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Home My WebLink AboutDocumentation_Regular_Tab 06_05/10/2018 Village of T'equesta 3�5 Tequesta Drive 561-768-0700 Tequesta, FL 33469 �v�v`v.tequesta.org Tl:O�I:ST,-� P��I�I.IC \�'O1tKS l�l:l'-1RT'�II:NI' �II:�IO1Z:\?�jD[:�I 'l�o: \[ichacl R. Couzzo, \'illagc \Iana�cr l�rom: Douglas ;�I. Chamb�rs, Dircct<�r Public \��orks Subjccr. l;cach Road Association Palm'['rcc Planting Datc: i�Iarch 1 G,2018 The folfowing Agenda item references a request from the Beach Road Association to plant 3 Sylvester Palms and install associated irrigation in the grassy area South of Beach Road between Cato Bridge and Colony Road. This area is within the Village right of way and maintained by the Village. The Association will be responsible for all costs associated with utilizing a licensed/insured contractor to install the palms and irrigation system. The Village will include the maintenance of the palms trees and irrigation with the scheduled maintenance of the right of way. The Public Works Director and the Village Manger support this request from the Beach Road Association and seek final approval from Council. Douglas M. Chambers Director Public Works Village of Tequesta ��ice-\[a��,r I�rank D'_lmbca \Ia��r.166�•Brennan (:ouncil \IcmberTom Paterno (:��uncil \(c�nber`te��e Okun (:��uncil \fember��ince.lrena \�ill:i�c \Linagcr�Gchacl(:ouzzo VILLAGE OF TEQUESTA AGREEMENT FOR INDEMNIFICATION RELATED TU TREE PLANTING THIS AGREEMENT FOR INDEMNIFICATION RELATED ,TO TREE PLANTING, hereinafter "Agreement", is entered into and effective this��day of February 2018, by and between the VILLAGE OF TEQUESTA, a Florida municipal corporation with offices located at 345 Tequesta Drive, Tequesta, Florida 33469-0273, hereinafter � e Village"; and BEACH ROAD ASSOCIATION, INC., a Florida Not For Profit Co ration whose principal address is 19750 Beach Road 605,Tequesta,Florida 33469,hereinafter"the Association" and collectively with the Village, "the Parties". WITNESSETH The Village and the Association, in considsration of the mutual covenants con ' ed herein and for other good and valuable consideration, the receipt and sufficiency of w 'ch is hereby acl�owledged by both Parties,hereby agree as follows: 1. TREE PLANTII�TG: The Village hereby authorizes the Association to pl t three (3) Sylvester palms,and requisite urigation, in the grassy area south of Beach Ro between the Cato Bridge and Colony Road, located within the Village's right-of-way in T esta,Florida 33469("Tree Planting'�. The Village's right-of-way includes the approximately ne hundred fift.een feet(115') commencing at the center line of Beach Road and extending �outhward to The JIB Club located at 46 and 50 Beach Road. The Association shall ensure t such tree planning is conducted by a licensed and insured contractor. The Association shall be required to install adequate nrigation for the newly planted trees. Should the newly ' ed trees not properly root and/or die within one(1)year of installation,the Association shall responsible for the removal of the dead trees and replacement with the same tree species. The Association shall be fully responsible for obtaini.ng any and all necessary permits prior to comnnencing the Tree Planting.The location of the Tree Planting is more particularly described an depicted on the document attached hereto as Exhibit"A". 2. COSTS AND EXPENSFS: The Association agrees to,and shall be fully respo 'ble for,all costs and expenses associated with the Tree Planting. The Association further to, and shall be fully responsible for, any and all tree removal and replacement costs d expenses I I II�iDEIvINIFICATION AGREEI�NT-TREE PLANTING pursuant to Section 1. above. The Village is in no way responsible for providing any compensation of any sort to the Association,or any other entity,for the Tree Planting. 3. INSURANCE AND INDEMNII�'ICATION: The Association shall ensure th�t any and all contractors utilized for Tree Planting shall maintain worlmian's compensatiol� �n�*�*+ce and - - - -- - -- - - - - --- --- -- - -_--- - - ---- - commercial generai liability insurance in amounts deemed satisfactory to the Village's Deputy Public Works Director, and shall name the Village as an additional insured o all liability insurance policies that apply to the Tree Planting. The Association shall at all tim�s indemnify, defend and hold harmless the Village, its agents, servants, and employees, from and against any claim, demand or cause of action of whatsoever ldnd or nature, arising out I f any error, omission, negGgent act, conduct, or misconduct of the Association, its agents, servants, or employees in the performance of the Tree Planting. 4. TERMII�TATION:NOTICE: This Agreement may be terminated by the Village or the Association upon thirty(30)days written notice to the either the Village or Associ I 'on. Notice shall be considered sufficient when sent by certified mail or hand delivered to the P 'es during regular business hours at the following addresses: As to THE VILLAGE As to THE AS50CIAT�ON Village of Tequesta Beach Road Association, c. 345 Tequesta Drive 19750 Beach Road 60� Tequesta,Florida 33469 Tequesta,FL 33469 Attn:Deputy Public Works Director Attn:John N. O'Shea 5. VII..LAGE RIGHTS: It is agreed and acknowledged by the Parties that the T Planting is being conducted on an area that is a public right-of-way located in the Village. Nothing in this Agreement shall be construed to in any way limit the Village's rights to the ublic right of-way bcing impacted by Association's Tree Planting. The Village agrees to cotttinue to mainta.in the right-of-way where the trees and iaigation are being placed. The Village, its employees and other agents, shall maintain the absolute right of ingress, egress d�ccess to the Village's right-of-way for any and all purposes now and after Tree Planting. F ermore, the Village shall maintain all rights to its public right-of-way,including those relat to current or firture modifications to the right-of-way and any projects to be performed there' 6. ATTORNEY'S F'EES: In the event a dispute arises concerning this A ent, the pnwailing party shall be awarded attorney's fees,including fees on appeal. Page Z of 3 INDEMNIFiCATtON AGREEMENT-TREE PLANTMG 7. CHOICE OF LAW: VENUE: This Agreement shall be governed and construed in accordance with the laws of the State of Florida, and venue shall be in Palm Beach County should any dispute arise with regard to this Agreement. 8. AMENDMENTS &ASSIGNMENTS:This Agreement, all Exhibits attached hereto, and required insurance certificates constitu[e the entire agreement and understanding between both Parties;no modifications shall be made to this Agreement unless in writing,agreed to by both Parties, and attached hereto as an addendum to this Agreement. The Association shall not transfer or assign the services and provision of goods called for in this Agreement without prior written consent of the Village. IN WITNESS WHEREOF,the parties hereto have executed this Agreement the date and yeaz first abovc written. WITNESSES: �EACH ROAD ASSOCIATION,INC. ��v—,i'.��H j��, esZ_ , i 1 �,, J n 1 .b'Shea,President . ATTEST: VILLAGE OF TEQUESTA `��-'�Yl cc,v�-¢c�►- 31��i�r �� Lori McWilliams,MMC Michael Couzzo,Village Manager Village Clerk �""pF 4� a pw • �°'°C��._.......T�c�.� Seal vvPGORPOq90G�� ( ) �� Fi g _,� SEA� ;D� � ��NCORPpqATE�,•' � 3y �' u . � � � ��jF,�`4�1g�P��r O"�p(� � "'hanm fimn�nnuu`^u�� Page 3 of 3 • � l'J v-'.. .1 ..r`� -. . l 1� �aSmJ�r .� ,T . ..� �, �_- ` -* ��t � � I� --- �Z�' �{��v/R. �f-n�. � y*,.* z�q� i.I 'tii:,'„e y�' �1 i. � �, ` i {Y�:.� . Wl.'a'1�^6'�-_'j�TA.�.. , .� � � J � �_� .. -_ •. __ �' .l..�f 1�� ' ��... (s's c ._- t ,i �a,. a �„ y -`�'f"'�� :.. . �� ,. - '. . rr`�`"� � '_ � _�r �� - ��i 6b�},� �v._, +� � ' �, 1�� . .. ; c e;'%r.. .. .� � i '... � :l,fi�� ,`tJ .,,�s�.::��•t .�� t,"''1'�,� ... . � a. _ � a f�� ,;:, � � 1 r.: - � i �.. .:,�a ':�, ' __ ' i �. .. ._...- _...._' .. --� � �'� ,f�� ..,� r=" '' > . �. . , , -- � , _ . . , �.� � �� ,..� : , , ; , � _ ,. �. ,� __ __ .._ _ .__ .. ' , _ ._ . ; , _ �: ;:, , G : ; - , , �. ,. � �,. '�y .�� -.... .... . .�t ��_ ��.' 1' "`�---. � � . \ � � �'� �"�-�;'�.. '�:s �I - � i � - , � � � � , . ;� � i �� ,� , , �-.. D � I J. _� �;u -; , �?r .j - , „ ;; � v,' ' � �, •ri � ,u ' i,�� ,- + �s c_�. - . � �' ir'- 1 ' '1 �� V' - � ec,c.c�� ,.,i-.� .. -1 r . � e-' �� . ��\ . � � ��'�� l I-; i, � � �� ti � � �l. ,�� 'a� '� ��.�' � . ��.. .\ `_ , : .�, ,.� , � � ' r ; �" . � ,� . �1. �i� � ' � � t � i �-!��.._.__ ;�. -ti.,.,� � : � d�. 1" '�+. i J ,I�' � , ;�4 , � � � �-- ��r��y�` ..,( ,. � 1_• �Ij �� x �:.�, ` - � I �,� �—`T#`i�G �'.�� '';��,�;��. �.�a. I' �� , n , 3 1 ' � ' ` "r i�.�r._ '_ � ` y.l_ , ,-�-^r�-..—�� ' r ' ,.�R` (�',G �;,a.�� «'ri ,d,�t 20Pu,�'Ni�-c,n��etK�y � I PUBLIC RECORDS. In accordance with Sec. 119.0701, Florida Statutes, CONTRACTOR must keep and maintain this Agreement and any other I records associated therewith and that are associated with the I performance of the work described in the Proposal or Bid. Upon request from the Village's custodian of public records,CONTRACTOR must provide ( the vllage with copies of requested records, or allow such records to be inspected or copied, within a reasonable time in accordance with access and cost requlrements of Chapter 119, F/orido Stotutes. A CONTRACTOR who fails to provide the public records to the Village,or fails to make ti�em available for inspection or copying, within a reasonable time may be subject to attorne�/s fees and costs pursuant to Sec. 119.0701, Florida Statutes,and other penalties under Sec. 119.10,Florida Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated with this Agreement or associated with the performance of the work described in the Proposal or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and following completion of the Agreement if the CONTRACTOR does not transfer the records to the Viliage. Fnally, upon compietion of the Agreement, CONTRACTOR shal)transfer,at no cost to the Village,all public records in possession of the CONTRACTOR, or keep and maintain pubfic records required by the vllage. If the CONTRACTOR transfers all public records to the Vllage upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidentia) and exempt from public records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon completion of the Agreement, the CONTRACTOR shall meet all applicable requirements for retaining public records. Records that are stored electronically must be provided to the VILLAGE, upon request from the vllage's custodian of public records, in a format that is compatible with the �Ilage's informat�on technology systems. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPUCATION OF CHAPTER 119, FLORIDA STATUTES, TO CONTRACTOR'S DUTIf TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, PLEASE CONTACT THE � VILLAGE CLERK, RECORDS CUSTODIAN FOR THE VILLAGE, AT {561) 768-0685, OR AT Imcwilliams@teauesta.ore. OR AT 345 TEQUESTA DRIVE,TEQUESTA, FLORIDA 33469. � Village of Tequesta 345 Tequesta Drive 561-768-0700 Tequesta, FL 33469 www.tequesta.org .,.. TEQUESTA PUBLIC WORKS DEPARTMENT MEMOR.ANDUM To: Michael R. Couzzo,Village Manager From: Douglas M. Chambers, Director Public Works Subject Sidewalk Removal Indemnification Agreement Date: March 16,2018 The following Agenda item references a request from Village of Tequesta Resident Carolyn Schwartz who resides at 360 Venus Avenue Tequesta Florida 33469. Mrs. Schwartz has requested to remove 25' of sidewalk in front of her home. The property survey shows the sidewalk is in the Village Right of Way. This house was one of the model homes during the original construction. The builder installed a 25' section of sidewalk. This is the only home in the area with sidewafk. Mrs. Schwartz is requesting to remove this section of sidewalk and install grass at her cost. There is no financial or aesthetic impact to the Village or Community by removing this section of sidewalk. The Public Works Director and the Village Manger support this request from Mrs. Schwartz and seek final approval from Council. Douglas M. Chambers Director Public Works Village of Tequesta Vice-iblayor Ftank D'�lmbra Mayor rlbby Brennan Council Member Tom Patemo Council Member Steve Okun Council Member Vince Arena ViIlage Manager;vlichael Couzzo VILLAGE OF TEQUESTA AGREEMENT FOR INDEMN[FICATION RELATED TO SIDEWALK REMOVAL THIS AGREEMENT FOR INDEMNIFICATION RELATED TO SIDEWALK REMOVAL, hereinafter "AgreemenP', is entered into and effecrive this a� day of February 2018, by and between the V[LLAGE OF TEQUESTA, a Florida municipal corporation with offtces located at 345 Tequesta Drive, Tequesta, Florida 33469-0273, hereinafter "the Village"; and CAROLYN SCHWARTZ,an individual properiy owner whose principal address is 360 Venus Avenue,Tequesta,Florida 33469,hereinafter"the Owner"and collectively with the Village, "the Parties". WITNESSETH The Village and the Owner, in consideration of the mutual covenants contained herein and for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged by both Parties,hereby agree as follows: l. SIDEWALK REMOVAL: The Village hereby authorizes the Owner to remove approximately fifty feet (50') of concrete sidewalk abutting Owner's driveway and located within the Village's right-of-way in the front of the property located at 360 Venus Avenue, Tequesta, Florida 33469 ("Sidewalk Removal"). The Village's right-of-way includes the approximately twenty-five feet (25') commencing at the center line of Venus Avenue and extending eastwazd to the Owner's front(westernmost)property boundary. The Owner shall be fully responsible for obtaining all necessary permits prior to commencing any Sidewatk Removal. The location of the Sidewalk Removal is more particularly described and depicted on the survey document attached hereto as Exhibit"A". 2. COSTS AND EXPENSES: The Owner agrees to,and shall be fully responsible for,all costs and expenses associated with the Sidewalk Removal.The Village is in no way responsible for providing any compensation of any sort to the Owner, or any other entity, for the Sidewalk Removal. [NDEMNIFICA'i'ION AGREEMENT-SIDEWALK REMOVAL 3. INSURANCE AND INDEMNIFICATION: The Owner shall ensure that any and all contractors utilized for Sidewalk Removal shall maintain workman's compcnsation insurance and commercial general liability insucance in amounts deemed satisfactory to the Village's Deputy Public Works Director, and shall name the Village as an addirional insured on all liability insurance policies that apply to the Sidewalk Removal. The Owner shall at all times indemnify, defend and hold harmless the Village, its agents, servants, and employees, from and against any claim,demand or cause of action of whatsoever kind or nature, arising out of any error,omission, negligent act,conduct,or misconduct of the Owner, its agents,servants, or employees in the performance of the Sidewalk Removal. 4. TERMINATION:NOTICE: This Agreement may be terminated by the Village or the Owner upon thirry(30)days written notice to the either the Village or Owner. Notice shall be considered sufficient when sent by certified rnail or hand delivered to the Parties during regular business hours at the following addresses: As to THE VILLAGE As to THE OWNER Village of Tequesta Carolyn Schwartz 345 Tequesta Drive 360 Venus Avenue Tequesta,Florida 33469 Tequesta,FL 33469 Attn:Deputy Public Works Director 5. V[LLAGE RIGHTS: [t is agreed and acknowledged by the Parties that the Sidewalk Removal is being conducted on an area that is a public right-of-way located in the Village. Nothing in this Agreement shall be construed to in any way (imit the Village's rights to the public right-of-way being impacted by Owner's Sidewalk Removal. The Village, its ernployees and other agents, shall maintain the absolute right of ingress, egress and access to the Village's right-of-way for any and all purposes now and after Sidewalk Removal. Furthermore, the Village shall maintain all rights to its public right-of-way, including those related to current or future modifications to the right-of-way and any projects to be performed therein. 6. ATTORNEY'S FEES: In the event a dispute arises concerning this Agreement, the prevailing party shall be awarded attorney's fees, including fees on appeal. Page 2 of 3 INDEMNIFICATION AGREEMENT-SIDEWALK REMOVAL 7. CHOICE OF LAW; VENUE: This Agreernent shall be governed and construed in accordance with the laws of the State of Florida, and vcnuc shall be in Palm Beach County should any dispute arise with regard to this Agreement. 8. AMENDMENTS& ASSIGNMENTS:This Agreement, all Exhibits attached hereto, and required insurance certificates constitute the entire agreement and understanding between both Parties;no modifications shall be made to this Agreement unless in writing,agteed to by both Parties, and attached hereto as an addendum to this Agreement. The Owner shall not transfer or assign the services and provision of goods called for in this Agreement without prior written consent of the Village. IN WITNESS WHEREOF,the parties hereto have executed this Agreement the date and year first above written. WITNESSES: CAROLYN SCHWARTZ (�� Carolyn Schwartz,Owner ATTEST: VILLAGE OF TEQUESTA • ruwxumixu� � Lori McWilliams,MMC�,.,�'G�� Michael Couzzo,Village Manager Village Clerk �c�Q'GO�POR9��/,� j� ��:cl� (Seal) = � SEAL :�� _ ?�NCORppRATEp; _ � '• :. s�i,l�4 � �4 19��'P � ��,,,,,,,�F'�FLORa�� numNN Page 3 of 3 Exhibit A �� aners ' XMVMTICAAOLYN —- ---�) � Property deUil � �a�a��o vttus av� tiI AfntfpiMty TEQUESTA �a�cNNo.GOA3�030040330070 � �I Subdvkfa JIMTFA YI THE PMlES SEC D IN IDOt If124 P7gtlulS b'� Sale D3te APR 1999 j 360 VENUS AVE AIiI1n�AMPlSS TEQIIESTA FL 13469 3052 US!Typ!0100-SINGLE FA11lY � Tatil�2124 .._.._.._ . . --�-'� $i�lS�II�Of111�1011 'h n S�les Due Rke �I � APR�199� 113500 � fEl•1989 91500 � ` OEC�19S7 95000 i 1�Mf71C0�5 .. . PUBLIC RECORDS. In accordance with Sec. 119.0701, Florida Stcrtutes, CONTRACTOR must keep and maintain this Ag�eement and any other records associated therewith and that are associated with the performance of the work described in the Proposal or Bid. Upon request from the Village's custodian of public reoords,CONTRACTOR must provide the Village with copies of requested records, or allow such records to be inspected or copied, within a reasonable tirne in accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR who fails to provide the public records to the Village,or fails to make them available for inspection or copying, within a reasonable time may be subject to attorneys fees and costs pursuant to Sec. 119.0701, Florida Statutes,and other penalties under Sec.119.10,Florido Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated with this Agreement or associated with the performance of the work described in the Proposal or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and following completion of the Agreement if the CONTRACTOR does not transfer the records to the vllage. Finally, upon completion of the Agreement, CONTRACTOR shal)hansfer, at no cost to the vllage,afl public records in possession of the CONTRACTOR, or keep and maintain public records required by the Village. If the CONTRACTOR transfers all public reco�ds to the Village upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon completion of the Agreement, the CONTRACTOR shall meet all applicable requirements for retaining public records. Records that are stored electronically must be provided to the VILLA6E, upon request from the Village's custodian of public reco�ds, in a format that is compatible with the Village's information technology systems. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPUCATION OF CHAPTER 119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS CUSTODIAN FOR THE VILLAGE, AT (561� 768-0685, OR AT Imcwilliams�teauesta.ora, OR AT 345 TEQUESTA DRIVE,TEQUESTA,fLORIDA 33469. � 0 To:Village Manager—Michael Couzzo From:Brad Gomberg Date:3/14/2018 Re:FEC Pipe-Wire License and Fee Mr.Couzzo, As discussed previously,the attached backup is the approved license from FEC to run fiber conduit under the tracks and Old Dixie and Tequesta Dr.This item is$2,500.00 annually, in perpetuity,and is part of the budget for 2018.This is in addition to any existing agreements or licenses we already have through FEC and will need to be budgeted in all future years. Brad Gomberg IT Director The Village of Tequesta 561-768-0554 561-252-1079 C. www.tequesta.org �� FEC ROW LLC � 7411 Fdlerton Strnet,Su�a 301�Jaclaonvlae,FL 37256 Februazy 16,2018 � i V'�llsge of Teqnesta � • • • BlanketFile:281-1-0 -- • Mr.Brad Gomberg � Addition to Blanket Agreement •• Village of Tequesta ' Subfile:281-1 ' 345 Tequesta Drive SG Communication Crossiag Tequest�FL 33469 MP 281+4096'TequestaDr.,Teqnesta Dear Mr.Gomberg, Please refer to past exchanges pertaining to the captioned file.The new application for a subgrade commimication crossmg the FEC Railway has been approved as of February 16,2018,aad we sre hereby adding the new crossmg to the Blanket License Agreement dated 02/O1/00. Enclosed is an invoice for the license fees. Copies of the approved application and plans are aLso included. Tn addition to the yearly crossing fees,the FEC w�71 require mstallation at each new crossing Iocatioa a condu�of equal size,with two 1.5"mnerdncts dedicated to FEC ROW LLC with termmatmg Quazite hanrlholes eqnipped with EMS locators placed within the right of way. Ralway hancEaoles to be 18"below @�ade with EM5locators placed on top of handhole lid Conduits to be��eaded 18"withia handholes, and proofed to indusiry s�tandards.A letter of complction with as-bw'lts,to be provided to FEC Railway upon final installation. This requiremeat hss 6eea waived for this crossing. In compliance with the provisions of this agreement, and at least 72 hours paor to you or your contractors or subcontractors enterina upon Ra�way property an FEC flagman/watchmam m�st be schednled,and Ra�way's signal and traia co�ol cables must be located by calling our Engineering and Signa].Deparhnent at(800)342-1131 ext 2377. All persons entering upon Railway property must take t�e Roadway Worker Trdmiag Course with Railroad Protective Services,Inc.(Toll Free 866�79-8462�Loca1904-296-8088)aad be cerbfied yearly with a Roadway Worker card through the on ime training co�se at their website:www.RRTramers.com.FEC Ralway will not accept h�aming from otherrailroads(CSX or.NS,etc.). . . Please be advise.d several communications companies have installed a fiber optic communicatians system within the licensed area andpriorto any digging or sub�ade wark onthe licensedpremises,youmust call"SUNSFIII�"at 1- 800-432-4770,in order that the said companies will be properly notified and 'm turn can locate cables and protect against damages. Inasmuch as these additional facilities cons�itute a change to the blanket a�eemea�please aclmowledge yo�receipt by endorsmg below and retumiag a copy within 30 days of this Ietter to the undersigned. Smcerely, /� Z ��.-�[� � � � � • Bruce L.Baker • ' � • • • Director—Utilities Management " ' • Enciosures Amendment to Agteement Aclmowled.ged: By. This day of PrintNsme and Title Page 1 of 1 i FFc FEC ROW LLC � IN1/OICE NUMBER: 43792201 I TENANT NUMBER: . 750426 � INVOICE DATE: 02l16/2018 VILLAGE OF TEQUESTA DUE DATE: 03l0312M8 345 TEQUESTA DRIVE LEASE NUMBER 3441 TEQUESTA FL 33469 FlLE NUMBER: 281-1-0 TOTAL BALANCE DUE: $2,500.OD Code Description Branch Subftle dAHe Post Length Courrty Type Amourrt Due PWAF Pipe-Wrce Ucense Fee 281-1 281+4096 200.00 PMB SG $2,500.00 3-2'SG HDPE FO DUCT CROSS&�IGS INSTALLED DB METHOD at TEQUISTA DR.,TEQUESTA REMIT PAYMENT TO: Please Direct An In uirles to Customer Accounh FEC ROW LLC FEC ROW LLC LOCI�OX 744305 7411 FULLERTON ST,STE 301 ATlANTA GA 30374 JACKSONVILLE FL 32256 904 538�263 Please Include Tenarrt and Invoice Number on Check n � �fE� �'�.0��. �ST' CO�S� �IL��9 I,o�..�o FEC ROW,IZC 7411 Fnllerton Avenuq Suite 301,Jacicsanv�7lq Florida 32256 �019 IJ'�ILI7'Y CROSSING LIC�TSE��I�FCA�'IO1�T Date of Application: /a -/.3 / 7 Applican��2c�i5io-� �a��fi-,� Se�2v�cts Phone: S7o/ 7� .P� ��Y Address/5�t3� �u�[.o fo�Rr City,State,aad Zip: i uP,7��-z,�z 33y-7� Contact.•�n n �a�../�s E-Mail'_ lh G x/e s oT Dc?s br,l.0�.c After Hours Emergency Contact Name: �9,U� r4s A�O u� I Af�er Hours Emergency Contact Phone: I Faci7ity Owner:�LLA�t C�F �/,lf1FS7X1 Phone:�/ •71v� D y S� � Owner's Addr�S 7��t s� d2. City,State Zip:'7�pu Es�u i iL 33 yE,`i' Owner ContacC �an1 t�� E-Mail:�j c3��.n c�P A C�h �G�/�F m..�� Length of Encroachmenr R O-W width• �o o� FacilitY I.ocation: feet Sonth of Milepost#: ,281-+-�40 9�' Neazest cross street name: /��u E5� A2UE �Or,p ,9�LT i��. Other Location detail info�ation: GPS Entry: � GPS Eair. ABOVE GROUND FACILITIES Type of Fac�lity. �� Voltage caaied: Clearance above top of highest ra�at ma�dmum sag: Otherpertineat Information: Quy wires,Aachors,etc. . UNDERGROUND FA[qLTI�S r--��.�,�T�,, Type of Condnit:� -a�• ��1 C. [��r,�t u;t A�O fi F�2 bPr1L[�sa31�(Water,Sewer,Gas,etc.) 2-F'�t Diameter of Canier Pipe: Class of Pipe• Material: Maximum interaal pressi�re: psi Provide n�ber,size and azrangement of innerdncts,fiber optic cable count including lit vs dark: Diameter of Casing: G7ass of Pipe: Material• Venting arrangement&location: Open Cnr 8 Jack&Bore: ft Directional Bore: ft Otherpertinent Iafonnation: I�fanholes,Haadholes,Junctian Boxes,etc.: Installations must conform to"General Specifications"as specified by the Office of Chief Engineer(rev.5/1/l4) 3nbmit ap�tca�taa ie 4rlplicate,siz copies of pladproS�drawings(il"z I7"or less�US survey fe�)wiih the two aon-refuadable fees— (1'h 57,500 PaYable to FEC ROW.LLC(t6is ine�dea 56,000 Ap�►iicstion Fee and$1,500 ROE Fee)mHd(2adjS1,50Q Eng��g Review Fee pAyable to T'EC Ra7wsv. Se�d to: Mr.Bruce L Baker,Diceetor Dh7ity License and M�agemeut Fi7e No. FEC ROW,LLC MC No. 742]Fullerton Street,Snite 3� Jacksom+illq Florida 32256 (904-538-6258) VILLAGE OF TEQUESTA REV►SED Fber Optic Network Install-Proposed (1) 2"Conduit Route �.a.,��.�+e FEC Railroad Directional Bore Crossing December 2017 n�c oF�: �ry�1��pp �� 'Y� �` � � � - � .T1GG�2'r^D�RVYIG `` `' ' \ • _ \ SHEET 3-FEC RAII.ROAD CROSSING DETAIL `. �P� a• - _ SF�FFf 4-F�RAll.ROAD CROSSDVG IdQTB r�' _ - &LEG'E�ID � •.� SH�f 5-BORE&TRB�CH DETAIIS • '�j _ P� - SHEET 6-TYPICAL PIA.L 60X DETAIIS �r •,' — � SHEEi'7-MOT DETAt15-INDIX 601 , P� RDUt2& i �► � � � SHEET 8-MOT DETALS-INDIX 611 � ��'�d� "�� ' SFiEET 9-MOT DE1'A1L5-1NDDC 660 ' • ��` .��-;, d ` ' • ._ 'a (4�� (' 1T � � 11 �..m � �� J - \• / � y �' ,�� ' � l�•"n"'� �� ' i .� \ �'�rs �r+R� :a'3+ . 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In accordance with Sec. 119.0701, Florida Statutes, . CONTRACTOR must keep and maintain this Agreement and any other records associated therewith and that are associated with the perFormance of the work described in the Proposal or Bid. Upon request from the Village's custodian of public records,CONTRACTOR must provide the �Ilage with copies of requested records, or allow such records to be inspected or copied, within a reasonable time in accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR who fails to provide the public records to the Village,or fails to make them available for inspection or copying, within a reasonable time may be subject to attorne�s fees and costs pursuant to Sec. 119.0701, Florido Statutes,and other penalties under Sec. 119.10,Florida Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated with this Agreement or associated with the perfoRnance of the work described in the Proposal or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and following completion of the Agreement if the CONTRACTOR does not transfer the records to the Village. Finally, upon completion of the Agreement, COMTRACTOR shall transfer, at no cost to the Vllage, all public records in possession of the CONTRACTOR, or keep and maintain public records required by the�Ilage. If the CONTRACTOR transfers all public records to the �Ilage upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disdosure fequirements. If the CONTRACTOR keeps and maintains public records upon completion of the Agreement, the CONTRACfOR shall meet all applicable requirements for retaining public records. Records that are stored electronically must be provided to the VILLAGE, upon request ftom the�Ilage's custodian of public records, in a format that is compatible with the Village's information technology systems. IF CONTRACTOR HAS QUESTIONS REGARDtNG THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VtLLAGE CLERK, RECORDS CUSTODIAN FOR THE VILLAGE, AT (561) 768-0685, OR AT Imcwilliams@teauesta.or�. OR AT 345 TEQUESTA DRIVE,TEQUESTA, FLORIDA 33469. � � � • • Memo Ta Michael Couao, Jr., Village Manager Fratr Merlene Reid, H.R. Director Subjec� Comperisation Study Dat� March 1, 2018 Further to our dscussions on the importance of having an impartial out�sider verifying and validating the Vllage's non-unionized employees sataries and ranges every few years(in addition to the data provided by the PEPIE study), HR contacted three highly recommended c�mpanies with the objectives of: 1. Evaluafing all positions to insure they remain properly classified and correctly titled, 2. Conducting a salary survey of the classifications in the ma�lcet place where the �Ilage recruits for its ernployees, 3. Developing an updated salary plan along with guidelines for the plan's maintenar�ce, 4. Determining whether positions continue to remain exempt or non exempt in aa�darx;e with the Fair Labor Standards Act, and � 5. Submitting a report of their findings and recommendations for the�Ilage's consideration. Municipal Solutions in collaboration with Colin Baenziger&Assoaates conducted the 2006 survey while Cody 8�Associates cronducted the 2012 survey. In 2018,the following companies submitted their proposals,with HR Compensatan Consultants, LLC selected at a cost of$9,075. COMPANY NAME PROPOSED COST C &Associates $10,800 Eve reen Solutions, LLC $8,000 • HR nsation Consuttants, LLC $9,075 �� i-1R COhiPEIV5ATION CON5ULTANT5� LLC Katie M. Busch PO Box 741210 Boynton Beach,FL 33474-1210 January 29, 2018 Phone(561)7343901 PO# Elfd: 26-2390806 INV#-TEQU-2018-R01 BILL TO• Compensation Consulting Services Merlene Reid, Human Resources Director Vlllage of Tequesta 345 Tequesta Drive Tequesta, FL 33469 (561)768-0415 m reidCaZteauesta.orq Project Purpose:to align 35 non-union jobs in a new classification plan and conduct pay analysis with the result being a new pay plan for the Village � • ••• � � • 30%after initial Kick-off Call $2,722.50 Total $2,722.50 Make all checks payable to HR Compensation Consultants,LLC Pav►»ent Terms-Net 30 Professional Fees $9,075.00 . . . . 30%after inRlal Kidc-off Call $2,722.50 30% SO%at the end of March $4,537.50 50% 20%with the Final Deliverables $1,815.00 20% OPTIONAL TRAVEI: If the Ulfage chooses odditional onsite visits,HRCC would bill professionol fees separately ot o flot rate of 51,450 perConsultant pe�on-site doy.Due to our proximity to the Village,no directly related trovel expenses will be incurred. THANK YOU FOR YOUR BUSINESS! �cc HR C�INPENSATl�N CON5ULTANT5, LLC Professional Services Agreement For Compensation Consuhing Vllage of Tequesta 345 Tequesta Drive Tequesta, FL 33469 Prepared by: Katie Miller Busch HR Compensadon Consultants.LLC P.O. Box 741210 Boynton Beach, FL 33474 (561)734-3901 office � {561)573-1460 cellular This Agreement(the"AgreemenY')is entered into as of .2018, between the Village of Tequesta ("the Village"),a Florida municipal co�poration,and HR Compensation Consultants, LLC("HRCC"). 1. Independent Contractor;Consultant. Subjed to the terms and conditions of this Agreement,the Village hereby engages HRCC as an independent contractor to perform the services set forth herein, and HRCC hereby accepts such engagement. This Agreement shall not render HRCC an employee, partner, agent of,or joint venture with the Village for any purpose. HRCC is and will remain an independent contractor in its relationship to the Village. The Village shall not be responsible for withholding taxes with resped to HRCC's compensation hereunder. HRCC shall have no claim against the Village hereunder or otherwise for vacation pay, sick leave, retirement benefits, social security, workers compensation, health or disability benefits, unemployment insurance benefits,or employee benefits of any kind. HRCC may use independent contractors from time to time to provide services to the Village(individually,a"Consultant", and collectively,"Consultants"). In such cases,each Consultant shail be considered by Village as an agent of HRCC and HRCC shall bear all responsibility to Village for the conduct and performance of each Consukant. 2. Duties. Schedulins. Term, Compensation and Exqenses. HRCC's duties, term and scheduling of engagement, compensation and provisions for payment thereof shall be as set forth in the attached Page 1 of 7 Professional Services Agreement between the Viltage of Tequesta and HR Compensation Consultants,LLC �_/2018 �cc F/R CO�..IPEN5ATfON CONSULTANTS. LLC Exhibit A,which may be amended from time to time as mutually agreed upon by the parties in accordance with paragraph 18 below,a�d which collectively are hereby incorporated by reference. 3. Written Re�orts. The Village may request that project plans and progress reports be provided by HRCC on a periodic basis,or more frequently upon the written request of the Village. 4. Eauioment&Software. HRCC shall supply all equipment or software necessary to complete the work. 5. Ownership.The Village shall have all ownership rights in any tangible work products resulting from this engagement. HRCC and the Village shall have joint ownership rights in any new ideas,concepts,or other intellettual property that is created or discovered as a result of the collaboration of the parties. 6. Public Records. HRCC acknowledges that the public shall have access,at all reasonable times,to certain documents and information pertaining to Village contracts, pursuant to the provisions of Chapter 119, Florida Statutes. HRCC agrees to maintain public records in its possession or control in connection with its performance under this Agreement and to provide the public with access to public records in accordance with the record maintenance, production and cost requirements set forth in Chapter 119, Florida Statutes, or as otherwise required by law. HRCC shall ensure that public records that are exempt or confidential from public records disclosure requirements are not disclosed except as authorized by law. Unless otherwise provided by law, any and all reports, sunreys, and other data and documents provided or created in connection with this Agreement are and shall remain the property of Village. In the event of termination of this Ag�eement by either party,any reports, photographs,surveys and other data and documenu and public records prepared by,or in the possession or control of, HRCC, whether finished or unfinished, shall become the property of Village and shall be delivered by HRCC to the Village Manager, at no cost to the Village, within seven (7) days of termination of this Agreement. All such records stored electronically by HRCC shall be delivered to the Village in a format that is compatible with the Village's information technotogy systems. Upon terminatian of this Agreement, HRCC shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure. Any compensation due to HRCC shall be withheld until all documents are received as provided herein. HRCC's failure or refusal to comply with the provisions of this section shall result in the immediate termination of this Agreement by the�Ilage. 7. Access and Audits. The Village may, at reasonable times, and for a period of up to three (3) years following the termination of this Agreement, audit, or cause to be audited, those books and records of HRCC that are related to HRCC'S performance under this Agreement. HRCC agrees to maintain all such books and records at its principal place of business for a period of three (3) years after the termination of this Agreement. Page 2 of 7 Professional Services Agreement between the Vllage of Tequesta and HR Compensation Consultants, LLC �_J2018 �cc MR COt�IPENSATION CONSUI_TANT5, LLC 8. Conflicts of interest;Non-hire Provision. HRCC represents that it is free to enter into this Agreement and that this engagement does not violate the terms of any agreement between HRCC and any third party. During the term of this Agreement, HRCC shall devote as much productive time, energy and abilities to the perFormance of the duties hereunder as is necessary to perform the required duties in a timely and productive manner. HRCC is expressly free to perform services for other parties while perForming services for the Village. For a period of six months following any termination,HRCC shall not,diredly or indirectly hire,solicit,or encourage to leave the Village's(or any affiliate of the Village)employment,any employee, consultant, or contractor of the Village (or an affiliate of the Village) or hire any such employee, consultant, or contrador who has left the Village's employment or contractual engagement within six months of such employment or engagement. 9. Ri�ht to Iniunction. The parties hereto acknowledge that the services to be rendered by HRCC under this Agreement and the rights and privileges granted to the Village under the Agreement a�e of a special, unique,unusual,and extraordinary character which gives them a peculiar value,the loss of which cannot be reasonably or adequately compensated by damages in any action at law, and the breach by HRCC of any of the provisions of this Agreement will cause the vllage irreparable injury and damage. HRCC expressly agrees that the Vllage shall be entitled to injunctive and other equitable relief, in addition to monetary damages, in the event of,or to prevent,a breach of any provisfon of thls Agreement by HRCC. Resort to such equitable relief, however, shall not be construed to be a waiver of any other rights or remedies that the Village may have for damages or otherwise. The various rights and remedies of the Village under this Agreement or otherwise shall be construed to be cumulative,and no one of them shall be exclusive of any other or of any right or remedy allowed by law. 10. Mer er. This Agreement shall not be terminated by the merger or consolidation of the Village into or with any other entity. 11.Termination. The Village or HRCC may terminate this Agreement at any time without cause by providing 15 days'written notice to the other party. If the Village terminates this Agreement without cause within the first two(2)months of contract signing, the �Ilage agrees to compensate HRCC the amount of the Retainer $2,722.50. The Village shall make payments to HRCC for all work perfortned in accordance with the terms and conditions of this Agreement up to the date of termination, and HRCC shall immediately return to the Village, without limitation, all correspondence, reports, documents, and any other items of whatever nature supplied to HRCC by the Village or owned by the Village pursuant to this Agreement. This without-cause-termination pay (Retainer)is payabfe within ten(10)days of contract signing. Page 3 of 7 Professional Services Agreement between the Village of Tequesta and HR Compensation Consultants,LLC ��2018 �cc HR COhIPENSATiON CONSULTANTS� LLC If HRCC terminates this Agreement without cause within the first two (2) months of contract signing, HRCC agrees to reimburse the Village for any amounts received by HRCC pursuant to this Agreement, including the Retainer paid to HRCC,less applicable monies for hours worked and pre-approved expenses i ncu rred. In addition, if HRCC is guilty of serious misconduct in connection with performance hereunder, or materially breaches provisions of this Agreement,the Village at any time may terminate the engagement of HRCC immediately and without prior written notice to HRCC. However,the Village agrees to pay HRCC within 30 days for pre-approved incurred expenses and un-paid hours worked up to the point of notice to terminate with cause. 12.Successors and Assi�ns. All of the provisions of this Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective heirs,if any,successors,and assigns. 13.Applicable Law,Jurisdiction and Venue.This Agreement shall be construed and enforced in accordance with the laws of the State of Florida. The parties submit to the jurisdiction of any Florida state or federal court in any action or proceeding arising out of or relating to this Agreement. Venue for any action to enforce this Agreement shall be In Palm Beach County, Florfda. 14. Headin�s. Section headings are not to be considered a part of this Agreement and are not intended to be a full and accurate description of the contents hereof. 15.Waiver. Waiver by one party hereto of breach of any provision of this Agreement by the other shall not operate or be construed as a continuing waiver. 16.Assi�nment. HRCC shall not assign any of its rights under this Agreement, or delegate the performance of any of its duties hereunder,without the prior written consent of the Village. 17. Notices. Any and all notices, demands, or other communications required or desired to be given hereunder by any party shall be in writing and shall be validly given or made to another party if personally served,or if deposited in the United States mail, certified or registered, postage prepaid, return receipt requested. If such notice or demand is served personally, notice shall be deemed constructively made at the time of such personal service. If such notice,demand or other communication is given by mail,such notice shall be conclusively deemed given five (5) days after deposit thereof in the United States mail addressed to the party to whom such notice,demand or other communication is to be given as follows: Page 4 of 7 Professional Services Agreement between the Village of Tequesta and HR Compensation Consuftants, LLC _/_/2018 �cc HR COMPEIVSAT{ON CONSULTqNT5, LLC Ifto HRCC: Katie Miller Busch, HR Compensation Consultants, LLC P.O. Box 741210,Boynton Beach, FL 33474 If to the Client: Village of Tequesta 345 Tequesta Drive Tequesta, FL 33469 Any party hereto may change its address for purposes of this paragraph by written notice given in the manner provided above. 18.Modification or Amendment. No amendment, change or modification of this Agreement shall be valid unless in writing signed by the parties hereto. 19. Entire Understandin�. This document and any exhibit attached and/or amendments made pursuant to paragraph 18 above constitute the entire understanding and agreement of the parties, and any and all prior agreements, understandings, and representat(ons are hereby terminated and canceled in their entirety and are of no further force and effect. The Proposal dated January 12, 2018 is in incorporated in E�chibit A by reference. 20. Unenforceability of Provisions. If any provision of this Agreement, or any portion thereof, is held to be invalid and unenforceable, then the remainder of this Agreement shall nevertheless remain in full force a nd effect. 21. Indemnification. HRCC shall indemnify,defend and hold harmless the Village,its officers,o�cials,agents, employees,and volunteers from and against any and all liability,suits,actions,damages,costs,losses and expenses, including attorneys' fees, demands and claims for personal injury, bodily injury, sickness, diseases or death or damage or destruction of tangible property or loss of use resulting therefrom,arising out of any eRors, omissions, misconduct or negligent ads of HRCC, its respective o�cials, agents, employees or subcontractors in HRCC'S performance of senrices pursuant to this Agreement. HRCC acknowledges that specific consideration has been paid or will be paid under this Agreement for this indemnification provision. Nothing in this Agreement shall be deemed or treated as a waiver by the Village of any immunity to which it is entitled by law, including but not limited to the vllage's sovereign immunity as set forth in Section 768.28,Florida Statutes. Page 5 of 7 Professional Services Agreement between the Village of Tequesta and HR Compensation Consultants, LLC �_/2018 �cc HR COhIPENSATION CONSLILTANT6� LLC 22. Insurance_ HRCC shall purchase and maintain during the duration of this Agreement and after the expiration of this Agreement as provided below,the following insurance coverage: a. Worker's compensation and employer's liability caverage for HRCC's legal and statutory obligations for damages due to bodily injuries occurring to HRCC's employees, agents or servants as a result of employment. b. General and professional liability covering HRCC,its agents,employees,and servants for bodily injury, personal injury,or property damage claims arising out of the premises,products or activities of HRCC. Minimum limits of liability for the above coverage shall be$1,000,000 per occurrence.Coverege shall be five hundred thousand{$500,000)per occurrence. c. Unemployment insurance as required by law for all employees. HRCC shall provide the Village with certi�cates of insurance as evidence that all coverage required under this Agreement have been obtained and are in full force and effect. HRCC shall provide certificates of insurance to the Village within five(5)days of the effective date of this Agreement and/or within five (S) days of a request made by the Village. IN WITNESS WHEREOF the undersigned have executed this Agreement as of the day and year first written above. The parties hereto agree that facsimile signatures shall be as effective as if originals_ The Yllage of Tequesta HR Compensation Consultants,LLC Signature: � Signature: Printed Name: I`!1�`RP 1 Co 1� Katherine M. Busch, President Date��-o�7--��8 Date: Page 6 of 7 Professional Services Agreement between the Village of Tequesta and HR Compensation Consuttants,LLC ��2018 �cc HR CI]I�IPENSATION CON5LILTANTS. Ll_C.: EXHIBIT A PROPOSAL January 12,2018 Page 7 of 7 Professional Services Agreement between the Village of Tequesta and HRCompensation Consultants,LLC �_f2018 PUBLIC RECORDS. In accordance with Sec. 119.0701, Florida Statutes, CONTRACTOR must keep and maintain this Agreement and any other reco�ds associated therewith and that are associated with the perfortnance of the work described in the Proposal or Bid. Upon request from the Village's custodian of public records,CONTRACTOR must provide the Vlllage with coples of requested records, or allow such records to be inspeded or copied, within a reasonable time in accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR who fails to provide the public records to the Village,or fails to make them available for inspection or copying, within a reasonable time may be subject to attome�/s fees and costs pursuant to Sec. 119.0701, Florida Statutes,and other penalties under Sec.119.10,Florida Statufes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated with this Agreement or associated with the performance of the work described in the Proposal or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and following completion of the Agreement if the CONTRACTOR does not transfer the records to the �Ilage. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to the Village,all public records in possession of the CONTRACTOR, or keep and maintain public records required by the Village. If the CONTRACTOR transfers al)public records to the Village upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONTRACTOR keeps and mai�tains public records upon completion of the Agreement, the CONTRACTOR shall meet all applicable requirements for retaining public records. Records that are stored electronically must be provided to the VILIAGE, upon request from the vllage's custodian of public records, in a fo�mat that is compatible with the Village's information technology syste ms. IF CONTRACTOR HAS QUEST10N5 REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBUC RECORDS RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS CUSTODU►N FOR THE VILLAGE, AT (561) 768-0685, OR AT ImcwilliamsE�teauesta.ore. OR AT 345 TEQUESTA DRIVE,TEQUESTA, FLORIDA 33469. � � • ■ ' � r • � r • / i / � � � i � • • � � • � r � � � � / � • � � � . • ' � � ' i � ► ' I : F�R Compens�tiur: Cor�sultants, LLC KatiF M. fiuseh, Prr�Sid��ntf ntivnPr p.C. Bc�x 7412_10, Boynton $e�ich, Florida 33-'',74 ww�v.hrcon�wrisultants.com katiEbus�hi hrcompconsult�nts.com Proposal tnr the Vlllaee ol TequesW �� _ I-f13 GOMPENSATIUN C�N3LILl'4NT5, LLG January 12,2018 Merlene Reid, Human Resvurces Director Vflla�e of Tequesta 345 Tequesta Drive Tequesta, FL 33469 Dear Merlene, HR Compensation Consultants, LLC (HRCC) is pleased to submit a proposal to the �Ilage of Tequesta for compensation consulting services.The organizatiQn is seeldng a consultant to align 35 non-union jobs in a new dassification plan and conduct pay analysis with the result being a new pay plan for the Village. We hope you will find that HaCC's excellent qualificatians and solid project management and communicatlons experience will be a good fit for your organization. We pride ourselves on providfng a high level of customer service and tailoring our pay plans to meet the needs of each dfent.Our references wi II attest to this. Sincerely, ti,•' . �.,; ,. _ � ,•j;.. ..t;� ,. �... - Katie Miller Busch Presfdent/Owner P.O. Bo�741210 � Boynton Beach,FL 33474� 5b1,734.3901 � FAX 561.491.5187 www.hrcompconsu Itants.com �CC Page 2 of 23 Praposal(orthe Vilage d Tequesta • � � / TableoE Cantents......................................................................................................................................3 S�ction A:Exe�vtive Summary..----•.........................................................................................................4 CompanySpecifics..........................................................................._....._....._...........__...__...---..........._.....4 Dcscription uf Background and Ex},crirncc.......................................................................................:� (.)ur Undzrstanding of Your Project................................................................................•--....__...........5 Project Cammunicaticros and Pre.sentations............................................................,..........................5 GatherU�ateci Jub Informatic7n,....,........................,...,............,..........,........................,..........,.......,.,5 C:ath�r Market Uata and C.reate a New�l'lan---....--••..................................••----•--•---•.---...---...._...........5 N�u=Flan Implementa[ion dt Maintenance........................................................................................6 SectionB:Approach to Servicrs...............................................................................................................7 Prc�jeet Communicatia�s.......................................................................................................................� Project Plannin�and 5tatus Update Calls................................................................................•----.....7 Gather Updated Jc�b Information....................................................................................._...........---....7 New�Classification Methodulub�+........................................................................................................8 MarkecSurve�...................•---••-------..............._.......-----•----------..._................._._..........._............-•-----........1(? FinalDelive.rables.................................................................................................................................l I Sc�tiun C:Schc�ulr..................................................................................................................................12 SertiunD:Cost......,...,.........................................,,........,,,....,............,,......,..,......,..........,.,....,,...........,......1� Sectiun E:Firm's Qualifltations.............................................................................................................14 �tion F:Reference Letters.................................................----.........................,......._._..._.......................23 �CjCji Page 3 of 23 _�.��,.._,..>��.,�,..�_�� ... � PraposalFm the Vilage d Tequesta . � � . . Company Specaftcs HR Compensation Consuttants, LLC P. 0.Box 741210, Boynton Beach, Florida 33474 Pri�cipal: Katie M. Busch Office: 561.734.3901 Cell: 561.573.1460 Fax: 561.491.5187 Email:katiebusch�hrcompconsultants.com Website: www.hrccmuconsultants.com EIN: 26-2390806 Florida Mlnority Business Enterprise#24790802 Description of Background and Experience HR Comp�nsation Consultants is a multifaceted consulting firm providing individualized human resources services. HRCC was fortned in 2003 to offer Human Resou�ce and Compensation consufting to a variety of arganizations including global companies, non-profits, government agencies and small entrepreneurial firms. HRCC officialfy hetame a lirnited liability corparation in April 2007. HRCC is also certified by the state of Florida as a Minority Business Enterprise. �CC yl!�UNY�1��:.14N VIJN,�.J_ iJ'�.��14 ��jCji Page 4 of 23 Proposal far the Vllage o(TequeSn Our Understanding of Your Project The Village of Tequesta (Village) is seeking a consuttant to analyze cornpensation data for 35 non-union positions and devebp new pay ranges. HRCC has extensive experience in ` ,�,,,� '� developing and implementing classification and -----,, ! compensation pians and we typically compiete the following �` �-`'�;� ;`. tasks: r a..u,o� k� Project Communicatians and Presentations • HRCC will conference with the Project Liaison to ensure an understanding of the organization's �i°"',,,,��y � objectives fnr this project • HRCC can also meet with Department Heads to discuss the study and share the methodology, �` c►�s�v.y process,and tasks to be used �"'"°"'°`k • During the project,HRCC will provide status updates every ten(10)days to the Project Liaison Gather Updated Job Information • HRCC wauld like to oonference Oepartment Heads to better understand departmental operations, how jobs align internally and any recruitment or retention difficulties • HRCC can use a Position questionnalre (P� ta gather job-task infarmatidn on all employee positions and work with the WR Department to verify job descriptions and classifications • HRCC wlll review the Village's job-task(nformation in current job descr(ptions • HRCC recommends the use of its Role and Le�el Classificatio�Methodology to determine how classifications should be placed in the organization's hierarchy and: ■ re�iew che organization's jobs to ensure proper FLSA deslgnation of classifications as"exempt"or"non-exempt" • recommend classification series and levels within the series�i.e.I/II,Senior/Lead, etc.) Gather Market Data and Cxeate a New Flan • HRCC will review base pay data from CompAnalyst,a salary data warehnuse and the PEPtE Survey • Work with the Vil�age to identify a lahor market of three (3) public-sector organizations around the Village • Work with the vllage to identrfy key benchmark classes to be included in the salary survey • Conduct a comprehensive survey that utilizes comparable agencies and markets that not only assess job titles, but also account far actual corresponding job duties and responsibilities �C{,J Pagc 5 of 23 Proposalfar!he�tlage ot Teque�ta • Based upon the results of the compensation analysis and the re�iew of internal relatianships between classifications, HRCC will recommend a new Jab and Pay Framework forthe organization New Plan Implementation &Maintenance • HRCC will recommend an appropriate salary range for each existing or proposed job classification based an the Jab Framework, the intemal relationships�nd equity,dnd qn the compensation anatysis • Based upon the recommended Pay Framework, HRCC will review existing salaries to determine proper platement within the pruposed pay ranges and retammend appropriate"equity adjustments"as needed � HRCC will provide an estimate of the fiscal impact of the recommended changes with two (2)implementation scenarios,including a phased approach, if needed • HRCC will document our retomrnend�tions, including the methods, techniques and data used to develop the new job and Pay Framework • HRCC w(II recommend procedures, policies, and methods to maintaln the new plan and pravide training to the Proje[t Liaison • HRCC will p�ovide on-going ad-hoc support to the Project Liaiso� i�the implementation of the new plan,through 2818 The spec'rfics on the recommended methodology to complete the organization's objectives in developing a new Jab and Pay Framew�rk is provided in Section B:Approach to 5ervices. �C�j Pagc 6 of 23 Prapoai for she Vllaee d Tequesta ' � i � • • � . • ' Project Communications HR Compensation Consuitants, LLC (HRCC) suongly believes that succesS is best achieved by maximizing client cornmunication and participation throughout the project. Dur experience has demonstrated that successful projects incorporate the following characteristics: • clear understanding betw@en the dient and consultant regarding proJect goals, objectives,scope, pracess,schedule, and products • timely and responsire status updates to the Project's Liaison • review and understanding of client's needs before and during the project To that end,HRCC will conference with organization rnanagernent at the beginning of the project to ensure an understanding of the object(ves of the organlzatlon. HRCC wants to lnvolve the organiYatiohs staff in the study to en$ure their understanding of the project go�ls, objecti�es, process and deliverables. Typically, we do this by meeting with Departrnent Heads. At the beginning of the project and at end of the study, HRCC provides employee communication mate�ials.HRCC wifl also make a presentation of project findings to the Ytlage Cauncil,if needed. Project Planning and Status Update Calls If awarded the projett, the first step would be to define dates on the Project Timing chart, establishing dates that are mutually agreeable to the organ(zatian and HRCC for praject calls, warkflow,and prugress reviews.We will then hold project status calls ar provide status updates weekly to keep you apprised of vur progress and to answer any questions that arise. HRCC needs the following administrative support provided by the organizatian: • current organizational charts • coples of all existing job descriptions • current incumbent compensation and job information for each position • information on recruitment and retention difficulties • coordinate project status calls with the Project Liaison and telephonic meetings with department heads and executive leadership Gather Updated Job Information An important first step in the devefapment of a classification plan is to establish internal equity. This step 1s best accompltshed by ha�ing bepartment Heads,supervlsors,and employees provlde information about the job content. HRCC can use the Village's current job descriptions for our internal alignment review. �rj,rj Paqe T of 23 Proposalforthe Yilase d Tequesta As an optian, the village may want ta use a Position Questionnair� (PQ) td gather updated information on a select number of jobs. The PQ seeks to gather job related information in the following areas: • Job Summary-briefly describes the job's primary purpose and its contribution to the locatlon or organization • General Responsibilitie5-lists the major accountabilities of the position and describes the key duties o�tasks perfarmed to achieve these,providing additional detail: o Rank the impa�tance of the accountability o Inditate the percentage of time spent on ar frequency(weekly,monthly,etc.) o Mark whether this accountabillty is achieved by working with subordinate emplayees • Supervisory Responsibilities-lists the job titles supervised,the nurnber of employees supervised,and the personnel actions authority • Budgetary Responsibility-describes the level of responsibility authorized without consulting the supervisor • Interactions witfi Others—lists which departments,services,or functions the person in this)ob interacts with�n a regular basis and segments them into"internal"versus "extema�"groups • Education, Experience, Knowledge,Skills&Abilities—describes the education, experience and/or skills,abititles, or knowledge needed to perform effectively tn the position;also identfies specialized education,training,or knowledge and licenses, certlficates or registrations needed for the pasition • Physical,Environmental,and Other Demands-describe�the type of physical and environmentat conditions the employee is exposed to New Classification Methodology HRCC recommends that the organization use a simple Job Frameworkto support a new pay structure. This Job Framework provides a better understanding of reward and career development opportunities acrass the organization. The new classification model provides; • an uncomplicated approach to defining and documenting the content of jobs • a consistent way to deteRni�e the �alue of jobs within the client organization relative to the outside job rnarket �CC Pa�c B af 23 Praposalforthe YfMage d Tequesta Illustrated below is a posstble Job Framework that the organization cauld use. This model is based on the role a job has, recognizes various levels of work (errtry, intermediate, senior, etc.�, and allows for changes in organizational structure as changes occur. Based on the arganization's job titles,it is�ikely that the jobs can be slotted into the follewing Roles: • Assodate — service or production-related work that typically requires minimum skill. Previous experience is preferred but not required f�r entry into the Role. • Tethnieien — service-related work that focuses on technical or specialized individual contributor work; requires kr�owledge gained through technical certification and previaus experience for entry into the Role. • Professional—higher level,technical o�specialized individual contributor work; requires knowledge ga(ned through formal education. � Leader — technical or specialized wark that focuses on people management (hiring, training,perfo�mance management, budgeting};highest le�els include accountabillty for strategit direttion af organization; usually requires knowledge gained through formal education. ;.t;,.,,r,,, -- �_ - :�. : , _ . , :Ra�.��?��!':r!r'r�k� .....;,. , .. . ..�y��.. ' ' ... � . - .�:gs:... ,eN- -:a � 'dr.t_ i�.i= . . ..< i..... . ... . .... , _.. ... .,_ . ._ ..,_� .�...W ,......_ •._ ,�x.__..�_... . .. . . . .•......_ HRCC 6rade Leader Professional Technkian Assodate 10 LS � P6 9 L4 P5 � 8 � L3 � P4 - --- --- _ . 7 L2 P3 � 6 L1 � P2 TS � 5 P1 T4 � A5 _ ---- ! 4 � T3 A4 3 T2 p3 � 2 ; T1 A2 � _ .. ._ _.. . i A1 �"RCC Pagc 9 of Z3 Proposalfurthe ViQase d Teque�te Market Survey HRCC will p�o�ide the organization with a compensation philosophy statement to guide the organizatian's determination of the comparable labor market, market positioning, implementation strategy, dnd pay plan maintenante. HRCC will use a m�rket-priting approath with curcent base pay for key benchmarlc jobs to design a pay grade and range structure for the organization that balances local market candltlons and internal equlty. When designed correctly, this strutture enables the reGognition af differing rates of pay for perform�nce and guarantees a reasonable level of control over intemal pay compression and salary expenditures. HRCC will review pay data frorn up to five(5)sources. • Compile data from th�ee(3)public-sector organizations around the organiiation of similar slze and makeup • PEPIE SURVEY � CompAnalyst,formally Kenexa HRCC reviews these factors impacting an organization's ability to recruit and retain employees: • �ocatlon/proximity to your organization • Site of senrice area in terrns of population • Similar services offered • Any unique features of the organization • Recruitment and retention experiences as p�ovided by HR data and management interviews • Proxirnity to major highways and easy�ccess points HRCC works with the client to identify the most appropriate organizations to survey. HRCC will draft an email for the client to notify the target group that ls being surv€yed. HRCC contacts those organizations and encourages their participation. A separate report will be sent to each participant as a "thank you",sharing a summary of the salary survey data. HRCC will include base pay data from the most recent PEPIE Survey and will alse include information from the private sector where applicable. For private sector base pay data, HRCC uses CompMalyst.This data warehouse has market data for over 4,000 benchmark jobs across 2U industries in 24U US metropolitan areas and 30 employee size tategories.The maricet survey will obtain pay range information(minimum, rnidpoint, and rnaximum value)from public-sector organizations. HRCC will assign each organization job to a rnarket competitive pay range. HRCC will provide a grade order list of jobs to review with the organi2ation.Once the new pay structure is developed and all jobs have been assigned a new pay range, HRCC will anaiyze the organization's current �CjCj Pagc 10 of 23 Proposalfarthe VlMage d 7equ�W employees'base pay and make recommQndations fpr changes to address pay compressian and employees who may be "topped out". HRCC will provide a fiscal irnpact report for two (Zj implementation scenarios, including a phased-in approach if necessary. Final Delive�ables HRCC will document the methodology used in dev�loping our internal equity and pay recommendations to ensure that the organization's new Job and Pay Framework is successful in attracting and reta(ning a qualified and productive workforce. HRCC will review draft retommendations with the Human Resources Director and Village Manager before providing a final report and these deliverables: • Market Analysis Report • Grade Order Lfst with Proposed Pay Ranges • A comparison of cu�rent job titles to the proposed job titles,intluding FLSA status • Classification Guide and Role&Level Guides to aid in the slotting of new jobs • Cvrnpe�sation Administration Guidelines • Implementation Plans, including employee proposed job title assignments and cost analysis • New job descriptions,as selected by the Vfllage • On-going ad-hoc support in the implementation of the new plan,through 2018 • Presentation to the Village Council �rjrj Pagc 11 of 23 Proposal for the Yllla�e of Tequesta � • ' MIUOR OBIECTIVE MAIOR TASIfS 'TIMING ------------ -- -- - GATHER UPDATED JOB INFORMATfON HR[C reviews e�asting job . Gather the organizations organizational charts,employee information. information,jab descriptions,and pay practices. • WRCC will conference with designated organization staff to W�s 1-2 discuss the study and agree a�methodobgy,praess,and tasks. HRCC determines how • HRCC will identify►each job's Rde and Level. weeks 3-6 classifications should be placed • HRCC will meet with Department Heads to ezplain study in the organization's hierarchy. and processes m be used,and gain a hetter understanding Onske departrt�ental operattcns,how jabs align intemally and any recruitment or retenNon diffaultle� ---- ---- -------- --------.....--- ------- — GATHER MARKET OATA AND CREATE A NEW PAY PLAN HRCC conducts a • HRCC sunreys three(3}wrrounding publlc sector yy�s 3-6 �omprehensive pay evaluation organizations nf key 6enchmark posRians. . Gather base pay data from CanpAnalyst. • 6ather base pay data from tfie PEPIE survey. ------ ----—-- ------- -- - ---------------------...._.. .. .. - - HRCC recommends a newJob . HR[[develops a neMr pay plan based upon m�rket data, Week 7 &Pay Framework. the balance with internal clas�cation relationshlps and the organi�ation's desired market position. NEW PLAN IMPLEMENTATION&MAINTENANCE HRCC revlews e�dsting salaries . Based upon[he recammended pay plan,HRCC determines to recommend appropri�te proper placement within the proposed pay ranges. "equity adjustments"as • HRCC provides an estimate of the fiscal impact of two(2} Week 8 needed. Implementation scenarios. HRCC documerrts . HRCC's final deiiverables include an Executive Summary recommendations and prrnrides cavering the methods,techniques and data used to weeks 8-10 trairdng to designated Project develop the new Job&Pay Framework. liaisa+• ' • HRCC wtll present to the Vfllage Council,if needed. HRCC provides on-going • HRCC will provide on-going ad-hoc support to tfie 2018 wpport. organization in the implementation of the new plan. �CjC P�gc 32 of 23 Praposal fnr ahe YiNase o(Tequesta � 1 � The professional fees for our services are based on a blended hourly rate which includes the work of a Project Manager, Consultant, Job Description Reviewer and administrative-support staff. One(i)on-site visit far Department Head interviews are intluded in the fees. New Job and Pay Framewark: $9,075 It is anticipated that this project can start mid-February and should be completed in ten (10� weeks. Work can begin wfthin two weeks of recefpt of a signed contract and 3096 payment after the initial Kick-aff Cail. HRCC will then invoice 50�6 at the end of March and 2Q9G with the Final Deliverables. Our payment terms are net 30. �PTICINAL TRAVEL: If the Village chooses additional ansite visits, HRCC would bill prafessional fees separately at a flat rate of$1,450 per Consultant, per on-site day. Due to our proximity to the Village,no directly related travel expenses will be incurred. OPTIONAL 106 DESCRIPTIONS: If the Village were to choose this optional service, HRCC would provide the Village with a Job Description Template and a"How to Write Job Descriptions Guide" documenting the process for developing and updating job descriptions. The process typit�lly involved employees completing and supervisors reviewing the Position Questionnaires (P4s). HRCC will then draft the job descriptions and request that supervisnrs review and comrnent before HRCC makes final edits. HRCC's professional tees for writing job des�riptions are$90 per job description. HRCC would be pleased to provide the organization with on-going HR and compensation-related support on a per project basis, for projects autside the original scope of work. Our Contract includes a Maintenance Agreement component, whereby the organization may request additional support for an hourly rate (USD$165)through Decernber 31,2019. �CC Pagc 13 of 2�J Praposal for[he YlAage af TequesU � � � . • � Each member of the HRCC team contributes many years of outstanding expertise and experience in their fields of specfalty, from general HR management to information technology. • Principal has ove�20 years of progressive compensation experience • Consultants have over 15 years HR and tompensation ezperiente working with private-sector,uni�ersity,nan-profit and public-sector dients HRCC prides itself on managing a small number of projects at any given time. This allows our consultants to provide hlgh quality customer contact,focused analyses and salutions tailored to meet the specific needs of each client. �� K Busch J Busch / � � �\ 1 Admin Support 2 Data Analysts 1 R�PPort �-� �J �� `� �ti 3 Compensatlon 1 Writer 1 Consultants Communicatio�s `�._/ �� / The following four (4) team members will provide projett lead wark and be supported by our Qata Analysts: • Katie Busch,GRP�',SHRM-SCP—Project Manager,Lead Compensation Consultant • Hilary Bunch, M.Ed., SHRM-CP — Lead Project Communications and Jab Description Reviewer • Jason Busch—Lead IT Support and Data Manager • Diana Spielman—bata Analyst The Bios start on the next page. ��Cj Page 14 of 23 P�aposal for the Virspe d Tequesta KATIE M. BUSCH,GRP�,5HRM-5CP PROJECT MANAGER AND LEAD COMPENSATIQN CONSULTANT . .. ._-:._ ---_ _ - ._,. ...._. HIGHUGHTS OF RUAIIFiCAT10N5 _.,----.��..,...,.�.....�.._ Katie Busch is an accomplished HR professtonal and trusted leader with proven success in motivating individuals to ezcel while promoting team worlc. Katie has developed a Job Mapping and Market Pricing Tool,implemented new pe�formance management prooesses and programs driving employee pay-for-performance, and administered annual merit and bonus payauts, while educating managers on differentiating pay based on perfarmance. � Strong consensus bullding and consultative skills;seff-confldent and credible change agerrt ✓ Excellent business partnering skills in developing solutio�s/ahe�natives to compensation,HR&business issues ✓ Robust proJett-management,analysis,and preserrtation skills ✓ Skflled communicator, exceis at establishing positive relationships with cl[ents and high-level personnel PRQfESSIONAI EXPERIENCE _ ______.. .__ ._. . HR Compensation Consultants,LLC,Bnynton Beach,FL—Owaer and Presiderrt Consulting oompary which assists organizations(private, not-for-profit and governments)with their HR generaNst and compensation needs,Including: recruiting,seleccion,supervisory training,benefit offerings analysis and the design of perforrnance manaBement,compensation and incentive plans. ✓ Compensation and Performance Management o Compensation,beneflts,incentive,rewards and performance evaluatian programs o FLSA determinations and ADA compliance o Annual merit,bonus and salary increase budget guidelines r; Salary and benefits surveys o Sales plan design o Mergers and acquisitions work by assessing and integrating compensatlon programs 0 1oh descriptions and class plan design ✓ Employee Communlcatlons and Training o Formal and intarmal empioyee and manager communications (emails, brochures, newsletters and website) o Tools and training on compensation, benefits, incentive and rewards philosophies and programs c.� Successful lmplementation of program changes o Employee engagement/opinion surveys/exit interviews o Objective 5etting and Action Plans o HR Misslon,Vision,Values and Blueprint design ✓ Employee Relations � Employee and Manager counseling sessions related to work unit reorganization,staffing levels,job restructuring,and compensation and perfoRnance management issues u Coach line managers and HR managers regarding pay decisions, polity and guideline interpretation,job evaluation,and ueative solutions to staffing problems �CjC Page 15 of 23 Proposal fcr[he Vilage�Tequesta All'�ance Data Sysfiams,lnc.,Dallas,TX-Sa�ior Compensation�onwkant/Manager Multi-national loyalty marketing company specializing in credit card processing and customer service centers. ✓ Developed company-wide campensation plans and wmpensatio�policies � Designed and adminlstered incentive,sales compensation and recognition programs ✓ Worked with HR generalists to reorganize work units,define jobs.determine intemal grading for positio�s,analyze external market d�ta,and make offers to new employces ✓ Trained HR generallsts fn compensatbn and reward practices DMG-MAXIMUS,Mc.,Dallas,Tf(and West Palm Beach,FL—[onwhant and Manager National consulting firm with an HR consulting prartice,specializing in Classificatwn&Compensation Plan design for cities,�ounties and state agencies. ✓ led discussions to estaWish campensation philosophy and strategy for over 100 clients ✓ Consuhed witfi key management an the design, develapment, implementatlon and effective administration of new compensation and performance managemerrt programs ✓ Managed pay and dassificatifln studies and wnsulting staff(4 in-office and 3 remotes) ✓ Developed programs, provided recammendatfons, conducted client presentations and trained cl(ent staff of the implementation and maintenance of compensatfon and performance management programs � Conduded pay and classification analyses,provided recommendations,and trained client staff of use af compensation and performance management software Long Associates—Wilton Manors,Fl. National consulting firm with an HR consulting practi�e,specializing in Gassificatwn&Compensation Plan design for clties,counties and state agencies. ✓ Managed pay and classification studies � Conducted salary and benefits surveys, evalueted johs, wrote job descriptions, intervirwed employees and department heads, and conducted employee and management meetings and presentations ✓ Develaped plans, pruvided rec�mmendations,conducted clieni presentations and trained client staff of the implementation and maintenance of compensation programs ✓ Consulted with managemerrt on the design, development, implementation and effective administration of new compensation programs ._: .�..�.._,_. _ _ . _-. . __ ,._,_ EDUCATION 8� CERTIPICATIONS _ . Katie earned her bachelors degree in International Business from Fbrida Atlantic University. She earned the PHR cert�catlon In 1999,the SPHR in 2002,the Global Remuneration Profeuional(GRP)in 2014 and the SHRM-SCP in 2016. - -. . -- . -- - PROFESSIONAL AiFILIATIONS Katie has been a board member for the 5outh Fbrida Compensation and Benefits Association(SFCB�since 2007 and served as their President in 2011 and 2d12. SFCB was recently renarned Total aewards AssociaCion ot South Florida (TRASF). She �Iso maintains membership with the Saciety af Hurnan Resources Mana$ement(SHRM}and WorldatWoric. Katie has served, since 2006, art the Board of th� Habilitation Center, a day pro�r�m th�t he�ps developmentally challenged adults.Katie has also been an adjunct professor at Florida Atlantic University for the last six yea�s,teaching a class on�ob evaluation. I"Rrj�j Pagc 16 of 23 Proposal frn:he YlYase af Tequesta HILARY BUNCH,M.Ea.,SNRIIA-CP LEAD PROJECT COMMUNICATIONS PLANNER AND 10B DESCRIPTION WRITER -.._ _. . . , . _ .. HIGHLIGHTS OF QUAUFICATIONS —___-_.._--=:>.s_z=-_.:,. . Hilary eunch is a highly effective writer,able to communipte complex ideas dearly and cancisely. She Is skilled at synthesizing and editing informatan to achieve �� - a�erall objectives and adept at functioning well in a deadline-driven worlc �" �r'� .�. environment. ✓ Skilled communlcatar;excels at establishing posftive relationships with clients and high-level personnel ✓ Excellent editorial and tontent management experience ✓ Exceptional research,grammar and writing abillties ✓ Superior abilities in proofreading�nd editing -. PROFESSIONAL EXPERIENCE .----___ _-_,e. HR Compensatian CO�ulta�ts.LLC,Boyrrtoa Beach,Fl—Consultant Consufting company which asslsfis organizations(private, not-for-profit and governments)with their HR generalist and compensation needs,including: recruiting,selecaon,supervisory treining,benefit offerings analysis and the design of performance management,compensation and incenttve plans. ✓ Create and edit job descriptions to support proper leveling ✓ Classify jobs using role and level methodology ✓ Deve4op communications plan and materials fo�client engagements ✓ Conduct employee and suQervisory training classes and seminars,including: o Holding Employees Accountable o Establishing Compensation Philosophy and Strategy o Engaging Leadership for Critical Compensation Initiatives ✓ Conduct department head interviews and employee communication sessions ✓ Create tareer Path Guides ✓ Review policies and editing employee handbooks Tigers Eye Communications,Dallas,TX—Presideet Consuhing company that specializes in proofreading and editing documents including but not limited to: college admissions essays;business presentations and memos;PowerPoint presentations; brochures and complete business pla�;website copy;and novels and short stories. ✓ Write and edit business correspondence, ad copy, informational brochures, and ather promotional materials to improve dar'ity,readability,and orga�ization ✓ Edit and improve PowerPoint presentations ensuring that conterrt is clear and free of errors ✓ Edtt both nonfittan and fittian books of a�ariety af lengths and in many different fields ✓ Provide comprehensive editing services for resumes,cover letters,and curricula vltae ✓ Proofread and edit completed essay drafts for college admission applications �rjCj Page 17 of 23 Proposal(w the VfMase�Tequnta CoNege Keys,lnc.,Palm City,Fl—Prcsideirt founder of mnsulting company which provided comprehensive consutting for families seeking individualized attention while navigating the path to college admissions. � Created customlzed worksheets to assist students in seleccir�g the right college for them, get organized in preparatio�for the appli�ation process,and increase the likelihood of acceptance � Worked with students to brainstorm ideas for college application essays and provided comprehensive edlting services ✓ Conducted academic recard review and revlewed college admission applicatlons ✓ Advised students relative to carecr and academic planning Indan River State Cdlege.St�nrt,FL—Acadernic Ad�+isor A public charter high school on the Indian River Community College Chastain Campus that serves approximately �00 high school sophomores,juniars and seniors with diverse interests- CAIC students participate in leaming experiences relevant to their career interests and real-world projects that inspire motivation and achfevement. � Worked with the Administratlon and Guidance departments to create an appropriate curriculum for a new dual enrollment hfgh school � Assisted with special proJects such as the Counselor's Condave, Early Registration, State Universlty System visits,and Great Explorations including the redesign of the school webslte ✓ Reviewed extemally produced content and resources to evaluate usefulness to tfie CALC ✓ Particlpated in the planning and delivery of academic advisingJcounseling servioes and recruitment activities ✓ Played a�insVumental role in the school's SACS accreditation process .-.- --.- _ - _. EDUCATION 8i CERTIFICATIONS Hilary received her bachelor's degree in history from Methodist University and her masters degree in cumculum and instruction from Averett University, Hilary is a SHRM—Certified Professional(SHRM-CP}. _.- - PROFE5510NAL AfPILIATIONS Hllary is member of tfie Society of Human Resources Management(SHRM). �CjCj Page 18 of 23 Proposalforthe YMase d TeQuesta lASON BU5CH LEAD IT SUPPORT ANO DATA MANAGER = - HIGHUQNTS OF QUAUFICATIONS _.,_.._:,. .... lason Busch is an IT support management professional who offers technical and logistical assistance(internally and to clients),as well as handles data colleccion, conversians, and data warehousing. His responsibilities ensure that all systems are PCI compliant and secured using industry standard tools. ✓ Expert at developing solutions to improve efficiency, productivity, and profitatsility ✓ Excellent business partnering skills in developing solutlons/altematives to IT issues ✓ Provides a 24-7 support to HRCC's systems and applications ensuring client's data secur�ty .... -. ._-__.__.....,_.._..�_.__..�� PROFESSIONALEXPERIENCE __.��_-..�_-_--. HR Campensatton Consultants,LLC,Boynbon Beach,FL—Lead IT Suppo�t and Data Ma�ger Consulting compam+which assists organizations (private, not-for-prof'rt and governments)with their HR generalist and compensation needs,including: recruiting,seiection,sup�rvisory training,benefit oHerings analysis and the deslgn of performance management,compensation and Incentive plans. ✓ Supports all project leaders with data management related to compensation and benefits reviews ✓ Creates and updates employee and managernent surveys and downloads responses into easy to read graphs and eharts ✓ Facilitates the onNne completian of Position Questionnaires (PQs) by updating instructions for each client,monitoring completion rates,and downloading data into useable formats Ja�a CansuhMg and TechndogY,LLC,Boynton 8each,FL—Owner and Lead ConsultaM JCT consultants assist clients with restaurant and retai)Point of Sale systems,security systems,PCI reviews and consulting to help find the areas needed to attaln optlmal compllance. ✓ Leads RFPs for POS and other software and system atquisitions ✓ Manages product implementation through pilat,unttl hand-off to Customer Support � Assists with high level or ongaing customer support issues, including staffing and labor cost analysis ✓ Prepa�es and implements PCI F355 implementation plans PARTech,Inc.-Boa Raton,Fl—Project Manager ParTech, Inc. is the wo�ld's leader in systems and service integration solutions for the quick service restaurant industry,having installed over 25,Q00 of its industry leading Point-of-Sale systems in over 95 tountries worldwide. It is also one of the leadirtg servite prc�viders to the restaurant systerns market. ✓ Introduced new clients to ParTech during initial implementation;established client relationshlps and expectations;trained clients'resources from IT staff to store employees;served as functional e�ert providing deep product knowledge ✓ Created comprehensive Project Plans(M5 Project or Excel)and Statements of Work;interpreted business requirements for small product enhancements or customizatian ✓ Managed praduct implementation through pilot,unttt hand-off ta Customer Support � Managed,motivated and coached five{51 technical staff rnembe�s(local and remote}woricing on multiple projects,sirnultaneously �C1„� Page 19 of 23 P ra�wsa I for>he W Iag�r of irquesta ISSI,Inc.-Boca Raton,FL—R Support Techniaian Start-up company for a restau�ant computer system. � Provided professional first-level technical support via phone and onsite ✓ Installed hardware and software;provided training to client staff ✓ Provided Sales 5upport(technical,demos,etc.} . _ _. _ .. -.:-_. . EDUCATION S� CERTIFICATIOIVS lason earned his bachelors degree in international relations and business administration from Boston University and is MSCE certified. - - - PROPESSIONAL AFPILIATIONS Jason is a member of the Society of Human Resources Management{SHRM).Jason has also has served on the Board o!the YMCA of South Palm Beach County since 2012. ��jC Pagc 20 of 23 Proposal(or[he YiMast ol Teque�ts DIANA SPIELMAN DATA ANALYST -- - - - . HIGNLIGHTS Of QUAUFICATIQIVS _ _ _ - _ Oiana Spielman!s an experienced anafyst who prepares detailed documents and reports while managing complex internal and external data analyses.Prior to her role as a Data Analyst, Dlana was a� accomplished sales and marketing professional who specialized in planning, developing, implementing, and � evaluating advertising,merchandising,and trade promotion programs. � Skilled in recording, interpreting, and analyzing data in a fast-paced environment � Excelient project and time management abilities � Skilled communlcator, excels at esta6lishing positive relationships with clients -_:=::__s..:_._�=-ea---�-,--:�_�--__ :. EMPLOYERS -- --_._ �._..._.:_.._ _ HR Comper�sation Consuhants,LLC,Boynton 6eath,FL-Data Malyst Consufting company which assists orgaruzations(pri�ate, not-for-profit and govemmerrts)with their HR generalist and tompensation needs,including: recruiting,selettion,supervisory training,bene�it offerings analysis and the design of performance management,compensation and Incentive plans. ✓ Provide project support tn Consultants in analyzing data,oonducting salary and henefits sun►eys, developing pay plans and preparing written reports ✓ Create and edit a varlety of documents, spreadsheeu, antl presentatinns, induding reports, SUIY2}/S,market data spreadsheets,and employee databases ✓ Analyze job descriptions to identify the best matches to labor market data ✓ Create maricet analysis reports and work with the Compensat(o� Consultants #o make a pay determination forjobs and people ✓ Interpret results using a variety of techniques including simple data aggregation and statistical a nalysis ✓ Creates process documentatian to improve eff'�ciencles of staff Dffice Depot,Delray 8each,Fl American office wpply retailing company that sells supplies, technology, furniture and offlce services through several channels induding retail stores,ecommerce direct sales,and a business ta business saies arganization. Director,Dircct Saks Maw�kstlnq �/ Managed team of five(5�managers and analysts ✓ Drove effectiv�eness and performance of all direct sales marketing mediums including print catalogs,direct mail,e-commerce,sales team,and call center ✓ Selected products,prices,and promotlons for all Direct Sales marlceting rnediums ✓ Caordfnated the execution of marketing methods with the Creative Production team and other Internal teams ✓ Analyzed marketing medium's pertormance metrlcs ✓ Forecasted sales and margin for produtt categories and n�arketing vehitfes � ,rjC Page 21 of 23 Proposal fw Che Nllae,e of iequesta Sr.Ma»a�r,SWre Operotions � Served as Project Manager for the national store remodel prograrn i Facilitated coordination with key partners to ensure stores re-apen on time, under budget, and operationally ready Senior.4ssociate&ryer i Planned and execut€d programs to achieve sales,gross margins,and market sha�e goals i Selected product assortment,stare placement,prtcing,and prornotions � Resp�nsible for vendor negatiations, irnentory planning, and understanding competitor offerings __._. __.. _ _ __._ . ._ � - . EOUCATION B� CERTIFICATIONS oiana earned her eachelor of Science degree in Business Administration from the Unive�sity oi Florida. _ .. ...-- ---- - - - -- - -.. VOLUNTEER ACTIVITIES - .. Diana volunteers weekfy at a Feeding South Florida food bank which is the leading domestic hunger-relief organization in South Florida, rescuing 46 million pounds of food per year, volunteers inspect and sort foad to ensure that it is safe for�onwmption and then build boxes and pallets for product distributian to local soup kitchens,iood pantries,homeless shelt�rs,and day car�centers. �iana is dedicated to improving children's educational success, health, and well-being through strong farnily and community engagement and has served for two years on the board of the Parent-teacher Association(PTA}. . -. _ . TEtHNICAI SKILLS Proficient in the use of MS Office products including Excel,Outlook,Wnrd,and PowerPoint �CjC Pagc 22 of 23 proposallorthe VlNage o(Tequeafa � , • HRCC is pleased to provide these three(3) referente letters that can attest to our working relationship and project deliverables. • The City of Bonita Springs • The Gty of Rackledge • The Gty of Marco Island HR CQMPENSATIQN CQNSULTANTS'CLIENTS HRCC has been in business since 2003 and below are the industries we have worked w(th: � _... ------ ---.__ - -- - - -. .. . _. _ ---- - - - -- ... . -- ---- -- • Hospitals& Logistits—Mail& �ftware Media,N, Food&Tobacco Document Theaters& Health Services Transportation Devebpment Entertainment Manufacturing Hotels& Telernmmunication BJood Donation& tndividual&Family Higher Hospitality Infrastructure Plasma Collection Social Senrices Edu�ation Pharmaceutical Non-Profits& Freight Community Management �g`� Food Service& Manufacturing Deyelopment Comparry GO�°�� stics Manufacturing yy�reless Device Construction Specialty Retail& Private/Public —Auto& Distributor Materials Service Utilities Medical �CC Page 23 of 23 PUBLIC RECORDS. In accordance with Sec. 119.0701, Florida Statutes, . CONTRACTOR must keep and maintain this Agreement and any other records associated therewith and that are associated with the performance of the work described in the Proposal or Bid. Upon request from the Village's custodian of public records,CONTRACTOR must provide the Vllage with copies of requested records, or albw wch records to be inspected o�copied, within a reasonable time in ac:cardance with access and cost requirements of Chapter 119, Florida Stvtutes. A CONTRACTOR who fails to provide the public records to the Vllage,or fails to make them available for inspection or copying, within a reasonable tirne may be subject to attorne�/s fees and costs pursuant to Sec. 119.0701, Flor/da Stotutes,and other penalties under Sec.11910,Florida Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records assodated with this Agreement or associated with the performance of the woric described in the Proposal or Bid are not disclosed except as authorized by law for the duration af the Agreement term, and following completion of the Agreement if the CONTRACTOR does not transfer the records to the vllage. Finally, upon completion of the Agreement, CONTRACTOR shall transfer,at no cost to the Village, all public records in possession of the COfV1RACTOR, or keep and maintain public records required by the vllage. If the CONTRAGTOR transfers all public records to the vllage upon completion of the Agreement, the CONTRACTOR shall destroy any dupllcate public records that are exempt or confiderrtlai and exempt from pubiic records disclosure requiremeMs. If the CONTRACTOR keeps and mai�ains public records upon completion of the Agreement, the CONTRACTOR shall meet all applicable requirements for retaining public records. Records that are stored electronical(y must be provided to the VIW4GE, upon request ftom the vllage's custodian of public records, in a format that is compatible with the Village's irrfom�ation technology systems. IF CONTRACTOR HAS QUES710NS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLlC RECORDS RELATING TO THIS AGREEMENT, PLEASE COIK7'ACT THE VILLAGE CLERK, RECORDS CUSTODIAN fOR THE VILLAGE, AT (561) 768-0685, OR AT Imcwilliams�teauesta.ore. OR AT 345 TEQUESTA DRIVE,TEQUESTA, FLORIDA 33469. � � - - e mo � . To: Mayor Brennan, Mr. Couzzo and vllage Council Members From: Chief Medna Date: March 5,2018 Re: Interim Frefighter Contract for Jesus Jasso Tequesta Fire-Rescue has a vacancy for Interim Firefighter and has chosen Jesus Jasso,who is ranked#1 on our current I'�st of lnterim Firefighter applicants. Mr. Jasso has accepbed our ofFer of employment as an interim Firefighter under the terms of our customary Irrterim Fir�ghter Contract. The position has previously been budgeted for and the approval of this coritract will be strictly a replacement of personnel and have no new finanaal impact It is respedfully requested the Interim contract for Jesus Jasso be approved, commencing on March 12, 2018 for a three-year period, expiring on March 12, 2021. Thank you for your consideration. �� 1 � ` \t {� ��o��s�,9 FIRE RESC�UE POLICY & PR�CEI��JRE l�'IANUAL A�� EFFECTIVE DATE REVISION DATE PAGE NUMBER TOTAL PAGES POLICY SECTION �� OCTOBER 01,1993 SEPTEMBER 05,2013 1 4 240.00 �q�,$�Sco SUBJECT: CAREER DEVELOPMENT PLAN APPROVE BY:JAMES M.WEINAND,FIRE CHIEF MICHAEL COUZZO,VILLAGE MANAGER 240.00 Career Development Plan — The Village of Tequesta has developed this Career Development Pan to maximize your professional growth and performance. In conjunction with your professional growth, this plan establishes realistic expectations of the competency levels needed to maintain a long-term career in this department. 240.01 Developing your career is an invesi�ment in both you and in the future of our department. By helping you hone your skills, we strengthen our entire workforce. This in return, sets a superior level of care and service for our community. 240.02 .. -`�;.T_ �,s = ~, �; ;•- - ;q s=-,., :' - ` ��a�fi�� - e �.- _rc�e _ _ -:. ' _ :.�i �t.=.r �'-� •s�-��e- �� • • `� ��=:;_' - - ,-_ ' �ta� 'FI�Qrida cerEifiietl� -`refghter�-a�n�'��tate of �lorida ce�ifi` d "��me�rge`fi'�'y'Medi�al Techniciai� 240.03 After at least twelve months in the classification of Firefighter I, employees may advance to the Firefighter II classification in the career development plan providing they have all the qualifications listed in Section 240.04. 240.04 F�ref�ghter II: This is a firefighter's second career development levei. To achieve this level individuals must be a State of Florida certified Pump Operator and must successfully complete the following courses: • 40 Hour class in Aerial Operations and; • 40 Hour class in Vehicle Extrication and; • At least one of the following electives: o Confined Space Rescue I o Rope Rescue I & II o Dive Rescue I 240.05 After at least finrelve months in the classfication of Firefighter II, employees may advance to the Firefighter III pay grade providing they have a!I the qualifications listed in Section 240.06. 240.06 Firefighfer III: This is the third career development level. To achieve this level individuals must have completed al! the requirements of Firefighter I!, and the following: • Obtain (3) credits in Microcomputer Applications (CGS-1100) and; • Obtain (3) credits in Building Construction (FFP-2120) and; • Obtain (3) credits in Fire Service Course Delivery (FFP-1740); • tndividual must than choose a career track from the following categories and successfuUy compiete 80 hours of advanced educatsonal 1 � � Village of Tequesta Infierim Employment Agreement THfS AGREEMENT is made and entered into this 12fh day of March. 2098, by and between the VILLAGE OF TEQUESTA, a municipal corporafion of the State of Florida (hereinai�er refen�ed to as °Village'�, and JESUS JASSO, an individual, (hereinafter referred to variousiy as°Employee°or"Interim Firefighter'� as follows: Section 1. Duties The �llage hereby agrees to hire Employee as an Infierim F'irefighter to perForm the duties and functions of a Firefighter I, in accordance with the job position descripfion attached hereto and marked as Append'a°A". Employee shall be subject to, and abide by, the Ordinances of the Village,the Vllage Empfoyee Handbook, Flortda Statutes and Federa! laws goveming Firefighters and Emergency Medical Technicians. Employee agrees to perForm duties and responsibil'fies hereunder and such other reasonable duuti�es and responsibi�ties as are assigned to him froin time to time by the Fre Chief and/or the�llage Manager. Section 2. Description of Position The Vllage has started an ir�terim firefighter program to assist individua(s in obtaining a career in the fire service and to assist individuals wifh higher education opportuni�es. lr�im firefighfiers serve on an °as needed°basis as determined in the sole disc�tion of the�I�age. Irifierim ftrefighters serve at the will of the Village. Iriterim fire�ighters can be relieved of duty at any fime for any reason or no reason. Interim firefighters wilf receive a copy of the VOage Employee Handboo[c and the Fre- Rescue Departrnerit's Po�cy and Procedure Manuai at the time of initi�al employmerrt. Irrterim firefighters are responsible for compliance with General Personnel Poiiaes and Standards of Conduct as set forth in the Vlage Employee Handbook. However, other than rights and benefits specfic�lly I'isted in this Agreeme�rt, it�terim firefigMers are not entitled to arry rights or benefrts set forth in the Vllage's Employee Handbook, induding, but not[imited to, arry grievance procedure rights. Section 3.Term This Agreement shall commence as of the date hereof and sf�all remain in efFecE for a period of three (3) years. This Agreemerrt can be renewed for an additionat three (3) year term by muEual conserrt of both parties. No mod'dYcations, changes or amendmeMs to any provision of this Agreement can be implemented without express wriften agreement being executed by both parties. Employee agrees �Ftat he is an at�vill empbyee and wiq serve at the pleasure of the vlfage Marrager and/or Fire Chief. Nothing a� this Agreemerrt shall prevent� limif or otherwise ir�terfere with the right of the V11age Manager or Fire Chief fi� terminate the servic�s of the Employee. Employee agrees that he has no property righfs in employment with the Vllage and does not have the right to fite a grievance conc�ming arry of the terms or conditions of this Agreemerrt or othennrise. � 1 � w Nothing in this Agreemer� shall preverrt or otherwise in#erfere with the right of the Employee to resign his employmerrt with the �liage, subject to the provisions wi�h Section 4 (Termination). Section 4. Termination In the event that Employee is terminafied before the e�irafion of the aforesaid teRn of employment for reasons other than moral turpiivde, the vtlage agrees to pay the Employee for any acxrued sidc leave and vacation benefits in accordance with the provisions of the Vllage Employee Handbook appiicable to fult time Village employees. The Employee wi(I also be eligble for his portion of the Educaaiion Assistance Funds (defined below) that he has eamed, for a period of fime up to twelve (12) months from his date of terminafion. Education Assistance Funds �ot utilized within this fwelve (12) month time frame shal{be forFeited to the Vflage. If Employee is terminated for moral turpitude, f�e shall forfeit his accrued sidc leave� vacation pay and education ass"�stance funds. [f the Empbyee volurrtarity resigns from the position of it�terim firefighter prior to the e�iration ofi this agreemerrt, Employee shall forfeit all accrued sidc leave, vacation pay and edur,afion assistance funds to the�Ilage as liquidated damages. Section 5. Salary The �Ilage win compensafie Employee at the prevaiGng minimum wage for all hours worked during his normal workweek. The normal workweek for Fire Department empbyee.s �s forty-eigtrt hours. This is based on working one hundred and forty four • (944) hours in a fwenty-one (21) day cyde. The Vllage reseroes the right to adjust the normal workweek hours as needed and in accordance with the Fair Labor Standards Act. � Employee wili oocasionally be needed to work extra hours. The �Ilage provides campensation for exba hours worked at a rate of one and o�e-haff (9-1/2) �mes the normal hour(y rate of pay for a[I hours worked in excess of the normal wo�lc cycle. For . the purpose of computing hours woticed, annual leave, sidc leave and fime lost due to an on-duty injury shall be considered fime worked. Employee is entitted tn receive any across the board increases granbed to the non- unionized frrefighters by the Vllage and his hourly rate of pay will be adjusted acxordingly. Section 6. Benefits a. Vacation: Employee will receive two weeks of paid vac�fion for each year Emptoyee is employed under this irrterim program. At the suc�l completion of Employee's twelve-month probaiionary period Employee is entitled to use Employee's vacafion leave in accordance with the policies goveming such 2 � � � ' usage. However, Employee wiil not be compensated for time off, if granted, during Employee's probationary period. b. Sick leave: Employee is enfiNed to Sidc Leave benefits as apptied to ful[ timme Vilage employees and in accordance with the policies goveming such. c. Holiday Pay: The Vit[age will provide Holiday Pay to Employee as they would to full fime employees and in ac:cordance with tfie policies goveming such. d. H� and Life Insurance: Irrterim FrefigFrters are elig�le for Village sponsored health care benefits. This ooverage will be identical to the coverage plan offered to non-unionized employees. Life insurance is provided, but oniy to the extent that is required by law. e. Retirement benefifs: Employee is not eligible for Refirement Benefits. f. Education Assistance: Emptoyee may eam up to a ma�amum of$5,000.00 per , year for education assishance ("Educafion Assistance Funds'�. Education Assishance Funds are eamed at a rate of $1,250.00 per three moriths of employment Therefore, if Employee works one three-month quarter under this . program Employee is er�ti�ed to use the $1;250.00 eamed during the next quarter, or any fime during Employee's employment, and up to finrelve (12) morrths after the expiration of this contract. Education Assistance Funds can be used for any ivition costs, book expenses or lab fees associated with Emptoyee's higNer education. There are no restrictions on the type of courses that the Empbyee can attend as these fimds are to be considered Employee's money and Employee can use it for any courses, technical education or any type of degree Employee desires. tf the Employee is not State of Florida certified as a Firefigtrter and/or Emergency Medical Techniaan upon execufion of this Agreement, the Vllage will advance Education Assistance Funds to pay for these certifications for the Employee. Once Employee is eligible �o earn tlie Educational Assisi�nce Funds, the �l/age will utilize these fiinds to r+eimburse the �/lage for �e aU cosis associateaf witfi obiaining the Firefigfil+eer and/or Emergency M�cal Tecltnician cerfifications �4fder the �//age is r+eimbursed, the empbyee may then eam and utilize Educ�ion Assistance Funds for the purposes set forth above. g. Exchange of time: !n#erim firefl,qhters are eGg�le to exchange time with other empbyees as long it is in accordance with departrnerrt guidetines. This procedure is for situafions that cannot be scheduled around Employee's shif� work, for the attendance of dasses or for events that Employee has no cot�trol over. ' 3 a! .r h. Incentive Pay: Based on the departmerrt needs, the Fire Chief will debermine whether or not a c�efified Interim Fire Fghter shatl receive the Dive pay and the State Certified Inspector pay. Section 7. Applicable Law and Waiver of Jury Trial. This Agreemer�t shall be governed by and construed pursuar�t to the laws of the S'tate of Florida. Employee imevocably submits to the jurisdicfion of such courts and waives any objec[ihon it may have to either the jurisdic[ion or venue of such courts. Further, Employee waives trial by jury if I'figation is filed to er�force any terms of this Agreement Venue sirall be Pa[m Beach County, Florida. , Section 8. Severability. ff any terms or part of this Agreemerrt shall be determined to be invalid, illegal; or uner�forceable in whole or in part by a court of competer�jurisdiction, the validity of the remaining parE of such term or the vaiid�ty of any other term or provision of this Agreerrierrt shall not in any way be affec�ed. All provisions of this Agreement shall be construed to be valid and er�forceable to the full extent permitfied by law. Section 9. Acknowiedgment By signature below� Employee aclmow(edges that he has read this Agreement and has received a copy of the vllage Emp[oyee Handbook and the Fire-Rescue Departmer�'s Policy and Proc�dure Manual, and agrees to accept the terms of Interim Employmerrt descr�ed herein. 03�a�8 I rim Em yee ignature Dafe C?�J' l Z' � � a errt Head Signature Date ° ��3-- 8 Hu esources Administrator Date � � n��,. �� r VI[age Manager Signafure. Date 4 PUBLIC RECORDS. In accordance with Sec. 119.0701, Florida Statutes, . CONTRACTOR must keep and maintain this Agreement and any other � records associated therewith and that are associated with the performance of the work described in the Proposal or Bid. Upon request from the Village's custodian of public records,CONTRACTOR must provide the Vllage with copies of requested records, or allow such records to be inspected or copied, within a reasonable time in accordance with access and cost requirements of Chapter 119, Florida Stntutes. A CONTRACTOR who fails to provide the public records to the Village,or fails to make them available for inspection or copying, within a reasonable time may be subject to attome�/s fees and costs pursuant to Sec. 119.0701, Florida Statutes,and other penalties under Sec.119.10,Florida Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated with this Agreement or associated with the perFormance of the work described in the Proposal or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and following completion of the Agreement if the CONTRACTOR does not transfer the records to the vllage. Finally, upon completion of the Agreement, COIVTRACTOR shall transfer, at no cost to the vllage,all public records in possession of the CONTRACTOR, or keep and maintain public records required by the Village. If the CONTRACTOR transfe�s all public records to the Vllage upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidentia! and exempt from public records disclosure�equirements. If the CONTRACTOR keeps and maintains public records upon completion of the Agreement, the CONTRACTOR shall meet all applicable requirements for retaining public records. Records that are stored electronically must be provided to the VILLAGE, upon request from the Vllage's custodian of public records, in a format that is compatible with the Village's information technology systems. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATlON OF CHAPTER 119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS CUSTODIAN FOR THE VILLAGE, AT (561) 768-0685, OR AT Imcwilliams@te4uesta.or�, OR AT 345 TEQUESTA DRIVE,TEQUESTA, FLORIDA 33469. � � ' ' emo Ta Mayor Brennan, Mr.Couao and vllage Council Membeers From: Chief Medina ��Z�� Date: March 21,2018 Re: I�erim Fi�fighter Coritract for Paul Kigel Tequesta Fire-Rescue has a vacancy for Interim Firefighter and has chosen Paul Kigel, who is the next ranking candidate on our current list of Interim Firefighter applicants. Mr. ICgel has accepted our offer of employment as an ir�terim Firefighter under the terms of our customary Interim Firefighter Contract. The position has previously been budgeted for and the approval of this contract will be strictly a replacement of personnel and have no new financial impact It is respec�fuUy requested the Interim contract for Paul Kigel be approved, c�mmencing on March 26, 2018 for a three-year period,expiring on March 26, 2021. Thank you for your considerafion. . - � a o 0 Village of Tequesta Interim Employment Agreernent • THIS AGREEMENT is made and entered into this 26th day of March. 2018, by and between the VILLAGE OF TEQUESTA, a municipal corporation of the State of Florida (hereinafter refierred to as �Ilage"), and Paul Kigel, an individual, (hereinafter referred to variousfy as°Employeep or"Interim Firefighter'� as follows: Section 1. Duties The Vllage hereby agrees to hire Employee as an Interim Firefighter to pertorm the duties and functions .of a Firefighter I, in accordance with the job position description attached hereto and marked as Appendix�A". Employee shall be subject to, and abide by, the Ordinances of the�Ilage, the Village Employee Handbook, Florida Statutes and Federal laws goveming Firefighters and Emergency Medicat Techniaans. Employee agrees to perForm duties and responsibilities hereunder and such other reasonabte duties and responsibilities as are assigned ta him from time to time by the Fire Chief and/or the Vllage Manager. Section 2. Description of Position The Village has started an interim firefighter program to assist individuals in obtaining a career in the fire servioe and to assis# individuals with higher education opportunities. ,Intenm firefighters serve on an�as needed" basis as determined in the sole discretion of the Village. lnterim firefighters serve at the witl of the�Ilage. Interim firefighters can be relieved of duty at any time for any reason or no reason. Ir�terim firefighters will receive a copy of the Viltage Employee Handbook and the Fire- Rescue Department's Policy and Procedure Manual at the time of initial employment Interim firefighters are responsible for compliance with General Personnel Poliaes and Standards of Conduct as set forth in the Village Employee Handbook. However, other than rights and benefits specifically listed in this Agreement, interim firefighters are not entiitled to any rights or benefits set forth in the Village's Employee Handbook, including, but not limited to. any grievanoe procedure rights. Section 3. Term This Agreement shall commence as of the date hereof and shall remain in ef�ect for a period of three (3) years. This Agreement can be renewed for an additional three (3) year term by mutual consent of both parties. No modfications, changes or amendmerrts to any, provision of this Agreement can be implemented without express written agreement being executed by both parties. Employee agrees that he is an at wlll employee and will serve at the pleasure of the Village Manager and/or Fire Chief. Nothing in this Agreement shall preverrt� limit or otherwise interfere with the right of the Viltage Manager or Fire Chief to terminate the services of the Ernployee. Employee agrees that he has no property rights in employment with the Vltage and does not have the right to file a grievance conceming any of the terms or conditions of this Agreement or othenroise. 1 , s � � O O Nothing in this Agreement shall prevent or otherwise interFere with the right of the Employee to resign his employment with the Vllage, subject to the provisions with Section 4(Termination). Section 4. Termination In�the event that Employee is terminated before the expiration of the aforesaid term of empbyment for reasons other than moral turpitude, the Village agrees to pay the Employee for any accrued sick leave and vacation benefits in accordance with the provisions of the�Ilage Employee Handbook applicabte to full time�Ilage employees. The Employee will also be eligible for his portion of the Education Assistance Funds (deflned below)that he has eamed, for a period of time up to twelve (12) months from his date of termination. Education Assistance Funds not utilized within this twelve (12) month time fiame shall be forfeited to the�Ilage. If Employee is terminated for moral turpitude, he shatl forfeit his accrued sidc teave, vacation pay and education assistance funds. If the Employee volurrtarily resigns from the position of interim firefighter prior to the expiration of this agreement, Employee shall forfeit all accrued sick[eave, vacation pay and education assistance funds to the Village as liquidated damages. Section 5. Salary The Vllage will compensate Employee at the prevailing minimum wage for all hours worked during his normal workweek. The normal workweek for Fire Departrnent employees is forty-eight hours. This is based on working one hundred and forty four (144) hours in a finrenty-one (21) day cycle. The V'dlage reserves the right to adjust the normal workweek hours as needed and in accordance with the Fair Labor Standards Act. Employee will occasionally be needed to work extra hours. The Vllage provides - compensation for extra hours worked at a rate of one and one-half (1-1/2) times the normal hourly rate of pay for all hours worked in excess of the normal work cycte. For the purpose of computing hours worked, annual leave, sidc leave and time lost due to an on-duty injury shall be considered time worked. Employee is enti�ed to receive any across the board increases granted to the non- unionized firefighters by the Vll�qe and his hourly rate of pay will be adjusted accordingly. Section 6. Benefits a. Vacation: Employee will rec�ive two weeks of paid vacation for each year Employee is employed under this interim program. At the successfut complefion of Employee's twelve-month probationary period Employee is entitled to use Emptoyee's vacation leave in accordance with the policies goveming such 2 J � r usage. However, Employee will not be compensated for time off, if granted, during Employee's probationary period. b. Sick leave: Employee is entitled to Sick Leave benefits as applied to full time VlNage employees and in acxordance with the poticies goveming such. c. Holiday Pay: The Vllage will provide Holiday Pay to Employee as they would to full time employees and in accordance with the policies goveming such. d. Health and Life Insurance: Interim Firefighters are eligible for Village sponsored health care benefits. This coverage will be identical to the coverage plan offered to non-unionized employees. Life insurance is provided, but only to the extent that is required by law. e. Retirement benefils: Employee is not eligible for Retirement Benef�ts. f. Education A�ssistance: Employee may eam up to a maximum of$5,000.00 per year for education assistance ("Education Assistance Funds'. Education Assistance Funds are eamed at a rate of $1,250.00 per three months of employment. Therefore, if Employee works one three-month quarter under this program Employee is entitled to use the $1,250.00 eamed during the next quarter, or any time during Emptoyee's employment, and up to twelve (12) morrths after the expiration of this contract. Education Assistance Funds can be used for any tuition costs, book expenses or lab fees associated with Employee's higher education. There are no restrictions on the type of courses that the Employee can attend as these funds are to be considered Employee's money and Employee can use it for any courses, technical education or any type of degree Employee desires. If the Employee is not State of Florida certified as a Firefighter and/or Emergency Medical Technician upon execution of this Agreement, the Ullage will advance Education Assistance Funds to pay for these certifications for the Employee. Once Employee is eligible to eam the Educational Assistance Funds, the �llage wil/ utilize these funds to r+eir»burse the �llage for tfie all costs associated wiHr obtaining �he Fir+efighter and/or Emergency Medica! Technician certifications At�er the �llage is r+eimbursed, the employee may then eam and ub'lize Education Assistance Funds for the purposes set forth above. g. Exchange of time: Interim firefighters are eligible to exchange time with other employees as long it is in accordance with departrnent guidelines. This procedure is for situations that cannot be scheduled around Employee's shift wor{c, for the attendance of dasses or for events that Employee has no control over. 3 �'^� � h. Incentive Pay: Based on the department needs, the Fire Chief will determine whether or not a certified Interim Fire Fighter shall receive the Dive pay and the State Certified Inspector pay. Section 7. Applicable Law and Waiver of Jury Trial. This Agreement shall be govemed by and construed pursuant to the laws of the State of Florida. Employee irrevocably submits to the jurisdiction of such courts and waives any objection it may have to either the jurisdiction or venue of such courts. Further, Employee waives trial by jury if litigation is filed to enforce any terms of this Agreement. Venue shall be Palm Beach County, Florida. Section 8. Severability. If any terms or part of this Agreement shall be determined to be invalid, illegal, or unenforceable in whole or in part by a court of competent jurisdiction, the validity of the remaining part of such term or the validity of any other term or provision of this Agreement shall not in any way be affected. All provisions of this Agreement shall be construed to be valid and enforceable to the full extent permitted by law. Section 9. Acknowledgment By signature below, Employee acknowledges that he has read this Agreement and has received a copy of the Village Employee Handbook and the Fire-Rescue DepartmenYs Policy and Prooedure Ma , d agrees to accept the terms of Interim Employment described herein. p3/� 91 l� Interim Employee Signature Date 3 - 14 - 1� rtment Head Signature Date . 3_/ _ � Human Resources Administrator Date �� ,—� �n �^ � Village Manager Signature Date 4 / }J (� ' ` � �� / r �.,� �600eS�9 FIRE RESCUE POLICY & PROCEDURE MANUAL A�� EFFECTIVE DATE REVISION DATE PAGE NUMBER TOTAL PAGES POLICY SECTION 6 OCTOBER 01, 1993 SEPTEMBER 05,2013 1 4 240.00 �,'�,R�s�O SUBJECT: CAREER DEVELOPMENT PLAN APPROVE BY:JAMES M.WEINAND,FIRE CHIEF MICHAEL COUZZO,VILLAGE MANAGER 240.00 Career Development Plan — The Village of Tequesta has developed this Career Development Pan to maximize your profess�onal growth and performance. In conjunction with your professional growth, this plan establishes realistic expectations of the competency levels needed to maintain a long-term career in this department. 240.01 Developing your career is an investment in both you and in the future of our department. By helping you hone your skills, we strengthen our entire workforce. This in return, sets a superior level of care and service for our community. 240.02 - - �:�`.- �- � r€ ~ - _ _ a��.�re : �_ _ s. .- S: �-` s � -,C . .:- - - • � � ' `}� -:,-' -, �s.;.�, - �r� State� of"4 Florida ce'rtified' "Firefighter g�an��tate' of` lorid'a cei�fi�d "�€�merge�cy'�Vledical Techniciai^� 240.03 After at least twelve months in the class�cation of Firefighter I, employees may advance to the Firefighter II classification in the career development plan providing they have all the qualifications listed in Section 240.04. 240.04 FRrefghter !I: This is a firefighter's second career development level. To achieve this level individuals must be a State of Florida certified Pump Operator and must successfully complete the following courses: • 40 Hour class in Aerial Operations and; • 40 Hour class in Vehicle Extrication and; • At least one of the following electives: o Confined Space Rescue 1 o Rope Rescue I & II o Dive Rescue I 240.05 After at least twelve months in the classification of Firefighter II, employees may advance to the Firefighter III pay grade providing they have all the qualifications listed in Section 240.06. 240.06 Firefghter III: This is the third career development level. To achieve this level individuals must have completed all the requirements of Firefighter II, and the following: • Obtain (3) credits in Microcomputer Applications (CGS-1100) and; • Obtain (3) credits in Building Construction (FFP-2120) and; • Obtain (3) credits in Fire Service Course Delivery (FFP-1740); • Individual must than choose a career track from the following categories and successfully complete 80 hours of advanced educational 1 . COMPREHENSIVE ANALYSIS Village Manager's Office -Administrat�ion To: Michael Couzzo, Village Manager From: Debra Telfrin,Executive Assistance Date: April 19, 2018 Subject: Southeastern Printing—Spring Smoke Signals Newsletter,#5356 I respectfully present the following memorandum to the Village Manager. Southeastern Printing is the selected vendor to print the 2018 Spring Edition of the Village's Newsletter,The Smoke Signals. Estimate#5356 is to prepare and print the newsletter. Quantity printed for this edition is 4900 pieces at a cost of$1,818.00 Thank you. QUOTATION ��: 5� �are: ti,�01e southeastern complexiry rnade simple` Customer ID:2833 3601 SE Dixie Highway Village Of Tequesta Stuart.FL 34997 345 Tequesta Drive 800.226.8221 Tequesta,FL 33469 772.287.2141 Phone:(561)768-0700 Fax:(561)76&0697 772288.3988 Rep:Eric ElGson 66e 950 SE 8th Street ericeQsep►int.com Hialeah, FL 33010 p��; 800.443.9599 305.885.8707 2018 Newsietter{No Insert) 305.888.9903 Flat size-22 x 17,fdds to 11 x 17 and soft-folds to 8.5 x'11 masthead out. Printing-4cpl4cp,blseds seprint.com Stock-80#MacGregor Gloss Taxt Trtm,fold.send to SEP MaNfng Dept.to mail 4,689,balance defivers to dient. We understand that you will be providing: Output ftles from Drop6ox sent from Phil Glenn,fonvarded to Helen Quantity(circle one) 4,900 p�jce $��gig PRICES REMAIW IN EFFECT FOR 30 DAYS ThaMc you for fhe opportunity to provida you wRh this estima�e.VYe loak forward to exceeding your axpectations. Stan�rd minuaum tum time is 6 6usine�deys from proof approval. Additional charyes may occur if an accelerated s�hedule is requested. This quotaGon is aubjed Po the terms and�ndMions in aur Standard Tem�s of Sale set forth on the badc side hereof and which are,by reference,made a pert hereof.P�iaes quoted are based on delails fumished to our estimating dapartmen[and are subject to revisian if,upon receipl of copy t is detertnlned thet the rtetxial devietae fran ai�nal specificatioru.My sudi price revision wip he confirtned beforo tha order is processed.We 2serve the right to reject any otder upan�eceipt without liability on our part All o�ders are subject tu underruns ar ovemms of up to 10°/.arM the deficie�cy or excess cred'�ed or ctgrged propwtionately. Payment terms: Due in 30 days Please Inkial: The item(s)ordered are For resale and not subject to sales tax. The Kem(s)ordered are far intemal use.Please charge sales hax. Pleaae read,sign and return to piace your order: �` _._—_._� ��...� � �1'l� � <� � t ,�''�c t�.. signak,re Prird Na ritle�oace �/ C�� ! C/ Page 1 of 1 PUBLIC RECORDS. In accordance with Sec. 119.0701, florida Statutes, CONTRACTOR must keep and maintain this Agreement and any other records associated therewith and that are associated with the performance of the work described in the Proposal or Bid. Upon request from the Village's custodian of public records,CONTRACTOR must provide the Village with copies of requested records, or allow such records to be inspeded or copied, within a reasonable time in accordance with access and cost requirements of Chapter 119, Florida Stotutes. A CONTRACTOR who fails to provide the public records to the Village,or fails to make them available for inspection or copying, within a reasonable time may be subject to attome�/s fees and costs pursuant to Sec. 119.0701, Florida Stotutes,and other penalties under Sec.119.10,Florida Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated with this Agreement or associated with the performance of the work described in the Proposal or Bid a�e not disclosed except as authorized by(aw for the duration of the Agreement term, and following completion of the Agreement if the CONTRACTOR does not transfer the reco�ds to the Vllage. Finally, upon completion of the Agreement, CONTRACTOR shalf transfer, at no cost to the�Ilage,all public records in possession of the CONTRACTOR, or keep and maintain public records required by the Village. If the CONTRACTOR transfers all public records to the Village upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidentiai and exempt ftom public records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon completion of the Agreement, the CONTRACTOR shall meet all applicable requirements for retaining public records. Records that are stored electronically must be provided to the VILLAGE, upon request from the Village's custodian of pubfic records, in a format that is compatible with the Village's information technology systems. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBUC RECORDS RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS CUSTODIAN FOR THE VILLAGE, AT (561) 768-0685, OR AT Imcwilliams@teauesta.or�. OR AT 345 TEQUESTA DRIVE,TEQUESTA, FLORIDA 33469. � COMPREHENSIVE ANALYSIS Village Manager's Office -Adminishation To: Michael Couzzo, Village Manager From: Debra Telfrin, Executive Assistance Date: April 19,2018 Subject: Southeastern Printing—Spring Smoke Signals Newsletter#5358 I respectfully present the following memorandum to the Village Manager. Southeastem Printing is the selected vendor who will print the 2018 Spring Edition of the Village's Newsletter,The Smoke Signals. Quote#5358 is to prepare the newsletter for mailing. Quantity prepazed to mail is 4689 pieces at a cost of$508.00 Thank you. QUOTATION Estimafe: 5358 Date: 7J1l2018 southeastern complexity made simple' Cuatnmer ID:2833 3b01 SE Dixie Highway Vlllage Of Tequesta Stuart.FL 36997 345 Tequesta Drive 800.226.8221 Tequesta,FL 33469 772.287.2141 Phone:(561)768-0700 Fax:(561)76&0687 772.288.3488 Rep:Eric EBison 86i erice�seprint.com 950 SE 6th Street Hialeah, FL3301D Descriptlon: 800.443.9599 305.885.8707 2018 N�wsletter-Nai6ng 305.888.9903 Proce$file induding address standardization,NCOA update,CASS certify,presort,inkjet eddress,sort,sack/tray tags,delive Please Note:Price does rat include additional services such as indicia use,wafer sealing,foreign mail processing ete. seprint.com Postagg is additional. Approx.pre-sort standard 5.598 each VYe understand tl�at you wtll be praviding: mailing list Quar�tity(circla one) 4,689 P�iCB $$08 PRICES RBNA.IN W EFFECT FOR 30 DAYS Thank you for the oppatunity to provide you with this estim�e.We look fawud to exeeeding your expactations. StarWard miNmum him time is 6 businsss days hom praof approval. AddNional d�sryea mey occur H an accelerafed schedule is requested. Thia quotation is subjed Eo the terrns entl con�itions in our Sendad Tertns of Sale sec forth on tha bedc side hereof and which are,by re(erence.made a part haeaf.Prices quded are baced on defai�fumished to our eatimafing deparbnent and are subjed W revision if,upon re�xipt o(copy it is determfned tliet the materfal deviefes f�om o�ip'rial spedfica6ons.My such price rovsbn wIU be can6nned before the order is P�oc�ssed.We reserve the rigM to reject arry order upon receipt vrilhout iabiRy an our part All orders arc subject to undertvns or overruns of up tn 10'/.and the deficiency or ezcess credi�ed or d�aped proportionataly. Paymant�erms: Due in 30 days Please Initial: The item(s)o►dered are for resale and not subject to sal�tax The item(s)ordered are hX lnternal use.Please charge sales hax. Please read,sign and retum to place your order: .�—_� ' � aGY11�� Y- ,� � l.�C Signature Print Name Tiue/Date /� �"� �, Pape 1 of 1 PUBLIC RECORDS. In accordance with Sec. 119.0701, Florida Statutes, . CONTRACTOR must keep and maintain this Agreement and any other records associated therewith and that are associated with the pe�rmance of the work described in the Proposal or Bid. Upon request from the Village's custodian of public records,CONTRACTOR must provide the Vllage with copies of requested records, or allow such records to be inspected or copied, within a reasonable time in accordance with access and cost�equirements of Chapter 119, Florida St.atutes. A CONTRACTOR who fails to pravide the public records to the Vllage,or fails to make them available for inspection or copying, wlthtn a reasonable time may be subject to attome�s fees and costr pursuant to Sec. 119.0701, Florido Stohttes,and other penafties under Sec.11910,Florido Statutes. Further, CONTRACTOR shafl ensure that any exempt or confidential records associated with this Agreement or assodated with the pe�-foRnance of the work described in the Proposat or Bid are not disclosed except as authorized by law for the duration af the Agreement term,and following completlon of the Agreemerrt if the CONTRACT�R does not transfer the records to the Yllage. Finally, upon completion of the Agreemerrt, CONlRACTOR shall transfer,at no cost to the�Uage,all public records in possession of the CONTRACTOR, or keep and maintain public records required by the Village. ff the CONTRACTOR transfers all public records to the Village upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public reco�ds that are exempt or confidentlal and exempt from public records disdosure requirements. If the CONTRAGTOR keeps and maintains public records upon completion of the Agreement, the CONTRACTOR shall meet all applicable requiremer�ts for retaining public records. Records that are stored electronically must be provided to the YILLAGE, upon request ftom the Village's custodian of public records, in a format that is compatible with the Village's i�oRnation technology systertu. IF CONTRACTOR HAS QUEST10N5 REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBUC RECORDS RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CtERK, RECORDS CUSTODIAN FOR THE VILLAGE, AT (561) 768-0685, OR AT Irncwilliams�teauesta.or�. OR AT 345 TEQUESTA DRIVE,TEQUESTA, FLORIDA 33469. \ ' . � . . • • . emo 'ro: Michael Couzzo, Village Manager Fror� Joel Medina, Fire Chief ��Z��/ __ _ uiH� �ate: February 23, 2018 Re: TotalCaring Health Education & Staffing Agreement Attached is the renewal of an Agreement we initially executed last year at this time in order to become an American Heart Association Training Site under the American Heart Association guidelines and curriculum through the Training Center, TotalCaring. Your signature is required to extend this Agreement for another year. There is no cost for extending this Agreement. The costs will be incurred when we perForm training and issue cards for renewals such as BLS Provider and�CLS. It is respectfully requested this Agreement be executed in order for Tequesta Fire-Rescue to confinue as an American Heart Association Training Site. _" V � =-�f TotalCa.ring Health Education&Sta�ng,Inc. Training Site A.greement This is an agreement between TotalCaring Health Educafion&Sta�ing,Inc.with ib princ�pal place of business at 2021 Crown Drive, St.Augustine,FL 32092 and The Village of Tecluesta Fire Departrnent with its principal place of business at 357 Tequesta Drive,Tequesta, FL 33469. " WHEREAS,the American Heart Association is a nonprofit organization dedicated to fighting heart disease and stroke and sets guidelines for emergency cardiovasculaz caze("ECC'�and ECC trainmg; ` _ y_Y WHEREAS, Certified Training Center(TotalCaring,Inc.)provides and manages ECC traming under the guidelines and curriculum of the AHA;and Training Site(Tequesta Fire Depar�ent) would like to provide ECC training imder same guidelines and c�iculum of AHA: NOW THEREFORE,m consideration of the mutual promises set out herein,the pariies hereby agree as follows: 1. DEFINTI'IONS: 1.1 AHA Materials: "AHA Materials"shall mean all ECC materials published by the AHA,including,but not limited to,textbooks,instructors manuals,tests,keys, evaluation forms,newsletters,course completion cards, and course participation cards. 1.2 Courses: "Course"or"Courses"shall mean the approved ECC courses listed below in which course cards will be dis�tributed. A. Basic Li,f'e Support Provider Course(s) Instructor Course(s) B. Advanced Curdiac L fe Support ` — Provider Co�se(s) , Instructor Course(s) C. Pediatzic Adranced Cardiac L'rfe Suppon Provider Course(s) Instructor Course(s) 1.3 Course Cards: "Course Cards"shall mean those cards bearing the AHA Servicemarks and ECC logo wbich TS may distribute to students plu�suant to Program Guidelines to indicate that the student pazticapated in or successfvlly completed a course. 1.4 GeograPhic Tertitory: The"Geographic Tezritor�'shall mean the State of Florida.. 't r a � �? 1.5 Training Site: `°Training Site"shall mean persons or organizations en�ed or authorized by CTC to teach oourses and for whom CTC wiIl process co�se rosters. 1.6 Instructors: `�nstructors"shall mean persons engaged or authorized by CTC or TS to teach courses. 1.7 Program Guideliaes: "Program Guidelines"shall mean the then carrent Guidelines for Cardiopulmonary Resuscitatioa and EmergencJr Cardiac Care,and most recent version of the CTC Program Administration Manual,as they may be amended and/or supplemented by the AHA from time to time. The Program Guidelines are incorporated herem by reference as if fully set forth at length. 2. RESPONSIBILITIES OF TRAINING SITE: 2.1 Courses: TS shall conduct courses only within geographic territory. TS shall �-- - ensure�that-aIl co�ses-taught by T-S-and/orInstructors conform�toZeqlrirements of �- - ----- AHA. • 2.2 The TS will support the Chain of Survival initiatives in cooperation with the AHA in their region and/or community,within available resources as outlined in Program Guidelines. 2.3 Rosters 8'c Course Completion Cards: 2.3.1 TS shall safeguard Course Cards from unauthorized distribution. It shall limit the distribution of course cards only to persoas who are studeats of the TS and/or Instructors who have met the requirements for receipt of course cards in accordance wid�Program Guidelines. Only the approved TS Coordinator may receive course cards from the GTC and will be solely responsible for control and security of card��-m�a*�CR. T1lIS r6SpOIIS1b111Ly may not be assigned or transferred to any other organization or individual, including Training Sites or Ins�uctors. TS shall insure that only the appropriate type of coiuse card,as set out in the Program Guidelmes,is issued to each student.The fee for basic life support(BLS)Provider cards for TS,payable to CTC is$5.00 per c�rd, and the fee for advanced life support(ACLS),pediatric advanced life support(PALS)Provider cards and ALL'mstructor cards(BIS,ACIS, PAIS)for TS,payable to CI'C is �7.00 per card(fees do not generate income to the American Heart Association). � 2.3.2 TS shall maintain rosters and records for all courses conducted by TS for at least 3 years after the date the course was conducted. 2.3.3 TS shall submit statistical data and/or reports to the CTC as required under the Program Guidelines. 3. Reviews: The CTC may monitor and/or review the TS performance and compliance with Prograin guidelines and AHA curriculum at least once each year through a review of course records, site reviews,and course audits. This shall be in addition to the monitoring of Instructors as part of their review. 4. Costs and Fees: All costs of providing courses and fees charged to students shall be the responsibility of the TS. The AHA or CTC shall not have any responsibility for any costs incurred, or fees charged by TS. The AHA is paid no fees by the CTC or TS or instructors, and the AHA has no financ:ial interest in the business of the CTC or TS. 5. Relationship of Parties: Thc parties acknowledge and agree that the relationship created by this agreement is that of independent contractors, each is an independent business entity, and such, neither party may represent itself as an employee, agent or representative of the other;nor may it incur any obligations on behalf of the other party;nor are the parties joint ventures or partners; nor does the relationship created under this agreement constitute a franchise. 6. Term and Termination: The term of this agreement shall be for a one year period,beginning on October 1,2017 and ending on October 1,2018. It may only be extended by mutual written agreement of the parties. Each party is free to decline to renew or extend the term of this agreement. This agreement may be terminated by either party if the other party breaches any term or condition of the Agreement and fails to cure the breach within ten business days after receipt of written notice describing the breach. TS acknowledges and agrees that breach includes,but is not limited to, failure by TS to comply with program and/or curriculum guidelines , and that neither the CTC nor its affiliates or officers, employees volunteers or agents shall have any liability for any resulting termination under this agreement. This agreement may also be terminated by either party, without cause, upon thirty (30)days' prior written notice. AGREED: TotalCaring Health Education&Staffing, Inc. Tequesta Fire Department Rep. ,� /� —� BY: BY: Title: . Title: Date: �C� —s l7 Date: Last revised: 9/17 ti -i t .y a•a' �1e� � TOt�CSi'lIIg Iiealth Education&Staffing,Inc. T�aining Site Agreement All Training Sites aligned with TotalCaring were nottfied by email as soon as this fee in the AHA cards from vendors was in e,,�`ect. � This agreement is an addendum/attachment to the existing 2oi7/2oY8 agreement due to the changes irc the fees to all Heartsaver course completion cards only.Please attach this to our current agreement. 1. RESPONSIBn.�F� OF TRAINIl�TG SITE: (addendum to this section ONLI� . i.i Rosters&Conrse Completion Cards: 1.1.1 TS shall safeguard Course Cards from unauthorized distribution. It shall limit the distribution of course cards only to persons who are students of the TS and/or Instructors who have met the requirements for receipt of course cards in accordance with Program Guidelines.Only the approved TS Coordinator may receive course cards from the GTC and will be solely responsible for control and security of card issuance. This responsibility may not be assigned or transferred to any other organization or individual,including Training Sites or Instructors. TS shall insure that only the appropriate type of course card,as set out in the Program Guideli.nes,is issued to each student.The fee for basic life support(BIS)Provider cards for TS,payable to CTC is $5.0o per card,and the fee for Heartsaver First Aid CPR AED/Heartsaver Pediatric First Aid CPR AED/Heartsaver CPR AED abd Heartsaver First Aid,payable to GTC is $i9.00 per card,and the fee for advanced cardiac life support(ACIS),pediahic advanced life support(PALS) Provider Cards and ALL instructor cards (BIS,ACLS,PALS) for TS,payable to CTC is $�.00 per card. (fees do not generate income to the American Heart Association). i.i.2 TS shall maintain rosters and records for all courses conducted by TS for at least 3 years after the date the course was conducted. i.�.3 TS shall submit statistical data and/or reports to the CTC as required under the Program Guidelines. ti -a L� 1=v.yi Y � All Training Sites aligned with TotalCaring were notified by email as soon as this fee in the AHA cards from vendors was in effect.This agreement is an addendum/attachment to the existing 2oi�/2oi8 agreement due to the changes in the fees to all Heartsaver course completion cards.Please attach this to our current agreement. AGREED: � TotalCaring Health Education&Staffing,Inc. BY: Deborah F Terry �(eSignature} T�tle: President,TotalCaring,Inc Date: 1-3o-i8 Last revised: �/�8 Dr.Deborah Fisher Terry,DNP,ARNP,ANP-BC,AGACNP-BC PUBLIC RECORDS. In accordance with Sec. 119.0701, Florida Statutes, . CONTRACTOR must keep and maintain this Agreement and any other records associated therewith and that are associated with the perFormance of the work described in the Proposal or Bid. Upon request from the Village's custodian of public records,CONTRACTOR must provide the Vllage with copies of requested records, or allow such records to be inspected or copied, within a reasonable time in accordance with access and cost requirements of Chapter 119, Florida Sfotutes. A CONTRACTOR who fails to provide the public records to the Village,or fails to make them available for inspection or copying, within a reasonable time may be subject to attome�s fees and costs pursuant to Sec. 119.0701, Florida Stotutes,and other penalties under Sec.119.10,Florida Statutes. Further, CONTRACTOR shall ensure that any exempt or con�idential records associated with this Agreement or associated with the perFormance of the work described in the Proposal or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and following completion of the Agreement if the CONTRACTOR does not transfer the records to the Vllage. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to the Vi(lage, all public records in possession of the CONTRACTOR, or keep and maintain public records required by the Vllage. If the CONTRACTOR transfers all public records to the Vllage upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure Jequirements. If the CONTRACTOR keeps and maintains public records upon completion of the Agreement, the CONTRACTOR shall meet all applicable requirements for retaining public records. Records that are stored electronically must be provided to the VILLAGE, upon request from the Vllage's custodian of public records, in a format that is compatible with the Village's information technology systems. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS CUSTODIAN FOR THE VILIAGE, AT (561) 768-0685, OR AT Imcwilliams@teauesta.or�. OR AT 345 TEQUESTA DRIVE,TEQUESTA, FLORIDA 33469. Village of Tequesta. 345 Tequesta Drive 561-768-0700 Tequesta,FL 33469 www.tequesta.org � ., TEQUESTA PUBLIC WORKS DEPARTMENT MEMORANDUM To:Michael R Couzzo,V'illage Managet F=om:Douglas M. Chambexs,Director Public Works Subject Verizon GPS Date:March 26,2018 The following Agenda item references adding GPS to the Water Treatment Plant Ford Focus. GPS was initially installed last year however,the module was not working properly. Verizon credited the costs incurred. There is now a 1-time re-installation charge of$175.23 and a monthly recurring fee of$18.95. The Pub�ic Utilities Department will incur the costs for the GPS. Douglas M. Chambers Director Public Works Village of Tequesta Vice-Mayor Frank D'Ambra Mayor Abby Brennan Counal Membez Tom Patemo Couna7 Member Steve Okun Counc�Member V'mce Asena V'illage �naor_r l�t'ichael Couzzo Networkfleet GSA#GS-07F-5559R verizon� Please Hardwo rec&��Rt below. �non Carne s5E-a10-7223 Ext.7223 shamon.eame�1verizon.mm For questions,please inquire with your sales contoct. coarnaa wwwuwnon connPaNr i�oaw►noN " Date 03-OBdB Compmy I�e Vplage of Tequ�a Purd�ue7yPe PIUCI�ase Dod�Bushess As Ca�tr�Type 6SAG507f5559R Addracs 1368RIDGERD PO f Qty TEQIJEtiTA State R meo4e ie�owuwn�t ua �zna Ordxlype 6dsUngBuslneu Time Zone QammerNualbet VIUA02 AaatntSubType R18lJCSECTDR - - - - - - - • - - - �- cooiTncT au�on�nat�on - - - - - -- - • - � -Pteue se�eec d,e foeow�ng.oks:%Sl�naoorv„aceounu Rayahle,�nstan�inaM Po�Fieai iwnager Maia usar - ' ' - - - — Rota , •- -- - Fh��ame� 'ta�Name Phaie ' _ _ - �Ema(I -- - - • �- - -� -• - - - - - - - - •- ---• -�-- -- Sign2bory Aaourtes Payable Fleet Main User InstaUation POC %eooucrs&�n�s o� s� trE1n SK!! GITEGas1f QTY coMnacr ARitPWCE NRCTOT/LL 1vRCP810E MRCTOTAI. TERN i so�sas aw auacaoma so�-ers aro so�unrnu i ix m� aoo vs.z� o.ao iaas ouwruosna-vea¢oN 11 GPS ANO DIA6NOSIIGS-VERIZON SSOON3VD MAROWARE 1 N/A 80.00 80.00 0.00 400 L2 MOMMYSERVICESSOD MOH5500320 SERVICE 112Months Q00 0.00 18.95 1895 1.9 USM QBDII BYPASS HARNESS PAltT5109 HARN65 1 N/A 30.23 30J3 0.00 QOU L4 BASE INSTALLATION FqrSTALL-UNIT INSTALI 1 N/A 65.00 65,pp p,� p,pp LS CONRGURA9LE UPDATE RATE(1 MINUTE) CUR56�A5 ACC650RY 1 12 Months Q00 0.00 0.00 0.00 •�ksroxa�dsnr�a��odd�„�►ro a�n�i •ONETIME CNARG� $375.23 'MOIYTNLT RECURRING CHAR6B: $38.95 C0111UTA6�lR UD60 Water Plant Ford Focus,VIIJ IFADP3F27CEL231121 �+ma�n�uuFawwnon► �ou►noa i �xnnoN z LOGTION 3 ��r coM� E-MaH Phar Strcet Address �Y Sble aP Cade C�nW 5ldpp�Meshod Items to S�p . TA1(tlYFORMATION Tax Eueppt If Tax Ficempt,provide StaOe Taz Exempt form to:nwfcontractcomoliance�IDverizon.com Othawise,pkase enteryourT�c ID hebur Tax ID Qe�tTa�ms Requestad �taa nno cavomoas Thts order b wrsu�rk to the Terms erwl Conditlons of NetworktkeCa G50.[onhactlF GS-07F5559R anly.The PON ff�sted above is far refercnce purpases oniy,inclu�ng u a refvexe on arry irnoice from Netrrw�leet,tnc My oerms and mndtlora contairred in a PO wpplied by Vlllage of Tequesta are rejected,void aad have no forte and eHect.You admowledge,Quarantee,a�d vamnt that you are IeQa1y authorhed Co enEer InLo a reaurir��nQ artaneement wkh Netwo�fteet.Payment Terms are Net 30 days.You wdas�nd tlat in orda to rtuke am�afoerrate paymeM amngemaMs,yau wUl eonhct NetworMket In writ(ng at nwFaaourr�eedvabk�vedmn.00m ten(30)days priorto the schedufed charge date Lo make U�e appropriate changes widch req�dre NetworkfleeYs writte�cw�seM.TNs ordv ls subject to accepnree by Networktleet and Is not bindfng on Networkfleet untll ft has been aaepted by NeMrorWleet by effher sendtng you noNce of aaepta�ue ortlie shlpmentof the products yat have ordved.You adcrwwled�e tFrot Wpage of Tequesta fns the power ar+d�utho�y m eMer 6ioo tlds agreemerrc and oo perform ks obOg�tlom hereunder,tFqt the in�vidwl signing on bd�a�oF Vtllage of Tequesta has authority m do so,and that Vfla�afTequaia agrces to all of the Le�ms and co�d(tlo�rs of NetvroridkeYs 65P1 Cantract� 65-07F3559tt and agrees Uat Ws otdc is su6jed sokly to the terms and condftlota of NeNYorlfieet's GSA CeMractlF GS-07F-5559R NaOes: L My of the Ikted equipm�t marked as OPEPI MARKET ue produets that are not Iirted on CzSA Federal Supplyr Sdcedule Gontraet No.6S-07F-5559R(and,purst�M to FM&402(�,shouW 6e noted apppcably on ail pmeurertKnt documanls IncludEng but rrot OmtOed m Purchase O►ders Bpps,or indhidwl tasic or delivery arders).OpEN MARKET produas arc rrw�uifadu�ed bythkd pardes and may be nuoufacturad ar subsbnfapy trensfomied tn non-desienated muntries.Pleaze wnbct us ff you need muntry of ortgin iofomredon tor a spadfh product 2 Shippin`aod/or appl'icable taxes arc not included In the above prking. a Prldna yrovided da�rot fndude taxes.Tares(If aPplicahk)are appped ro the momhly imoke. b.Shippin� FOB Desthadon. Shlppq�g cost B$2A0 pe�unk and k not laduded In the pAu above a�r�ap�w� -acy�t��.wa upa.e�na�e:r�sw�a,:m�a�sn�•Qqr'I9�e�Y)�P��e�4 the MoMNy Reaurkis for the Conflgura6le Update Rate each month wIU be deterntlned by the fastest actud[onti�urable update Rate pv devke erwbkd by the Customa at any UUrtie durG+g the respectNe month,Wa Cusoomers SSP.ContigiiraMe Updaoe Ra�pur�lasPs for the 5�0 sertes deWce modeJs require tF�e c�utartie�to enable the spedfk Update Rate feature(Le 15,30,45,60 sewrd�on their55P aRer devke activatton and regLstratton. CUSTON�R 9G7YATURE I hsve read and agee Lo the terms and conditlons. �� t c a� P• Co t�zza �j�.• � "�'�'°^ a P�. � --ao PUBLIC RECORDS. In aaordance with Sec. 119.0701, Florida Statutes, , . CONTRACTOR must keep and maintain this Agreemerrt and any other records assoaated therewtth and that are associated with the performan�e of the work descri6ed in the Proposal or Bid. Upon request from tE�e Village's custodian of public records,CONTRACTOR must provide the Village with oopies af requested records, or albw such records to 6e inspected or oopied,within a reasonable time in accordance with access � and cost requireme�of Chapte�119, Florida Statutes. A CONTRACTOR who fails to provide the public records to the Vl�ge,or fails to make them available for inspection or copying, within a reasonable time may be subject to attorne�s fees and �osts pursuarrt to Sec. 119.0701, Florida Statutes,and other penafties under Sec.11910,Florfda S�es. Further, CONlRACTOR shap ensure tf�at any exempt or confidenfial recards associated with this Agreeme�or assoaated with the perFortnance of the work described in the Proposal or Bid are not disclosed except as authorized by law for the duration of the Agreement teRn,and following completion of the Agreement if the CONTRACTOR does not transfer the records to the Yllage. Fnally, upon completion of the Agreemetrt, CONTRACTOR shall transfer,at no cost to the V'dlage,atl public records in possession of the CONiRACTOR, or keep and mairrtain public records required by the VUlage. If the CONTRACTOR transfers all public records to the Vllage upon completion of the Agreemerrt, the CONTRACTOR shaq desh-oy any duplicate public records that are exempt or confideritial and exemptfrom public records disclosure jeyuirements. Ifthe CONTRAGTOR keeps and mair�tains public records upon completion of the Agreemerrt, the COMRACTOR shall meet all applicable requiremerrts for retaining pubtic records. Records that are stored electronically must be provided to the VILIAGE, upon request from the Vllage's custodian of public r+ecords, in a format that is oompatible with the Vllage's inforrnation technology systems. IF CONTRACTOR HAS QUES710MS REGARDtNG THE APPiJCATtON OF CHAPTER 119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBUC RECORDS RELATING TO THIS AGREEMENT, PLEASE COIV.TACT THE VtW4GE CLERK, RECORDS CUSTODIAN FOR THE ViLLAGE, AT (561) 768-0685, OR AT Imcwilliams@fieauesta.orE. OR AT 345 TEQUESTA DRIVE,TEQUESTA,FLORIDA 33469.