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HomeMy WebLinkAboutDocumentation_Regular_Tab 05_07/10/20084 ~. 1. VILLAGE COUNCIL MEETING: VILLAGE OF TEQUESTA AGENDA ITEM TRANSMITTAL FORM Meeting Date: 07/10/08 Meeting Type: Regular Ordinance #: N/A Consent Agenda: Yes Resolution #: N/A Originating Department: Finance 2. AGENDA ITEM TITLE: (Wording form the SUBJECT line of your staff report) Budget amendments for Fiscal Year 2007-2008. 3. BUDGET /FINANCIAL IMPACT: Account #: Multi-departmental Amount of this item: N/A Current Budgeted Amount Available: N/A Amount Remaining after item: N/A Budget Transfer Required: Yes Appropriate Fund Balance: No 4. EXECUTIVE SUMMARY OF MAJOR ISSUES: (This is a snap shot description of the agenda item) Budget amendments for Fiscal Year 2007-2008, prepared by various Departments. 5. APPROVALS: _,. Dept. Head: i Attorney: (for legal sufficiency) Village Manager: SUBMIT FOR COUNCIL DISCUSSION: ^ APPROVE ITEM: ~~ Director: Yes ^ No ^ DENY ITEM: ^ Budget Amendments Exceeding $5,000.00 (Could be a combination of several budget amendments totaling $5,000.00 or more) FISCAL YEAR 2008 Increase: BA# ~`~~ Village of Teguesta I ~ ~ f Budget Amendment Request JE # ~"'tment: General Account: Admin Fees -Water Account #: 001-000-341.401 ~` ~ ~ Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 265,000.00 $ 265,000.00 Justification_/Gomments: Move funds to new account created to comp) with uniform accounting system Department: General Account: Admin Fees -Refuse &Rec Account #: 001-000-341.402 Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 5,600.00 $ 5,600.00 Justification /Comments: Move funds to new account created to comply with uniform accounting system Department: General Account: Admin Fees -Storm Water Account #: 001-000-341.403 Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 9,500.00 $ 9,500.00 Justification /Comments: Move funds to new account created to comply with uniform accountin system Department: Original Budget $ 0.00 _ Account• _ Balance Available 0.00 Transfer Amount $ 0.00 Account #: 0.00 $ 0.00 Decrease: , Q' ~tment: General Account: Admin Fees -Water Account #: 001-000-382.302 Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 265,000.00 $ -265,000.00 $ 0.00 Justification /Comments: Move funds to new account created to comply with uniform accountin system Department: General Original Budget _ Account: Admin Fees -Storm Water Account #: 001-000-382.303 Balance Available Transfer Amount New Balance Available $ 0.00 $ 9,500.00 $ -9,500.00 $ 0.00 Justification /Comments: Move funds to new account created to comply with uniform accountin system Department: General Account: Admin Fees -Refuse &Rec Account #: 001-000-382.304 Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 5,600.00 $ -5,600.00 $ 0.00 Justification /Comments: Move funds to new account created to comply with uniform accountin system. Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available 0.00 $ 0.00 Department Head: Finance Approval: Village Manager Approval: Village Council Approval: Resolution Number New Balance Available 0.00 Date: G ! ~ ° Date: ~ ~ Date: i'O o Date: fi. _r- FISCAL YEAR BA # 2008 178 Village of Teguesta j ~, r~ ~ r~ Budget Amendment Request JE # l Increase• D~{~~;~rnent: COMMUNITY DEVELOPMNT Account: CONTRACTOR'S REGISTRATN Account #: 001-180-329.000 .~~'' Original Budget Balance Available Transfer Amount New Balance Available $ 4,000.00 $ 4,000.00 $ 23,000.00 $ 27,000.00 Justification /Comments: MOVING FUNDS TO A NEW ACCOUNT CLASS FOR BETTER IDENTIFICATION AND RECORDING OF REVENUE Department: COMMUNITY DEVELOPMENT Account: SITE PLAN REVIEW FEES Account #: 001-180-342.501 Original Budget Balance Available Transfer Amount New Balance Available $ 6,000.00 $ 6,000.00 $ 6,000.00 $ 12,000.00 Justification /Comments: MOVING FUNDS TO A NEW ACCOUNT FOR BETTER IDENTIFICATION AND RECORDING OF REVENUE Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: Decrease:... - , Df-rtment: COMMUNITY DEVELOPMNT Account: CONTRACTOR'S REGISTRATN Account#: 001-180-338.001 ~r Original Budget Balance Available Transfer Amount New Balance Available $ 23,000.00 $ 23,000.00 $ -23,000.00 $ 0.00 Justification /Comments: MOVING FUNDS TO A NEW ACCOUNT CLASS FOR BETTER IDENTIFICATION AND RECORDING OF REVENUE Department: COMMUNITY DEVELOPMNT Account: PLANNING & ZONING FEES Account #: 001-180-342.502 Original Budget Balance Available Transfer Amount New Balance Available $ 6,000.00 $ 6,000.00 $ -6,000.00 $ 0.00 Justification /Comments: MOVING FUNDS TO A NEW ACCOUNT FOR BETTER IDENTIFICATION AND RECORDING OF REVENUE Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: Aoarovafs:. Department Head: Finance Approval: Village Manager Approval: Village Council Approval: Resolution Number Date: Date: ~ a Date: ~o ~O Date: r ,, ;~ . '~9 FISCAL YEAR BA # 2008 179 Village of Teguesta ~ - Budget Amendment Request JE # Increase: Dent: DEBT SERVICE Account: PRINCIPLE-RADIOS Account #: 001-700-571.714 Original Budget Balance Available Transfer Amount New Balance Available $ 26,620.00 $ 4,803.00 $ 8,038.00 $ 12,841.00 on /Comments: FUNDING FOR EARLY PAY OFF OF BANC OF AMERICA LEASE # 15560-00200, DATED 05/26/05, FOR THE Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification I Comments: Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: Department: Original Budget _ Account• _ Balance Available Account #: Transfer Amount New Balance Available $ 0.00 $• 0.00 $ 0.00 $ 0.00 Justification /Comments: Decree;. ~ent: DEBT SERVICE Account:. INTEREST-RADIOS Original Budget Balance Available Transfer Amount New Balance Available $ 3,900.00 $ 2,832.00 $ -2,832.00 $ 0.00 Justification /Comments: EXCESS FUNDS IN INTEREST ACCOUNT DUE TO EARLY PAY OFF OF LEASE. PRE-PAYMENT OF LEASE CREATES A TOTAL SAVINGS OF $2,862.25 IN INTEREST BETWEEN FY 2008 AND FY 2009 Department: POLICE ADMIN Original Budget _ Account: _ Balance Available INSURANCE Account#: 001-171-545.300 Transfer Amount New Balance Available $ 55,100.00 $ 17,099.00 $ -5,206.00 $ 11,893.00 Justification /Comments: EXCESS FUNDS DUE TO COUNCIL'S DECISION TO INSURE USING LAST YEAR'S PROPERTY VALUES Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ o.oo $ o.oo $ o.oo $ o.oo Justification /Comments: Approvals• ; • Department Head: Finance Approval: Village Manager Approval: Village Council Approval: Resolution Number Account #: 001-700-572.714 rlafa Date: ~' ~, f .iii ~~,~ r Budget Amendments Inter-Departmental FISCAL YEAR 2007-2008 Village of Teguesta BA # ~ ~, ~ Budget Amendment Request v to a ~~~ ~~{ --,,•-r~ artment: Police Communications Accd'~r1t:~.~ W(~ Insufaance Original Budget Balance Available Transfer Amount $ 800.00 1'5833 ~ ~'f~ ~~ ~ .; 90.0 JE# ' 1 ~ r Account #: 001-172.524.100 New Balance Available 0 $ 248.33 e Risk Managers' projections short by $81.32 Department: Police -Operations Account: WC Insurance Account #: Original Budget Balance Available Transfer Amount $ 31,800.00 $ 7,850.00 $ ..., i r....,.,,,....ae. 370.00 001-175.524.100 New Balance $ 8,220.00 2006/07 insurance audit assessment reduced 2007/08 budgeted amounts by $635.81 _ ~. Department: Building & Zoning Account: WC Insurance Account #: 001-180.524.100 Original Budget Balance Available Transfer Amount New Balance Available $ 10,600.00 $ 3,617.00 $ 2,115.00 $ 5,732.00 Justification /Comments: 2007/08 final quarter invoice from insurers reflects increased premium resulting from CD Director's new WC code assigned r° Department: Leisure Services Account: WC Insurance Account #: 001-231.524.100 Original Budget Balance Available Transfer Amount New Balance Available $ 5,600.00 $ 856.00 $ 630.00 $ 1,486.00 Justification /Comments: Risk Managers' projections short by $620.76 Decrea ~ ' ~;: ~~ artment: Public Works Account: WC Insurance Account#: 001-210.524.100 Original Budget Balance Available Transfer Amount New Balance Available ~~~~~ $ 19,700.00 $ 8,336.00 $ 3,205.00 $ 5,131.00 Justification /Comments: Risk Managers' WC projections over by $4,914.37 Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification /Comments: Approvals: C ,~'~~ Department Head: Date: 6`~--~g Finance Approval: ~~.z~x-=~ ~ Date: ~1~~ ~© Qr . Village Manager Approval: (j/1 Villa(ge Council Approval: Resolution Number Date: Date: FISCAL YEAR 2oo~-zoos Village of Teguesta I ~ ~I r-~~ BA # Budget Amendment Request JE # I J ~ ., ,., ~ - ~~ ~rtment: Fire Control Account: WC Insurance Account #: 001-192.524.100 Original Budget Balance Available Transfer Amount New Balance Available ~-r $ 40,700.00 $ 7,933.00 $ 3,700.00 $ 11,633.00 Risk Managers' projections short by $2 461.38 and 2006/07 ins audit assessment reduced 2007/08 bud et by $1 169 17 ~ Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ $ $ $ o.oo Justification /Comments: Department:. Original Budget _ Account: Account #: Balance Available Transfer Amount New Balance Available $ $ $ $ o.oo Justification /Comments: Department: Account: Original Budget Balance Available Account #: Transfer Amount New Balance Available $ $ $ $ o.oo Justification /Comments: ~O.';: ..~ it. .\'.. ,r...~ ~. .. V. ,, .. '-~S i~Y - ~~, S '~~~' :V 3'-` '~'~~4~.2~ :A%~!~~`.! s'+{i<'~~'AIitSJi `•4-. .~"'L Public Works Account: WC Insurance Account #: 001-210.524.100 ~`~ Original Budget Balance Available Transfer Amount _ New Balance Available $ 19,700.00 $ 5,131.00 $ 1,700.00 J $ 3,431.00 Risk Managers' WC projections over by $4 914.37 ($3205 transfererd to other WC accounts with shortfalls) Department: Village Clerk Account: WC Insurance Account #: 001-120.524.100 Original Budget Balance Available Transfer Amount New Balance Available .- Risk Ma 5 500.00 $ 261.00 $ 200.00 J $ 61.00 Department: Police -Administration Account: Insurance Account #: 001-171.545.300 Original Budget Encum Balance Available Transfer Amount New Balance Available y~ $ 55,100.00 $ 9,726.90 $ 1,300.00 $ 8,426.90 ~`'` Justification /Comments: 4 vehicles deleted from auto schedule, resulting in premium reduction. Department: Public Works Account: Insurance Account #: 001-210.545.300 Original Budget Encum Balance Available Transfer Amount New Balance Available ! ~, ,-~ $ 21,800.00 $ 3,323.79 $ 500.00 $ 2,823.79 ' J 1 vehicle deleted from auto schedule, resultin in remium reduction. _ . _ ,, :. ~, ,:. ~ sit r": ~, , ,,.s~,.~+ ,~ ~s ~~,. ;i- ?:. ., x~.~ , Department Head: Finance Approval: Village Manager Approval: Village Council Approval: ,~ p. ,..,~ ,--" k` ~---~ v Resolution Number Date: ~ ''r`/ ~G~J Date: Date: Cp-~b~ 9 Date: