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HomeMy WebLinkAboutDocumentation_Regular_Tab 01_06/14/2018 MINUTES VILLAGE OF TEQUESTA WORKSHOP April 30, 2018 CALL TO ORDER AND ROLL CALL The meeting was called to order at 6:00 p.m. A roll call was taken by Assistant to the Village Clerk, Mary Ann Grieser. Present were: Mayor Abby Brennan (via conference call), Vice-Mayor Tom Paterno, Council Member Vince Arena, Council Member Laurie Brandon and Council Member Kristi Johnson. Attorney Davis announced that all Council Members were present, with Mayor Brennan in attendance via conference call. 1. US 1 Corridor Update Provided by Howard Webb, Florida Department of Transportation, District 4, Director of Transportation Operations. Council Member Johnson introduced Mr. Howard Webb, Director of Transportation Operations for the Florida Department of Transportation (FDOT). Mr. Webb informed Council that the project started in November of 2017, with approximately 30 percent of it completed to date. Council Member Johnson commented on the discontent she had been hearing within the community and asked if the project could be reversed since less than half of the project had been completed thus far. Mr. Webb stated that-there had been adequate analysis and coordination, which demonstrated that four lanes were adequate both now and in the future. It was asked if the Alternate A1A intersection could still have three lanes, and narrow into 2 lanes further North on US Highway One. Mr. Webb reiterated to Council that plenty of data had been gathered which indicated the current plan would work. Vice Mayor Paterno inquired as to the possibility of the bike lane being changed back to a third lane. Mr. Webb believed that a study would show there was no need. Vice Mayor Paterno asked about the possibility of the left turn lane at Tequesta Drive at US Highway One being extended. Mr.Webb stated that he would check into that scenario. Vice Mayor Paterno asked if a study had been performed on bike traffic on US Highway One. Mr. Webb did not believe a study had been performed and added that narrower bike lanes would not make a difference as there would still not be enough room for three vehicle lanes. He added that the law did not allow such narrow lanes anymore. Vice Mayor Paterno commented on the large amounts of traffic, which frequently backed up and made it dangerous to merge into traffic from area businesses. He requested clarification on the actual cost of the project and was assured the FDOT would look into the matter and get back to the Council. Village Council Workshop Minutes April 30, 2018 Council Member Arena welcomed the FDOT and thanked them for their hard work on the US Highway One beautification project. He informed Council that he had been conducting his own due diligence and had been busy since January conducting traffic studies. Council Member Arena believed that the Village had experienced a "perfect storm" concerning the project because of several uncontrollable factors. Some of the factors included a record "snowbird" season with more visitors than ever before. In addition, there were more bridge openings and boat traffic than ever, according to the US Coast Guard. Council Member Arena also noted that traffic lights were out of synchronization, which added to the traffic congestion. In his traffic study, Council Member Arena monitored both the southbound and northbound traffic near the Jupiter Inlet Bridge located US Highway One. In his research, he learned that the rush hour traffic was at its peak befinreen 5:25 p.m. and 5:40 p.m., with the most congested area located at the US Highway One and Alternate A1A intersection. He noted that in his research, the longest wait he endured at that intersection was little more than 2 minutes. In addition, he had received many letters from residents who were supportive of the project and were looking forward to the finished product. Vice Mayor Paterno asked Mr. Webb if there would be any consideration towards altering the project, if the Village brought forth a resolution. Mr. Webb stated that he did not foresee any change in the project. Vice Mayor Paterno invited limited comments from citizens. Ms. Geraldine Genko, of 7 Country Club Circle inquired about business signage along US Highway One, and mentioned that she had heard that the Village was not allowing temporary signage. Mr. Webb stated that there were some business signs already out but that he would ask the project team to look into the request. Mr. Darrell Pastuch, of 391 Riverside Drive voiced his concerns regarding Council Meeting notifications, sidewalks, bridge construction and the US Highway 1 project. Mr. Dennis Pilla, of 3463 Inlet Court asked about proposed turn lanes. Vice Mayor Paterno acknowledged that only two turn lanes were planned thus far, and Mr. Webb confirmed that there were no additional lanes planned. Vice Mayor Paterno asked for clarification about the FDOT contract validity. Attorney Davis recalled there were two separate agreements for the separate pieces of the project. He would review the agreements and report to Council regarding the matter. 2. Discussion of Village's abandonment policy. Attorney Davis explained to Council that right-of-way abandonments were a somewhat rare and involved process. He revealed that many years ago the property was an Italian restaurant whose owners had applied for the abandonment process in order for the land to be commercially developable. Documents were prepared but for reasons unknown, the abandonment process had never advanced. He further revealed, the abandonment Village Council Workshop Minutes April 30, 2018 process did not need to be codified in order to be legally sufficient. Attorney Davis asked Council to offer feedback on any concerns they may have regarding the process. Attorney Davis further explained that the alley was a platted right-of-way, which did not "belong" to any one entity. The alley had been dedicated to the public as a public use right-of-way. Back in the late 1990s, it had been annexed into the Village and was maintained by the Village since that time. Under state law, once a right of way had been abandoned, it reverted in ownership to property owners on either side of the right-of-way. Attorney Davis asked Council to give him direction on whether they would like to codify the abandonment policy. Council asked Attorney Davis to update the policy for Council review before it was brought forth to a Workshop Meeting. Mayor Brennan signed off via conference call at 7:06 p.m. 3. RESOLUTION NO. 09-98, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AMENDING AND INCREASING THE FISCAL YEAR 2017/2018 GENERAL FUND#001 BUDGET BY APPROPRIATING FUND BALANCE IN THE AMOUNT OF $123,460.00 TO FUND COSTS ASSOCIATED WITH THE REORGANIZATION OF THE BUILDING DEPARTMENT;PROVIDING FOR SEVERABILITY;PROVIDING AN EFFECTIVE DATE AND FOR OTHER PURPOSES. Vice Mayor Paterno pointed out the recent change within Village Hall, whereas the building department and finance department had switched locations, for customer convenience purposes. Manager Couzzo explained that the resolution would need to come before Council during a Regular Council Meeting to appropriate the funding from the building department, in order to make the accommodations. Mr. Rodriguez informed Council that an office and conference room would be built in the back of Village Hall. He further explained that there were finro new employees with insurance benefits, whereas the previous employees did not have insurance. Mr. Rodriguez clarified that the temporary employee would be working for the Village for the next six months. Manager Couzzo agreed that there would need to be some consideration for temporary/part time personnel. Mr. Rodriguez reminded Council that the cost for construction would remain the same as previously discussed at $15,000.00. Council Member Johnson asked why the cost for the scanning work was not included in the budget, as it had been known that it was necessary for some time. Vice Mayor Paterno preferred that the work in the back offices be placed on hold in the event the building department experienced any organizational changes. 4. Discussion on Golf Carts Council Member Arena recommended that golf carts be allowed on the east side of the bridge as people were already using them in that area. He understood that a study was necessary as per state statute. Vice Mayor Paterno believed it could be a safety issue Village Council Workshop Minutes April 30, 2018 even if the golf carts were allowed only as far east as the railroad tracks. Discussion ensued regarding the police department offering input on the situation. Council Member Arena asked for a report to be prepared for the next workshop on the matter. 5. Discussion Regarding Village Code Chapter 63; Regulations for Placing and Maintaining Communications Facilities in Village Rights of Way; F.S. 337.401 Updates Regarding Small Wireless Facilites; Updates Regarding Current Best Practices. Attorney Davis requested this topic be brought to a Workshop Meeting for discussion. He informed Council that the existing code was very old and "bare bones" and suggested Council direct him to update the ordinance with more modern regulatory protections. He revealed to Council that wireless companies were now requesting to place their equipment in community right-of-ways, adding that the Village should be protected and prepared. Vice Mayor Paterno wondered if any of the cellular equipment could be placed underground. Attorney Davis opined that co-location was a direction the Village could request. Additionally, using poles and facilities that were already in the ground was another possibility. Cost and regulatory issues were some other factors. Mr. Tom Bradford or 44 Chesnut Trail commented on the large equipment necessary to accommodate some new technology. He suggested a year-long moratorium in order put together an ordinance that would address the issue. Attorney Davis would only recommend a moratorium in 6-month increments, with the ability to extend the period as needed. Council directed Attorney Davis to prepare an ordinance for a year-long moratorium at the next scheduled Council Meeting. ADJOURNMENT: Vice Mayor Paterno announced the meeting was adjuourned at 7:26 p.m. PENDING TASKS: Police in ut re ort on olf carts east of brid e hief Medina FDOT to provide answers on cost, left turn lane extension, synchronize DOT li hts Moritorium documentation ttorne Davis Village Council Workshop Minutes April 30, 2018 Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. MINUTES VILLAGE OF TEQUESTA REGULAR MEETING May 10, 2018 CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Abby Brennan at 6:00 p.m. A roll call was taken by Village Clerk Lori McWilliams. Present were: Mayor Abby Brennan, Vice Mayor Paterno, Council Member Vince Arena, Council Member Laurie Brandon, and Council Member Kristi Johnson. INVOCATION AND PLEDGE OF ALLEGIANCE Council Member Arena spoke the invocation and led the pledge of allegiance. APPROVAL OF AGENDA MOTION: Council Member Arena moved approval of the agenda; seconded by Council Member Brandon; motion carried unanimously 5-0. PRESENTATIONS 1. Proclamation Designating May 13-19, 2018 as Water Reuse Week Village of Tequesta Clerk, Lori McWilliams read a proclamation, which explained the benefits of and encouraged people to work toward the reuse of water. Mayor Brennan presented the proclamation to Village Manager/Utility Director Michael Couzzo. 2. Proclamation Proclaiming May 20-26, 2018 as National EMS Week Village Clerk McWilliams read a proclamation, which stressed the importance of Emergency Medical Services. Mayor Brennan presented the proclamation to Fire Chief Joel Medina who voiced appreciation on behalf of the Fire Department. CONSENT AGENDA Village Attorney Davis announced a conflict with Council Member Johnson voting on item number four. MOTION: Council Member Arena moved approval of the Consent Agenda without /tem four; seconded by Council Member Brandon; motion carried unanimously 5-0. 3. MINUTES: 4/12/18 Special and 4/12/18 Regular Meeting Minutes 5. RESOLUTION 14-18, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, ADOPTING A REVISED BUILDING DEPARTMENT FEE SCHEDULE AS PROVIDED BY CHAPTER 14, ARTICLE Minutes — Regular 05/10/18 Page 2 VI OF THE VILLAGE CODE OF ORDINANCES; PROVIDING THAT THIS SCHEDULE OF FEES AND CHARGES SHALL BE AVAILABLE FOR INSPECTION AT ALL TIMES AT THE VILLAGE HALL DURING REGULAR BUSINESS HOURS; PROVIDING FOR PUBLICATION OF THIS SCHEDULE OF FEES AND CHARGES IN APPENDIX C. OF THE VILLAGE'S CODE OF ORDINANCES; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. 6. Approval of Contracts Signed by Manager Under$25,000 (Per Village Ordinance we are presenting the following agreements, proposals, commitments and memorandum of understanding to Council). END OF CONSENT AGENDA 4. Memorandum of Understanding with Regard to All Full-Time Personnel Employed by the Village of Tequesta Represented by the Palm Beach County Police Benevolent Association, Inc., Within Perc Bargaining Unit Numbered 1615 and Pertaining to Promotions. MOT/ON: Council Member Arena moved approval of Item four, seconded by Council Member Brandon; motion carried unanimously 4-0 with Council Member Johnson abstaining from the vote due to conflict of interest. Attorney Davis reminded that Council Member Johnson was required to complete a Voting Conflict Form, which would be made part of the record. COMMUNICATIONS FROM CITIZENS Harold Taylor of 13 Chapel Court in Tequesta described the purpose and benefits of a municipal code as a rulebook by which all residents, which included Council, must abide. Darrell Pastuch wanted Council Workshops to be more interactive and described a ping- pong paddle with "YES/NO" on it system of communication from citizens during such meetings. He felt the new sidewalks were not thick enough and asked for more timely inspections before invoices for completed work were paid. COMMUNICATIONS FROM COUNCIL Council Member Johnson thanked the people she spoke with over the past month. She appreciated their patience while she worked through issues and invited communication. Council Member Brandon said that she loved all the fun activities available in The Village during summer. She stated that she worked to find answers to things she did not know and welcomed resident contact. Council Member Arena thanked Building Director Rodriguez for responding to a residence at the end of the day on a Friday. He received a complimentary letter regarding the work done at Key West Village and lauded Public Works Director Chambers for it as well as the Minutes — Regular 05/10/18 Page 3 nice paving work done in the Tequesta Country Club. He offered to monitor and report on a Florida Department of Transportation bike study for consideration of whether a bike path was warranted. The next suggestion from Council Member Arena was to promote the Tequesta business community by means of an event such as a Seafood Festival, Art show, etc. His vision included a Village Trolley that transported attendees to the event in addition to other areas in The Village (parks, shopping plazas and other businesses). Vice Mayor Paterno expressed appreciation for the residents in attendance at the meeting. He mentioned that based on resident input, some adjustments were made along the US 1 construction route to help alleviate traffic issues and he clarified that Tequesta's project costs were $127,515. Mayor Brennan elaborated that these funds were for turn lanes that The Village wanted but that the FDOT felt were unnecessary. Council Member Arena promised to provide regular updates on a proposed community center and announced that planners were scheduled to view the potential site on Monday. Mayor Brennan thanked new Council Members (Brandon and Johnson) for their work in the short time since elected. While she had previously announced she would retire at the end of the term, Mayor Brennan expressed interest in continuing on The Village Council. STANDING REPORTS VillaQe Attornev Village Attorney Keith Davis reported that The Village was dismissed with prejudice from the Dalack lawsuit and that the legal fee reimbursement request was still pending. VillaQe Manaaer Village Manager Michael Couzzo stated that budget process had begun. He thanked the Building and Finance Department staff for their cooperation during a recent office move. Vice Mayor Paterno requested comment from the Village Manager on reports of a road blockage at the Budget Rent A Car site. Mr. Couzzo explained that this was due to the alley's poor condition and its use primarily by the car rental business. Vice Mayor Paterno also asked Assistant Village Manager and Human Resources Director Merlene Reid for an update on the search for a new Village Manager but Mayor Brennan determined that that topic was better addressed under "Any Other Matters". Police Chief Gus Medina reported that Department members had attended Association meetings in the Country Club and Brookdale Assisted Living Facility; speeding was being addressed; a candidate who seemed to be a good fit was just interviewed and the Community Walk continued. He recounted meeting the owner of Red's Barber Shop who still spoke of a positive interaction with O�cer Keith Smolen from years ago and announced that the National Night Out was scheduled for August 7t'', 2018 from 4p.m. to 9 p.m. Chief Medina advised that he was a member of a committee of the Florida Municipal Insurance Trust tasked with studying ways to reduce liability claims within the police department. Next, he announced that Officer Ray Korkowski received the Jupiter Minutes — Regular 05/10/18 Page 4 Community Service Award for his work with the Nautical Club and Officers Michael Loney and Thomas Jarrell were acknowledged for their traffic safety initiatives. Fire Chief Joel Medina stated that hurricane season preparation made this a busy month; the Tequesta Fire Department participated in the 2018 statewide hurricane exercise coordinated by the Palm Beach County Emergency Operations Center. He advised that not only was it good practice, it gave The Village credit toward a community rating system, which benefitted the Building Department in their work. Chief Medina reported a surprise FEMA audit occurred due to the difference befinreen damage claimed by The Village from hurricane Matthew ($27,320.67) and that from hurricane Irma ($207,961.14). He credited latitude given by the Village Manager and Finance Director Chris Quirk's assistance for successful resolution and said he expected reimbursements soon. Chief Medina announced the installation of a Stryker patient lift, an improvement to prevent employee injuries. Though he stated much of the cost was obtained from grants, he thanked Council and The Village Manager for the ability to purchase such equipment. Lastly, he reminded everyone of the upcoming Jupiter Hills Country Club golf tournament for which the Tequesta Fire Department would provide emergency services. REGULAR AGENDA OLD BUSINESS 7. ORDINANCE 1-18, SECOND READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING ITS COMPREHENSIVE DEVELOPMENT PLAN TO ADOPT EVALUATION AND APPRAISAL REVIEW("EAR") BASED AMENDMENTS PURSUANT TO SECTION 163.3191, FLORIDA STATUTES, WHICH PROVIDES FOR AN EVALUATION AND FOR PLAN AMENDMENTS DETERMINED TO BE NECESSARY; WHICH INCLUDES REVISED TEXT AND MAPS NECESSARY TO UPDATE THE DATA AND ANALYSIS OF THE COMPREHENSIVE DEVELOPMENT PLAN; PROVIDING THAT THE TEXT AND MAPS, AS AMENDED OR REVISED, SHALL BE SUBSTITUTED FOR AND REPLACE IN FULL THE EXISTING TEXT AND MAPS IN ALL AMENDED ELEMENTS; PROVIDING FOR TRANSMITTAL TO THE STATE LAND PLANNING AGENCY; PROVIDING A CONFLICTS CLAUSE AND FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Attorney Davis read Ordinance 1-18 title into the record. Mayor Brennan opened the item for Council then Public Comment but there were no comments. MOT/ON: Council Member Arena moved approval of Ordinance 1-18; seconded by Council Member Johnson; motion carried 5-0. 8. RESOLUTION 13-18, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA,VACATING AND ABANDONING A TWENTY FOOT WIDE, TWO HUNDRED FORTY FOOT LONG ALLEY LOCATED IN THE JUPITER HEIGHTS SUBDIVISION; LYING IN BLOCK 3 AND ADJACENT TO THE Minutes — Regular 05/10/18 Page 5 EAST OF PARCELS 1 AND 4 ACCORDING TO THE PLAT THEREOF AS RECORDED IN PLAT BOOK 23, PAGE 69 OF THE PUBLIC RECORDS OF PALM BEACH COUNTY, FLORIDA; PROVIDING AN EFFECTIVE DATE AND FOR OTHER PURPOSES. Attorney Davis read Resolution 13-18 title into the record and said that this was continued from the last Council meeting. Mayor Brennan announced that this item was strictly regarding the abandonment of the alleyway, nothing more and stated that the question to consider was whether the alleyway served a public purpose for the residents of Tequesta. She acknowledged the many cards requesting time to speak and called on Carlene McGlone of 3411 Inlet Court; Katrina and Charles Faulconer of 3462 Inlet Court; Erin and Phillip Babbitt of 3447 Palm Court; Laura Spalding of 3453 Inlet Court; James Guyn of 3443 Inlet Cou�t; and Michelle Delgado of 3468 Canal Court. Their remarks included some history of the alley, Council's prior vote against abandonment, a letter from The Tequesta Water Department dated April 28, 2017 denying an abandonment request and The Village's Mission and Vision Statements. Further comments were that the alley was a valuable buffer between commercial and residential properties; residents (especially children) used the alley instead of US 1 to travel within the five streets of the Jupiter Heights neighborhood; and abandonment would interfere with efficient movement of emergency vehicles. All were against abandonment of the alley. Mayor Brennan called on Gail Osborne of 3442 Inlet Court and Harold Taylor of 13 Chapel Court but neither had comments regarding alley abandonment. When Mayor Brennan inquired about the aforementioned April 28, 2017 letter, Attorney Davis recalled that prior Council deliberations on alley abandonment did not include an alternative plan. This request was different in that it was contingent on items agreed to in the application, including replacement of public access and utility easements. He explained that any actual abandonment would not occur until an approved replacement plan was filed and both would be recorded at the same time. Vice Mayor Paterno sought to understand the plan before voting and stated that if no variances were required, he was in favor of the project. Attorney for the applicant, Jack Rice of the Nason, Yeager law firm said he was present to assist with legal questions and the applicant and Troy Holloway of Gentile, Glas, Holloway, O'Mahoney and Associates, Inc. were present for technical questions. Mayor Brennan addressed Mr. Holloway who clarified that if abandoned by The Village, an alley was still in their plan, which he described as a 25-foot drivable public access approximately ten feet from the current alley location with improvements such as a sidewalk, landscaping and lights. The developer had met with nearby residents, listened to their concerns, revisited the site and made adjustments accordingly, which included removing a townhouse and adding a recreation room for resident use. During Mr. Holloway's explanation, there were several uninvited comments from the audience. Troy Holloway confirmed that no variances would be requested and Vice Mayor Paterno asked that Council adhere to this. Attorney Davis explained the timing of an abandonment process in relation to recording of utility and easement relocation regardless of who owned the property. Vice Mayor Paterno reiterated that if a proposed project was within the limits of Village Code, he had no Minutes — Regular 05/10/18 Page 6 problem with it. Mr. Holloway reviewed a diagram with Vice Mayor Paterno, then Council Member Arena summarized the proposed changes and recording thereof. Village Attorney Davis advised that a zoning change to mixed use was required. MOTION: Council Member Arena moved approval of Resolution 13-18; seconded by Council Member Johnson; motion carried 4-1 with Council Member Brandon opposed. NEW BUSINESS According to Attorney Davis, item nine was quasi-judicial in nature. He swore in four people and no Council Members disclosed ex-parte communication. 9. SEU 4-18: Application from RVT TEQUESTA SHOPPES LLC (known as Tequesta Shoppes) for a Special Exception Use pursuant to Section 78-177. C-2 District (d) (14) Shopping Centers, of the Village of Tequesta Code of Ordinances. The Applicant is requesting approval to install a metal translucent and operable awning on the courtyard, modify storefront openings; and, remove existing canopy and exterior bar area. The application also includes installing an arfinrork on the courtyard wall and replacing existing metal railing and gate at the entrance. The subject property is located at 157 N US Hwy 1, Tequesta, FL 33469. Community Development Director Nilsa Zacarias explained that this request was for a modification to the courtyard of the Tequesta Steakhouse and introduced applicant Niki Norton of N2 Architecture Design. She predicted that the changes would be a vast improvement over what existed now and included modifications to the outdoor bar, and a translucent awning that would open and close. Though entertainment was planned for the courtyard, the applicant claimed she was aware of Tequesta's noise ordinance. Vice Mayor Paterno expressed concern over noise and hours of operation. Attorney Davis explained that since the shopping center itself was a special exception in the zoning district, whenever any modifications to it were desired, a Special Exception Use was required. Ms. Zacarias advised the SEU would next go to the Planning and Zoning Board and that the Fire Department had been consulted regarding the outside seating area. MOTION: Council MemberArena moved approval of SEU 4-18; seconded by Vice Mayor Paterno; motion carried 5-0. 10. RESOLUTION 15-18, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, INCREASING REVENUES AND EXPENDITURES IN THE GENERAL FUND #001 2017/2018 BUDGET IN THE AMOUNT OF $34,897.00 RECOGNIZING THE FAIR MARKET VALUE OF SERVICES RECEIVED FROM PALM BEACH COUNTY FIRE RESCUE AS WELL AS RECOGNIZING RELATED VEHICLE REPAIR AND MAINTENANCE EXPENDITURES Attorney Davis read Resolution 15-18 title into the record; Mayor Brennan stated that this Minutes — Regular 05/10/18 Page 7 was routine in nature, but the cost prohibited it from being on the consent agenda. MOTION: Vice Mayor Paterno moved approval of SEU 3-18; seconded by Council Member Arena; motion carried unanimously 5-0. 11. ORDINANCE 9-18, FIRST READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, IMPOSING A MORATORIUM ON THE ACCEPTANCE OF NEW APPLICATIONS, AND THE ISSUANCE OF ANY VILLAGE PERMITS OR APPROVALS CURRENTLY OUTSTANDING AND REQUIRED FOR PENDING APPLICATIONS, FOR THE INSTALLATION OF TELECOMMUNICATIONS EQUIPMENT AND FACILITIES WITHIN THE VILLAGE AS SET FORTH IN THE TELECOMMUNICATIONS ACT OF 1996, SEC. 337.401 FLORIDA STATUTES, CHAPTER 63 ART. II OF THE VILLAGE OF TEQUESTA CODE OF ORDINANCES, AND CHAPTER 78, ZONING, OF THE VILLAGE OF TEQUESTA LAND DEVELOPMENT CODE; PROVIDING THAT SAID MORATORIUM SHALL BE IN EFFECT FOR A PERIOD OF ONE YEAR; DIRECTING VILLAGE STAFF TO UNDERTAKE A COMPREHENSIVE REVIEW OF THE VILLAGE'S EXISTING TELECOMMUNICATIONS EQUIPMENT AND FACILITIES REGISTRATION AND PERMITTING CODES WITH AN EMPHASIS ON THE PROTECTION OF RESIDENTIAL PROPERTIES, AND COMPLIANCE WITH FEDERAL AND STATE REQUIREMENTS; PROVIDING FOR CONTINUATION OR TERMINATION OF SAID MORATORIUM; PROVIDING A CONFLICTS CLAUSE AND A SEVERABILITY CLAUSE; AND PROVIDING FOR AN EFECTIVE DATE. Attorney Davis read Resolution 9-18 title into the record, advised it was the first reading and served to pause telecommunication right of way permits, which then allowed us to review Village Code in an attempt to balance The Code with federal and state laws and the best interests of residents. Mayor Brennan opened the hearing to Council for comment but there was none; there was no comment when she opened the hearing to the public. MOTION: Vice Mayor Paterno moved approval of Ordinance 9-18; seconded by Council MemberArena; motion carried unanimously 5-0. 12. Discussion and Action Regarding Replacement of the ALPR System Mayor Brennan called on Information Technology Director Brad Gomberg who advised there was no net increase from this proposal. He explained that the current vendor was less responsive than they originally were and The Village paid $14,000 annually to maintain their service. He continued that over five years, a lease from Genetec cost less than the support and maintenance for the current system; there was, in fact a small savings with new equipment, superior technology and one company to manage it all together. Interest was included on the lease but if Council wished, an outright purchase at $60,000 saved $16,000 over five years. Mayor Brennan was concerned about a five-year lease term due to the rapidly changing nature of technology; however, Mr. Gomberg did not Minutes— Regular 05/10/18 Page 8 foresee a need to upgrade within five years. Finance Director Quirk advised he preferred to spread out the payments however, Manager Couzzo and Police Chief Medina agreed that funds were available for the purchase through the Special Law Enforcement Trust Fund, thereby saving The Village $16,000. MOTION: Council Member Arena moved approval of the purchase (not to exceed $57,595.51) of the ALPR System from the Special Law Enforcement Trust Fund; seconded by Council Member Johnson; motion carried unanimously 5-0. 13. 2018 Governmental Committee Appointments Mayor Abby Brennan explained and reviewed the current committee appointments. Some revisions were made due to the new Council members. Although no longer a Council Member, but due to his extensive work on the committee, Mayor Brennan suggested and consensus of Council was that former Council Member D'Ambra remain The Village's lead representative on the No Wake Extension of the Waterway committee with Council Member Arena as his alternate. 14. Discussion and Action Regarding Donation Request from Jupiter High School for the 2018 Project Graduation Mayor Brennan explained that some years ago, Council discontinued monetary donations from The Village budget to local not for profit agencies however, Council was free to donate from their discretionary funds if they wished. Vice Mayor Paterno offered a personal donation of$500 so taxpayer money would not be used. ANY OTHER MATTERS Vice Mayor Paterno requested discussion of replacing Village Manager Couzzo who was expected to retire at the end of the year. Assistant Village Manager and Human Resources Director Merlene Reid advised that she had begun to assemble questions for Council's consideration but recommended that this was best discussed at a Workshop. She estimated the process to take befinreen three and eight months. Mayor Brennan asked Ms. Reid to distribute the questions along with the job description and copy of Mr. Couzzo's contract to Council for review before the workshop. Vice Mayor Paterno wished to reduce the number of votes required in the Village Charter to hire or fire a Village Manager. Mayor Brennan advised this was unlikely to change until there was time for a Charter review. Consensus of Council was to discuss the Village Manager position at the June Workshop. Council Member Brandon asked for an itemized discussion of resident Darryl Pastuch's complaints at the next Workshop. Mayor Brennan was concerned about the potential length of the Workshop due to an upcoming Executive Session that traditionally followed. Vice Mayor Paterno suggested separating the Executive Session from the Workshop to allow ample time for both but consensus of Council was to cover all the items in the June Workshop rather than postpone any of them. Mayor Brennan again acknowledged Darryl Pastuch who thanked Council for their Minutes — Regular 05/10/18 Page 9 consideration and requested that the sidewalks be addressed in the future. He would also like to see a requirement that the next Village Manager be a Tequesta resident. He then spoke disapprovingly to Vice Mayor Paterno about granting ten feet to a developer without the need to request a variance. Meetinq Task Assiqnments ' � � Look at Southside alley at Budget Rent-A- Manager Car Provide Council with a cost benefit analysis Manager/ Brad re ort for additional ALPR cameras Merlene to bullet point her questions re: Merlene Manager search and provide to council along with the manager job description and current contract Create bullet points on Pastuch's concerns Manager regarding sidewalk issue and place on 6/4 a enda Provide proposal to Council on what staff Manager feels needs to be discussed in IAFF ne otiations ADJOURNMENT: Council Member Arena moved to adjourn the meeting; seconded by Vice Mayor Paterno. The motion to adjourn carried unanimously 5-0; therefore, the meeting was adjourned at 8:25 p.m. Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. FORM 8B MEMORANDUM OF VOTING CONFLICT FOR COUNTY, MUNICIPAL, AND OTHER L�CAL PUBLIC OFFICERS LAST NAME—FIRST NAME—MIDOLE NAME NAME OF BOARD,COUNCIL,COMMISSION,AUTHORITY,OR COMMITTEE J 6�tV -1, l -� ►N THE BOARD,COUNCIL,COMMISSION,AUTHORITY OR COMMITTEE ON WHICH I SERVE IS A UNIT OF: CITY COUNTY �TY OCOUNTY ❑OTHERLOCALAGENCY ��}y , , y� � NAME OF POLITICAL SUBDIVISION: �/IIN�+ l \� � DATE ON WHICH VOTE OCCURRED V MY POS TION IS: �jJ�D �� ELECTIVE ❑ APPOINTIVE WHO MUST FILE FORM 8B t�qY 2 Z 2018 This form is for use by any person serving at the county,city,or other local level of government on�J�����rd,councii, commission,authority,or committee. It applies to members of advisory and non-advisory bodies who are presented with a voiing conflict of interest under Section 112.3143,Florida Statutes. Your responsibilities under the law when faced with voting on a measure in which you have a conflict of interest will vary greatty depending on whether you hold an elective or appointive position. For this reason, please pay close attention to the instructions on this form before completing and filing the form. INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112.3143, FLORIDA STATUTES A person holding elective or appointive county, municipal, or other local public office MUST ABSTAIN from voting on a measure which would inure to his or her special private gain or loss. Each elected or appointed local officer also MUST ABSTAIN from knowingly voting on a measure which would inure to the special gain or loss of a principal(other than a government agency) by whom he or she is retained (including the parent,subsidiary,or sibling organization of a principal by which he or she is retained);to the special private gain or loss of a relative;or to the special private gain or loss of a business associate.Commissioners of community redevelopment agencies(CRAs)under Sec. 163.356 or 163.357, F.S., and officers of independent special tax districts elected on a one-acre, one-vote basis are not prohibited from voting in that capacity. For purposes of this law, a"relative" includes only the officer's father, mother, son, daughter, husband,wife, brother, sister,father-in-law, mother-in-law, son-in-law, and daughter-in-law.A"business associate" means any person or entity engaged in or carrying on a business enterprise with the officer as a partner,joint venturer, coowner of property, or corporate shareholder(where the shares of the corporation are not listed on any national or regional stock exchange). . , . . * . . . * ,� . . . * � * ELECTED OFFICERS: In addition to abstaining from voting in the situations described above,you must disclose the conflict: PRIOR TO TH�VOTE BEING TAKEN by publicly stating to the assembly the nature of your interest in the measure on which you are abstaining from voting;and WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recording the minutes of the meeting,who should incorporate the form in the minutes. . . . . ., . . . . . . . * * . . APPOINTED OFFICERS: Although you must abstain from voting in the situations described above, you are not prohibited by Section 112.3143 from otherwise participating in these matters. However, you must disclose the nature of the conflict before making any attempt to influence the decision, whether orally or in writing and whether made by you or at your direction. IF YOU INTEND TO MAKE ANY ATTEMPT TO INFLUENCE THE DECISION PRIOR TO THE MEETING AT WHICH THE VOTE WILL BE TAKEN: • You must complete and file this form(before making any attempt to influence the decision)with the person responsible for recording the minutes of the meeting,who will incorporate the form in the minutes. (Continued on page 2) CE FORM 88-EFF.11/2013 PAGE 1 Adopted by reference in Rule 34-7.010(1)(�,F.A.C. APPOINTED OFFICERS (continued) • A copy of the form must be provided immediately to the other members of the agency. • The form must be read publicly at the next meeting afte�the form is filed. IF YOU MAKE NO ATTEMPT TO INFLUENCE THE DECISION EXCEPT BY DISCUSSION AT THE MEETING: • You must disclose orally the nature of your conflict in the measure before participating. • You must complete the form and file it within 15 days after the vote occurs with the person responsible for recording the minutes of the mee6ng,who must incorporate the form in the minutes.A copy of the form must be provided immediately to the other members of the agency,and the form must be read publicty at the next meeting after the form is filed. DISCLOSURE OF LOCAL OFFICER'S INTEREST I, �Q(9r(l ;��h��6bJ ,hereby disclose that on ,20 � �A measure came or will come before my agency which(check one or more) inured to my special private gain or loss; _ inured to the special gain or bss of my business associate, • _ inured to the special gain or bss of my relative, ; _ inured to the special gain or bss of ,by whom 1 am retained;or _ inured to the special gain or loss of ,which is the parent subsidiary,or sibling organization or subsidiary of a principai which has retained me. (b)The measure before my agency and the nature of my conflicting interest in the measure is as follows: m�v w�� �o ,�, �.�-z� S � ��� �7 � y9-+„� ��,��-v�sx� � �- �,���..� �o .��,�.��S . ,�,� ,�J„s.�r�p �s ,F,�.c,- �� e��►�- �- �c-c� vo� a�.-�o CdN.�t� � ���n�v�1� '�, �`'`�' A'`.`�' If disdosure of specific information would violate confidentiality or privitege pursuant to law or rules governing attomeys, a public officer, who is also an attomey,may comply with the disclosure requirements of this section by disclosing the nature of the interest in such a way as to provide the public with notice of the conflict. ���V/ �� Date Filed ur NOTICE: UNDER PROVISIONS OF FLORIDA STATUTES §112.317, A FAILURE TO MAKE ANY REQUIRED DISCLOSURE CONSTITIlTES GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOLLOWING: IMPEACHMENT, REMOVAL OR SUSPENSION FROM OFFICE OR EMPLOYMENT, DEMOTION, REDUCTION IN SALARY, REPRIMAND, OR A CIVIL PEI�ALTY NOT TO EXCEED$10,000. CE FORM SB-EFF.11/2013 PAGE 2 Adoptad by reference in Rula 34-7.010(1)(f�,F.A.C.