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HomeMy WebLinkAboutDisposition Forms_17-18_03/16/2018_Clerk I -- ---- ---------- -- - NO. 17-18 RECORDS DISPOSITION DOCUMENT PAGE 1 OF 1 PAGES 1. AGENCY NAME 2. AGENCY CONTACT (Name and Telephone VILLAGE OF TEQUESTA Number) Lori McWilliams, MMC DEPARTMENT: village Clerk/PIO and PD Social Media Accounts (561) 768-0443 3. NOTICE OF INTENTION: The scheduled records listed in Item 5 are to be disposed of in the manner checked below (specify only one). ©a. Shred Q b. Imaging and Destruction ®c. Recycle ©d. Removed from Server e. Other 4. SUBMITTED BY: I hereby certify that the records to be disposed of are correctly represented below, that any audit requirements for the records have been fully justified, and that further retention is not required for any litigation pending or imminent. Lori McWilliams 2/21/18 Signature Name and Title (Senior Staff only) Date MEMBER PTNw/m/No/o/m/m// a. b. C. d. e. f. g. Schedule Item Title Retention Inclusive Volume Disposition No. No. Dates in Action and Cubic Date Feet Completed After Authorization GS 1-SL 411 SOCIAL MEDIA ACCOUNT AUTHORIZATION RECORDS 1 anniv year 8/17 - 2/18 .001 See attached TOTAL CUBIC FEET THIS PAGE: .001 7. DISPOSAL AUTHORIZATION: Disposal for 8. DISPOSAL CERTIFICATE: The above and below listed records have the above listed records is authorized. Any been disposed of in the manner and on the date shown in column g. deletions or modifications are indicated. (Witness to the records disposition) 2/21/18 VU m to'e-� 2/21/18 Signature Date Custodian/Records Liaison Officer Date Lori McWilliams, Village Clerk Name and Title Form Updated: 1/3/17 Lori McWilliams From: Alix Bowman <alix.bowman@archivesocial.com> Sent: Tuesday, February 20, 2018 3:35 PM To: Lori McWilliams Subject: Important Notice from ArchiveSocial: Removal of Illegal Content from Your Archive Follow Up Flag: Follow up Due By: Friday, February 23, 2018 3:30 PM Flag Status: Flagged Dear Lori, As you may be aware, a pornographic video involving a child recently went viral on social media. This video was shared with law enforcement and government agencies through Facebook messages by citizens wishing to report it. We are now working with all of our affected customers to remove this illegal content from their archives. We have identified and flagged the message threads in your archive and have readied them for disposal. Please follow the link below to verify and dispose of the records as soon as possible. You will be asked to log in and will then be redirected to the disposition screen. WARNING: These records contain graphic imagery that may upset some viewers. Please be aware of your surroundings before proceeding. If you are unable or unwilling to perform this disposition, please contact us at 888-558-6032 x113. https://secure.archivesocial.com/disr)osaI/resuIts We appreciate your cooperation in this matter and ask that you also remove the content from your social media pages if you haven't already. This will ensure that the content does not get picked up by the archive again if a new communication occurs on the message thread. Thank you, Alix Alix Bowman Director of Customer Experience Tall free: 888.558.6032 x113 1 Direct: 919.410.6973 Web: archivesocial.com (31r6l 6o m b.t,+l , o- S chi J pnie' (3)r ArchiveSocial m- tvl tA-(�. arckl S So UAJ S)o Lt.( L+� Ay-[, :u r �1 Questions?We're here to help! ,S'Qtld it WAI A.n Pit fe''�- pout{ i3u*, S('bLIC w( + hoc :1► d C iqk i t 1 2/20/2018 Dashboard I ArchiveSocial Logged in as Lori McWilliams Dashboard 4-0' Welcome, Lori . . .............. ... . ............. ....__ k Notices(2) A disposal of records started by Lori McWilliams on February 20, 2018 at 3:58 PM Eastern Standard Time is currently in progress. You will be notified via email when the disposal is complete. Accounts were recently connected to your archive.The data for these accounts may be incomplete until the I full history has been processed. See the Browse tab for details. i f Your Organization Archived Record Volume by Month Village of Tequesta, FL i i 5 connected accounts i 0 historical accounts 3 2 accounts - 2 accounts 1 account °> E i i O :� /• 4i Hi i Aug Sep Oct Nov Dec Jan Feb i 3 I I Volume this month: 116 new records s Prior 6-month average: 346 records!month j Total records in archive: 14438 Record limit: 1000 records/month Connect accounts 'Record volumes may change as data from recently connected accounts is processed. i CONFIGURE Connect social media accounts to the archive and manage system administrators. BROWSE ARCHIVE Browse the archive to view the social media activity of individual accounts in your organization. SEARCH ARCHIVE Search across the archive to instantly locate posts, messages, photos, and other social media content. VIEW REPORTS View historical reports for records and alerts. EXPORT DATA https://secure.archivesocial.com/dashboard 1/2 2/20/2018 Dashboard I ArchiveSocial Export data stored in the archive to a downloadable format. ArchiveSocial J 2011-2018. All rights reserved. https://secure.archivesocial.com/dashboard 2/2