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HomeMy WebLinkAboutDocumentation_Regular_Tab 03_04/12/2018 MINUTES VILLAGE OF TEQUESTA WORKSHOP February 26, 2018 �, CALL TO ORDER AND ROLL CALL The meeting was called to order at 6:00 p.m. A roll call was taken by Assistant to the Village Clerk, Mary Ann Grieser. Present were: Mayor Abby Brennan, Vice-Mayor Frank D'Ambra, Council Member Vince Arena, Council Member Steve Okun, and Council Member Tom Paterno. Mayor Brennan asked if Council would like to remove item number three, Discussion on Historical Tree Ordinance, due to Village Attorney Davis being unable to attend the evening's Workshop. It was a Consensus of Council to pull the item. 1. Continued Discussion on SE 01-18: Special Event Application for the July 4, 2018 Run 4 Freedom Race Mayor Brennan recalled the February 8, 2018 Regular Council meeting where Council had suggested the two parties involved in the Run 4 Freedom Race, meet with Manager Couzzo and turn in additional information. The parties had both done so and the information had been reviewed; thus alleviating any of Mayor Brennan's original concerns. Council agreed that there was no reason to rescind the permit, and the race was scheduled to move forward. Mayor Brennan reminded Council that the Village was not in the business of being in the operator's business. Mr. Bob Anderson, of Palm Beach Race Management addressed Council and asked for consideration due to the fact that he had brought the race to the area and had a long history with the Village as well. He felt the current application had been plagiarized. Council maintained their desire to move forward with the existing permit. 2. Findings and Proposed Plan for Retention of Surveillance Camera Footage including Personnel Training, Cost of Plan, Proposed Retention, and Potential Phasing for Council to Prioritize Mr. Brad Gomberg, Village IT Director informed Council of the research he had done at their request regarding retention of surveillance camera footage. He reported that other municipalities he had reached out to were adhering to the State requirement of 30 days, as their retention. He felt this was an adequate number and recommended that Council consider the State requirement, as additional storage was very expensive. Council asked about the types of cameras, lighting, and ability to track movement. Mr. Gomberg believed the cost to increase to 90 days retention was approximately $30,000. Council Member Paterno opined that the retention should be at least 60 days, at an additional $15,000. Chief McGrew could only recall one incident where the video data was needed Village Council Workshop Minutes February 26, 2018 past the 30 day period. It was revealed that there was not a person continuously monitoring the footage on any of the cameras. Council Member Paterno asked the three Police Chief Candidates in attendance, to give their input on security cameras. Each candidate gave a brief description of how their current municipality used surveillance and of the retention schedule associated with each municipality. Council Member Arena asked Mr. Gomberg to prepare a list of areas in which a motion- activated camera would be beneficial. Acting Chief McGrew agreed to meet with Mr. Gomberg and come up with a report that would detail the areas which needed constant monitoring. He recommended that once the new police chief was hired, he or she should also weigh in on the issue. Chief McGrew revealed that a new monitor for a police car was needed. Council Member Paterno asked that the Village utilize its current equipment to its fullest potential and cut back where possible. Council agreed to move towards 60 days on the surveillance footage. Acting Chief McGrew agreed to look into having a volunteer monitor the camera screens. Council Member Arena asked that during the next Workshop Meeting a discussion take place regarding golf carts and a presentation on boat storage. Mayor Brennan announced that the Jupiter Hills Four Ball Tournament planning was moving along with Manager Couzzo meeting with tournament representatives tomorrow. Vice Mayor D'Ambra announced that a meeting between Commissioner Valache and the Florida Fish and Wildlife Commission, regarding the Jupiter Narrows topic, was set for March 14, 2018. Also, there would be a set of alternatives coming forward to increase water flow back into the Loxahatchee River without tapping into Lake Okeechobee. 3. Discussion on Historical Tree Ordinance (removed from agenda) ADJOURNMENT: Council Member Okun moved to adjourn the meeting; seconded by Vice Mayor D'Ambra. The motion to adjourn carried unanimous/y 5-0; therefore, the meeting was adjourned at 6:52 p.m. Village Council Workshop Minutes February 26, 2018 PENDING TASKS: ; List of areas where s ecific cameras should be used rad Gomber Meet with Brad re ardin areas needin constant monitorin hief McGrew Golf cart streets and boat storage ouncil Member rena Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. MINUTES VILLAGE OF TEQUESTA REGULAR MEETING _ � March 8, 2018 CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Abby Brennan at 6:00 p.m. A roll call was taken by Village Clerk Lori McWlliams. Present were: Mayor Abby Brennan, Vice Mayor Frank D'Ambra, Council Member Vince Arena, Council Member Steve Okun, and Council Member Tom Paterno. INVOCATION AND PLEDGE OF ALLEGIANCE Reverend Beresford spoke the invocation, and then Council Member Paterno led the pledge of allegiance. APPROVALOFAGENDA MOTION: Vice Mayor D'Ambra moved approval of the agenda; seconded by Council Member Okun; motion carried unanimously 5-0. PRESENTATIONS Mayor Brennan introduced John Terzakis, Public Safety Pension Trustee 1. Public Safety Pension Board Presentation by John Terzakis, Public Safety Pension Trustee Mr. Terzakis stated that the fund was in a strong actuarial position with an elevated funding ratio of 98.1 and a contribution by the Village that was lower, as a percentage of payroll, when compared to other Florida municipalities. He reported that the contribution this year was 15.19 percent; next year a 22.32 contribution was expected; administrative and investment costs were 76 basis points, which was considered low. Vice Mayor D'Ambra asked whether the administrative cost included consultant fees and Mr. Terzakis confirmed that it did. Vice Mayor D'Ambra observed that the cost was much lower than in the past then asked for a breakdown of the cost components; Mr. Terzakis responded that steps had been taken to lower costs. Next, Mr. Terzakis referenced a Florida statute that stated a local government sponsored retirement plan may not reduce the contributions required to fund normal costs. He stated that in the absence of this provision, the Village contribution to the police portion would be zero and that the total fund gross for the quarter was 3.97 percent. Council Member Arena thanked Mr. Terzakis for his work on behalf of The Village. Minutes — Regular 03/08/18 Page 2 CONSENT AGENDA Mayor Brennan requested that item three be removed from the Consent Agenda. MOTION: Vice Mayor D'Ambra moved approval of the Consent Agenda without item three; seconded by Council Member Arena; motion carried unanimously 5-0. 2. MINUTES: 1/29/18 Workshop; 2/8/18 Regular Meeting Minutes 4. Annual Report of the Village Infrastructure Surtax Citizen Oversight Committee 5. RESOLUTION NO. 08-18, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, INCREASING THE GENERAL FUND #001 2017/2018 BUDGET BY INCREASING REVENUES AND EXPENDITURES IN THE AMOUNT OF $22,000.00 TO RECOGNIZE ACCEPTANCE OF THE INTERLOCAL AGREEMENT BETWEEN PALM BEACH COUNTY AND THE VILLAGE OF TEQUESTA FOR THE REIMBURSEMENT OF EMERGENCY MEDICAL SERVICES GRANT EQUIPMENT IN AN AMOUNT NOT TO EXCEED $22,000.00 END OF CONSENT AGENDA 3. Approve Extension of the Marcum LLP Contract to Year Ending 2018 Mayor Brennan remembered Council requesting a Request for Proposal for these services. Consensus of Council was to reconvene an audit selection committee. MOTION: Council Member Okun moved approval of Extension of the Marcum LLP Contract to Year Ending 2018 with an audit selection committee created for an RFP process in 2019; seconded by Council Member Arena; motion carried unanimously 5-0. COMMUNICATIONS FROM CITIZENS Darrell Pastuch of 391 Riverside Drive spoke about his water bill increase of 20 percent and felt that the water department could do a better job with water quality. Jim Tursi of 104 Yacht Club Place and Buddy Frezza of 355 W. Riverside Drive both spoke strongly against the US 1 project. COMMUNICATIONS FROM COUNCIL Council Member Patemo commended Village Manager Michael Couzzo, Human Resources Director/Assistant Village Manager Merlene Reid and the selection committee for their work on finding a new police chief. Minutes — Regular 03/08/18 Page 3 Council Member Arena thanked Public Works Director poug Chambers for all the recent roadwork, landscaping and sign installations and benches on the bridge. He complimented Assistant Police Chief James McGrew on how safe he felt at recent Village events and how he stepped up to address residents' concerns. Chief McGrew thanked Council Member Arena for his kind words but directed the credit to his officers. Vice Mayor D'Ambra thanked the Village Manager, department heads and staff for carrying out the Village's vision and business. He revealed that some of his campaign signs had been stolen and that the police were working to determine who took them. Mayor Brennan announced that Firefighter/Paramedic Dave McGovern and Police Lieutenant James Pike were the recipients of a new Public Safety Award given by the Palm Beach North Chamber of Commerce and she welcomed members of the Police Benevolent Association to the night's meeting. STANDING REPORTS Villaqe Attornev Village Attorney Keith Davis reported that the Forth District Court of Appeals reversed the final judgement and attorney's fees and costs award regarding the Luscavich matter and remanded it back to the Circuit Court for a new trial. Villaqe Manaqer Mr. Couzzo gave his time to Director of Public Works, Doug Chambers who updated Council on the various projects taking place throughout The Village. Police Assistant Police Chief McGrew advised that K9 Erik was progressing through training and thanked Council and the Village Manager for their support with this program. He announced that Officer Robinson was moving to the state of Washington; planning for the National Night Out on August 7th was underway as was planning the swearing in ceremony for the new police chief on April 2, 2018. Fire Fire Chief Joel Medina completed the arduous process of filing for FEMA reimbursement; it was now being reviewed at the state and federal levels. He advised that the Fire Department adopted the new Handtevy system of treatment for pediatric patients and in keeping with the Village Manager's mandate for community involvement, the Department participated a Strawberry Festival at the Presbyterian Church. He announced that Firefighter/Paramedic McGovern was coordinating an Easter event and Open House for the end of March. REGULAR AGENDA OLD BUSINESS There was none. Minutes— Regular 03/08/18 Page 4 NEW BUSINESS 6. Approval of Amendment to the PBA Contract to Modify the Police Retirement Plan from a 401 A Defined Contribution to a Defined Benefit Plan Vice Mayor D'Ambra summarized the history of the item and stated that negotiations in 2011 resulted in offering newly hired police officers a defined contribution retirement plan instead of a defined benefit plan due to uncertainty in the economy and investment markets. He stated that at the time, it was anticipated that other retirement plans would become defined contribution plans as well, however other Village Retirement plans did not change and, to be fair he felt that the police should be returned to a defined benefit plan. Further, he stated that the defined benefit plan provided a meaningful disability benefit to the police officers in light of the risk inherent to their job. Council Member Paterno expressed extreme displeasure regarding the lack of information available at the Workshop meeting in which this topic was discussed and the lack of an alternate date for a second meeting which he was unable to attend. He questioned the urgency of the issue since The Village was only halfinray through the present union contract and union negotiations were normally a lengthy process involving several issues. Council Member Paterno suggested a political motivation behind the timing of the item. Vice Mayor D'Ambra addressed the concerns of Council Member Paterno, which was followed by discussion between them both that included some details of the plan. Council Member Arena expressed support for the change, as it was comparable to neighboring police agencies. He was concerned about the effect of the economy on the value of the officers' 401A plans as compared to the risk they take to keep Tequesta residents safe. Mayor Brennan thanked Vice Mayor D'Ambra for the research he did on this issue and thanked the police officers for staying with The Village. Ray Korkowski thanked Council on behalf of the Police Benevolent Association and the police department. MOTION: Vice Mayor D'Ambra moved approval of item six; seconded by Council Member Okun; motion carried 5-0. 7. Discussion and Request for Council Direction Regarding Application for Alleyway Abandonment Community Development Director Nilsa Zacarias advised that a formal application was received and was being reviewed concerning an alleyway behind a planned development. She cla�ified that since it was not advertised as such, this was not a request for a formal vote rather simply a request for Council guidance on the matter. Minutes— Regular 03/08/18 Page 5 The applicant, Troy Holloway of Gentile, Glass, Holloway and Associates explained that his client's site plan included purchase of the alley to provide north/south access befinreen the easUwest streets. The applicant proposed purchasing the alley from The Village for the same price as they purchased the two neighboring properties ($72.15 per square foot or $83,320.00). Vice Mayor D'Ambra asked whether planned landscaping was in keeping with the US 1 improvement project and whether they would contact and work with neighboring property owners regarding any of their concerns. Mr. Holloway affirmed both points. Council Member Okun stated he thought it was a good plan. Council Member Paterno was concerned about private ownership of the alley until it was explained that residents would still be able to use it as a road. He also brought up the traffic congestion due to the US 1 project. In response to a request by Vice Mayor D'Ambra for an update on the BB&T bank building and Austrade projects, Community Development Director Nilsa Zacarias briefly updated Council, however she would get back to them regarding the expected completion dates. 8. RESOLUTION NO. 09-18, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AMENDING AND INCREASING THE FISCAL YEAR 2017/2018 GENERAL FUND #001 BUDGET BY APPROPRIATING FUND BALANCE IN THE AMOUNT OF $123,460.00 TO FUND COSTS ASSOCIATED WITH THE REORGANIZATION OF THE BUILDING DEPARTMENT; PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE, AND FOR OTHER PURPOSES. Finance Director Chris Quirk clarified that this resolution should have stated that it was regarding restricted fund balance, which was reserved for this department. Council Member Paterno expressed that he was in favor of the resolution while Mayor Brennan wanted to review the details at a Workshop. Council Member Okun also expressed his support of the project however; consensus of Council was to discuss this at the next workshop at which Building Director Jose Rodriguez could present his idea. MOTION: Vice Mayor D'Ambra moved to remove Resolution 09-18 from the night's agenda for further discussion at a workshop meeting; seconded by Council Member Arena; motion carried unanimously 5-0. 9. Discussion on Cato Bridge Closures and Reaching out to the County Vice Mayor D'Ambra reported that a vehicle struck a crossing arm on the Cato Bridge; though the bridge was not damaged (only the arm) the County ordered it closed and Tequesta police responded. Vice Mayor D'Ambra advised that a large traffic jam ensued and requested that the County be contacted to see how this could be handled differently in the future. Minutes — Regular 03/08/18 Page 6 ANY OTHER MATTERS There were no other matters. Meetinq Task Assiqnments ' � � , . .. . ,� . r,:,,. - � _ . . . I - �".. � } ' � � _ - - - ^��4: 's�' . - . . /' ' ' _ - . . . ! " -,. . . � ' r' ,' �_ , _ . _ - - _ � ' . " . , t ' r..R � ``` "" . . r . _ . • . _ .� f 7����:.� _;;� , ,Vys.:_ ."_ ' - : _ +� . . _ { . ����� ,��' - " . - . . . . - - . ADJOURNMENT: Council Member Okun moved to adjoum the meeting; seconded by Vice Mayor D'Ambra. The motion to adjoum carried unanimously 5-0; therefore, the meeting was adjourned at 7:25 p.m. Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office.