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HomeMy WebLinkAboutMinutes_Selection Review_08/14/2018 MINUTES VILLAGE OF TEQUESTA COMMUNITY CENTER PLANNING AND DESIGN SELECTION ` � COMMITTEE AUGUST 14, 2018 CALL TO ORDER AND ROLL CALL The meeting was called to order at 9:00 am by Village Clerk / Admin PIO Lori McWilliams, MMC who also called the roll. Selection Committee Members present were: Greg Corbitt, Doug Chambers and Stephen Fowler. Council Member Arena and Attorney Mitty Bernard were also in attendance. 1. Proposal Presentations • 9:00 a.m. REG Architects Mr. Rick Gonzalez presented on behalf of REG Architects, introduced his team including Christine Merrell as the Project Manager and Don Hearing as the Landscape Architect. He noted they have 17 architects on staff and have been in business for over 30 years. He offered a Saturday or evening charrette for resident feedback and noted the office was close to the Village. He reviewed the proposed design including parking (130 spaces), gym size, and office space in the middle to monitor all around activities, a warming kitchen to serve up to 300 for banquets, and use of a pre-engineered building. Mr. Gonzalez, Mr. Hearing and Ms. Merrell answered Selection Committee inquiries regarding value engineering, other projects the project manager has previously managed, cost per square foot ($150-$180), project size and priority, minimization to neighboring residents, low bid versus construction manager at risk, a running track, park and shuttle, solar panels, a generator, grants for green building, and LEED buildings. • 9:30 a.m. Stephen Boruff Architects & Planners Mr. Stephen Boruff presented on behalf of Stephen Boruff Architects & Planners, introduced his team including Nelo Freijomel, Robert Curto and Don Hearing. He commented on similar completed projects and a current project in the Town of Palm Beach. He advised there were no limitations, only design opportunities, the need to be sensitive to surrounding residents, parking for staff in the back of the building (99 spaces), alternate construction techniques, tiltwall construction to minimize impact to the neighborhood, times and cost savings. He commented on the design, which leads people past the building to interact prior to entering the building, the playground/splash pad area, colonnade, two-story building, future expansion and their broad range of experience. Mr. Boruff's team responded to the Selection Committee questions regarding cost per square foot ($150-$200), utilization of both Parks and Recreation sites, Spanish Revival architecture, other potential design styles to better fit the Village character, option for outdoor playground, sufficient parking, lien process for shared project pool to save money, contractors involved on the front-end, low bid versus CMA, rising costs would be site work, utilities and drainage, and owner purchase of materials when possible to cut costs. • 10:00 a.m. Synalovski Romanik Saye, LLC Ms. Merrill Romanik presented on behalf of Synalovski Romanik Saye, introduced her team. She reviewed local projects they have been involved with, advised they are certified minority in Florida but not Palm Beach County with over 30 years experience, 286 municipal projects and 87 of them similar. She discussed materials to celebrate parking (80-160 spaces), process, time, how to bring people in without cars, covered drop-off, single point entry, visibility of reception area for safety, natural light, cost ($240 sq. ft.), and tilt wall construction. Ms. Romanik and her team responded to the Selection Committee questions regarding engineering in-house, mitigating rising costs, and priority of project. 2. Evaluation and Ranking of Proposals The Selection Committee discussed the three presentations noting that the third presentation had all costs including finishing incorporated in the square footage cost, whereas the first two were shell only. Additionally, they discussed the side only access of the third presentation, grant funding ideas, pre-fabs, and benefits of the project manager living in Tequesta. Mr. Fowler suggested the evaluation should be based on qualifications at this point and not on price. The scores for each presenter were read aloud and the Village Clerk totaled the scores. The results of the evaluation and ranking were: Firm 7/19/18 8/14/18 Total Score Score Score 1. REG Architects 274 291 565 2. S nalovski Romanik Sa e, LLC 283 260 543 3. Ste hen Boruff, Architect and Planners 258 240 498 ADJOURNMENT: The meeting was adjourned at 11:18 a.m. Respectfully submitted, ��-m � Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the Office of the Village Clerk. All reference attachments are on file in the Village Clerk's Office.