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Home My WebLink AboutDocumentation_Regular_Tab 03_07/12/2018 345 Tequesta Drive 5G1-768-0700 Tequesta, FL 33469 � �vww.teyuesta.org -MEMO- To: Michael R. Couzzo,Village Manager From: Christopher Quirk, Finance Director Date:06/21/18 Re: GASB 75 OPEB I respectfuily present the following memorandum to the Village Manager. I submit an agreement to retain GRS Actuaries for OPEB study and actuarial valuation.This is a requirement for all municipalities under GASB 75 with other post-employment benefits. �'ice-�fayor�'ince.�rena \fa}�or.�bby Brennan Council�Iember Tom Paterno Council�Iember Steve Okun Council�Iember Frank D'�3mbra �'illage�Ianager:\lichael Couzzo G �� Rftinrrkal7� �:9sa.s27.t618 ! F:45�t.s2s.oQ83 �www�xn.itb^e.oam Conw{ting May 16,2018 Mr.Christopher Quirk Finance Direttor Village of Tequesta 345 Tequesta Dr. Tequesta,FL 33469-0273 Re: Villaae of Tequesta GASB 75 OPEB EngagemeM Letter Dear Mr.Quirk: We are writing to provide an engagement letter for actuarial services relatir�g to GASB 75 Other Post- Employment Benefits (OPEBf. By signing and datlng this engagement letter, Gabriel, Rceder,Smith & Comparry(GRS)and the Village of Tequesra(the�Ilage")agree to the scope,worOc product and terms described herein. This engagement letter(s fashioned after those for auditing services,for consistency with other professionals. We will perfarm the "Alternative Measurement Method" calculat�s necessary for the vllage to comply with GASB Statement No. 75 for the fiscal year ending September 30, 2018. As wch, the cakulations will be performed as of October 1, 2017. We will provide aduarial advice concerning assumptions and a final Report�riewed and signed by an actuary. Thts service includes full telephone access to our actuaries and analysts durtng and after the process. ft should be understood that this is not an actua�ial valuatlon because the calculations will fail varlous actuarial standards of practice on account of following the GASB's ARemative Measurement Method. We will then perform the "Alternative Meawrement Method"calculations necessary for the Viilage to comply with GASB Statement No.75 for the fiscal year ending September 30,2019 using a rolF�forward method permitted under GA58 rules based on calculations perfortned as of October 1,2017.The results will be presented in a letter report. The Reports will provide flgures necessary for compliance wtth GASB Statement No. 75 for alI OPEBs, presented in total, without any breakouts by union or employee groupings and no breakouts by enterprise fund or funcdon.The Vlilage will be responsible for determining any such breakouts and for the narrative material re�uired for tt�e Notes. The work papers for this engagement a�e the property of Gabriel, Roeder, Smith & Company (GRS). While we may be requested to make certain work papers available to auditors or to regulators pursuant to authonty given by law or regulation, access to the requested work papers wfll be provided under supervision of GRS personnel. Furthermore, upon request, we may provide photocop�s of selected work papers to regulatory agencies. These regulatory agencies may intend or decide to d'istribute the photocopies or informatlon contained therein to others,including othergovemmental agencies. :�;: ..:�•,�;..:�°'�-� ,th"�... "i k. �'" �i. Mr.Christopher Quirk May 16,2018 Page 2 The Village management has responsibility for the flnanciai statements and all representations contained therein. Management also has responsibility for preventing and deteding fraud,for adopting sound accourrting pollcies and establishing and maintaining effective intemal conhol to maintain the reliability of the flnancial statements and to provide reasonable assurances against the possibility of misstatements that are material to the flnancial statements. This responsibility extends to the use or misuse of the results of our OPEB Report, presentatbns at on-site meetings and during telephane conferences. The Report and presentation materials may be prcrvided to parties other than the Village only in their entirety and only with the permission of the Village. Upan execution of this letter of engagement, we wtU prepare a data request letter. The Vllage will compiie and transmit all employee and retiree census data as requested in electronic form and in the format requested. The ViRage will collect and transmit all documer�tation and other information requested regarding the other post-employmerrt beneflts provided. The Village agrees that all i�rformation,documents and data we request in connectfon with ou�Report will be made available to us, that all such i�ormation, documents and data prwided to us will be complete and aaurete,that we will have the fult cooperation of the Village's personnet and vendon, that the Village will issue a representation lettec from management oonceming these matters,and that GRS may rely upon such information,docume�ts and data with no duty to inquire or audit such. Because of the importance of managemenYs representadons as to the wmpleteness and accuracy of the informatlon,documents and data which it provides to GRS,the�Ilage agrees to reiease GRS a�d its personnel from any claims, liabilities, costs and expenses relating to our services under this letter attributabie tu any misrepresentations in the representation letter referenced above. Furthermore,GRS agrees to maintaln the employee data secure and confidentlal. Any dispute a►ncerning this engagement will be resolved i�ternally and,if not,wfth waiver of any jury trial and with venue at the place where the services are rendered. Except for gross negligence or wllfful misconduct,GRS liabifity hereunder will be limited to our fees. The vllage is a public agency subject to Chapter 119, FlorMa Statutes. As required by law,and onhr to the extent required by law, GRS shall comply with Fb�ida's Public Records law. GRS is not acting on behaff of the Viliage in providing actuarial and consuRing services, as defined by statutes and interpreted by the Florida Attorney General Advisory Legal Opinions. GRS shall allow public access to all documents,papers,ietters,or other mater�al subject to the provtsions of Chapter 119,Flortda Statutes, and made or received by GRS in conjundio�with this Agreement. Specificatly,as required by law,and only to the exteM required by law,GRS shall: (a� Keep and maintain public reoords that ordinarily and necessarily would be required by the Village in order to perform the service. (b)Upon request of the�Ilage's custodian of public records,provide the Village with a copy of the requested recards or allow the records to be inspected or copied within a reaso�able time at a cost that does not exceed the cost provided in state law or as otherwise provided by law. GRS � Mr.Christopher Quirlc May 16,2018 Page 3 (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requlrements are not disclosed except as authorized by law for the duratbn of the contract term and following completion of the contract if GRS does not transfer the records to the Viilage. (d)Meet ali requirements for retai�ing public records and transfer,at no cast,to the Viltage al! pubHc �ecords in possesslon of the GRS upon termination of the Agreement and destroy and duplicate public records that are eacempt or confidenNal and exempt from the public records dlsdosure requireme�rts. All records sto�ed electronkaily must be provided to the Village in a format that is compatib�e with the informatton technology system of the Village. If THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRA[T, CONTACT THE CUSTODIAN OF PUBUC RECORDS AT(561} 768-0444, Imcwilliams�teguesta.or�. 345 TEQUESTA DRIVE,TEQUESTA,FL 33469. The base fees for the services are described in the following chart: FYApplicable Wlwlatlon Dabe Fee September 30,2018 October 1,2017 $3,500 September 30,2019' Octaber 1,2017 $750 •The oj�year of thts enyapement prewmes a proD-/orward",whereby ihe prevtous years cakukrtions would be adJus�ed so as to opply to the proJected year. G/iS8 SYatemeni No. 75 pamlis wkuMtlons every other year unless slgnlrlwnt ti►anges occur,!n whlch case new oalwlarNons must be performeaf. If rokulatbns were requlred or requested by the 1/lNoge Jn the intennediate yeor(s), ihe cost would be devebped by adJustlnp the iNtfol report jee for InJ�adon. Payment is due upon completion of the Report.There is no separate fee for telephone conferences or o�ther expenses. No other surveys, impact studies or other projects are contemplated in the stope of this engagement Additional studies, comparisons with other vfllages, or other services will be performed upon request with,whenever possibte,fixed fee quotes provided in advance. We stand behtnd these resutts and are available to assist management In other strategic areas for controlling the OPEB IiabilRies. Please return this signed agreement and retain a copy for your records. We thank you and other Vllage afflcfals for your co�idence In our flrm and Ivok forward to woricing with you in the years ahead.Should you have any questions regarding these matters,please do not hesitate to contact us. GRS � Mr.Chrisbopher Quirk May 16,2018 Page 4 Slnaerely, For the Village of Tequesta, Florida �� R� lames 1. Rizzo,ASA,MAAA Print Name Authorized Party) Senlor Consultant and Actuary Gabr(el,Roeder,Smith&Company JJR/nl Signat r GRS � PUBLIC RECORDS. In accordance with Sec. 119.0701, Florida Stotutes, CONTRACTOR must keep and maintain this Agreement and any other records assoclated therewith and that are associated with the performante of the work described in the Proposal or Bid. Upon request from the Village's custadian of public records,CONTRACTOR rnust provide the Village with copies of requested records, or allow such records to be inspected or copied, within a reasonable time in accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR who fails to provide the public records to the Village,or fails to make them available for inspection or copying, within a reasonable time may be subject to attorne�/s fees and costs pu�suant to Sec. 119.0701, Florida Stotutes,and other penalties under Sec. 119.10, Florida Statures. Further, CONTRACTOR shall ensure that any exempt or confidential records associated with this Agreement or associated with the perFormance of the work described in the Proposal or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and following completion of the Agreement if the CONTRACTOR dces not transfer the records to the Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to the vllage,all public records in possession of the CONTRACTOR, or keep and maintain public records required by the Village. If the CONTRACTOR transfers all public records to the Village upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONTRACTOR keeps and maintai�s public records upon completion of the Agreement, the CONTRACTOR shall meet all applicable requirements for �etaining public reco�ds. Records that are stored electronica�ly must be provided to the VILLAGE, upon request from the Village's custodian of public records, in a format that is compatible with the Village's information technology systems. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STAMES, TO CONTRACTOR'S DUTY TO PROVIDE PUBUC RECORDS RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILIAGE CLERK, RECORDS CUSTODIAN FOR THE VILLAGE, AT (561� 768-0685, OR AT Imcwilliams@teauesta.or�, OR AT 345 TEQUESTA DRIVE,TEQUESTA, FLORIDA 33469. Villag+e Of Tequ+esta P�s &Recre�ion Date: 6/14/18 To: Mike Couzzo, Village Manager Cc: Debra A. Telfrin, Execuave Assistant From: Greg Corbitt, Director of Parks & Recreation RE: Miracle Recreaaon Equipment Co. Please place the following signed agreement on the July 2018 Council Meeting Constant Agenda. The following Sales Order from Miracle Recreation Equipment Co. is for a part replacement at Constitution Park Playground. Miracle Recreation Equip.Co. :�;;•,� ■ 878 E. US Hwy 60 QUOTE:R0023180115 �� M�ra c I e �8��°2�5208 . Prepared For: PrnJed Name&Loc�tion: Prepered by: Greg Corbitt Tequesta Perk Miracle of South Florida vllage of Tequesta 399 Seabrook Road Connie Brown Tequesta,FL 33469 (954)520-4523(phone) 561-575-6247(phone) (954)473-1964(fax) gcorbitt@tequesta.org Connieb�miracleofsouthflorida.com Quote Number: R0023180115 Quote Date: 5/10/2018 Valid For. 30 Days From Quote Date Bongo Chains Product line_Freestanding Age group:5-12 Part Number Deecrip8on Qly WeIgM UNt Price Total 997658 Top/Bottom Chains for Bongo Jumble Climber 1 10.00 92.00 92.00 Totals: Equipment Weight: 10.00 Ibs Equipment List: �92.00 Equipment Price: $92.00 Frefght: 530.00 Installation: 5450.00 SubTotal: 5572.00 ! Estimated Sales Tax•: 50.00 i Grend Total: Sb72.00 ; I ' NOtes: ; Prioes do not indude any materisls or servioes other than listed. � IThis Quote shall not become a binding contract until signed and delivered by both Gtistomer and Miracle Recreation Equipment Canpany ("Miracle'�. Sales Represc,ntative is not authorized ro sign this(2uote on behalfof Miiacle or Customer,and signed Quotes cannot be accepted from Sales RepraSentative. To submit this offer,please sign below and forward e complete sig�ed copy of this Quote directly to"Miracle Sales Administration"via fax(41'�235-3551 or email:ordeis(a3miraclerec.com. Upon acceptance,Muscle will rohun a fully-signed copy of the Quoto to Cusrot�r(with copy to Sales Representative)via fax or emaiL TH1S QUOTE IS LIMl1'ED TO AND OOVERNED BY TFIE TERMS COVTAINED HEREIN. Miracle objects to azry other tams proposod by 5/10/2018 � Page 1 of 3 QUOTE: ROU23160115 �----- � Customer,in writing or ott�e�wise,as matcrial alteradons,and all such proposed terrns shall be void. Customer authorizes M iracic ro ship the Equipmmt and agrees to pay Miracie the total amount specified. Shippinb terms are FOB the place of shipment via commoa carrier designated by Micacle. Payment terms are Net-30 days from invoice date with approved credit and al!charges are due and payable in full at PO Box 204757, Dallas,TX 75320-4757,unless nodfled otheravise by Miracle in writing. CusWmer agrees to pay all additional service charges for past due invoices. Customer must provide proper tax cxemption certificates to Miracic,and shall promptly pay end discharge all otherwise applicaWe taxes, license fxs,levies and other impositions on the Equipment at its own expensc. Putchase orders and payment�should bc made to the order of Miracle Ra�reation Equipment Compaoy. Qnote Nnmber: R00231801 I S Qnote Date: 5/10/2018 Eq�ipme�r S92.W Gnnd Totd: 5572.W CUSTOMER HEREBY SUBMI'fS(TS OFFER TO PURCHASE THE EQUIPMENT ACC RD[NG TO THE TERMS STATED lN THIS QUOTE AND SlJB1ECT TO F1NAL�P VAL BY MIRACLE. P• � �(,�(.' ��Al �Y//' L'�� 4��J / S � � � Submitted By �--Printed Name sod Tide Dste THE FOREGOING QUOTE AND OFFER ARE I�REBY APPROVED AND ACCEPTED BY MIIiACLE RECREATION EQUIPMENT By: n.rr. ADDlT10NAL TERMS&CONDlT10N5 OF SALE 1. Use 8 MaiM�ce. Cusbmer agrees to regularly k�sped and makdain the EquipmeM,and to provide.inspecx and maintain apprnpria� sefety sufxng under and arand tha Equipment,in accordarx:e with Mirocle's pmduct 1�lerature and the moet cumant Caisumer Product Safety Cammission Handbook tor Pubic Playyround Safery. 2. Defau�,Remedies 8�eltnquency Charges. Customers fafkue to pey any inwice when due,or ifs tailure�o othervNse compy w@h the tertns of this Quote,shaN constitute a defaWt under all unseti�ied invoices('Event of DefaWC). Upon an Event of OefauM,Mirode shell have al l remedies availaWe to ft at law or equkyr,induding.wkhout Ilmitation,al remedies afforded a secured credNor u�the Un�orm Comme�ial Cade. c�tomer aUrees to assist ana cooperare witl,Miraae w accomplish i�filing e�a enforoemeM d mechanic�s or other�iens wia,respact m a,e r�uipment or its location or its repossession of the Eq�pment,and Customer ezpressly waives aI riphts ro po�sess the EquiExnent after an Ever�t of DefaulL All �medies are cixnuletive and not aloemative,and no exetiisa by Mirede of e rernedy will prohibit or vreive the eze�ise of�y other remedy. Customer shaN pay all reesor�abie aGameys fees plus any coats of oollection incurred by Mirscle in enforcng its riqhts hereu►�. Subject to ary pmitetions under law, Custamer shall pay to Mirade as Ilquldated damages,and not as a penalty,an amount equal Lo 1.5%per morrth of aryr payment that is defnquent in such monlh and is n�recei�ed by N6rade wkhin ten(10)days after the date on wtdch due. 3. Limitatlon oF Warranty/Indemnily. MIRACLE MAI�S NO EQUIPMENT WARRANTIES EXCEPT FOR THOSE STANDARD WARRANTIES ISSUED WfTH THE EQUIPMENT,WHICH ARE INCORPORATED HEREIN BY THIS REFERENCE. MIRACLE SPEClFICALLY DI3CLA�AS ANY IMPUED WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE AND ANY LIABILRY FOR INCIDENTAL OR CONSEQUENTIAL DAMAGES. CUSTOMER AOREE3 T�OEFEND,INDEMNIFY AND SAVE MIRACLE HARMLESS FROM ALL CLAIMS OF ANY KtND FOR DAMAGES OF ANY KIND ARISING OUT OF CUSTOMERS ALTERATION OF THE EaIJIPMENT,ITS FAILURE TO MAINTAIN THE EQUIPMENT,ITS FAILURE TO PROPERLY SUPERVISE EQUIPMENT USE,OR ITS FAILURE TO PROVIDE AND MAINTAIN APPROPRIATE TYPES AND DEPTHS OF SAFETY SURFACING BENEATH AND AROUND THE EQUIPMENT IN ACCORDANCE WITH MIRACLES INSTALLATION AND OWNERS MANUALS AND THE MOST CURRENT CONSUMER PRODUCT SAFETY COMMISS{ON HANDBOOK FOR PUBUC PLAYGROUND SAFET`f. 4. R�bns. Urrtll all amounts due hereunder aie pald in full,Customer shall noC(I)permk the EquipmeM to be levied uq�on or attached undar arry legel prncess;(�Uansfer Gde to the Equlpment or arq of Customer's�Is therein;or(nl) remove or permlt the removal ot the Equipmerd to any bcatlon not specirted In this Quote. 5. Purchase M�ney Securiry In�rest. Customer hereby grar►ts,pledges and asefgne to Mirade,and Mirade hereby reserves a purchase maiey seauity irnerest in,the Equipment in order to secure the peyment and pe�farmance in full of all of Customer's obNgations hereunder. Customer agrees that MiraGe may flle ane or more flnarxkig statemerrts,In order to albw�ro peAect,acquire and mairrtaln a supe�ior securiry Interest In the Equqrner►t. ' 6. Chace d Law arn!Jurisdidion. NI agreements betwsen Customer and�Airacle shaN be inteRxeted,and the parties'obligations shaN be govemed,by the laws of the Stete of Missouri without reference to ils choi�of lew provisans. Custaner hereby conserris to the personal jurisdiction of the state a�d federal courls bcated in the c�y and courKy of St Louis.Missou�i. 7. Title;Rlsk of Laes;lnsurance. Miracle Retalns full tltle to all Equipmerrt urYll fuU paymerK fs recefved by Mirade. Customer ascumes aB risMc of bss or destrucdon of or dema�W the Equipment by reason of tneft,fFe,water,ar arry other cause,and the oaurrence of arry such casualty shall not relieve the Customer fran its oblig�io�s hereunder and urder any invoices. Unt�l aN amourns due hereunder are paid in full,Customer shall insure the EquipmeM ageinst all such losses and casualdes. 8. Weiver;Irwalldlry. Miracie may walve a defauQ hereunder,or under any�or oth�ayreenient between Customer and Mkade,or cure such a default at Cu�s expense,but shaA heve no obfigation t�do eilh�. No waiver shal be deemed to have teken plece unless it is in writing,signed by Mirade. My ane waiver shall not constituDe a waiver of other defauRs or the same k�d oF defauft at anoUier dme,or a forfei[ue of any rights provided to luliacle hereunder or under any inw�. The nva6dity of any portion of this Quote shall not affect the force and effect of the remaining valid portiare hereof. 5/10/2018 • Page 2 of 3 QUOTE: R0023180115 r I 9. EMire AgreemeM;Amen�nent;Binding Nadxe. This fuly�xeculed Quote,as supplemented by Change Orders and involoes contalning ! exact artwur�s of estim�es provided here�.constllutes the�and exclusive agreement between the parties. A Chenge Order is a written i ir�etvment sipned by the C�tart�and Mirade statlng their agreertient as to arry am�dment in the tenns�this(auote. Custamer acknowledges that Charge Orders mey restdt in delays and additlonal costs. The pattfes ag�ee that all Change Orders shaU rticlude approprete a�ustments in prioe and tNne hames relating to any requested amer�dments. Upon full execution,this Quote shall be baid�g upon and inure to the beneflt of ihe peNes and their s�cessors and aisi�s. 10. Counterparts;Electronic Transmission. TMs Quate,any uwofce,and any other apreemenl between the parties,may be executed'm cour►terparls,each of which sh�f constiqne an origir�l. The facsirnile or other electronic transmission of arry sipned oripinal document and relrar►smission of eny signed facsimile or other electronic tran�nission shaN be ihe same as the treremissbn of a�original. At the request of either party,the panles wfll confirm facsirdle ar other elecvonicaly transrtatted slgnatures by slgnlnq en orlglnal document. Rev E 021815 s/1o/2018 ' Page 3 of 3 QUOTE: R0023180115 PUBUC RECOROS. In accordance with Sec. 119.0701, F/orida Statutes, CONTRACTOR must keep and maintain this Agreement and any other records associated therewith and that are associated with the performance of the work described in the Proposal or Bid. Upon request from the Village's custodian of public records,CONTRACTOR rnust pro�ide the Village with copies of requested records, or allow such records to be inspected or copied, within a reasonable time in accordance with access and cost requirements of Chapter 119, Florida Stotutes. A CONTRACTOR who fails to provide the public records to the Village,or fails to make them available for inspection or copying, within a reasonable time may be subject to attome�s fees and costs pu�suant to Sec. 119.0701, Floiida Stotutes,and other penalties under Sec.119.10,Florida Statutes. Further, CONTRACTOR shal) ensure that any exempt or confidential reco�ds associated with this Agreement or associated with the performance of the work described in the Proposal or Bid are not disclosed except as authorized by law for the du�ation of the Agreement term, and following completion of the Agreement if the CONTRACTOR dces not transfer the records to the vllage. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no tost to the Vllage,all public records in possession of the CONTRACTOR, or keep and maintain public records required by the Village. If the CONTRACTOR transfers all public records to the Village upon completion of the Agreement, the CONTRACTOa shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon completion of the Agreement, the CONTRACTOR shall meet all applicable requirements for retaining public records. Records that are stored electronically must be provided to the VILLAGE, upon request from the Village's custodian of public records, in a format that is compatible with the Village's information technology systems. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS CUSTODIAN FOR THE VIUAGE, AT (561j 768-0685, OR AT Imcwilliams@teuuesta.orA, OR AT 345 TEQUESTA DRIVE,TEQUESTA, FLORIDA 33469. Village of Tequesta 345 Tequesta Drive 561-768-0700 Tequesta, FL 33469 www.tequesta.or� � ':� Village Clerk's Office Memorandum TO: Michael Couzzo,Village Manager FROM: I.ori �Ic�k'illiams, �'illage Clerk DATE: 5/?-�/1� SUBJECT: SouthEastern Printing T'he t�v� c�ntracts artacheci are for �rulun� and processin� fe�r mailin� of the Sprin� ?l)18 Smoke Si�nals. Companv: SouthEastern Printin� Cost: S2,-�73 Cost: S�S? �"ice\Iat or��ince_\rena Jla��or.\bbt�Brennan Cotmcil\Iember Tom Paterno Council Jlember�te�-e Okun Cowicil Jlember Frank D'.�mbra \"illage \Ianager\Iichael Couzzo QUOTATION Estimate: gggp Date: 5�24/2018 southeastern complexity made simple Customer ID:2833 .: ,� �E:;;x�e yi��„�,a,. Village Of Tequesta 5:ua;t, FL 349�7 345 Tequesta Drive ee,_.��.an� Tequesta,FL 33469 -%�'.?37.2 i 4 i Phone:(561)768-0700 Fax:(561)768-0697 , .''_288.3988 Rep:Eric Eliison 86e erice@seprint.com :%�� E Sth St-eet i i,.�leah. FL�3010 Description: _;��,�:.:;u�.o�oq ��,�.a�s a�o� 2018 Summer Newsletter with Insert 305.888.9903 Flat size-22 x 17,folds to 11 x 17 and soft-folds to 8.5 x 11 masthead out. with 1-2pp insert 11 x 17,postitioned inside newsletter seprint.com Printing-4cp/4cp,bleeds Stock-SQ#MacGregor Gioss Text Trim,fold,send SEP Mailing Dept We understand that you wiil be providing: Output files from Dropbox sent from Phil Glenn,fonvarded to Helen Quantity(circle one) 4,900 PfICR $2,473 PRICES REMAIN IN EFFECT FOR 30 OAYS Thank you for the opportunity to provide you with this estimate.We look forward to exceeding your expectations. Standard minimum tum time is 6 business days from proof approvaL Addidonal charges may occur if an accelerated schedule is requested This quotation is subject to the terms and conditions in our Standartl Terms of Sale set forth on the back side hereof and which are,by reference,made a part hereof.Prices quoted are based on details furnished to our estimating depaRment and are subject[o revision if,upon receipt oI copy it is determined that the material deviates from original specifications.Any such price revision wiil be confirmed before the order is processed.We reserve the right to reject any order upon receipt without liability on our part. Ail orders are subject to underruns or overruns of up to 10%and the deficiency or excess credited or charged proportionately. Payment terms: Due in 30 days Please Initial: The item(s)ordered are for resale and not subject to sales tax. h C7 �� I"�-w` The itemis)ordered are for intemai use.Please charge sales tax. �'S-��,(. C�� ,�. Piease read,sign and return to place your order: r __---- _r��c�,�1 Cou.� ��`IaP�e Y1�acv/ 51a�1�� Signature Pnnt Name Title;Date Page 1 of 2 SOUTHEASTERN STANDARD TERMS OF SALE 7. Thie proposal i6 made and, it acceptsd by SotA�astem ("Prir�). ordsr wi� be en6ered subj�ct to ths idlowiny Uads a�atoms and a�y dt�er cond�ions e�rsseed h�erein. wt�ich am l�eby undetstood fo be bindinp on bolh par�. Terms af this propoeal ahal be IimiEed �o t�rtY (�I � fram dele 10 ProDoe+l. tt is to bs dserlY wxierarood tl�et such tertns �es the endre apreement of ths De�tiss. can be art�+ded or aMe�ed aMy pirausnt to wri�W mpned by bdh Partl�s. and a� a�ry event not by any atipulation, reproserHation or agresment not contained in tlu,a oontrect or by Derol svide�ce. arid tl►et M�eae Lerms shdl povern the ader contr�ry�o P�or subseQueM xrtit4ips by GLsbomer�. z. oroers �y enle.ea cannoc ne �aed exoept upa, tertns n,at wa� oompens�e P►inler ageinst bsa. a� orders ere subject a nna sxevfanee by PrY�oe�, end d sher na ee uan�e ra any bas « damage resunlnp r�om its reasonaae fatlua b aoo�t adae. etdp aroducb aderea or notify cusaxner or ite non-.caepfar�oe a o�d�rs, 3. Fxperknerttal work p�rformed at the Ciutiorrbr's reQwst, such as. but noc limi6ed to ekeiches, d�awings. composition. plates. presswak m�d rr�teriels shaM bs chaipad Aor at cwrsM re0st. s. ArnrorU. skeochea, copy. aummies. end en prepera�r wa*. Wa�se� engravings arxf omer manufac4ping mo�s or ihms «eaad or runwn.a ny Prir�tar shap temaln Ms e�a�hre ptoperty, ro use at same sha/ be made nor mey any id�s obfalned tl�e�efrom be used, excapt by wii�en pertnisaion d PrhAer and �or►aomPen�atlon b be detartntried by FYYrter. 5. 0►IginW arlwak P�. P�s, an9ravinga and otliar manufecturing ilerns when suppiied by Cusbrt�s► are axepted at Ihe Cusbmer's riak and Printer ehaM not be Nabls for dart�ape or lo�s in ezoess of outof-pochet aoet for rew m�e�ials or vdue apraed b in writin0 between PriMx and Custortier. B. Aut�a�s �eramorm (n��: np cn�es �rom ori� spedecenons made by cuseomer snaa erniue Prir�er m adewonai c�,ar�es ac are aareM reres for u,e additbml work pertortnsd. 7. Enaa: PriMar ah�l not be Nabb for ermra i( printed melber c�fwms b tiea hrniahed by Cus�omar. Proo(a will be a�mitled I( requeetW by Cuseort�er. Corroetlor�s. if any, aro b bs made Ciereon arW re9unned with Proo(/PriM AuBwrizetion form merked "O.K.' a 'O.K. wiM oortections', end signed M �Y authorixed ropre�r�e d Cua6omer. M reviaed Dr� are deaired, request muat be rt+ade when proof rotumed. PrYiter shell not be roaporaible for ertors it work Is pertamisd as par C+mtatners'O.K.' 8. Prses: Press proo(s inar addidonal cherges. Prinlar shall chage for addidor►el qtiss lune a�ising from Cusbomer delsy durRg meke-readY Prese d�eck or for chenps a'dsrs roceived alEer job is P�d• Because ot tlie diRerence m equiD� �d oaWidons balween aolor proofinp and the P�essroom ope�forre. a rsaeonebb variatlon in oobr belwaen cobr proefs and Ihe complMod job shaY�an aocepmbM d�'rvery. 9. Cuslort�x'a Proparty: AN Cueeomer's property that is a�ed wRh PriMer is � Me Cuabmer's riek. and Prirrox ahall rwt be Uable Ia am bes a demegea thers�o cautsd by fire. 1heR. watet leakape, rodents, insecta, a any otl�er cauee bsyond Prirr�'s contrW. It is urWerabood tA� the sbxap� of C�rebonter's p�op�tly h tokly tor Uis borwllt d tl�e ClaODrt�x. 10. Temu: Unls�s oU�envfse ffiranped for, a deposit of 50% is roquesmd upon the sig�np d p�al. 2576 �on �livary ot �e Job proof, uW tl�e belenoe upon complelbn d tlds ader a upon delivery of the tkst copy or copies. All axouMs not peid br wdhin foriY-flw (45) days af �voioe shall ba charead M�e� � Mw r�a of eighbeen per cent (18%) Per anrxirm. H mkh r�s shep be Preduded bY locat law. Uds such raRe shal be the higl�t rn1a arowable pwsuent b suCh 18w. 11. Werrar�ly: Prirrter wartarrts that ita work wiN meet appflcabls ape�orre and aA� cpedfio product w�rnk iequirements and wiH be of good qual�y �d fres from de%ds in rtblerial �d wakrn�ship. All dainn muat be rtiede withir► 5ve {5) daya of reoeipt ot goods. Defe�lve ihar�s rtrat be held for Printar's i�ecxion and rahrr�ed to ihe orlpk�al F.O.B. point �on request. The forepoing is expressiy &� Ifeu of � other wartanUes rN�ahaerer. exPrasMd. imPlied, �d sfafuEory� indudinG, wiM�otd Iknifatlon, and implied wanar�iee of rnercheMebility and fitr�as. Upon Cuslart�'s s�miasion of a deim and ils a�ntie4o�. Rwker shsl � its option eitl�er (1) replsce is ptodtd a watk at either the oiipnal F.O.B. point of deGvery or (2) refund an eq�bie porOon of C�a Punchass P� dalsmiined by PAnbr. AM wak psrtamed w� be done durinp nom�al work3�q hotrs ot norrt�al workinp days. Ths toropofrg is Printet's onlY obOgeUon and Cwborner's oNy rernedy of brosch of warrarAy, and except far � neqNpenoe and wiMlul rt�iscAndurx. tlx forego'u�p ie Cuetomer'a anly �nedy I�aeunder by way of brsadi d conlract, bort. or o�wise. In no event eha� Cusfort�er be entitled b ineiOeMal or corqequsMisl damepss. My ection br 6nech of tlUs pro�oeal musl be oormNnced witNn two C1)Years aRer the cause oi action hes ooamed. 12. Title a�d Rlsk oF Lass: Titb 6� producKs which PriMx eeMs fo Cwtnmer ahall pass to Customer upon depvery of ths producta to Cualartix. or to a cartier aonsipr�ed to Cuseomer. and PrirNe► ahell rat be li�le for loss of. delaY k� shipr�erq, or darnape of any products aPoe► title C�xeto hes passed. PiriMer, Iwwevsr� relnira tltle tor eec�xitY p�� a�11 Oo aM protlucts uMil paid fa in ftdl in ash and may. at PrirHer's opUon. �epossess the same trom Custortier's default fn peyn� Mre�uder ard dwge Cushxner wr� eny defiaisncy. It is e�essy apraed that Pr�oer shall not be held Mabk far bes a damege on eaarK ot delaye due to atric�s. wars. fnea. 1loads� exidenfs. goverrrnental or munic�al laws. nds.s or regulatlons� ada of prnvidet�oe� i� inebiNly to eecuro tp�cilNd rt�xiab,or othe�caueea beyand P��ei"s reasonabie�dpation a oonuoi. 13. No obtcKw a iNspN NEeraWro wiU be prk�Ued by Ph►�1� w�dar th's cantract, nor shall Prir�ar ba Rable for anY dartmgos �Sin9 art of vlolafion of copyriglY Irws ar wspa� use a aa� namea or sbpe�. rne cusoomer guarar�laes me kpd poperty ot � mat6x suwnnted to Pri� ror p�np ara ror pudfcetlon: aoa w�r dstend �d hoe�y � rrom er�d � �i c�ar�s ana �wuy a�r,g rrom tne ar,� and ro. p,a�ea«, a �xx, �aer, ina�,d� v�e legal eocparu�and dledus�inaxred by Prir�e►fn cannectlon tl�erewph. 14. Unbss atl�erwfie specilled,PriMer shal use audt etyle.tYP0.size and campositian as.in ifa disaedon�seems B�be the heat h6erest d CusLomer. ts. Any sna ea meilKg costs in«rred ny Prinoer in aie perrormerwe or n,e specifications nereinabore set fartn sha0 be in addiuon 6o u,e contracx price hKeinabove eat brth and sheN be�ths tl�en arrent raoes of tha Uni6ad S�1ee PosW 3ervice anNor aommon canier. 18. Texea: Cuetomer st� pay �I ezdae or otl�er taxes� if uny. V�et mey be bvied an the products sold un�r the c�ntractor t�on or in ooru�eclion with the sale or�INprnent C�ereof. 17. Delivery Ds6es: Ptomised delivery d�e is �t upon Cusoomer's rtieeGn9 ib e�abli�tied e�i�ed�de reaponsibitities. PriMer ahell not be reepo�si6b ior cmaequentlel dart�apes tor IsEe dedverfes. 18. Prioea quoted are baeed on atraipht tbne woAc. Over�ime work cmued by Customer's (m'kA+e to meet deadline, a ddey ki tum�p � pnofa, or atlier rtrelmid naoeasery bo oDmP�e the wak wi�in the Ikne apedRed,sheM be c�eiged for at uxtent wertkne rates.over and abwe Cie P��Q�ed herein. 1B. Uniqs othsnrita tfated � rrritMng. owrru�ts or underRxfe� nOt �D sxc,'eed fen (1096) Peroerrt df Ihe amourrt orderad, sha� conetl6ute an aocapiable deWeiY arM tl�s exeaas or dsAcisncy�haN bs cfmtgsd or aedisd�tlte CusEortror proporAonaky. 20. Cusfarner FurtyfNed M�: My work re�ired on /Gs� a ma0eriak fiur�shed by the Custortiar shall be psAormed at (�sfomor's risk and bi0ad � Cumatt tnY�kM ta6es. RaeD�ddifty �or quaYly a4 melBriM s�pYsd wiM rrof be assumed bY PriMer whe� Cus6onter f�rr�istwd suCh me6eriW wsd 'm prodrttion af fh�p�inlad ader. 21. If R becanes neoess�y tio ir�stituae wit h arry cowt of iaw to enlor�a �y oT the proviaions o/ qiatatlon. inck�d�g an actlon (ar colbdion a W enforoe any o(tlie standards temN ior sele,auto�rier�rees to pay aM legal expensea and diabivaerr�erds Incurted by PrirMsr in oar�ection thererviih. 22. In fhe everN ac4�el delNery ��ds bayond tha daoe set torth on Prin�rs adcnowbdpert�ent oi order erMry. PrirNer shall have the furC�e► ripM to r�vlae P�+ �P� the appfcedon oi a kaclbn. the rxpne►�or of wfrch aheM be the Corn�aner P►ice kidex al Ihe fime of actr�al deliveiy �d Mte denminabor of vM�d�sheM bs such indaoc at U�e pupoeed qme oF daGvery aet furth by Uie Pr'v�ar in tus acknowbdge to untvrner of pde�enhy. Baasd on Tisob Cuaeoms Adoptsd bv Pr's�Una k�duahv of Mie�ica.b+c. Pp�2 of 2 PUBLIC RECORDS. In accordance with Sec. 119.0701, Florida Staiutes, CONTRACTOR must keep and maintain this Agreement and any other records associated therewith and that are associated with the performance of the work described in the Proposal or Bid. Upon request from the Village's custodian of public records, CONTRACTOR must provide the Village with copies of requested records, or allow such records to be inspected or copied, within a reasonable time in accordance with access and cost requirements of Chapter 119, Florida Starutes. A CONTRACTOR who fails to provide the public records to the Village, or fails to make them available for inspection or copying, within a reasonable time may be subject to attorney's fees and costs pursuant to Sec. 119.0701, Florida Statutes,and other penalties under Sec. 119.10, Florida Starutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated with this Agreement or associated with the performance of the work described in the Proposal or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and following completion of the Agreement if the CONTRACTOR does not transfer the records to the Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to the Village, all public records in possession of the CONTRACTOR, or keep and maintain public records required by the Village. If the CONTRACTOR transfers all public records to the Village upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon completion of the Agreement, the CONTRACTOR shall meet all applicable requirements for retaining public records. Records that are stored electronically must be provided to the VILLAGE, upon request from the Village's custodian of public records, in a format that is compatible with the Village's information technology systems. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS CUSTODIAN FOR THE VILLAGE, AT (561) 768-0685, OR AT Imcwilliams@tequesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA 33469. Village of T'equesta 345 Tequesta Drive 561-768-0700 Tequesta, FL 33469 www.tequesta.org �;- "=z Village Clerk's Office Memorandum TO: Michael Couzzo, Village Manager FROM: L�ri :�1c��'illiams, �'illage Clerk DATE: 5/?-�/1� SUBJECT: SouthEastern Printing "l�he t��o contracts attached are tor printing and prc>cessiri� fe>r mailing of the Spring ?018 Smoke Signals. Compan�: SouthF.astcrn Printing Cosr. S2,�?3 Cost: S�87 \�ice\Ia�-or�'ince:\rena \Ia�-or_�bbt�Brennan Council\Iember Tom Parerno Council\lember tite�e Okun Council \Sember Frank D'.\mhra ��illage \Ianager\Iichael Couzzo QUOTATION Estimate: ggg� Date: 5/24/201B southeastern comptexity made simple Customer ID:2833 �_„I �L 'J�,:��d ri:Cjh��;vdp Village Of Tequesta _,.:art, FL:i49?7 345 Tequesta Drive .,;'�i:��.226.8221 Tequesta,FL 33469 , -<.'?87.2141 Phone:(561)768-0700 Fax:(561)768-0697 - %:'.288.3938 Rep:Eric Ellison 86i %�i'�E 8tn St�eet erice@seprint.com H:aleah, F��3010 Description: -�)�.443.q59y _�i)�.8aF °"!l? 2018 Summer Newsletter-Mailing 305.888.9903 Process file including address standardization,NCOA update,CASS certify,presort,inkjet address,sort,sack/tray tags,delive Please Note:Price does not include additional services such as indicia use,wafer sealing,foreign mail processing etc. Seprint.com Postage is addiUonal. Approx.pre-sort standard$.598 each We understand that you wiil be providing: use mailing list from previous#100423-M Quantity(circle one) 4,700 PfICB $S87 PRICcS REMAIN IN EFFECT FOR 30 DAYS Thank you for the opportunity to provide you with this estimate.We look forward to exceeding your expectations. S�andard minimum tum time is 6 business days from proof approval. Additional charges may occur if an accelerated schedule Is requested This quotation�s subject to the terms and wnditions in our Standard Terms of Sale set forth on the back side hereof and which are,by reference,made a part hereof.Prices quoted are based on details fumished to our estimating department and are subject to revision if,upon receipt of copy it is determined that the material deviales from onginal specifications.Any such price revision will be confirmed before the order is processed.We reserve the right to reject any order upon receipt without liability on our part AII orders are subject to underruns or overruns of up to 10%and the deficiency or excess credited or charged proportionately. Payment terms: Due in 30 days Ptease Initfal: The item(s)ordered are for resale and not subject to sales tax. �1Q ,� ��'OS ��' ��"V The Rem(s)ordered are for intemal use.Please charge sales tax. l.(,n�� Please read,sign and retum to place your order: � m�,e.�� o�.�� ;��ap��`a4ll� Signature Print Name Title i Date Page 1 of 2 SOUTHEASTERN STANDARD TERMS OF SALE 1. Thla D�'�P� is made m�d, N accaplsd by Soulhsaetem ("PrirKer), ordsr wlll be eMered aibject � ths �oMowNig Vade customs �d any otlwr aonditions s�reaeed heroin. which ara hereby undenUood !o be bindlnp on bolh DerYss. Terrtre d this poposal ahal be kmRed Do IhirtY (30) daya from deie Lo proposal. M ie oo be cisaAy underabod tl�et �uch terma ooratituee �hs erkire apreertierrt at tl�e perties. can be amended or aroued a+N P�+aueru to wn'Onp wpned by both DaAks, and in eny event not bY �Y �P��. ��+ at a9rsart�eM not contained in this eontroct or bY D� widenos, �d tliat U�eae �enns �hall govem tl�e adsr contrrry to pNor or subss�t wHtlnps bY Cais6omer notwkta�dtr�p. 2. Aders ropularly arNered cannot be canceiled ezcept upon tertna 1hM w41 compenseEe PriMer egai�t bss. All ade�s are subject fu firel acaep�noe bY Prinex. and d ahaU not Oe liabb for any bss ar damays resuldng hom ps roasonabls failure b aocePt adera, shiD p'oducts ortJe�ed or notify Cuefort�e► of Ns non-.cosptano.a oro«.. 3. E�er�l work performed et fhe Curtom�r's rsqtwst wch ae, b�d not lirtwbd b alcetch�s, dravri�� campoeitiai, Platee. Pnesework and ma�riais ehY ba Cl�arysd 1br st Current r8tss. 4. Arlwork �od+�s, coPY. �. and �I pr�aperotay wortc. Wa1ss, anpravings arW oU�er rt�ring Wdc or i�rtr aYatW a fixrMafwd by Printer ahall rert�ek� 1� e�oclusive propetty, ro use d �ee�e ahaA De made rar rtay any ideas obtek�sd theraUom be used� excePt bY vNilbn pennleabn d Prinler ar�d upon oompensatlon b bs dele�mined by Pikiter. 5- ONpkm� arlwork p�wtos. P�etes, engravings and olhx manufachring i�sms wr�en wpplkd by CusWmer are aoapbd at th� Cus6omer's ri�ic �d Rinter and not be liabls tor darnsge a lo�in excese oF ouaot-podcet ooet�or raw meleriele a value epreed b im vvritlng bslvrsen P�intx arM Cusbomer. 8. Authors akera�9ons (M): AN charpes fran orippml apedfications made by Cusk�mer ahell entitle Prinlx !o ed�tia�al diaqes � the a�rfent rales tor tha etldiionel work per/onnsd. 7. Ertors: Prkdst �hal► not be Nable fot errors if pmted metlx canforma �o files tumiahed by Cusbmet. Proofa wNl be submiUed X roquesled by Cwbmer. CartecliorLt. 'rf eny. are b bs made Mlereon �d reYM�ed wah ProdfPriM Authorization lortn merked "O.K.' or "O.K. wNh cartedfans'. aM siprbd bY �Y wC�orized rep+ssentatire of Custanx. N reased P�a are deaired, re�,est muat be made wl+en pud reGunad. Prfnter ahaN not be respaqibk for �rron ff wak Is perfortr»d ae per Cuetomela'O.K.' 8. Proas: Press poofs iiar additionel chargee. Prir� ahall cherpe for ad�tfonel pross time a�isin6 trom Cwbmer delay d�xir�g mdae-�eedy presa disdc a a► a►anpe oraera rooeiv.a art� joo a waeaa. eecw,.a a me �er� in eq�,ipn,enc ana oo�wwo�s netwea, caor p�odng ara m. ar•�oom opsr�ons. e roa�ona6ie vaiation in oola beM�een oolor proots and the complebd job ahau oons�e en eocepeabla daGvery. 9. Cusfortier's Propsrty: All Cusbrtix's qoperty tl�et ic slaed wllh Prkds is � Ihe C�eDortbr's risk� end Prfrroer shaY not be liable for any bes ar dsmapes msir�oo saut.a ey ras. tt►ert. w�aox �.aksys. iodents, ins.as. or ar►y o1h.r cawe nayorw Pri►rter•s wr�d. n is unae�seooa amc n+s saapa of cu�oomer•s propMly is talely ta ths benslk of UU�s C.usbrt�sr. 10. Temis: Ur�ls�s otlisrwiae artfnp�d for, a deposit ot 5Q76 is roqussoed uPcn Me si�Yip d Propaael. 25X upon deNvery � the �b Proaf. antl Ihe b�enoe upon oort�pletlon ot tl�is ader or t�on dMivery of the Arst oopy a oopiss. AN aooau�e� not paid for wNrn forty-ffve (45) days d irnoioe shaA b� charged ir�e�t � Ihe rata d aigh0een pw oeM (189G) per amum. M such r�e ahell be preduded by bcal law. this such raRe shell ba tlw hlgl�est raM alo+watfle puxwrK b such law. ��. wa►aney: Prinar waRar� thst ae work w� mest appiwa. spedflwtior�s and o�er speano proaua ,wor+� requtremenb ena wi be d good qudxy �e fns fiom defects in malerial end worWr�ohip. /W dearo mual be rnad� witl�in five (5) dsys of receipt of poods. Deieetive i0ems mwt bs hsld for PrinOer's Inspection end rohrned to tlw aip�sl F.O.B. point upon request. The taspdng is eupresaly M Neu d ell oMbr warr� whatsosver, �ad, Nr�pNsd, end sfafWaY, indudYig, wMho�rt GNtatfon. and impllad wuru�es d rtierd�entabiliqr and �tr�u. Upon Cuammsr's aubmieeion d a deim and ita sub�nti�ion. PriMer ahaM et ita option eiM�sr (1) ropisce ib produd or work at eitl�er the oripind F.O.B. point of dd'wery or (2) ro(urW en eQudeWe portlon of ths Purchess P� defertnined b�r Pr1nOx. AN warlc perlomwd w� bs dons durinp nom�sl workt�p hans d rartnsl w�orkinp days. The taspokg k Pdnfer's p+N ��a�+ ana cussanx�s «,y ren,sdy or crsec►, or warra�r, ana ex�pt tor prtna nepwpenoe ana wiwu� miecondua. u,e roroyoirq is cwtomsr�s a,y romedy herou�dsr hy wey of bresch d oontract hxt or dharwiae. In no event aheN Cu�tortier be en�tled eo ineideMd or owmsQusntisl dartmpea. My ection ror or.seh of a,ls arovoaa�muet te oonxnsnose wdfdn two(2)years arber u�a c�use or action hes a�ea. 12. Title and RMk oF Los�: Titb b products which Prkner seds tn Customer shaN pess to Customer upo� de�vary of ths ptoducts ao Cwtort�er. or to a cartiar aorreigned to Cus�arier, a�d PrinOx sheN not be liebls for loss of. delaY In shiPment. or dernape of �Y D�duds atber title fherefo h� pa.9aed. R^in0er, Miowever. rNeiu tltle for aecurilY D�D� �Y to atl producd�a uMil paid tor in full in Caeh and mey, at PrYMx'e aption. 16poaee8 the same trom CuetDrt�'s dsfault In payrtNnt h�rs�uWet Ynd dfarps Cus6Drner wUh any daHoi�nCy. Ic i6 at�ily epreed tltat PrY�er ehall nd be 11lId Ya1fN for loss or dYfllips an acootxrt of delays due Oo etrikes. rwre. firea, 1loods, acddanCs. poverrrneMal or nax�icipal lawa, rulsa a regulatione. e�fs of piwidenoe, i� 'w�abiity b e�curo sp�cNkd msMrlala.a otlier�s b�yaid Priite�'a reesonable�tldpatlon a oontrd. ts. ra obac.rw o. wbpal wxalun wiU b. pri�a by PrIrN.► under tFas oontract, rwr sha� Pr�oer ea �i�le r�or any aarnagea arl.irg art a,domuon or oopyright lawa or Mepel u�s d �ade nerties or abgans. The CusOomer yuarantees the bgd propetty of dl mafb� submllted to Prinbar far prkitliq end/or pubNoMlo�: s�d wiM defend arW indemnify PrinOx from end apeM�st aN dalms and responslWllty artekig hnm the Prin�B ard/or pubHcatlon d such mslter, inCkxlinp V�e lapal expe�a�s end dbburlernenls inarred by Wkiiter in carvwcdon therewitlt. 14. Unless atl�siwits apedlled.Prinler shell use wch atyb�tYPe,aize ard composltion as.in its disaetian,aeen�s to be Ihe heat in6arest d Custort�er. 15. My and aN rtreilirp cos� narred by Printer in the D� of IM �pedflcetlons hareinabove seR farth ahaC be n addlion eo the wntraci price h�nirNbov�Mi falh�nd shall bs at Cw tl�sn axrent ra0ea d the UnlEed Slalss Poatal Service and�or comnon carrier_ 18. Taxes: Cudomer ahaM pay aM exdse a otl�er t�e. r enY. ihel may be bvied o� Ihe produW add urWx tfie contr-ador upon or in canbctlon wMh the asb ar ahipmerd U�ereo�. 17. DNivery Wtes: Pranited drNwry datie is continqent upon Cus�orner's mee6ng fis ertaWished eched�e roaponsih�litlea. Pr'vker shall rat be reapon�ible (a oorqealsrqid drriegse for lets dslive�ies. 18. Prfoes Quofed ais bassd on ebaipM drtis work. Overttne work cauaed by Cuaeomer's fellue eo meet dea�k�e, a deley n harYnp n pro�fs, or otlfer msteihl nooasery o0 oomplete the worlc wiilhin tl�e tlrrie apecisd,ahaA be drerqed icr at axrent a�x4me ra{es�over and abova the D�Quoted Farsi�. 19. Unlsas otl� slafad in wAtlnp� ovemns � undenuns, not b s�coead fsn (70%) D«osrn of Ihe amo�mt ordered, ehell const16u0e an accePlab�s ddivarY and Ihs exoess a deAdenc.y d�a1 bs dierged or aedNed b ths a�rt�x prapordaialy. 20. Cuslom�r Fwnitl»d M�xl�: My work rsQuired on flkc or nmisAslt furtMsAed by the Cuataner thaN be performed at Qabner's riak ar� blNd at axre�t marRet rate�. Rs�por»ib(�Ay br �al�y M maMrir wppNed wYl not b� aswmed by Printer wl�en Cus6�nw furrtlsh�d such rt�eriol wed in production a ms�a oro�. 21. M it beoomss neasaary ro ira�u0s suit m arry oo�at d law to � any ot the pro�vi�ior�s o( quWado�. 'a�du�ng an aclbn lor celtecfion a to enbroe any d Ihe aWnderds ternw for sale.Cuelort�aprees fo pery aM legal e�eness and dsbuaert�s itwvrnd by Prinosr in oot»x'Iion tliere�wilh. 22. In the erent acOsl dedvery e�rda beyand ths dem ad faM an PrM�brs � d ordx entry, PrkHer ehaM hsve the hrthe► �ight b rovite v�+ ww� me appNr�an d a fraction. ths r�u„«�br a whia, sheM be u,e cormiur�x P►ice �ndex at n,e une d ac� asNrsry ana me denom:�ator or whieh s1aN be sucl►indax af tl�e proposed tirt�e of dernrory set foM by ttie Prirkx in hit adcnawledge to aa�Eomer d ader entry. 8ea�d on Tiads CusLoms AdopNd bv Ainfinq hMustry of Mierica.Mc. Pp�2of2 PUBLIC RECORDS. In accordance with Sec. 119.0701, Florida Statutes, CONTRACTOR must keep and maintain this Agreement and any other records associated therewith and that are associated with the performance of the work described in the Proposal or Bid. Upon request from the Village's custodian of public records, CONTRACTOR must provide the Village with copies of requested records, or allow such records to be inspected or copied, within a reasonable time in accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR who fails to provide the public records to the Village, or fails to make them available for inspection or copying, within a reasonable time may be subject to attorney's fees and costs pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated with this Agreement or associated with the performance of the work described in the Proposal or Bid are not disclosed except as authori2ed by law for the duration of the Agreement term, and following completion of the Agreement if the CONTRACTOR does not transfer the records to the Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to the Village, all public records in possession of the CONTRACTOR, or keep and maintain public records required by the Village. If the CONTRACTOR transfers all public records to the Village upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon completion of the Agreement, the CONTRACTOR shall meet all applicable requirements for retaining public records. Records that are stored electronically must be provided to the VILLAGE, upon request from the Village's custodian of public records, in a format that is compatible with the Village's information technology systems. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS CUSTODIAN FOR THE VILLAGE, AT (561) 768-0685, OR AT Imcwilliams@tequesta.or�, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA 33469.