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Lori McWilliams � '�
345 Tequesta Drive Date; 02/26/2018
' Jupiter, FL 33�69 tauote Number CA-1000-D00�'1281-2
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Job Name: MAG�C CARD � PL-4581
For;Village of Tequesta
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PUBLIC RECORDS. In accordance with Sec. 119.0701, Florida Stotutes,
CONTRACTOR must keep and maintain this Agreement and any other
records assoclated therewith and that are associated with the
performance of the work described in the Proposal or Bid. Upon request
from the Village's custodian of public records,CONTRACTOR must provide
the Village with copies of requested records, or allow such records to be
inspected or copied, wlthin a reasonable time in accordance with access
and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR
who fails to provide the public records to the Village,or fails to make them
available for inspection or copying, within a reasonable time may be
subject to attorney's fees and costs pursuant to Sec. 119.0701, Florida
Siatutes,and other penalties under Sec.119.10, Florida Statutes. Further,
CONTRACTOR shall ensure that any exempt or confidential records
associated with this Agreement or associated with the performance of the
work described in the P�oposal or Bid are not disclosed except as
authorized by law for the duratfon of the Agreement te�m, and following
completion of the Agreement if the CONTRACTOR does not transfer the
records to the Village. Finally, upon completion of the Agreement,
CONTRACTOR shall transfer, at na cost to the Village, all public records in
possession of the CONTRACTOR, or keep and mafntain public records
required by the Village. If the CONTRACTOR transfers alt public records to
the Village upon completion of the Agreement, the CONTRACTOR shall
destroy any dupUcate public records that are exempt or confldentiaf and
exempt from public records disclosure requirements. If the CONTRACTOR
keeps and maintains public records upon completion of the Agreement,
the CONTRACTOR shall meet all applicable requirements for retaining
public records. Records that are stored electronically must be provided to
the VILLAGE, upon request from the Village's custodian of public records,
in a format that is compatible with the Village's information technology
systems.
IF CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO
CONTRACTOR'S DUTY TO PROVIDE PUBUC RECORDS
RELATING TO THIS AGREEMENT, PLEASE CONTACT THE
VILLAGE CLERK, RECORDS CUSTODIAN FOR THE VILLAGE, AT
(561� 768-0685, OR AT Im�williams@teauesta.ora. OR AT 345
TEQUESTA DRIVE,TEQUESTA, FLORIDA 33469.