction and/or reconstruction of residential sidewalks and driveway
aprons throughout the Village of Tequesta.One(1) Permit will be required to perform this work and can
be obtained from the Building Department Office located at 345 Tequesta Dr., Tequesta Florida.
G
Contractors must register with the Village of Tequesta 6uilding & License Department. Prices shall
rem�in the same during the extended term. The contractor will be responsik�le for following the Villages
Swale and right of way policies. A copy can be obtained from the Deruty Director of Utilities, Sam
Heady, sheadv@tequesta.or�.
6.1 Contractors wili be responsible for ai�y and all damage due to consU�uction. Any damage caused by
the contractor must be repaired wiihin seven (7) to ten (1�) working day at the expense of the
contractor. Contractor will need to make sure that ali trees, shrubs and signs are protected and not
damaged during construction. If damage occurs, the contractor will be liable (or such da�l�ages. The
areas of improvements will be as indicated in the worl< order.
6.2 It is expressly agreed and understood that the Contractor is, in all respects, an independent
contractor as to work; however, in certain aspects, the Contractor is bounci to follow the directions of
the Public Works Deputy Director or appointed designee at the time of repair and/or construction, and
that the Contractor is in no respect an agent, servant or employee of the Village.
6.3 The Contractor's timeliness and delivery of quality products shall be rnonitored by the Public Works
Deputy Director or appointed designee. If at any time the Contractor is performing less than satisfactory
work, the Contractor, upon notification by the Deputy Director of Public Works or appointed designee,
sf�all do whatever is necessary to perforrn the work properly at no additional cost to the Village. Failure
to give such notification sf�all not relieve the Contractor of I�is obligation to perform tf�e work at the
time and in the manner specified. Failure to perforr�� tlie work in the time specified in tf�e work order
will trigger liquidity damages of$750/day.
6.4 The Village of Tequesta reserves the right to select the contractor whicf� best meets the Village's
goals and objectives, needs, budget constraints, and quality levels, as well as its service level
expectations. The Village reserves tl�e right, in its sole discretion, to reject any/or all proposals, to waive
any irregularities and technical defects contained therein, to award the contract in its entirety, in part or
not at all and/or to determine which proposal is the lowest and/or best to enter into a Contract, as it
may deem to be in the best interest of tf�e Village of Tequesta
6.5 TERMS AND CONDITIONS.
A. This proposal sf�all be for a period of Three (3) years beginning October 16, 2017
through October 16, 2020. The Village reserves the right and the Bidder agrees to allow
the Village the option to renew, at the Village's sole discretion, for up to two (2}
additional one-year periods.
B. The Village reserves the right to reject any and all proposals, and to waive minor
irregularities in any proposals.
C. The Village reserves the right to request clarification of information submitted, and to
request additional information from any proposer.
