HomeMy WebLinkAboutDocumentation_Workshop_Tab 3_04/30/2018 Village of T'equesta
345 Tequesta Drive 561-768-0700
Tequesta, FL 33469 _ �� � www.tequesta.org
MEMO
Budget Amendment Request:
I am requesting a Budget amendment for the Building Department. The Building Department is
in need of reorganization, in order to better meet the needs of our residents. One of the primary
changes is to relocate the Planning& Zoning into what is now the record room. In order to
achieve this,the following are needed:
• All records need to be reviewed to determine which need to be scanned or disposed of. In
order to achieve this,temporary staff will be needed.
• An outside contractor will need to be hired to demo the existing partition wall in the
record room and build a new one, in order to convert the room into office space.
• A new scanner/printer is needed in order to scan larger construction drawings/plans.
• Office furniture
• Miscellaneous items needed to complete the project.
Note that the Building Department has $791,000 available in Restricted Funds. This can
only be used for building department needs. A portion of this could be applied to the
above.
Jose Rodriguez,BCA
Building Director
Village of Tequesta
Vice-Mayor Frank D'Ambra Mayor Abby Brennan Council Member Tom Paterno
Council Member Steve Okun Council Member Vince Arena
Village Manager Michael R.Couzzo,Jr.
RESOLUTION NO.09-18
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF
TEQUESTA, PALM BEACH COUNTY, FLORIDA, AMENDING AND
INCREASING THE FISCAL YEAR 2017I2018 GENERAL FUND #001
BUDGET BY APPROPRIATING FUND BALANCE IN THE AMOUNT OF
$123,460A0 TO FUND COSTS ASSOCIATED WITH THE
REORGANIZATION 4F THE BUILDING DEPARTMENT; PROVIDING
FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE, AND FOR
OTHER PURPOSES.
WHEREAS,the Buiiding Department is in need of reorganization in order to better meet
the needs of the residents; and,
WHEREAS, the Building Department is requesting to use restricted funds to cover the
cost of the reorganization of the department; and,
WHEREAS, as of fiscal year end September 34, 2017, the restricted funds for building
were$791,730A0;
NOW,THEREFflRE,BE IT RESOLVED BY THE VILLAGE COUNCII..OF THE
VILLAGE OF TEQUESTA,PALM BEACH COUNTY,FLORIDA,AS FOLLOWS:
Section 1 Resolution No. 09-1$ is hereby approved amending and increasing the
Fiscal Year 2U17/2018 General Fund#001 Budget by appropriating Fund Balance in the
asnount of$123,460.00 to fund costs assoeiated with the reorganiza.tion of the Building
Department; providing for severability; providing an effective date; and for other
purposes.
Sec#ion 4 This Resolution shall become effective imm�iately upon passage.
f� �
,.., . , , ....,, , �.- ,
---Estimated Revenue---
Licenses&Permits
001-180-322.000 Buiiding Permit Fees 542,056 623,618 510,000 510,00a 234,541 510,000 510,000
001-180-329.010 Contractor Reg.-County 4,765 4,318 0 0 1,544 1,544 Q
001-180-329.110 PARTIAL AND RE-INSPECTION 0 1,090 0 6,000 3,310 6,000 6,000
001-180-329.180 Other Building dept fees 0 17,100 6,000 0 0 0 0
Total'Licenses&Permits': 546,821 646,126 516,000 516,000 239,395 517,544 516,000
Fines&Forfeitures
001-180-354.102 Code Enf Fines&Court Costs 37,066 18,493 30,000 30,000 443 10,000 10,000
Total'Fines&Forfeitures': 37,066 18,493 30,000 30,000 443 10,000 30,000
Miscellaneous Revenues
001-180-369,000 Other Miscellaneous Revenue 120 71 0 0 119 120 0
Total'Miscellaneous Revenues': 120 71 0 0 119 12Q 0
Total Estimated Revenue: 584,006 664,690 546,000 546,000 239,957 527,664 526,000
Appropriation
---Apprapriations--- Request
Personal Services
001-180-512.100 Regular Salaries&Wages 294,086 265,417 261,900 272,400 105,000 314,600 322,400
001-180-514.100 Overtime 0 4,646 10,500 0 0 0 0 0
001-180-514350 Overtime-Disaster 0 832 0 0 0 0 0 0
001-180-515.103 Bonus Pay Plan 500 0 500 500 500 500 500 0
001-180-515.106 Clothing&Boot Allowance 0 125 200 200 250 250 300
001-180-515.107 Part-time Salaries 8,561 897 0 0 0 13,200 0
001-180-515.108 AutoAllowance 0 0 0 0 462 3,000 3,000 _,,u;
001-180-516.100 Compensaked Absences 73 4,882 0 0 1,585 1,586 0 �86)
001-180-521.101 FICA Taxes 18,397 16,489 16,700 16,700 6,304 20,100 19,500 +00)
001-180-521.102 Medicare Taxes 4,302 3,856 3,900 3,90o 1,474 4,750 4,600 �50)
001-180-522.102 VOT Pension Contributions 21,998 27,190 29,400 29,400 11,749 35,500 36,20a
001-180-523.101 Life/Health Insurance 34,758 31,776 31,400 31,400 21,543 51,800 71,800
001-180-524.100 Workers'Comp Insurance 3,051 3,797 3,600 3,600 1,781 3,570 o 30
001-180-525.100 Unemployment Compensation 0 0 0 0 0 0 0
001-180-554.301 Personnel Training 1,444 2,574 2,400 2,400 3,073 5,000 5,Q00
Total'Personal5ervices': 387,170 362,480 360,500 360,500 153,721 453,856 463,300
Operating Expenditures/Expense
001-180-531.301 Legal Services 40,737 33,974 23,000 23,000 5,902 23,000 23,00o 0
001-180-531320 Code Enforcement Service 6,420 13,956 7,000 7,000 2,285 7,000 7,000 0
001-180-531.325 Inspection Services 0 15,300 12,500 17,500 6,600 17,500 20,OOQ 0
001-180-534.300 Other Contractual Services 1,255 1,480 5,000 0 0 0 0 0
001-18o-540300 Travel&Per Diem 2,885 2,965 3,000 3,000 1,238 3,000 3,000 0
001-180-541300 Communication 5ervices 6,319 5,042 7,500 7,500 2,011 6,500 6,500 1,000
001-180-541.301 Postage 2,053 2,620 2,400 2,400 1,072 2,800 2,800 `O�J!
001-180-543.300 Utility Services 6,192 6,296 6,200 6,200 1,633 7,600 7,600 _ :
001-180-544301 Operating Leases 1,843 1,812 1,850 1,850 957 2,300 2,300
001-180-545.300 Insurance 1,076 1,372 1,500 1,500 715 1,500 0 0
001-180-546.301 Office Equip/Repair&Maint 1,103 952 1,150 1,150 99 1,000 1,000 150
001-180-546.302 Vehicle Repair&Maintenance 2,327 1,357 1,000 1,000 231 1,000 1,000 0
001-180-546.303 Building Repair&Maint 0 0 0 0 0 15,000 0
Oo1-180-546320 Computer system maint&suppl 18,268 17,312 6,500 6,500 3,388 6,500 0 0
001-180-547300 Printing&Binding 184 366 500 500 446 1,040 1,000
001-180-549300 Other Misc Chgs&Obligations 862 20,906 800 800 105 800 800 0
001-180-549.304 Licenses,Fees&Permits 996 1,085 1,400 1,400 982 2,000 1,600
001-180-551300 Office Supplies&Equipment 2,879 2,631 2,800 2,996 857 7,500 3,000
001-180-552301 Gas&Oil 1,157 1,285 1,100 1,100 586 1,100 1,100 0
001-18a-554.300 Books,Publ,Subs&Membershi 1,182 2,131 1,500 1,500 1,580 2,000 2,000
Total'Operating Expenditures/Expense': 97,738 132,842 86,700 86,896 30,688 109,300 83,700
Other Financing Saurces&Uses
001-180-549395 Credit Card Fees and Charges 7,368 5,255 6,000 6,000 1,209 6,000 6,000 0
001-180-599.100 Budget Cost Savings 0 0 0 0 0 0 0 0
Total'Other Financing Sources&Uses': 7,368 5,255 6,000 6,000 1,209 6,000 6,000 0
Capital Outlay
001-180-664.600 Mach/Equipment 0 0 0 0 0 8,000 0
001-180-664.601 Computer Equipment 0 65,637 0 3,654 4,934 4,934 0
001-180-664.602 Vehicles 0 29,467 0 1,380 0 0 0 1,380
Total'CapitalOutlay': Q 95,104 0 5,034 4,934 12,934 0
Total Appropriations: 492,275 595,681 453,200 458,43Q 190,552 581,89Q 553,000
Net of Revenues&Appropria Net of Revenues&Appropriatians: 91,731 69,009 92,800 87,570 49,4Q6