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HomeMy WebLinkAboutMinutes_Miscellaneous_05/14/2018_RFP - Community Center Planning and Redesign MINUTES VILLAGE OF TEQUESTA COMMUNITY CENTER � � PLANNING AND DESIGN � � May 14, 2018 MEETING { CALL TO ORDER AND ROLL CALL The meeting was called to order at 10:02 a.m. by Greg Corbitt, Village Parks and Recreation Director. Present were Selection Committee Members: Council Member Vince Arena, Public Works Director poug Chambers, Building Department Director Jose Rodriguez and Steve Fowler. Also present were Village Manager Michael Couzzo and Inspector General Representative Tony Montero. Mr. Corbitt handed out an information packet to attendees, which included both the proposed and the current recreation center. Mr. Corbitt requested the attendees pay attention to the lifestyle and geographics of the Village of Tequesta. He was looking for a building with the same style of design as Village Hall and Public Safety. In addition, Mr. Corbitt related that the design should blend in with the style of the surrounding neighborhood. He offered to have the attendees visit the site in the Village Recreation Department van, after the meeting had ended. It was noted that the new building should have a lobby area with a welcome desk and security was a factor because of the many children that would frequent the building. Manager Couzzo remarked on the fact that as a municipality, cost would be a huge consideration with this project. In addition, the Village had the ability to handle many of the components of the project such as utilities, inspections, project management. Further he believed the plan thus far, was very close to being ready. A firm that could help the Village utilize existing personnel and skills, in order to offset some of the costs, would be desirable. Building Director Rodriguez commented that cost was a factor when considering Leadership in Energy and Environmental Design (LEED) elements. Mr. Corbitt added that the building would be in existence 20 years from now and that he preferred to think towards the future. A variety of needs had to be met for this one facility, as it was the main usable structure within the community. It was revealed that this was a low bid project and that a project management firm was not needed. There was a question regarding conceptual design being a weighted component of the process along with the qualifications of the planning firm. It was clarified that the Minutes — Community Center Planning and Design Meeting 05/14/2018 Page 2 qualifications and experience would be made the main criteria with the conceptual design being amended in the new documentation. Cost was mentioned but it was reiterated that the goal was need based with the cost following. Budget was a main consideration. Building Director Rodriguez stated that his role would be building review and permitting of the project. Fees for the project would not be waived. The calendar dates within the RFP offered some incentives for expeditious construction. The sunshine law would apply in relation to the bid process and the Inspector General Representative, Tony Montero was present and available to answer any questions. Setbacks were discussed and could be adjusted to enhance the neighboring properties. Building Director Rodriguez noted that setbacks were 25 feet in the front, 20 feet in the back and 10 feet on the sides. Manager Couzzo suggested the planners visit the site to appreciate the neighborhood, residences and traffic. Mr. Corbitt also suggested a visit to the current Recreation Center to see and understand the importance of Constitution Park within the community. ADJOURNMENT: The meeting was adjourned at 10:29 a.m. Respectfully submitted, �r� �'1 ecvc� Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office.