HomeMy WebLinkAboutDocumentation_Pension Public Safety_Tab 12_11/06/2006• TO: Julie Clark/Karen Russo
SALEM TRUST COMPANY
DEERFIELD BEACH
FAX: 954-725-4493
FROM: wen ar is e, erasion oo for
DATE: September 22, 2006
PAYMENT FROM STC ACCOUNT: Tequesta Public Safety Pension Fund A/C #80103784
Please make the following payment from the above referenced trust account:
PAYABLE TO:
VICES
AMOUNT:
$ 225.54
PAYMENT DESCRIl'TION:
At#end~:nce at 8/7/OF quarterly mee~ing anti pre~aratiar of minutes
AUTHORIZED
r~
ADDITIONAL COMMENTS:
1TTFORMATION BELOW THIS LINE FOR USE BY VILLAGE OF TEQUESTA
FINANCE DEPARTMENT ONLY
Vendor # Amount:
Charge to ccount 601.000-531.307
Charge to Account # OLICE 603.000-531.307
Charge to Account #
TOTAL $22S.S4
Requested By: ~--~~'~--~
' ~za(a
Approved By: ~.u.~-ten
.erasion oar oor inator
•
~, REVIE`~VED BY FINANCE DEPT AND PROPER DOCUMENTATION ATTACHED:
ignature
ate
BUSINESS SERVICES CONNECTION, INC.
• 260 RIVERSIDE DRIVE, PALM BEACH GARDENS, FL 33410
561-694-7963
Fax 561-694-1591
September 18, 2006
TO: Village of Tequesta
INVOICE
Invoice No. 6-64
Attend Public Safety Officers' Pension Board meeting held August 7, 2006
and prepare minutes for the meeting.
7 hours C> $32.22 ..................
.........................................$225.54
Total Due ............ $ 25 54
......................................................... 2
Please make check payable to:
Business Services Connection, Inc.
260 Riverside Drive
Palm Beach Gardens, FL 33410
BOARD OF TRUSTEES
i TEQUESTA PUBLIC SAFETY OFFICERS PENSION TRUST FUND
MEETING MINUTES
AUGUST ~, 2006
PAGE 6
Attorney Jensen advised that as noted by Boazdmember Nielson at the last meeting, there
was a Florida statute regarding timely payment of invoices, which was Statute 218.74 that
stated invoices should be paid within 45 days of the due date. Statute 218.73 established
the due date-if you received an invoice it was 45 days from that date; if you did not
receive a proper invoice then there was a list of criteria to follow to determine the due
date; but it also provided that the board could agree separately in regard to a contract, so
she could add in her invoice that it was payable quarterly so the board would not be in
violation. Boazdmember Nielson suggested authorizing Pension Coordinator Carlisle to
pay invoices and then bring to the board for approval. Ms. Carlisle agreed so long as the
board agreed to accept two signatures, and that would mean boazdmembers would be
called at times throughout the quarter for signatures instead of one time. Chair Sabin
clarified that Boazdmember Nielson was suggesting that between quarterly meetings the
Pension Coordinator obtain boazdmembers' signatures to go ahead and pay invoices.
Consensus of the Board was that the Pension Coordinator would pay bills in between
quarterly meetings so long as they were recurring payments on a contract basis or
consistent payments to a vendor. If an invoice was something different it would be
brought before the board. Boazdmember Nielson stated he was recommending the board
authorize expenditures in advance. Ms. Cazlisle indicated then she would call two
members of the board when there were invoices to be paid, and they would essentially be
paying ahead of approval. Attorney Jensen clarified that the board would be ratifying
payments that had been made at their next meeting.
MOTION:
Boazdmember Nielson made a motion that invoices submitted in accordance with
authorized expenditures by the board can be paid timely without having to be
subsequently approved by the board. Secretary Giblin seconded the motion, which
carried by unanimous 5-0 vote.
9. REVIEW OF ACTUARIAL REPORT TO BE TABLED TO NEXT QUARTERLY
MEETING (STEVE PALMQUIST UNABLE TO ATTEND TODAY'S MEETING)
Chair Sabin commented this matter had been discussed earlier in the meeting, and requested
that Ms. Carlisle contact Mr. Palmquist to attend the next quarterly meeting.
VII. STANDING REPORTS (INFORMATION ITEMS)
The following items were noted as information items::