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�.ET US RUN YOUR RACE RACE
�� MANAGEMENT
BY PALM BEACH RACE MANAGEMENT
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Our team has been managing and producing races in Palm Beach County for over lo years. Our
services range from turn-key operations which include choosing the proper course, se�ecting
the best available date, and vvorking Within your budget guide�ines to course set up, start/finish
line management and email blasts.
Our services are designed specifically to suit your needs and to help you produce a successful
event!
Call us to arrange an appointment to discus�you race goals &objectives.
Bob Anderson Madeleine Ely
Palm Beach Race Management LLC Palm Beach Race Management LLC
561-3�3-fiogg 561-222-7511
bob��palmbeachmarathontraining.com madeleine�pbrace.com
facebook/gopbrm PALM BEACH RACE MANAGEMENT
PALM BEACH
ABOUT US
RACE
MANAGEMENT
RACEMANAGEMENT
Our team has been managing and producing races in Palm Beach County for over
lo years. Our services range from turn-key operations vcihich inctude choosing the
proper course, setecting the best available date, and Working Within your budget
guidelines to course set up, start/finish line management and email blasts.
Belovv are examples of services vve can provide to help you reach your race and
fundraising goals.
• Design and measure the course(Race Certification if desired>
• Obtain all required city& county permits
• Work With the local Police& EMT's
• Place traffic cones and street barricades When necessary
• Contract vvith timing company
• Contract vciith online race registration company
• User-friendly registration ptatform and splash page for event
• Custom web page for event
• Design and print promotiona�postcards to promote your event
• Design and print event shirts
• List event in at least 6 Race Calendars & local running ctubs
• Schedule e-mail b�asts promoting your event
• Work directly vciith Volunteer Committee Chairperson
• One pre-race packet pickup
Race day:
• Ptace mile markers & set up vvater stops
• Set up and supervise race day registration
• Set up packet picket up
• Set up post race food &Water
• Present Avciards Ceremony.
• Clean up
Our services are designed specifically to suit your needs and to help you produce a
successful event!
Call us to arrange an appointment to discuss you race goals & objectives.
Bob Andersan
PaLm Beach Race Management LLC
561-313-6099
bob�palmbeachmarathontraining.com
PALM BEACH RACE MANAGEMENT
REVENUE
Race Registrations $ 21,584.62 RP
Sponsorship $ 7,001.11 S
Total Revenue $ 28,585.73
EXPENSES
Permits&Insurance $ 535.00 A
Race Site Facilities $ 2,075.72 BEL
Police+EMS $ 1,394.25 F
Runners Swag $ 7,904.99 G
Race Day Vehicle $ 321.20 H
Print material $ 1,367.08 M
Race Refreshments $ 842.58 R
Timing $ 2,712.09 T
Postage $ 306.71 U
Race day assistance $ 1,558.80 W
Donations $ 943.90
Expenses $ 19,962.32
(befwe�nation,PBMT+Parula)
$ 8,623.41
$ 8,623.41
Porula Projects $ 4,011.91
PBMT $ 3,319.50
PBMT Charity donation $ 1,292.00
S 28,585.73
PBMT Donation to charity $ 1,292.00
Online Charity Donations $ 943.90 Donotians by race particpants online to charity
Total Donation to chairity $ 2,235.90
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�I RS DEPARTMENT OF THE TREABURY
INTERNAL REVENUE SIIt�IICE
CINCINNATI OH 45999-0023
uate of tnis notice: u2-2"v-20i5
Employer ldentification Number:
47-3192165
Form: SS-4
Number of this notice: CP 575 A
BELTEV� WITH ME TNC
11420 US HIGFiWAY 1 PMB 122
N PALM BEACH, FL 33408 For assistance you may call us at:
1-800-829-4933
IF YOU WRITE, ATTACH THE
S�B AT iF� EI3D uF THIS N�?TICE.
WE ASSIGNED YOU AN EMPLOYII2 IDENTIFICATION NUFIDER
Thank you for applying for an Bnployer ldentification Number (EIN). We assigned you
EIN 47-3192165. This EZN will identify you, your business accounts, tax returns, and
documents, even if you have no employees. Please keep this notice in your permanent
records.
when filing tax documents, payments, and related correspondence, it is very important
that you use your EIN and complete name and address exactly as shown above. Any variation
may cause a delay in processing, result in incorrect information in your account, or even
cause you to be assigned more than one EIN. If the information is not correct as shown
above, please make the correction using the attached tear off stub and return it to us.
3ased on the information received from you or your representative, you must tile
the following form(s) by the date(s) shown.
Forrn 940 O1/31/2016
Fonn 944 O1/31/2016
If you have questions about the form(s) or the due date(s� shown, you can call us at
the pnone number or write to us ai tne address shown at the top of this notice. If you
need help in determining your annual accounting period (tax year), see Publication 538,
Accounting Periods and Methods.
We assigned you a tax classification based on information obtained from you or your
representative. It is not a legal detezmination of your tax classification, and is not
binding on the IRS. If you want a legal detezmi.nation of your tax classification, you may
request a private Ietter ruiing fro�u the IRS w�der the guideiines ir, Reveciue Procedur�
2004-1, 2004-1 I.R.S. 1 (or superseding Revenue Procedure for the year at issue). Note:
Certain tax classification elections can be requested by filing Fo=m 8832, Entity
Classification Election. See Form 8832 and its instructions for additional information.
If you are required to deposit for employment taxes (Fonns 941, 943, 940, 944, 945,
CT-1, or 1042), excise taxes (Form 720), or income taxes (Fonn 1120) , you will receive a
Weicome Package shartly, which includes instructions far making your depasits
electronically through the Electronic Federal Tax Payment System (EFTPS). A Personal
Identification Number (PIN) for EF'PPS will also be sent to you under separate cover.
Please activate the PIN once you receive it, even if you have requested the services of a
tax professional or representative. For more information about EFTPS, refer to
Publication 966, Electronic Choices to Pay All Your Federal Taxes. If you need to
make a deposit i�nediately, you will need to make arrangements with your Financial
Institutiar. to ca^iplete a wire transfer.
CHECKLIST
Yes/No Freedom Four Miler Budget Amount
J Race Director:timing,bibs,cones,barricades,sound system, $2,000.00
mile markers up to 1000 runners,water stops
✓ Medals 850 $3,600.00
✓ T shirts$b.85X850 $5,822.50
� Tents $600.00
✓ Permits $100, $35x3 $210.00
✓ Port-a-potties(Tidy Coast) $1,080.Q0
✓ Food: Bolay,Cheney: bols,fruit,pancakes $0.00
✓ Decor-decor, bunting,flags(underwritten) $0.00
✓ Mile sigr�s: 1 Name per mile,4 facts per mile $50.00
� Swag bags 4 star patriots(largely underwritten) $50.00
✓ Swag bags regular(underwritten) $0.00
�/ trash cans/waste(tidy coast/Mike Melton) $0.00
✓ Water, ice,rags(underwritten by AC) $0.00
✓ Staffing 2-3 ppl $300.00
✓ Mistertent/kiddie pool,AC company/Mike Melton $0.00
✓ Massage personnel, tent(underwritten) $0.00
� Gold Star tent furnishings,tables,decor(purchased) $0.00
� EMT/Police $1,500.00
� Fire $400.00
✓ Music per mile $150.00
✓ Apple Pies per runner 500(underwritten) $0.00
�/ Most Patriotic yard award-gift certificate(underwritten) $0.00
✓ Race Awards(underwritten,valued at$3000) $0.00
✓ Kids favors $50.00
A�reement to Or�anize and Conduct a Runnin�Race
THIS AGREEMENT IS NOT VALID UNTIL DEPOSIT IS RECEIVED
RACE DATE WILL BE CONFIRMED ONLY UPON RECEIPT OF$500 DEPOSIT
13EMAINING PAYMENT OF$1.SOQ IS DUE DAY OF RACE
CUSTOM RACE BIB NUMBERS AVAILABLE AT ADDITIONAL COST
USTAF S�'�TCTION/LIt1BILITY INSURANCE IS AVAILABLE AT ADDITIONAL COST
USATF COLiRSE CERTIFICATION IS AVAILABLE AT ADDITIONAL COST
This agreement is between MCM Timing and Results LLC and Lyet[e Reback of Believe With Me will become a legally binding contract
once signed and dated by representatives of both parties.Under the terms of this agreemenr
MCM Timing and Results LLC agrees to provide the following race management and organizaUon sen•ices for the Freedom 4 Miler even[
to be held Juh��3,201 R at Constitution Park in Tequesta,FL at 7�I Sam.
•Provide consultation and advice conceming all aspects of the race,including venue,course selection,awards,race
giveaways,re&eshments,and marketing,including publicity as desired;
•Provide all necessa►y equipment to conduct a running race,including finish line arch,large display clock,flagging,cones,
mile marker signs,directional signs,megaphone,sound s��stem,and timing and scoring eqwpment;
•La}•out and/or measure race course to pro��ide accurate distance of race.
•Provide consultation for ouline registratiou a�id/or paper applicatio►i►•egistratio�i pra;ess�ug,
•Pro��ide a disposable computer chip to attach to race bibs for up Uo 1,000 rucv►ers/walkers;
•Provide data en[ry of all participant mformation into the scoring software for all persons who register on race day;
•Pro��ide'entry confirmation'e-mails to all pre-registered entrants in the days before the race;
•Provide and set-up chip timing gear at the finish line;
•Make all pre-race announcements and start race on time,
•Time and score all ruitners/walkers in ihe race;
•Make all post-race announcements including awards presentations;
•Produce race resulis for all runners/walkers in the race dunng the event by posting results regularl_y,
•k'ost tinal race results on my webs�te withm Z to 4 hours of the race's complet�on and pro�•�de an H l'ML copy of the tinal
results to the Race Director,
•Provide and send`electronic results postcard'e-ma�ls to all finishers upon completion of race,and
•Cooperate with the Race Organizer(s)in the performance of the above race services.
The L}�ette Reback agrees to:
•Provide MCM Timing and Results LLC with custom race bibs at least three days prior to the event so there is ample time
to ass�gn race numbers to pardcipants and print pre-registered race bib labels;
•Provide an Excel spreadsheet to MCM Timing and Results LLC by 12 Noon the day before the event which lists the
following information for each pre-registered participant....first name,last name,age,gender,date of birth,address,
home city,state,division,t-shirt size,telephone number and e-mail address;
•Be responsible for seiting up and managing the race da��registration tables and providing ni•o volunteers to help hand out
computer chips the da3 of the race:
•Provide a volunteer at the finish line to collect rental transponder chips from the participants;
•Pa}•ViC1vi Timing and Resulis LiC$2,"v00 for the above services of whic�$500 wili be paid up front upon the signing of
this ageement and the balance due b} the end of race day after the race's compledon.If the event is cancelled by the
race director for reasons other than catastrophic weather,the$500 paid in advance will become non-refundable. In
addition,if the event grows lazger than 1,000 registrants,MCM Timing and Results LLC shall be paid$2.00 for every
registrant over I,000 runners/walkers:and
•List MCM Timing and Results LLC on the warver and release page of the racs application
Signed sr.d Dated b}•:
2 � Z ' Ig
Authorized R r ntative Dated
Lticl►e�t C.Lteltuu iin Dutc�
MCM Timing and Results LLC
230 NE Pinelal:e Village Blvd
Jensen Beach FL 34957
Phone: (772)349-1704ce11
' Mike Meiton, Race Director
Six years of cross country and track in Michigan instilled in him a love of
running that has burned bright ever since. Mike relocated to Florida 32
years ago and promptly co-founded the Sailfish Striders Running Club
along with Dave Elger, the club's first president. Mike was Vice-President
of the Club for 21 years in a row, and is now President of the TC Running
club.
He's both run in - as a runner - more than 500 races, and he's race
directed more than 500 races in his career. Mike's run races from one mile
to 203 miles in length. He's run more than 40 marathons, including three
Boston Marathons. He's run in more than 50 ultramarathons, including
50K, 50-miie,100K and 100-mile events, as well as fixed-time races such
as 24-hour, 48-hour, 72-hour and S-day races. He was the first solo
runner to finish the 170-mile Sunrise2Sunset Relay in its inaugural year,
and he was also the lone solo entrant and finisher in the Ragnar Relay
across Florida in
November 2009. That race began in Tarpon Springs and finished 203
miles away in Daytona Beach.
If you run many races on the Treasure Coast, you'll see Mike at the start
and finish line, providing timing and scoring services. Mike has become
one of the premier timers in the nation for fixed-time races of 12 hours to 6
days, and he works events both in Florida and as far away as Colorado,
Ohio, Tennessee, Ontario, Connecticut, and Pennsylvania. His timing data
has been used to ratify US National records, foreign national recards, and
world records.
In Mike's own words:
I've worked many iconic races in Florida, including the Half Shell Half
Marathon in Key West (8 years), the Hemingway Days 5K in Key West (3
years), the Marathon of the Palm Beaches (5 years as on-course marshal),
the Run 4 The Pies in Tequesta (5 or 6 years), and virtually every race held
on the Treasure Coast in the past 30 years. I've worked the Run For The
Pineapple 5K 26 years in a row, all of the Halloween Half Marathon races
(at least 20
years in a row), all of the Marathon of the Treasure Coast races (all four
years). From Key West to Jacksonville to Tampa and into the Florida
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�elieveWithMe.com
"Bringrng Hope and He�p to America's Gold Star Families"
Constitution Park 7: 15am start July 4th 2�18
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�REEDOM 4 A+�t[,�R-LITTLE PAT�.IOT M1LE-TINY CADET DASH
Red, White and Biue shirts for men and women
Beautifiil4 mile course �U� FOR �'A� LI�TI�� FA�ILY
Accuchip timing
CertiSed Course FO�� �S�C �� $��p����
Finisher Medals
Age group awards ,�
Bene�itittg L�rette Aeb�k's c,�atity �' �
VL.IIL V 1.����ll�.��
"Bringing Hope and �ielp to Amerfca's Gc���5�rr Families"
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