HomeMy WebLinkAboutHandouts_Workshop_Tab 01_06/04/2018 �
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Keith W.Davis,Esq.
F(aricln BRr Bvnrd Cerh�ed Attonre�
City,Coiaity and Loce!Govennnest Lr�w
Email:keithQdavisashtonlaw.mm
May 14, 2018
Via U.S. Mail and Certified Mail, Retum Receipt Requested
7013 2630 0000 4758 0444
DaRell D. Pastuch
391 Riverside Drive
Tequesta, FL 33469
Re: Village of Tequesta Sidewalk Replacement Project; Response to Com-
plaints Raised
Dear Mr. Pastuch:
I am in receipt of your several e-mails to the Village of Tequesta, including public
records requests, regarding the above referenced matter. I have consulted with various
Village personnel involved with the sidewalk replacement project and the following is the
Village's position on the matter and response to your correspondences on the topic:
In September, 2017, with the approval and adoption of the 2017/2018 budget via �
Resolution 45-17, the Village Council authorized the expenditure of funds for the
Sidewalk Replacement Project.
The Sidewalk Replacement Project was competitively bid in September, 2017 via
RFP No. PW03-17. Pursuant to the RFP process, R&D Paving was determined to be
tne proposer that best served the Vilfage's interests and needs.
On September 20, 2017 the Village awarded the contract for perFormance of the
Sidewalk Replacement Project to R8�D Paving, the contract was approved by the Village
Council and on October 12, 2017 was executed by the Mayor.
Between the months of October, 2017 and April, 2018, the Sidewalk Replace-
ment Project Work was performed by R&D Paving. As various aspects of the project
were permitted through the Building Department, they w ere also inspected and deter-
mined to be in compliance with the applicable requirements of the Florida Building
Code.
701 Northpoint Parkway, Suite 205,West Palm Beach, FL 33407 � p 561-586-7116 �f 561-586-9611
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J May 14,2018
Village of Tec�uesta Sidewalk Replacement Project;Response to Complaints Raised
As the documentation which establishes the above facts reveals, the Sidewalk
Replacement Project was properly budgeted and was approved to be implemented by
the Village Council; the project was competitively bid and the contractor was selected in
accordance with Village procurement requirements; the work was perFormed in accord-
ance with industry best practices; upon permitting and inspection by licensed inspec-
tors, the work was determined to meet applicable Florida Building Code requirements.
Although we have reviewed your numerous complaints, it is the Village's position that
they are unfounded, and that the sidewalk replacement project is a success. There is
no question that the new concrete sidewalks are a vast improvement over the old
asphalt sidewalks and will be an asset to the Village for many years to come. Be
advised that the Village of Tequesta, having addFessed your complaints and having
responded to your public records requests, now considers this matter closed. You
should not expect any further response from the Village of Tequesta related to the
sidewalk replacement proj�c�.
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General Counsel
cc: Michael Couuo, Village Manager
Jose Rodriguez, Building Official
Doug Chambers, Public Works Department Director
Gus Medina, Chief of Police
John Carey, Palm Beach County Inspector General
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Engineer. Large boulders and other obstructions shalt be removed to a minimum depth
of 6-inches bebw the ftnished subgrade elevation,and the space shall be backfilled with
sand, base course material or other material or suitable material which shall be
thoroughly compacted by rolling or tamping.
• The subg�ade shall be accurately trimmed to the required elevation with a Y-inch
tolerance. High areas shall be trimmed to proper elevation. Low areas may be filled with
suitable material and compacted to the specified density or filled with concrete
integrally with the placing of the pavement.
• (2)Setting Forms:The forms shall be accurately set to line and grade and such that they
rest finnly,throughout their entire length upon the compacted subgrade surface. Forms
shall be joined neatly and tightty and braced to resist the pressure of the concrete and
the finished operations. The alignment and grade of all forms shall be approved before
and immediately prior to the placing of concrete.
• (3) Slipforming: The slipforming method will be allowed, provided that an acceptable
finished product,true to line,grade,and cross section is consistently produced.
• (4) Mixing Concrete: Concrete shall be mixed in accordance with the requirement of
Section 03000.
c. Installation
(1) Placing concrete:
• The concrete shall be distributed on the subgrade to such depth that, when it is
consolidated and finished,the thickness required by the drawings will be obtained at all
points and the surface will at no point be below the grade specified for the finished
surface.The concrete shall be deposited on the subgrade in a manner which will require
as little rehandling as possible. Placing of the concrete shall be continuous between
transverse joints,without the use of intermediate bulkheads.
• Reinforcement shall be placed and maintained at this location during the placing and
finishing operation.
• Concrete shall be thoroughly consolidated against and along the faces of all forms by
means of vibrators. Vibrators shall not be permitted to come in contact with the
subgrade or a side form. vbration at any one location shall not continue so long as to
produce puddling or the accumulation of excessive grout on the surface. In no case shall
the vibrator be operated longer than 15 seconds in any one location.
(2) Striking-off, Consolidating and Finishing Concrete: Immediately afte� the placing, the concrete
shall be stuck off, consolidated and finished, to produce a finished product conforming to the
existing area and or required by the drawings,Specifications and Instructions.
(3) Straightening and SurFace Corrections: After floating has been completed and the excess water
removed, but while the concrete is still in a plastic state, the surface of the concrete shall be
tested for trueness with an accurate 10-foot straightedge.The straightedge shall be furnished by
the Contractor.The straightedge shall be held in successive positions parallel to the walk center
line,in contact with the surFace,and the whote area tested from the side of the slab to the other
as necessary.The advance along the walk shall be in successive stages of not more than one-half
the length of the straightedge. Any depressions shall be immediately filled with freshly mixed
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SIDEWALK REPLACEMENT PROGRAM
BID FORM Schedule A
Filing for 1 permit �+�iU be required at the Contractors cos#. The permit �vill cover the entire sidewalk
repiacement program.
Proposai A
Demolition, removal, disposal and repiacement of faur inch (4"} concrete sidewalk per square foot per
tocation, including instatlatifln and/or removal of sand, dirt, tree roots or any obst�uction as needed to
meet grade.8ack filiing with ctean fi11 dirt and remova!of v�ood forms is required.
� • 1 �J PER SQ FOOT Unit Price Figures
Proposal B
Demoliiion, removal, disposal and �eplacement of six inch {6") concrete driveway aprons and/or
sidewalks per square foot locaiion, inc(uding instaliation and/o�the removal of sand,dirt,t�ee roots or
any obstruction as needed to meet grade. Back filting �:�ith clean fi11 dirt, removat of forms and
restoration of area is required.
� � • 5� PER Sq FOOT Unit Price Figure
Proposal C
Constructiar�of new 4 inch{4")concrete side�valk per square foat iotatian,including excavatio�,grading
and/or the removal of sa�d,dirt,tree roots or any obstruction as needed to meet grade.Back filling with
clean fiil dirt, removal of forms and restoration of area is required.
�� � 1• S� PER SQ FOOT Unit Price Figures
Proposal D
Construction of new 6 inch (6") concrete sidewalk/driveway per square faoc location, including
excavation, grading andJor the removal of sand, dirt, tree roots or any obstruction as needed to meet
grade. Back filling with clean fiil dirt,removal of forms and restoration of area is required_
� � �' Q C PER SQ FOOT Unit Price Figures
Proposal E
Oemolition, removal, disposal a�d replacement of four inch (4") asphalt sidewalk pe� square foot per
tocation, including insta{lation and/or removal of sand, dirt, tree roots or any abstructiQ^ �� .^.^^�'^a «^
meet grade.Back ftlling with clean fifl dirt and removat of wood forms is required.
� �� • 5 � PER SQ FOOT Unit Price Fiaures
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810 FORM Schedule A(Continued j
Propasai F
Demolition, removal, disposai and replacement of six inch (6 } asphalt driveway aprons and/or
sidewia(ks per square fooi location, including installation and/or the removai of sand, dirt, tree roots or
any obstruction as needed to rnezt grade. Back filfing �vith clean �ill dirt, removal o� forms and
restoration of area is required.
� 1 �► • 7 5 PER SQ FOOT Unit Price Figure
Proposal G
Construction of ne�v 4 inch(4"j Asphalt sidewalk per square foot location, inciuding excavation,grading
and/o�the removal of sand,dirt,tree roots or any obstruction as needed to meet grade.Back flling vlith
clean fill dirt,removal of forms and restoration of area is repuired.
� � S • S � PER SQ FOOT Unit Frice Figures
Proposa!H
Construcfion of new 6 inth (fi"j Asphalt sidewalk/driveway per sguare foot lacation, including
extavation, grading andJor the removal of sand, dirt, tree roots or any obstruction as needed to meet
grade. Back filling with clean fitl dirt,remova4 of forms and restoration of area is required.
� t �1" ! 5 PER SQ FOOT Unit Price Figures
/�dditio�al Information:
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Subject Fwd: Sidewalk Tequesta Dr.
From: Tom Patemo(tpatemo@tequesta.org)
To: dpastuch@bellsouth.net;
Date: Wednesday,April 25, 2018 1:09 PM
Attachments availabie until May 25.2018
I thought you would like to receive this email.
Thanks.
Thomas Patemo
t�aterno@teG;�esta.or�
954�83-7679
Think Big,�n Big�
Begin forwarded message:
From: Debra Telfrin <dt�lfrin@tequest�.ar�>
Subject: Sidewalk Tequesta Dr.
Date: April 19, 2018 at 12:26:26 PM EDT
To: Abby Brennan <abrennan@tequesta.org>, Kristi Johnson
<kjohnsan@#eques�a.org>, Laurie Brandon <ibrandQ�@tequesta.org>, Tom
Patemo <tpaterno@tequesia.org>, "Vince Areana (AOL)"
<fnchaser50�7a ��i.com>, Vince Arena <var�na@�equesta.org>
Cc: Debra Telfrin <dte�frir��a tequesfa.org>, Michaei Couzzo
<mc�uzzo@tequestaorg>, Jose Rodriguez <jrodriguez�a tequesta.org>, Lori
McWilliams <{mcwilliams�a tequesta.arg>
Good afternoon,
At the rec�uest of the Manager the email below and attachments above are forwarded for
your review.
Thank you,
Debra A. Telfrin
Executive Assistant
561-768-0465
Mr.Couzzo:
You have requested information regarding the above-referenced Permits for the Sidewalk
Rehabilitation and Construction project located on the south sideof Tequesta. Drive between Seabrook
Road and Country Club Drive (the Project). The above-referenced permits(the
Permits) have been issued and
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finalized as they are in accordance with the contractual requirements as well as the Florida Building
Code.
The contractor for the Project, R&D Paving LLC, was chosen by a Request for Proposal (RFP)
committee review. A signed contract was provided as partof the RFP review which detailed the Project
requirements, including the width and depth of the paving concrete.
On April 18, 2018, a final inspection ofthe Project was performed by me in my capacity as
Building Official for the Village of Tequesta.
I inspected 15 different areas of the Project to verify the
concrete depth, as documented in the attached photographs. I verified that the sidewalk is at least4
inches thick and the concrete in the driveways are at least b inches thick. Accordingly,the
Permits have been issued for the Project.
Attached, for your review, is a copy of the Permits and supporting documentaxion,the
inspection photographs and the contract.
Please let me know if you need anything additionat on this.
Regards,
Thank You
Jose Rodri�uez BCA
Building Official
34� Tequesta Drive
Tequesta Florida 33469
561-768-OS t 1
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RD Paving LLC-Contract.pdf inspection Photoqraphs.pdf
3.7 MB 31.4 MB
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Permits and Suppo�Eing Documentation.pdz
9.9 MB
This email has been scanned for email related tl�reats and delivered safely by Mimecast.
For more information please visit http:l/wwwi.mimecast.com
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, Purchase Order
�Ilage of Tequesta
. 345 Teqaesfia Qrive :a ' • e - a •'-� e-� -" � • i e
o Tequesia,FL 33469 18-000100 18-000100 10/31PL017 01348
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VENDOR ADDRESS: SHIP TO:
04348 �
R�D PAVING LLC Doug Chambers
400 EXECUTIVE CENTER DR
SU1TE 210 �
UVEST PALM BEACH,FL 33401 ,
� ORDERED BY PR10E SOURCE DEPARTMENT
DOUG CHAMBERS'' CONTRACT '" •PW
�O DESCRIPTION: SIDEWALK[MPROVEMENT-SOUTH StDE OF TEQUESTA DR.FROM SEABROOK RD.TO RNERS
QUANTITY DESCRIP710N'• UAIR PRICE A![OUNT
9 SmEWAt1C If�RdVEl�N7'S ib'3,68756 163.687.50
301-210�&53.652 Fathway/S�Ik ImprovemetUs 163,�7.50
. . NET TOTAL: 963,687.5Q
VILLAGE OF TEQUESTA
� PURCHASING DATE
CONTINUATION SHEET
AIA OOCUMENT 0703 Pa 2 of 2
AIA Document G702,APPLICATION AND CERTIFlCATE FOR PAYMENT APPLICATION NO: ONE
APPUCATION DATE: 11127M7
PERIO�TO: 11I20117
ITEM DESCRIPTION aF WORK PRICE QUANTITY MEAB VALUE WORK COMPLETED WORK CONPLEIEO TOTAL % BALANCH
NO. PREVIOUB APPL. THIB PERIOD COMPLETEO (G/C) TO FINISH
�UAN7ITY AMOUNT QUANTITY AMOUNT 4UANTITY AND 8TORED (C-0)
TO DATE TO OATE
JaEMS
item A-Prolect Gcnarn!Condltlons
1 Mobilizntion Bt Superviaion S 750.00 I.0 L.S. S 750.00 0.00 0.00 1.00 760.00 1.00 760.00 100.009�0 -
/► Remove&Rcpleoc 4"Concro�e Sidewaik S 14.75 9,000,0 S.F. S 13Z.7S0.00 O,OG 0.00 3,000,00 44,280.00 3,000.00 44,280.00 33.3396 88,600,00
B Remove 6t Replecx 6"Conctetc Driveway and/or
Sldewalk S 17.50 1,725.0 S.P. S 30,167.50 0.00 0,00 822.00 14,398.00 822.00 14,388.00 47,9696 18,802,B0
� Conswction of Naw 4"Concrelc - _ .
SidewnlWDrive�vay E II.SO S.R. S 0.00 0.00 0.00 0.00 0.00
D Construcdon of New 6"Concrete .
S►dowalk/Drivaway S 14.00 S.f�
8 Itemovo 8c Replaa 4"Asphelt Sidewalk S 17.50 S.F. S - 0.00 0.00 0.00 0.00 0.00 - •
F Removo&Reploce 6"Aspholt Driveway end/or - . _
Sidawalka S 18.75 S,F. S 0.00 0.00 0.00 0.00 0.00
a Conatruction ofNew 4"Asphalt Sidewalk S IS.50 S.F. S - � '
H Consuuctlon ofNew 6"Aaphalt Sidewalk/Drivewey S 16.75 S.F. S - 0.00 0,00 0.00 0,00 0,00 - •
CONTRACT TOTAL S 183 887.60 a �69 86.00 5 69 988.00 96.28°Je S 104,302.60
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. Purchase Order
• �llage of Tequesta
� �-���� - • o - a •�'fi s � -' � • i a
q Tequesfia,FL 33469 18-000100 18-000100 10r31/�17 01348
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VENDOR ADDRESS: SHfP TO:
04348
R 8�D PAVING LLC Doug Chambers
400 D�CUT]VE CENTER DR
SU1TE 210 �
WEST PAf_M BEACH,FL 33401 ,
� ORDERED Bl( PRICE SOURCE DEPARTMENT
DOUG CHAMBERS" CONTRACT " �PW
'O DESCRiPiION: StDEWALK IMPROVEMENT-SOUTH StDE OF TEQUESTA DR.FROM SEABROOK RD.TO RNERS
QUAM'ITY DESCRIP710N'• UNCC PRICE AbAOUNT
1 SmEWALK IiAPROVEiAENTS 1p.687SQ 963,687.5D
301-210-663.652 Fathway/Si�va6c Imp�ov�emeNs 163,�7.50
NET TOTAL: 163,687.50
VtLLAGE OF TEQUESTA
� PURCHASINC DATE
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Village of Tequesta
345 Tequesta Drive 561-768-0700
Tequesta, FL 33469 www.tequesta.org
TEQUESTA PL'BLIC WORIt.S DEPART�iENT ME110RAI�TDt�f
To: �fichael R. Couzzo,Village �tanager
From: Douglas M. Chambers, Public Works Deputy Director
Subject: Resolution to Appropriate Funds for Sidewalk Repairs
Date: February 1,2018
The following Agenda item addresses the need for a RESOLUTION INCREASING THE FISCAI YEAR 2017/2018
GENERAL FUND#001 BUDGET BY APPROPRIATING FUND BALANCE IN THE AMOUNT OF$113,905.00 TO FUNO
ADDITIONAL EXPENDITURES IN THE PUBIIC WORKS DEPARTMENT FOR SIDEWALK REPAIRS.
We are currently repairing the sidewalk on the South side of Tequesta Orive from Seabrook Road to Riverside
Drive.It would be beneficial and desirous to continue the repairs on the South Side of Tequesta Drive from Point
Drive to Country Club Drive.
BD IiEY:FURNISH AND MISTALL OtJAN11TY UNIT UMT PRICE TOT11L
MoDil¢ebon(Besed on 1 ntoye) 1 LS S7`�0.W
Propostit A
Dert�o end Repteceir�eM of 4"ConcteEe
Sidew�lt 6'Wide 7280 SF S14 75 S1i17;380.W
F'mposal B
Demo end FZeplecemerQ of 6"Goncrete
SK1ewE1c 6'Wide 330 SF S17°dl �e,77,'�.q0
TOTAL: i�1S,906.00
Douglas M. Chambers
Deputy Director Public Works
Village of Tequesta
Vice-\fayor Frank D':lmbza �ia�or.�1Uby Brennan Council�fember Tom Patemo
Council:�fember Steve Okun Council:�Iember�'ince Arena
�'illage�Ianager Jiichael Couzzo
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AV� C
S/WBE-MlWBE
400 EXECUTIVE CENTER DR,S'fE.210
WEST PALt►i BEACH,FL 33i0t
(561)588-l681
Ea=(561)2&1-b5dl
PROPOSAL 6 Revised
January 31,2018
TO: Village of Tequesta PROJECT:Tequesta Drive From
345 Tequesta Drive Bridge to EI Portal
Tequesta�FL 33469 New Concrete Sidewalk
1TEM#BID ITEM: FURNISH AND INSTALL QUANTITY UNIT UNIT PRICE TOTAL
1 Mobilization(Based on 1 move) 1 LS $750.00
2 Proposal A
Demo and Replacement of 4"Concrete
Sidewaik 6'Wide 7280 SF $14.75 $107,380.00
3 Proposal B
Demo and Replacement of 6"Concrete
Sidewalk 6'Wide 330 SF $17.50 $5,775.00
TOTAL: $113,905.00
Matthew M. Donnell
EsGmator