HomeMy WebLinkAboutDisposition Forms_13-18_02/07/2018_Police RECORDS DISPOSITION DOCUMENT NO. 13 —/&-
PAGE I OF PAGES
1. AGENCY NAME 2. AGENCY CONTACT (Name and Telephone
VILLAGE OF TEQUESTA Number)
Lori McWilliams, MMC
DEPARTMENT: Police (561) 768-0443
3. NOTICE OF INTENTION: The scheduled records listed in Item 5 are to be disposed of in the manner checked
below (specify only one).
Oa. Shred O b. Imaging and Destruction Cc. Recycle
Qd. Removed from Server 0e. Other
4. SUBMITTED BY:
I hereby certify that the records to be disposed of are correctly represented below, that any audit requirements for the
7
ords have been fully justified, and that further retention is not required for any litigation pending or imminent.
James McGrew, Acting Chief of Police 2/7/2018
Sig ture Name and Title (Senior Staff only) Date
5. LIST OF RECORD SERIES
6.
a. b. C. d. e. f. g.
Schedule Item Title Retention Inclusive Volume Disposition
No. No. Dates in Action and
Cubic Date
Feet Completed
After
Authorization
GS 1-SL 335 COMMUNICATIONS AUDIO RECORDINGS(Village Maintains for 90 Days) 30 Days 10/20/2017 - 12/2/2017 25 10/20/2017-12/2/2017
TOTAL CUBIC FEET THIS PAGE:
7. DISPOSAL AUTHORIZATION: Disposal for 8. DISPOSAL CERTIFICATE: The above and below listed records have
the above listed records is authorized. Any been disposed of in the manner and on the date shown in column g.
deletions or modifications are indicated.S� (Witness
A U ,,t/o�the records disposition)
1
�p ((,� 1 SS u{ COUvtltil/ '"Q Signature Date
Custodian/Records Liaison Officer Date
Name and Title
Form Updated: 1/3/17
ouesr TEQUESTA POLICE DEPARTMENT
' 01 11�1
MEMORANDUM
0 T
To: Lori McWilliams, Village Clerk
From: James McGrew, Acting Chief of Police
Date: 2/7/2018
Subject: Recordings (91 1 and Non-Emergency)
Lori,
Our Records Department was notified the recording system for 911 Calls and Non-Emergency
Calls were being updated in the county on November 15, 2017. Due to this, there are no records
for this date. The records department is supposed to create a disposition form to reflect the dates
affected. Today, I was informed Records did not do a deposition form as requested by the
Clerk's Office. Please find the attached disposition form, 13-18.
Also, attached is a letter from the 9-1-1 Director for Palm Beach County to the Palm Beach
Gardens Police Department indicating the dates which were affected; and an email identifying
that Tequesta was included in the upgrade and may have been affected.
Thank you, �_/kj
T cGrew
Acting Chief of Police
Tequesta Police Department
ACII C
� 0�2
a �
�LOR194* Date: December 15,2017
To: Assistant Chief James Stormes
Palm Beach Gardens Police Department
10500 N. Military Trail
Palm Beach Gardens,FL 33410
Department of Public Safety
20 S.Military Trail Subject: Recordings
West Palm Beach,FL33412
(561)712-6470 Assistant Chief Stormes,
Fax:(561)712-6490 As you are aware,we have just completed a major hardware and software upgrade
www.pbcgov.com to the County's 9-1-1 system.
As a result of the upgrade, the ability for the City of Palm Beach Gardens Police
Department to access certain 9-1-1 recordings may have been affected. The dates
of this upgrade period were October 20`h through December 2na, 2017.
We are currently working with our vendor to conduct a complete analysis.
Palm Beach County
Board of County
Commissioners
Melissa McKinlay,Mayor
Chuck Spalding
Mack Bernard,Vice Mayor
9-1-1 Director
Hal R.Valeche Public Safety Department
Paulette Burdick Palm Beach County
Dave Kerner
Steven L.Abrams
Mary Lou Berger
County Administrator
Verdenia C.Baker
"An Equal Opportunity
Affirmative Action Employer"
Amber Krauss
From: Daniel Koenig <DKoenig@pbcgov.org>
Sent: Wednesday, February 07, 2018 10:53 AM
To: Amber Krauss
Subject: RE: 911 Phones and Recorded Calls Down
Attachments: Mimecast Attachment Protection Instructions; Asst Chief Storm Memo.pdf
Mimecast Attachment Protection has deemed this file to be safe, but always exercise caution when opening files.
Amber,
This is the letter sent to Palm Beach Gardens PD. This applies to several PSAPs including Tequesta.
Dan
From: Amber Krauss [mailto:akrauss@tequesta.org]
Sent: Wednesday, February 07, 2018 9:23 AM
To: Daniel Koenig<DKoenig@pbcgov.org>
Subject: 911 Phones and Recorded Calls Down
Can you please give me a call when you get a chance? It is in reference to the recordings be down at the end of the year!
Thank you,
Amber Krauss
Administrative Assistant
Tequesta Police Department
357 Tequesta Drive
Tequesta, FL 33469
Ph: 561-768-0505
Fax: 561-768-0695
PLEASE NOTE:Florida has a very broad public records law.Most written communications to or from the Tequesta Police Department personnel regarding public
business are public records available to the public and media outlets upon request.Your e-mail communications may be subject to full public disclosure.Under
Florida law,e-mail addresses are public records.If you do not want your e-mail address released in response to a public records request,do not send electronic mail
to this entity.Instead,contact this office in person,via telephone,or in writing.The views expressed in this electronic message may not necessarily reflect those of
the Tequesta Police Department.If you have received this message in error,please notify us immediately by replying to this message,and please delete it from your
computer as soon as possible,Thank you.
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