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HomeMy WebLinkAboutMinutes_Workshop_01/03/2018 MINUTES VILLAGE OF TEQUESTA WORKSHOP January 3, 2018 � � CALL TO ORDER AND ROLL CALL The meeting was called to order at 6:00 p.m. A roll call was taken by Village Clerk, Lori McWilliams. Present were: Mayor Abby Brennan, Vice-Mayor Frank D'Ambra, Council Member Vince Arena, Council Member Steve Okun, and Council Member Tom Paterno. 1. Discussion on Capital Projects ( One Cent Sales Tax Initiative) Mr. Chris Quirk, Director of Finance, announced that the Village had received the first tax payment of the year (2017-2018) in the amount of $29,522.00. He stated that most of the budgeted capital projects for the general fund were handled by Mr. Doug Chambers, Deputy Director of Public Works. To date, $220,000 had been spent on pathway and roadway projects. Council Member D'Ambra asked Council if they would like to dip into the reserves and repair the sidewalk area on Country Club Drive. Mr. Chambers explained that Country Club Drive was scheduled for repairs during the next fiscal year; however, he felt the order of projects could be adjusted. Mr. Chambers further informed Council that the balance due to finish the Tequesta Drive sidewalks would be $70,000. He approximated that each driveway apron would cost $10,000 to meet the ADA (Americans with Disabilities Aet) requirements. This would be a cost consideration when planning to replace the Country Club Drive sidewalks. Mr. Chambers suggested the Village hire a surveyor to determine which of the aprons on Country Club Drive needed to be altered, in order to have a more accurate estimate of the cost. Council asked Mr. Chambers to obtain a price for a survey and to then figure a cost estimate for the aprons on Country Club Drive. 2. Discussion on Pathway Lighting at Constitution Park Mayor Brennan informed Council that Parks and Recreation Director, Mr. Greg Corbitt was on vacation. Council Member Arena recalled a recent conversation with Mr. Corbitt, and remarked that the cost for adding string lighting was extremely feasible and offered flexibility, as compared to installing fixed pathway lights. Council was interested in obtaining more information on pricing for the string lights. 3. Update on Code Compliance This item was tabled to the January 29, 2018 Workshop Meeting as Building Director, Mr. Jose Rodriguez was absent due to bereavement leave. Village Council Workshop Minutes January 3, 2018 Page 2 4. Continued Discussion on Retention of Surveillance Records. Mr. Brad Gomberg, IT Director, presented a large screen demonstration of the Village's security camera system. He revealed that there were 67 cameras within the system that had various capabilities, while recording 24 hours per day. The cameras were currently set to erase the footage after 30 days; however, Mr. Gomberg was unsure of how tong the cameras would be able to continue on that type of schedule, without adding additional storage. He recommended a lease to own scenario for the Automatic License Plate Recognition (ALPR) cameras. Mr. Gomberg revealed that the fiber project was integral to the success of the camera system and would negate the need for lease line services from Comcast and Windstream; ultimately saving the Village several thousand dollars per month. Council Member Patemo opined that security cameras could be utilized at major roadways and prove beneficial by alerting police to certain scenarios. Mr. Gomberg also demonstrated the "person of interesY' tracking feature (not live) which could be activated on the current system. He recommended against wireless cameras due to their unreliability. The proposal included mobile cameras for police cars with a single install, replacing every static system; plus mounting a concrete pole on Tequesta Drive. The Village police vehicles were currerrtly not equipped with dashboard camera systems. Attomey Davis asked if the cameras could be set up to capture "right of ways" only, without compromising private property. Mr. Gomberg stated that a redaction area of the camera was possible to keep from capturing private residences. Mr. Gomberg revealed that the cost to maintain a 90-day retention at high resolution, using the current cameras, would cost approximately $15,000 to $20,000, as a one-time capital expense. Acting Chief McGrew indicated that Mr. Gomberg was planning to create a monitoring wall within the dispatch room and would provide training to the police department It was determined that Acting Chief McGrew and Mr. Gomberg would meet to discuss retention, training, cost of plan phasing and provide a cost analysis for Councit to prioritize; they would report back to Council within the next 60 days. 5. Discussion on Slowing Speeders at Area Bus Stops Acting Police Chief McGrew offered several ideas that the police departrnent could implement to curb speeders near school bus stop areas. Some non-�ost suggestions were: • Traffic stops and surveillance at random school bus stops throughout the Village. • Attend various Village area Homeowner Association Meetings (HOA) to address any potential issues. • Implementation of a "Neighborhood Speed Watch" program whereas trained individuals (not necessarily police) monitored and reported findings to the police department. Village Council Workshop Minutes January 3, 2018 Page 3 In addition, portable radar signs and/or flashing lights at bus stop signs could be purchased. Council Member Paterno informed Acting Chief McGrew that he had seen more children driving golf carts throughout the community. He would like to see more of a police presence to inform residents of the goif cart ordinance. Acting Chief McGrew confirmed that there was an officer assigned to the area of the Village,west of the bridge at all times. It was a Concensus of Council to favor the non-cost items that would curb speeders as well as the portable, mountable radar sign. The sign would cost approximately $4,000, and Council advised Acting Chief McGrew to review his budget and report back to them. 7. Update on Water Plant Operations and Staffing Council elected to move item number 6 to the last item of the meeting. Therefore, item number 7 was discussed first. Mr. Doug Chambers, Deputy Director of Public Works, reported that there had been several resignations at the water plant, which included supervisors, key personnel and the Deputy Director. This had prompted him to notify the health departmerrt and to oversee operations for the time being. Mr. Chambers revealed to Council that there were several water related reports that were due on a continual basis. He informed Council that an outside contractor had been brought in for team support with a long-teRn contract forthcoming. Mr. Chambers further reported that the water quality was unaffected by the recent resignations. Village Attomey, Keith Davis informed Council that an investigation was ongoing and advised against public discussion on the subject. Any questions or comments regarding the speafics of the investigations could be addressed via phone call to either Attomey Davis or Village Manager Michael Couzzo. 6. Discuss Village Manager Replacement Process Mayor Brennan reported to Council that her recent discussions with Village Manager Couzzo indicated his intention to stay with the Village for the duration of his contract, which wouki condude in December of 2018. She suggested that Manager Couzzo draw up the budget whether Council decided to hire a new Village Manager prior to December or not. Council Member D'Ambra suggested new management start by October 1, 2018. Ms. Merlene Reid relayed to Council that the water plarrt investigation would be completed soon. Vice Mayor D'Ambra recommended an intemal recruitment process, while Council Member Patemo suggested the process be expedited. Mayor Brennan suggested revisiting the possibility of Chief Weinand filling in for the short term. Attomey Davis commented that Council was able to adopt and amend the budget as needed. ADJOURNMENT: Council Member Okun moved to adjoum the meeting; seconded by Vice Mayor D'Ambra. The motion to ad1oum carried unanimously 5-0; thersf�r+e, the meeting was adjoumed at 8:32 p.m. Village Council Workshop Minutes January 3, 2018 Page 4 PENDING TASKS: ��m ssi ned Price of surve , cost estimate for drivewa a rons on Count Club Dr. ou Chambers U date on Code Com liance ose Rodri uez Meet with Actin Chief McGrew on retention, re ort findin s in 60 da s rad Gomber Review budget for radar sign cting Chief cGrew Respectfully submitted, � �- �'1 �c�-�-�-- Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office.