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HomeMy WebLinkAboutDocumentation_Regular_Tab 03_09/13/2018 MINUTES VILLAGE OF TEQUESTA BUDGET WORKSHOP July 16, 2018 CALL TO ORDER AND ROLL CALL The meeting was called to order at 8:02 A.M. A roll call was taken by Village Clerk, Lori McWilliams. Present were: Mayor Abby Brennan, Vice-Mayor Tom Paterno, Council Member Vince Arena and Council Member Kristi Johnson. Council Member Laurie Brandon was absent. 1. Review and Discuss FY 2018/2019 Annual Budget Council decided to go thru the budget, one department at a time. Manager Couzzo revealed that the revenue numbers were not finished, and some other items were still pending. There was a 3% place holder inserted in the IAFF category, and there was no reserve set aside for contributions. Mayor Brennan noted several anomalies within this year's budget, which included the increase pension for fire, a pension for the police department and an additional salary for the future Water Department Director. The Managers current salary, which included the Water Department Director salary was discussed and it was revealed that the budget included Manager Couzzo's salary thru December 2018 as seen on the preliminary draft. Assistant Village Manager/Human Recourses Director, Ms. Merlene Reid explained the function of the Employee Recognition Program and how it encompassed department events as well as important life events. Mr. Brad Gomberg, IT Director, explained that the computer account budget was split across multiple departments because of the shared use of the services or equipment. Ms. Merlene Reid explained that the contractual services line item under the Human Resources Department encompassed a backlog of imaging and filing for the department. Human Resources documents dealt with personnel files which involved different training than the building department would need. Ms. Reid further explained that the compensation study for non-unionized employees had just been performed and the findings supported the Village's current salaries for the most part. She further explained that the salary increase for HR encompassed her own salary and also that of Kathy Hannon, who was needed in more of a supervisory/exempt position. Additionally, Kathy would be able to step into Ms. Reid's role when she was away. Village Clerk Lori McWilliams explained that her department was in need of moving a clerical employee, Mary Ann Grieser, to a Deputy Clerk position as she had been working at a higher level than she was being compensated for. Ms. McWlliams stated the computer equipment line item actually should have been lowered to $26,000 from Village Council Workshop Minutes July 16, 2018 Page 2 $44,000. She noted that the lase�che system that was currently used, had been in place for a decade and was nearing the end of its usefulness. Mr. Chris Quirk, Finance Director, indicated the raise in salaries for his department was based on the 3% increase. There was a $15,000 one time purchase expense that was tied to the HR department for integration services between Bamboo and BSA software. There was a difference in legal expenses of $20,000 due to a decrease in fees. Vice Mayor Paterno felt that some of Attorney Davis' responsibilities should fall upon the new Village Manager going forward. Manager Couzzo revealed that during the next year there would be additional legal costs due to finro union contract negotiations. He mentioned that several other law firms worked with the Village regarding labor contracts. Community Development Director Nilsa Zacarias, had made some adjustments within her contract to assist with bringing costs down. Her contract would automatically renew unless changes were made. Council Member Arena recommended the building depa�tment handle issues such as fences, trees and various "smaller items" and let Community Development Director, Ms. Nilsa Zacarias' firm manage the larger projects. Ms. Zacarias explained to Council that Mr. Lance Lily was her employee who was situated on site to assist residents with zoning issues, not building department matters. The General Government category was representative of shared expenses such as special events. Mr. Brad Gomberg, Director of IT, revealed that there were several large projects, including the revamping of Council Chambers included in the budget. Mr. Gomberg explained that he had been promoted to Director and now had a full time employee, William Davis, working for him. There were also firewall replacements and splits among several departments for equipment. Council asked for a detailed report showing all IT projects and their costs projected as a total. Vice Mayor Paterno asked for assurance that all employees were using the software that had been purchased. Additionally, residents needed to understand that there was software available for their utilization. Police Chief Gus Medina addressed Council about his increased budget for education and training within the police department. There was an increase in travel and per diem and also a utility cost increase, due to an underestimate from the prior year. Chief Medina was hoping to have at least one person on staff during every shift, who would be able to operate the marine unit. There were salary increases due to additional staff and the need to have someone detailed to confiscation funds thru Homeland Security. Chief Medina felt that the relationship created with other government agencies thru Homeland Security was invaluable. Mr. Quirk stated that there was a vacant position due to the prior K-9 Officer Robinson leaving. Village Council Workshop Minutes July 16, 2018 Page 3 The Police Department vehicles were discussed and Manager Couzzo felt that the vehicles were in good shape, had lower mileage and no issues. Extended warranties were recommended as they aged. Chief Medina believed that phasing the police vehicles out, a couple at a time, was a good idea. The pension was the main portion of the budget for the police department. Mr. Jose Rodriguez, Building Department Director, revealed that his budget reflected a decrease in legal fees and a reduced rate for Community Development. Council Member Paterno felt that the building department should handle more of the small matters, such as fences and single trees and felt Community Development could be utilized for large projects. Additionally, insurance within the Building Department had gone up because of finro new hires. Fire Chief Joel Medina explained the education reimbursement plan, which had recently changed. The intern firefighters would no longer receive education funding if they resigned, whereas they used to receive the funding, even if they had left prior to their contract end date. Building and Equipment Maintenance costs had gone up approximately $18,000 and included several factors including an air conditioning unit, maintenance contracts and defibrillators. Salaries went up and an interim firefighter was going to be hired as full time. The pension line item was projected but could change depending on how negotiations progressed. Chief Medina stated that within the$125,000 there was a cost for a fire tower for training and a cartridge system that would eliminate carcinagins estimated to cost $50,000. Chief Medina suggested leasing vehicles in the future and noted that the Village would not need a new fire vehicle for another 3-5 years. Public Works Director, Mr. Doug Chambers stated that fascia board and gutters would be replaced at Village Hall. Oak trees were to be added on Country Club Drive and irrigation was added to an area near Point Drive. There was a line item for a new truck and there were currently six trucks. The capital outlay dropped by $300,000 due to the FEC and sidewalk projects. Parks and Recreation Director Greg Corbitt, announced that part time employee, Ms. Wendy Schmidt, would have additional administrative responsibilities, which would affect the budget. Council asked to have more technology coming forward to keep residents updated on services and events. Council discussed signage and various ways to reach residents regarding important Parks and Rec information. Vice Mayor Paterno suggested the Parks and Rec�eation Department handle more of their own website updates. Manager Couzzo stated he would put together a revenue report next month for both Tequesta and Constitution Parks. Mr. Corbitt stated that Tequesta Park was unique in that it was located in Martin County, yet the Village leased and managed it. Grant money was suggested and the" less than premium" condition of the park was questioned. There was grant money that was available for Tequesta Park and it would match the Village at $50,000. The Village had very low debt at half of one percent. Council asked for an explanation of inner fund transfers for capital. Mr. Quirk stated that the one cent sales tax was going into the general fund revenue and then it transferred out Village Council Workshop Minutes July 16, 2018 Page 4 and into capital. Council asked for a detailed list of the projects that made up the $378,000. Manager Couzzo revealed that the Community Center RFP would hold a meeting later in the week to narrow the architectural engineering firms down for selection. Council then would review the rankings in order to select a firm to design a new facility and utilize the $200,000 as a part of it. Council discussed the possible hours and intent of the proposed Community Center. Mr. Chris Quirk believed the revenue numbers would be at approximately$12.5-13 million dollars. Expenses were $12.9 million. Vice Mayer Paterno asked that Council discuss the water department so that all were on the same page. Manager Couzzo explained that there was a production, distribution and capital side to the water department. Vice Mayor Paterno advised using a new engineering firm to manage the water department. He believed that the new manager should be able to assist in this area. Mayor Brennan asked for another meeting in order to have a better understanding of the water enterprise as a whole. Staff and Manager Couzzo exited the meeting and Council discussed the Manager's contract. Mayor Brennan reported that thru her discussions with Manager Couzzo he was willing to give up his 4 weeks of vacation leave, sick time and personal leave as long as he was paid thru his contract date of December 31, 2018. Additionally, he would not collect his car allowance past September 30, 2018. He would not be involved in any of the day-to-day operations past the end of September. Also, he would forgo the PRC (performance review compensation). Council agreed that the negotiated change to the Manager's contract was the better choice. The meeting was adjourned at 12:18 PM Pendin Tasks: Item: Assi ned: Revenue re ort for Constitution and Te uesta Parks, b next month M r. Couzzo List of ro'ects and estimates in CIP re ort 5 ear ro'ection M r. Couzzo Detailed re ort showin all IT ro'ects Brad Gomber Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. MINUTES VILLAGE OF TEQUESTA SPECIAL MEETING August 8, 2018 CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Abby Brennan at 8;15 a.m. A roll call was taken by Village Clerk Lori McWilliams. Present were: Mayor Abby Brennan, Vice-Mayor Tom Paterno, Council Member Vince Arena, Council Member Laurie Brandon, and Council Member Kristi Johnson. 1. Review Interview Process Merlene Reid, Assistant Village Manager / HR Director noted the Mayor would serve as the Chair and oversee the proceedings. She explained each candidate had one hour and Council could extend time if desired. She advised Council could choose all three candidates to move forward or none - they were not tied to selecting all three to move forward. She stated there were 15 total interview questions and as opportunity presented itself, Council could ask their own unique questions. She noted one candidate, Lawrence McNaul, was seeking Veteran's Preference meaning he would receive an additional 10% added to his final interview score. She discussed setting a passing score and suggested 80%. Consensus of Council agreed 70%. 2. Village Manager Candidate Interviews • Adam Cruz (8:30 a.m. — 9:30 a.m. • Lawrence McNaul (9:45 a.m. — 10:45 a.m.) • Robin Gomez (11:00 a.m. — Noon) The three candidates listed above each participated and responded to Council's interview questions. Council took a lunch break from 12:42 p.m. to 1:01 p.m. DISCUSSION AND RANKING Council discussed the pros and cons of each candidate relating to interview responses and Google search results regarding issues brought forth by the candidates. Discussion ensued on the lack of energy from McNaul and Cruz, but understood they were nervous. They further discussed the importance of the candidate being able to fit into the personality, value and culture of the Village. Council ranked the candidates as follows: PJ1 Cruz 77 74 76 71 70 73.6 Gomez 89 91 74 88 82 84.8 McNaul 56 64 76 70 96 *79.6 " Includes the Veterans Preference Minutes— Special Meeting 8/8/18 Page 2 ADJOURNMENT: Council Member Arena moved to adjourn the meeting; and the meeting was adjourned at 2:22 p.m. Respectfully submitted, Lori McWlliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. MINUTES VILLAGE OF TEQUESTA REGULAR MEETING August 9, 2018 CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Abby Brennan at 6:00 p.m. A roll call was taken by Village Clerk, Lori McWilliams. Present were: Mayor Abby Brennan, Vice Mayor Tom Paterno, Council Member Vince Arena, Council Member Laurie Brandon, and Council Member Kristi Johnson. Manager Michael Couzzo was absent. INVOCATION AND PLEDGE OF ALLEGIANCE Pastor Paul Beresford gave the invocation followed by the pledge of allegiance led by Council Member Johnson. APPROVAL OF AGENDA MOTION: Council Member Arena moved approval of the agenda; seconded by Vice Mayor Patemo; mofion carried unanimously 5-0. PRESENTATIONS Before proceeding with the presentations, Mayor Brennan welcomed the three Village Manager candidates, Candidates Adam Cruz, Lawrence McNaul, and Robin Gomez. 1. Presentation of$60,000 Grant Check to the Village of Tequesta by the Florida Inland Navigation District (FIND) Police Chief Gus Medina explained that the Police Department applied for a grant from the Florida Inland Navigation District to assist with the purchase of a Marine Unit used by both the Police and Fire Departments. A $60,000 grant was approved and together with forfeiture funds, was used to purchase the vessel. So far, the Marine Unit has made 251 Vessel stops, seven assists of boaters, and three rescue missions. Both the police department and the assisted individuals were grateful for the grant. The Executive Director of F.I.N.D., Mark Crosley presented the oversized check to The Village of Tequesta and invited more grant applications. 2. General Employee Pension Board Presentation by Ben Ward General Pension Board Member Ben Ward, attended on behalf of Chair Michael Rhodes. His mentioned that a copy of his presentation was included in the Council's backup material. The market value for the quarter ending March 31, 2018 was $5,290,318.00 and was roughly comprised of 51.8% domestic equities, 15.7% international equities, 18% domestic fixed income, 5% global fixed income, 9.3% real estate and some cash. Mr. Ward mentioned that AndCo Consulting was the consulting manager and Dana Minutes— Regular 08/09/18 Page 2 Investments was the financial manager for equities. Approximately 25% of the domestic equities were pulled from Dana's management and put into a Vanguard index fund. He stated that The Village of Tequesta's pension was on par with similar pension funds across the country and spoke of quarterly returns, which were not great but did meet the benchmark. Year to date fiscal year performance as of March 31, 2018 was a total fund return of 4.38% versus the benchmark of 3.68%, which placed the fund in the finrelfth percentile for the fiscal year and in the top third of peers since 2000. The target was seven percent and returned 14.16% in 2017. Dana Investment Management reduced their fees for fixed income by 25 basis points and by 65 basis points for equities. He complimented Dana Investment Managements' work and stated that at fifteen years old, the plan was relatively young and five former employees were collecting benefits; Dennis Rick continued as a General Pension Board member. From the most recent meeting, he reported a total plan value of$5,417,988.00, an increase of $127,669, a .84% quarterly return and year to date performance of 5.26%. The Village's contribution last year was $305,931 or 10.67% of payroll. The funded ratio as of October 1, 2017 was 97.4%, down from before but overall the plan was in good shape and the next quarterly meeting was scheduled for November 5, 2018. CONSENT AGENDA MOTION: Council Member Arena moved approval of the Consent Agenda; seconded by Vice Mayor Paterno; motion carried unanimously 5-0. 3. MINUTES: 7/2/18 Workshop and 7/12/18 Regular Meeting Minutes 4. Approval of Contracts Signed by Manager Under$25,000 (Per Village Ordinance we are presenting the following agreements, proposals, commitments and memorandum of understanding to Council.) 1. Division of Emergency Management and the Village of Tequesta Modification to Subgrant Agreement- Fire Dept. $N/A; 2. Excel Cleaning & Restoration Supplies Credit Application - Public Works $-Will Vary; 3. Jupiter Medical Center Urgent Care 2018-2020 Renewal Addendum-Human Resources $-Will Vary; 4. Mobile Satellite Technologies Agreement-IT $479.97 Quarterly; 5. Munyan Painting and Restoration/Police Department-Public Works $3,860.00; 6. Mimecast Renewal Agreement-IT $717.50 5. RESOLUTION 26-18, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, UPDATING THE VILLAGE'S PUBLIC PARTICIPATION RULES AND POLICIES TO INCLUDE GENERAL MEETING DECORUM RULES AND POLICIES AND A PROCESS FOR ADDRESSING AND HANDLING DISRUPTIONS DURING PUBLIC MEETINGS; PROVIDING AN EFFECTIVE DATE, AND FOR OTHER PURPOSES. 6. RESOLUTION 27-18, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, INCREASING REVENUES AND EXPENDITURES IN THE GENERAL FUND #001 2017/2018 BUDGET IN THE Minutes — Regular 08/09/18 Page 3 AMOUNT OF $14,175.00 7. RESOLUTION 28-18, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, INCREASING REVENUES AND EXPENDITURES IN THE GENERAL FUND#001 2017/2018 BUDGET IN THE AMOUNT OF $26,739.00 RECOGNIZING THE FAIR MARKET VALUE OF SERVICES RECEIVED FROM PALM BEACH COUNTY FIRE RESCUE AS WELL AS RECOGNIZING RELATED VEHICLE REPAIR AND MAINTENANCE EXPENDITURES 8. RESOLUTION 29-18, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, INCREASING REVENUES AND EXPENDITURES IN THE GENERAL FUND #001 2017/2018 BUDGET IN THE AMOUNT OF $50,000.00 RECOGNIZING ADDITIONAL LAND DEVELOPMENT REVENUES AS WELL AS RECOGNIZING RELATED CONTRACTUAL LABOR AND LEGAL EXPENDITURES 9. Approve Motorola Solutions Services Agreement in the Amount of $16,224 for Portable and Mobile Radios and Dispatch Consoles 10. Approve Fiscal Year 2017/2018 Budget Amendments 11. Approve Retirement Amendment to Second Employment Agreement Between Michael R. Couzzo, Jr., and the Village of Tequesta, Florida END OF CONSENT AGENDA COMMUNICATIONS FROM CITIZENS Jim Tursi of 104 Yacht Club Place recalled that former Council Member Frank D'Ambra had spoken about the extension of a no wake zone and stressed that Council ensure they represented the wishes of the majority of residents, as he was not in favor of it and he felt that The Village website could be more user friendly. COMMUNICATIONS FROM COUNCIL Council Member Johnson had nothing to say. Council Member Brandon wished K-9 Officer Erik a Happy Birthday and thought it was awesome that the Police and Fire Departments came together for a recent softball game. Council Member Arena requested Assistant Village Manager/Human Resources Director Merlene Reid thank the staff that coordinated all the Village Manager Candidate interview activities. He advised that he saw 50-75 bicycles when he conducted another study; out of 300 responses to a Village Trolley Service survey, 148 were in favor of and 86 opposed the idea and he requested further discussion of the concept at the October workshop. Building Director Jose Rodriguez's wife Teresa was complimented for decorating a new conference room and Council Member Arena expressed surprise and appreciation that Minutes — Regular 08/09/18 Page 4 there was no cost for attending the Police versus Fire softball game. He stated he would buy pizza for all Public Safety employees once the new fiscal year began. Vice Mayor Paterno announced that he would run for re-election. Mayor Brennan explained the process of review for the Village Manager search. STANDING REPORTS VillaQe Attornev Village Attorney Keith Davis reported that on August 14, 2018, the selection committee was meeting regarding architect interviews for the community center project. On August 15, 2018, the Florida Inspector General's office was scheduled to inspect the recent sidewalk repair project. Villaqe Manaqer There was no report from the Village Manager. Police Police Chief Gustavo Medina advised that all o�cers were recertified in CPR; active shooter training was scheduled at finro local schools; Assistant Chief McGrew and he met with the American Legion, which had new leadership and was interested in more community involvement. He advised that the department participated in Jupiter's National Night Out and that Tequesta's was on October 5, 2018 from 5-9 p.m.; since school started soon, officers had been even more focused on speeding and Operation Safe Start would take place on Monday. He announced the end of the Nautical Club, thanked the officers who participated and spoke fondly of the Police versus Fire Department softball game. Fire Fire Chief Joel Medina expressed that he was proud to serve the community; after much work required by FEMA, checks had been received with reimbursement requested from Hurricane Irma in excess of $225,000. He showed the trophy from the recent softball game that the Fire Department won and complimented the quality of all the Public Safety employees. Fire Chief Medina also mentioned Operation Safe Start and announced that Firefighter I II/Paramedic Andre Dodd and Firefighter Zachary Wichert would be recognized by the American Legion on Sunday. REGULAR AGENDA OLD BUSINESS There was none. NEW BUSINESS 12. Request for waiver or reduction of application fee from Hannah's Home of South Florida Inc. The subject applicant is requesting an amendment to the development order SPR 7-13, Master Site Plan. Minutes— Regular 08/09/18 Page 5 Mayor Brennan asked Community Development Director Nilsa Zacarias to speak about the next several items as needed. Ms. Zacarias advised that the request was for a reduction in the fee associated with changes to beautify the campus and build a storage shed. The Planning and Zoning board would hear the application next week and the item would come before Council in September. This item was regarding the $500 application fee which Council had authority to reduce or waive completely. Mayor Brennan expressed that while waiving the fee would be nice to do, the Community Development Department still had to work on the item and instead suggested a reduced fee. Vice Mayor Paterno felt it would not be fair to the taxpayers if it were reduced but Council Member Arena supported waiving the fee. Council Member Brandon was in favor of lowering but not waiving the fee and Mayor Brennan suggested a 50% reduction ($250). Carol Beresford, Founder of Hannah's Home thanked the Council for their generosity but countered that the benefit of Hanna's Home saved tax payers more money than the fee after which Fire Chief Joel Medina and Police Chief Gus Medina offered to personally pay whatever the fee was. MOTION: Vice Mayor Patemo moved approval of a 50% fee reduction ($250) for the application from Hannah's Home of South Florida, Inc.; seconded by Council Member Arena; motion carried unanimously 5-0. 13. SE 03-18: Special Event Permit Application from Palm Beach Roadrunners for the 18th Annual Run 4 the Pies four-mile road race. The event is planned to take place on November 22, 2018. It will start and finish at Constitution Park. Alcohol will not be served. Projected number of attendees is 2,200 people. MOTION: Vice Mayor Paterno moved approval of SE 03-18; seconded by Council Member Arena; motion carried 5-0. 14. SEU 5-18: Application from RCMRJV, LLC (known as Village Square) for a Special Exception Use pursuant to Section 78-177. C-2 District (d) (14) Shopping Centers, of the Village of Tequesta Code of Ordinances. The applicant is requesting approval to modify the building color including walls, roof and other architectural features, install a mansard roof and replace exterior lighting. The application also includes a new plaza identification wall sign and modifications to the existing uniform sign code. The subject property is located at 221 US Hwy 1, Tequesta, FL 33469. Village Attorney Keith Davis announced the Quasi-Judicial nature of SEU 5-18 and swore in three people. No ex-parte communication was disclosed by Council. Community Development Director Nilsa Zacarias gave a very brief overview and advised that the applicant was present for questions. Mayor Brennan said that this type of upgrade was what she liked to see and Council Member Arena asked about signage and color. Ms. Zacarias stated that this Special Exception Use application would be reviewed by the Planning and Zoning board next week, then come back to Council. Council Member Brandon was also interested in the color. Minutes— Regular 08/09/18 Page 6 MOTION: Vice Mayor Paterno moved approval of SE 05-18; seconded by Council Member Arena; motion carried 5-0. 15. Request for Replat of Lots 88 and 89 of the Plat of Tequesta (Plat Book 25, Page 7) located at 347 River Drive, Tequesta, Florida, 33469. Village Attorney Keith Davis explained that in the past, this property was finro lots that were subsequently combined. Now the owner wished to split them again but with a slightly different configuration. He stated each would still conform to current codes with no exception needed. Vice Mayor Paterno had no problem with the lot being split but commented that he felt it should be done evenly; barely enough frontage would be left on one lot to meet Village requirements. Council Member Arena pointed out that the bigger lot included a legendary, very large tree that may have influenced how the lot was divided. Jay Slazinski, owner of 347 River Drive advised that the property was 61 feet wide at the street but 130 feet wide at the water, unfortunately the line to divide the lot evenly was right where tree roots lie and he stated that there was an interested buyer for the reconfigured lot. Laurie Brandon asked whether the potential buyer intended to keep the tree and realtor Brian Coffey assured that the buyers fell in love with the tree in spite of the odd shaped lot. The realtor who represented Mr. Slazinski stated that the lots were deep and still comparable in feel to others in the community. MOTION: Council Member Arena moved approval of the Request for Replat of Lots 88 and 89 of the Plat of Tequesta (Plat Book 25, Page 7)located at 347 River Drive, Tequesta, Florida 33469; seconded by Council Member Brandon; motion carried 5-0. 16. ORDINANCE 12-18, FIRST READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, ADOPTING A SMALL SCALE AMENDMENT TO ITS COMPREHENSIVE DEVELOPMENT PLAN IN ACCORDANCE WITH THE MANDATES SET FORTH INSECTION 163.3184, ET SEQ., FLORIDA STATUTES, PURSUANT TO A PRIVATELY-INITIATED APPLICATION WHICH PROVIDES FOR AN AMENDMENT TO THE FUTURE LAND USE MAP, DESIGNATING ZERO POINT SEVEN ONE NINE (0.719) ACRES, MORE OR LESS, OF REAL PROPERTY AS RESIDENTIAL MEDIUM DENSITY; WHICH PROPERTY IS LOCATED AT 1550 BEACH ROAD, INFORMALLY KNOWN AS THE "NORTH PARCEL"; PROVIDING FOR COMPLIANCE WITH ALL REQUIREMENTS OF CHAPTER 163, FLORIDA STATUTES; PROVIDING A CONFLICTS CLAUSE AND A SEVERABILITY CLAUSE; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Village Attorney Keith Davis Read Ordinance 12-18 title into the record, then explained that this was the Blowing Rocks project currently zoned residential medium with one small section as low density and this would correct the mixed zone issue. Mayor Brennan opened the hearing to Council but there was no comment. There was also no comment when she opened the hearing to the public. Minutes— Regular 08/09/18 Page 7 MOTION: Vice Mayor Paterno moved approval of Ordinance 12-18; seconded by Council Member Arena; motion carried 5-0. 17. Approve Health Insurance Renewal with Blue Cross Blue Shield (BCBS)and Dental Renewal with MetLife Assistant Village Manager/Human Resources Director Merlene Reid explained that though a 10% health insurance rate increase was anticipated, it initially came in at 13% but The Gehring Group, insurance broker for The Village negotiated the rate down to 6.8%. When Council Member Johnson asked whether other providers and costs were investigated, Ms. Reid confirmed that this was done but not every year. She added that the last time, rates were compared, it was best to stay with what was already in place. Council Member Johnson requested that comparisons be sought next year. Rommi Mitchell of the Gehring Group explained the historical rate increases and stated that the rates were still quite good. Tom Bradford of 44 Chestnut Trail suggested a wellness and anti-tobacco program. MOT/ON: Council MemberArena moved approval ofHealth Insurance Renewal with Blue Cross Blue Shie/d (BCBS) and Dental Renewal with MetLife; seconded by Council Member Johnson; motion carried 5-0. 18. FY 18 County JAG Grant Funds Release — Agreement for the Use of the County JAG Allocation for Federal Fiscal Year 2017 (County Fiscal Year 2018) in the Amount of $322,513 to be used for the Countywide Adult and Juvenile Reentry Programs Police Chief Gus Medina explained the item and Mayor Brennan advised that the funds did not come to us but we participated each year. MOTION: Council Member Arena moved approval of FY 18 County JAG Grand Funds Re/ease; seconded by Council Member Brandon; motion carried 5-0. 19. Discussion and Approval of the Florida League of Cities Proposed By-Laws Amendment and Proposed 2018 Resolutions Village Clerk Lori McWilliams explained that the Mayor would soon attend the Annual Conference of the Florida League of Cities and vote on proposed By-Laws and Resolutions on behalf of Council. Council Member Johnson was opposed to number five and Vice Mayor Paterno felt that if taxpayers did not want an increase, spending should be cut instead and stated that Council was obligated to represent the vote of the people. Council Member Johnson advised that a concession had already been made that lessened the impact on municipalities and Council Member Brandon also advised she would oppose it. Council Member Arena opined that it would pass regardless of their opposition to it. Vice Mayor Paterno was also against number ten regarding coastal communities and stated that Tequesta's green space was well managed. Mayor Brennan explained that the item pertained to creation of a loan program to help cities upgrade their infrastructure. Minutes— Regular 08/09/18 Page 8 MOTION: Council Member Arena moved approval that the Mayor was to vote NO on number 5; seconded by Vice Mayor Paterno; motion carried 5-0 20. Draft Proposed Revisions to Public Safety Officers' Pension Plan Council Member Johnson declared a voting conflict on this item. Attorney Keith Davis provided some history and summarized that the question was whether Council wished to send a proposed revision to the state in anticipation of participating in the 185 fund. Mayor Brennan confirmed that at this point there was no obligation on The Village. Vice Mayor Paterno questioned the length of time Council would have to consider all options before having to make a decision. Pension Attorney Bonni Jensen advised she wanted to be in a position to pursue this before the end of this fiscal year; she advised it should be done as expeditiously as possible. MOTION: Council Member Arena moved approval of the proposed revisions to Public Safety O�cers' Pension Plan; seconded by Council Member Brandon; motion carried 4- 0. Council Member Johnson abstained from the vote due to a conflict. ANY OTHER MATTERS Council Member Arena said he wished to speak with resident Jim Tursi right after the meeting. He asked Council to reconsider the number of Special Event Permits allowed as according to Building Director Jose Rodriguez, businesses were allowed three events and an event with anticipated attendance less than 200, did not require a vote by Council. Council Member Arena was asked by a local business owner for one per quarter although Mr. Paterno advised it had already been discussed. Meetinq Task AssiQnments . . � Answer pension board questions: � - Lori will send audio to Bonni ; Bonni Jensen (legal) and Kerry Dutton Jensen (pension legal) and Kerry � (Administrator) Dutton (pension administrator) to ; listen and answer CM Johnson's i uestions Thank all the ladies for their work this week Merlene and Lori on facilitating the candidate interview events After 10/1/18 Vince wants to purchase j Chris Qui�lc pizza for the three different police and fire ! shifts � SEU 5-18—Council wants to see the colors Nilsa at the next Council meeting for the building __and si�nage above business____ ___ __ Minutes — Regular 08/09/18 Page 9 ' Go out to bid on the health plan next year Merlene Voting conflict form for CM Johnson Lori ADJOURNMENT: Council Member Arena moved to adjourn the meeting; seconded by Council Member Brandon. The motion to adjourn carried unanimously 5-0; therefore, the meeting was adjourned at 7:55 p.m. Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. � ( � FORM 8B MEMORANDUM OF VOTING CONFLICT FOR COUNTY, MUNICIPAL, AND OTHER LOCAL PUBLIC OFFICERS LAST NAAAE—FIRST NAAAE—AAIDDLE NAME NAME OF BOARD,COUNGL,COMMISSION,AUTHORITY,OR COMMITfEE � t M��-�- w u��t�► e �— THE BOARD,COUNCIL,COMNISSION,AUTHORffY OR COMMITTEE ON VNiICH I SERVE IS A UNIT OF: TY ❑COUNTY O OTHER LOCALAGENCY NAME OF POLITICAL SUBDiVISION: l- DATE ON WHICH VOTE RRED MY pOSf110N IS: ELECTNE ❑ APPOINTNE WHO MUST FILE FORM 8B A� 2."i �$ This form is for use by arry person senring at the county,city, or other local level of govemment on an app��r�ed oE ele�C ed-bo�aFd,(.CroEncit, commission,authority,or committee. It applies to members of advisory and non-advisory bodies who are presented with a voting conflict of interest under Sedlon 112_3143,Fbrida Statutes. � Your responsib�ities under the law when faoed with voting on a measure in which you have a conflict of interest will vary greatly depending on whether you hold an elecxive or appaMive position. For this reason, please pay dose attention to the instrudions on this form before completing and filing the form. INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112.3143, FLORIDA STATUTES A person holding eledive or appoirrtive county, municipal, or other local public office MUST ABSTAIN from voting on a measure which would inure to his or her special private gain or loss.Each elected or appointed local officer also MUST ABSTAIN from Iviowingly voting on a measur+e which would inure to the speaal gain or loss of a principal (other than a govemment agency) by whom he or she is retained (including the parerrt,subsicfiary,or sibling organization of a prinapal by which he or she is�retained);to the special private gain or loss of a relative;or to the speaal private gain or loss of a business associate.Commissioners of community redevebpment agencies(CRAs)under Sec. 163.356 or 163.357, F.S., and officers of independent special tax distrids eleded on a one-acre, one-vote basis are not prohibited from voting in that capacity. For purposes of this law, a"relative° includes only the officePs fffiher, mother, son, daughter, husband,wife, brother, sister,father-in-law, motfier-in-law, son-in-law, and daughter-in-law.A'business associate" means arry person or entity engaged in or carrying on a business er�terprise with the officer as a partner,joint ver�turer, coowner of property, or corporate shareholder(where the shares of the corporation are not listed on any national or regional stodc exchange). s ♦ ♦ : • • ♦ w a w r • ♦ • • � ELECTED OFFICERS: In addition to abstaining from voting in the situations described above,you must disdose the oonflict PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of your interest in the measure on which you are abstaining from vobng;and � W1TFi{N 15 DAYS AFTER THE VOTE OCCURS by completing and filing this form with the petson responsible for recording the minutes of the meeting,who should incorporate the form in the minutes. • • r r • w ► • r • r • r • w w APPOINTED OFFICERS: Although you must abstain from voting in the situations described above, you are not prohibited by Section 112.3143 from othervvise partiapating in these matters. However, you must disdose the nature of the conflict before making any attempt to influe�ce the deasion, whether orally or in writing and whether made by you or at your direction. IF YOU INTEND TO MAKE ANY ATTEMPT TO INFLUENCE THE DECISION PRIOR TO THE MEETING AT WHICH THE VOTE WILL BE TAKEN: • You must cornpfete and file this form(before making arry attempt to influence the decision)with the person responsible for recording the minutes of the meeting,who will incorporate the form in the minutes. (CoMinued on page 2) CE FORM eB-EFF.112013 PAGE 1 Adopted by refere�ce in Rule 34-7.010(1)(�,FA.C. APPOiNTED OFFICERS (continued) • A copy of the fortn must be provided immediately to the other members of the agency. � • The form must be read publicly at the next meeting after the form is filed. IF YOU MAKE NO ATTEMPT TO INFLUENCE THE DECISION EXCEPT 8Y DISCUSSION AT THE MEETING: • You must d'�sclose orally the nature of your oonflid in the measure before participating. • You must complete the form and file it within 15 days after the vote occurs with the person responsible for recording the minutes of the meeting,who must incorporate the form in the minutes.A copy of the form must be provided immediately to the other members of the agency,and the form must be read pudidy at the next mee4ing after the form is fileci. DISCLOSURE OF LOCAL OFFICER'S INTEREST I, ���1 ��S� ,hereby disclose that on �1�(�S� "I ,20 �: (a)A measure came or will come before my agency which(check one or more) °� inured to my special private gain or loss; _ mured to the special gain or loss of my business associate, ; _ inured to the special gain or loss of my refative, ; _ inured to the speaal gain or loss of ,by whom I am retained;or _ inured to the special gain or loss of ,which is the parent subsi�iary,or sibling organization or subsidiary of a principal which has retained me. (b)The measure before my agency and the nature of my corrtlicting irrterest in the measure is as follows: �.�`E �'S��C1l� C�'°.5 �g�� Zt7 t�lQ tZ'� �dd�l\�h+� ��I�SF.�j 1���_ ''1� Z Z(t'� g�s�'t f �,,.J�'Z'�' d� L,�e't`ZFL 'lo �vGSV� a�.-�• AtZE1G���YES ?b Tt�yG ��-`� �r''g�e7� �Jv4N vv'C� �U ��j-�Q.�C ♦n� �R.C,c.l• �,w/ �i.p+f'��� �� � �`— �W�-t.'� S �� �� � �..v��t.o '�'� �'r^F��Zs1Em C�'( '�-� 1���� "io —bbt�c C��NS� �v4� . If disdosure of specific information would violate confidentiatity or privilege pursuant bo law or rules goveming atbomeys,a public officer, who is also an attomey,may comply with the disdosure requirements of this sedion by disdosing the natune of the interest in such a way as to provide the public with not�ce of the conflid D (?-d�I� Date Fled S n re NOTICE: UNDER PROVISIONS OF FLORIDA STATUTES §112.317, A FAILURE TO MAKE ANY REQUIRED DISCLOSURE CONSTITUTES GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOLLOWING: IMPEACHMENT, REMOVAL OR SUSPENSION FROM OFFICE OR EMPLOYMENT, DEMOTION, REDUCTION IN SALARY, REPRlMAND, OR A CIVIL PENALTY NOT TO EXCEED$10,000. CE FORM 88-EFF.11/2013 PAGE 2 Adopted by referenoe in Rule 34-7.010(1)(fl,FA.C. MINUTES VILLAGE OF TEQUESTA SPECIAL MEETING August 10, 2018 CALL TO ORDER AND ROLL CALL . The meeting was called to order by Mayor Abby Brennan at 4:38 p.m. A roll call was taken by Village Clerk Lori McWilliams. Present were: Mayor Abby Brennan, Vice-Mayor Tom Paterno, Council Member Vince Arena, Council Member Laurie Brandon, and Council Member Kristi Johnson. 1. Selection of Village Manager Candidates to Move Forward to Background Phase Council discussed each candidate pros and cons based on the interview, individual Council interviews and the Meet and Greet with staff and residents. They voiced concern with Mr. Gomez and the comments made, against his council's direction, regarding a contentious issue. Mayor Brennan noted there were some things that bothered her following the one-on-one meetings and hearing from residents and stafffollowing the Meet and Greet. She believed Mr. Cruz might have a softer style of leadership with the goal to allow senior staff to become their best selves. She liked how Tequesta was the only place he applied. She felt Mr. Gomez might be a little heavy handed, and had heard on several occasions that he was a more polished version of the current manager. Mr. Arena suggested moving Mr. Cruz and Mr. Gomez forward in the background process. Vice-Mayor Paterno agreed Mr. Gomez was more polished, but voiced concern with his ability to be less political. He liked that Mr. Cruz was strong enough to leave a job based on ethics. He suggested Ms. Reid serve as interim for six months. Council Member Johnson would like Mr. Gomez to move forward and felt everyone focused on the individual interviews and not on the group interview. Council Member Brandon noted the interview is often a show and the individual meetings provided a better opportunity to obtain addition relevant information. Mayor Brennan reiterated that she was no longer comfortable with Mr. Gomez and did not believe he would look out for staff and stressed she did not want to lose the current staff. She stated it was all about council, community and staff. MOTION: Council Member Arena made a motion to move forward with background checks on both Mr. Adam Cruz and Mr. Robin Gomez. Council Member Johnson questioned the need to pay for a background check on Mr. Gomez if she was the only one interested. Minutes — Special Meeting 8/8/18 Page 2 Ms. Merlene Reid pointed out that views could shift based on the information obtained from the background. MOTION CONTINUED: Vice-Mayor Paterno seconded the previous motion; motion carried unanimously 5-0. 2. Review of Amended Draft Manager Contract Council discussed the proposed draft contract as submitted by Legal. Ensuing discussion took place and the following additions were made: • Initial 90 day probation period was added with a second 90 day probation period to follow; • 4 weeks' severance would be provided if released within the first 90 days; • Salary range would be $140,000 - $165,000; • Successful candidate would have one year from hire date to move within the Village; and • The manager would be covered under the Village pension plan, not ICMA ADJOURNMENT: Vice-Mayor Paterno moved to adjourn the meeting; seconded by Council Member Brandon; the meeting was adjourned at 5:35 p.m. RespectFully submitted, Lori McWlliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office.