HomeMy WebLinkAboutDocumentation_Regular_Tab 05_04/12/2018 � -
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DATE: MARCH 8,2018
TO: CHRISTOPHER QUIRK,FINANCE DIRECTOR
CC: TATIANA RACANATI,ASSISTANT FINANCE DIRECTOR
FROM: MICHELLE GLOAD,ACCOUNTING MANAGER
RE: APRIL 2018 AGENDA ITEM INCREASING REVENUES AND
EXPENDITURES TO RECOGNIZE THE FAIR MARKET VALUE OF
SERVICES RECEIVED FROM PALM BEACH COUNTY FIRE RESCUE
The attached agenda item recognizes the fair market value of repairs and maintenance performed by
Palm Beach County Fire Rescue for the first quarter of fiscal yeaz ending 9/30/2018 and requests the Village
Council to increase the General Fund#001 budget by that amount.
3/8/189:57 AM
RESOLUTION NO. 10-18
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF
TEQUESTA, FLORIDA, INCREASING REVENUES AND
EXPENDITURES IN THE GENERAL FUND #001 2017/2018 BUDGET IN
THE AMOUNT OF $6,281.00 RECOGNIZING THE FAIR MARKET
VALUE OF SERVICES RECEIVED FROM PALM BEACH COUNTY
FIRE RESCUE AS WELL AS RECOGNIZING RELATED VEHICLE
REPAIR AND MAINTENANCE EXPENDITURES AND AUTHORIZING
THE VILLAGE MANAGER TO PROCEED IN ACCORDANCE WITH
THE VILLAGE'S ADOPTED PROCEDURES; PROVIDING FOR
SEVERABILITY; PROVIDING AN EFFECTIVE DATE; AND FOR
OTHER PURPOSES.
WHEREAS, this is the first quarter adjustment for Fiscal Year Ending 09/30/18; and,
WHEREAS, the Village currently has an emergency services agreement for mutual
assistance, automatic aid, dispatch and fire vehicle maintenance and repair services with Palm
Beach County; and,
WHEREAS, Palm Beach County maintained and repaired vehicles for the Village during
the first quarter of Fiscal Year 2018 with the services having a fair market value of$6,281.00;
and,
WHEREAS, the Village incurred expenditures for the repair and maintenance of these
vehicles in the amount of$6,281.00;
NOW,THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA,AS FOLLOWS:
Section 1 Resolution No. 10-18 is hereby approved increasing revenues and
expenditures in the General Fund #001 2017/2018 Budget in the amount of $6,281.00
recognizing the fair market value of services received from Palm Beach County as well as the
related expenditures incurred;
Section 2 This Resolution shall become effective immediately upon passage.
PALM BEACH COUNTY FIRE-RESCUE
VILLAGE OF TEQUESTA
VEHICLE MAINTENANCE ACTIVITY SUMMARY
FISCAL YEAR 2018
Fiscal Calendar Calendar Monthly Total Monthly Invoice
Month Month Year Charge for Service Garage Liability Charges* Amount
1 OCTOBER 2017 $1,404.41 $69.92 $1,474.33 $0.00
2 NOVEMBER 2017 $1,250.78 $69.92 $1,320.70 $0.00
3 DECEMBER 2017 $3,415.31 $69.92 $3,485.23 $0.00
4 JANUARY 2018 $0.00 $0.00 $0.00 $0.00
5 FEBRUARY 2018 $0.00 $0.00 $0.00 $0.00
6 MARCH 2O18 $0.00 $0.00 $0.00 $0.00
7 APRIL 2018 $0.00 $0.00 $0.00 $0.00
8 MAY 2018 $0.00 $0.00 $0.00 $0.00
9 1UNE 2018 $0.00 $0.00 $0.00 $0.00
io JULY zos$ $o.00 $o.00 $o.00 $o.00
11 AUGUST 2018 $0.00 $0.00 $0.00 $0.00
12 SEPTEMBER 2018 $0.00 $0.00 $0.00 $0.00
FISCAL YEAR-TO-DATE TOTALS: $6,070.50 $209.76 $6,280.26 $0.00
*In accordance with Interlocal A�reement there shall be no charee for the�rst$70 000 of vehicle repair and maintenance
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Department to Be Charged: (TEQ) TEQUESTA
WO Closed Dates from 12-2017 to 12-2017*
Internal Commercial
Work Order Labor Labor Misc Work Order
Status Work Order ID Asset Hours Cost Parts Labor Parts Markup Cost Total Cost
CLOSED CSHOP-2017-6253 T2502 4.61 425.60 59.50 0.00 0.00 0.00 0.00 485.10
CLOSED CSHOP-2017-6435 T2502 0.65 60.01 0.00 0.00 0.00 0.00 0.00 60.01
CLOSED CSHOP-2017-6732 T10280 4.12 380.36 2,489.84 0.00 0.00 0.00 0.00 2,870.20
DEPARTMENT Totals: 9.38 865.97 2,549.34 0.00 0.00 0.00 0.00 3,415.31
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*The report shows only c%sed wo�k orders, with dosed dates in the date range se%cted.It includes all transactions on the work o�der,rega�dless of insert date. Page 1 of 1
Report Date: 1/2/2018
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Work Order: CSHOP-2017-6253
WO Status: CLOSED Asset: (T2502) ADVANCED LIFE SUPPORT VEHICLE
Date In: 10/30/2017 8:29AM
Job Type: REPAIR Department: TEQUESTA Date Due: 10/30/2017 4:29PM
Repair Reason: 09 Account: 1300-440-4211-4620-01 Downtime Estimated Completion:
Work Class: 4 License: Shop Hours: 0.00 Date WO Opened: 10/30/2017 8:29AM
Warranty: NO Serial: AP7206 User Hours: 0.00 Date First Labor: il/9/2017 7:40AM
Contact: Meter 1: 60,557 Meter 2: 0 Date Finished: 12/6/2017 4:53PM
Date WO Closed: 12/11/2017 11:24AM
Work Order Summary
Internal Commercial Equipment Usage
Labor Parts Overhead Labor Parts Misc TaxJMarkup Charges
$425.60 $59.50 $0.00 $0.00 $0.00 $0.00 $0.00 $ 0.00
Total Work Order Costs: $485.10
Work Order Details
Labor
Transaction Date Task Employee Labor Hours Labor Cost
12-6-2017 2:20PM (TRV) TRAVEL TO BE CHARGED TO WORK ORDER (16167) Vasko John A.Iii 1.05 $96.94
12-6-2017 4:22PM (015) STEERING (16167) Vasko)ohn A.Iii 2.03 $187.41
11-9-2017 9:12AM (O15) STEERING (16167) Vasko John A.Iii 1.53 $141.25
Parts
Transaction Date Task Part
Qty Issued Total Cost
11-30-2017 (015) STEERING (2FL-RGT452272X1-0) 2FI; Steering Pedal Service Kit 1 $59.50
Page 1 of 1
Report Date: 1/2/2018
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Work Order: CSHOP-2017-6435
WO Status: CLOSED Asset: (T2502) ADVANCED LIFE SUPPORT VEHICLE Date In: li/7/2017 9:39AM
Job Type: REPAIR Department: TEQUESTA Date Due: li/7/2017 5:39PM
Repair Reason: 09 Account: 1300-440-4211-4620-01 Downtime Estimated Completion:
Work Ciass: 4 License: Shop Hours: 0.00 Date WO Opened: 11/7/2017 9:39AM
Warranty: NO Serial: AP7206 User Hours: 0.00 Date First Labor: 12/6/2017 4:22PM
Contad: Meter 1: 60,557 Meter 2: 0 Date Finished: 12/6/2017 5:02PM
Date WO Closed: 12/il/2017 11:23AM
Work Order Summary
Internal Commercial Equipment Usage
Labor Parts Overhead Labor Parts Misc Tax/Markup Charges
$60.01 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $ 0.00
Total Work Order Costs: $60.01
Work Order Details
Labor
Transaction Date Task Employee Labor Hours Labor Cost
12-6-2017 5:O1PM (034) LIGHTING SYSTEM (16167) Vasko John A.Iii 0.65 $60.01
Page 1 of 1
Report Date: 1/2/2018
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Work Order: CSHOP-2017-6732
WO Status: CLOSED Asset: (T10280) ADVANCED LIFE SUPPORT VEHICLE Date In: 11/22/2017 9:39AM
Job Type: REPAIR Department: TEQUESTA Date Due: 11/22/2017 5:39PM
Repair Reason: 09 Account: 1300-440-4211-4620-01 Downtime Estimated Completion:
Work Class: 2 License: Shop Hours: 0.00 Date WO Opened: il/22/2017 9:39AM
Warranty: NO Serial: 1F1/ACWCT95HV19081 User Hours: 0.00 Date First Labor: 11/22/2017 10:42AM
Contad: Meter 1: 47,128 Meter 2: 6,093 Date Finished: 12/4/2017 7:05AM
Date WO Closed: 12/4/2017 3:12PM
Work Order Summary
Internal Commercial Equipment Usage
Labor Parts Overhead Labor Parts Misc Tax/Markup Charges
$380.36 $2,489.84 $0.00 $0.00 $0.00 $0.00 $0.00 $ 0.00
Total Work Order Costs: $2,870.20
Work Order Details
Labor
Transaction Date Task Employee Labor Hours Labor Cost
i1-22-2017 12:OOPM (034) LIGHTING SYSTEM (34950) Ward Daniel 1.30 $120.02
12-1-2017 3:56PM (034) LIGHTING SYSTEM (34950) Ward Daniel 2.82 $260.34
Parts
Transaction Date Task Part Qty Issued Total Cost
11-28-2017 (034) LIGHTING SYSTEM (9IP-6231001011-0) 9Ip;Vista Iii Sreeen Weldon 1 $2,489.84
Page 1 of 1
Report Date: 1/2/2018