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HomeMy WebLinkAboutDocumentation_Special Meeting_Tab 14B_12/08/2005VILLAGE OF TEQUESTA MEETING AGENDA ROUTING SHEET MEETING DATE: December 8, 2005 AMENDED MEETING DATE: SUBJECT: RO We114 & Pipeline Work Authorizations COVER MEMO ATTACHED: Yes RESOLUTION OR ORDINANCE NUMBER: 35-05/06 ORIGINATING DEPARTMENT: Utilities j/ DEPARTMENT HEAD APPROVAL Jam- FUNDING SOURCE: 2005/2006 BUDGET ACCOUNT NUMBERS: 401-414 663.642 - $92,500.00 401-414 665.640 - $22,500.00 CURRENT BUDGETED AMOUNT AVAILABLE: $115,000.00 AMOUNT OF THIS ITEM: $115,000.00 BUDGETED BALANCE REMAINING: (PIGGYBACK CONTRACT NAME AND # OR COMPETITIVE BID FOR ANYTHING OVER $10,000 -ATTACH 3 BIDS) APPROVALS: ~ ~~ -- FINANCE DIRECTOR ~i,~ ~ ~~ ~- ~- ~ _-% ~~ --~. VILLAGE MANAGER j~~~~~~~~~~ VILLAGE ATTORNEY (if Needed) Yes No X PLEASE RETURN TO VILLAGE CLERK TO PLACE ON THE AGENDA TEQUESTA UTILITIES DEPARTMENT MEMORANDUM TO: MICHAEL R COUZZO, VILLAGE MANAGER FROM: RUSSELL K. WHITE, PUBLIC SERVICES MANAGER ~~~ SUBJECT: WORK AUTHORIZATIONS / RO WELL # 4 & PIPELINE DATE: DECEMBER 1, 2005 As directed and approved by Village Council at the November 17, 2005 meeting, the following is a description of the above subject. We are proceeding with the engineering for this project, the design, permitting and bidding costs are $30,500.00, and these costs are lower than costs for RO well #3 due to using some of the design from that well. The other portion of the work authorizations, which is for services during construction, total $84,500.00. These are somewhat lower on the pipeline due to quantities and essentially the same on the well since the services will be the same. The total engineering fees for this expansion are $115,000.00 Please place this item on the agenda for Council consideration. Vllage of Tequesta Purchase Order Requisition (Not a Purchase Orrier~ Date: Date Purchase Order is Req'd: Department: Req. #: 12/1/2005 12/9/2005 Utilities Quotes Received: (See Attached) Vendors Recommended Vendor: Vendor #: 0163 Arcadis Reese Macon & Associates 1 Address: 6415 Lake Worth Road 2 City: Lake Worth 3 State 8~ Zip: Florida, 33463-2907 Comments: En ineerin for RO well # 4 and associated i line Resolution # 35-05/06 Manuf./ Item Descri tion Part# Q Unit Price Total Cost Account # Available Balance Finance Use On! ~neerin Services $92,500.00 401-414 663.642 RO Well 4 En ineerin RO $22,500.00 401-414 665.640 Well i eline THIS AMOUNT Total: $115,000.00 FinancelAdministrative Use Only: De artment Head Si nature: ~ Date: ~Z i Z6 ° ~ F~ ce Director Si nature: Date: e Mana er A royal: Date: Villa a Council A royal: Resolution #: 35-05/06 Date: PO#: Processed By: Date: RESOLUTION NO. 35-05/06 • A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AUTHORIZING THE EXECUTION OF WORK AUTHORIZATIONS IN THE AMOUNT OF $115,000.00 TO ARCADIS, REESE, MACON & ASSOCIATES FOR THE CAPITAL PROJECTS ACCOUNTS #401-414 663.642 & THE 401-414 665.640 FOR RO WELL 4 AND ASSOCIATED PIPELINE AND AUTHORIZING THE VILLAGE MANAGER TO EXECUTE THE APPLICABLE WORK AUTHORIZATIONS ON BEHALF OF THE VILLAGE. NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS: Section 1. Consideration to execute work authorizations in the total amount of $115,000.00, from the appropriate accounts in the Capital Expansion Fund # 401-414 663.642 and the 401-414 665.640 for RO well 4 and associated pipeline and • attached hereto as Exhibit "A" and incorporated by reference as a part. of this Resolution is hereby approved and the Village Manager of the Village of Tequesta is authorized to execute the same on behalf of the Village. THE FOREGOING Councilmember _ adoption. Councilmember put to a vote, RESOLUTION WAS OFk'~iR,BD b y who moved its seconded by and u on bein The motion was P g the vote was as follows: FOR ADOPTION AGAINST ADOPTION C~ The Mayor • passed and 2005. ATTEST: thereupon declared the Resolution duly adopted this 8th day of December, A.D, MAYOR OF TEQUESTA James Humpage Gwen Carlisle Village. Clerk • • VILLAGE OF TEQUESTA Engineering Services Work Authorization Well R4 This Work Authorization authorizes ARCADIS G&M Inc., to perform the work set forth herein and is issued pursuant to the "Professional Engineering Consulting Services Agreement", dated November 22, 2005, referred to hereinafter as "Agreement". All terms and conditions of said agreement shall be applicable to this work authorization. SCOPE The Engineer understands this authorization to cover engineering services related to the design, permitting, bidding and construction of Well R4. The well will be located adjacent to the public works facility on Bridge Road. The work will be as set- forth in the Agreement Section 2.1, paragraphs 2.1.2 through 2.1.7, inclusive, including resident inspection services. COMPENSATION • For work performed according to paragraph 2.1.2 through 2.1.5 of the Agreement (design; permitting, bidding) the Consultant shall be paid a lump sum fee of seventeen thousand five hundred dollars ($17,500.00). It is acknowledged that the Village may elect to direct the Consultant to negotiate a change order to the existing construction contract rather than bid the project. For work performed according to paragraphs 2.1.6 through 2.1.7 of the Agreement (services during construction) the Consultant shall be paid a lump sum fee of seventy five thousand dollars ($75,000.00). TIME OF PERFORMANCE The Consultant will complete the design and have the project ready for bid or negotiation and permitting within 30 days of receipt of this work authorization, fully executed. 1 of 2 • • ACCEPTED BY: ARCADIS G&M, Inc. William D. Reese, P.E., Vice President Date: /! Village of Tequesta Michael R. Couzzo,Village Manager Date: 2 of 2 • VILLAGE OF TEQUESTA Engineering Services Work Authorization Well R4 Raw Water Main Extension This Work Authorization authorizes ARCADIS G&M Inc., to perform the work set forth herein and is issued pursuant to the "Professional Engineering Consulting Services Agreement", dated November 22, 2005, referred to hereinafter as "Agreement". All terms and conditions of said agreement shall be applicable to this work authorization. SCOPE The Engineer understands this authorization to cover engineering services related to the design, permitting, bidding and construction of the raw water main extension for Well R4. The proposed pipeline route is from the southwest corner of Tequesta Road and Old Dixie, south to Bridge Road, then under Old Dixie and east along Bridge Road to the public works access road, then south thru the public works facility to Well R4 located in the south end of the facility the work will be as set forth in the Agreement Section 2.1, paragraphs 2.1.2 through 2.1.7, inclusive, including partial resident inspection services (during critical components). • COMPENSATION For work performed according to paragraph 2.1.2 through 2.1.5 of the Agreement (design, permitting, bidding) the Consultant shall be paid a lump sum fee of thirteen thousand dollars ($13,000.00). For work performed according to paragraphs 2.1.6 through 2.1.7 of the Agreement (services during construction) the Consultant shall be paid a lump sum fee of nine thousand five hundred dollars ($9,500.00). Note that this fee assumes that the South Cypress Drive improvements will be occurring at the same time as this construction. TIME OF PERFORMANCE The Consultant will complete the design and have the project ready for bid or negotiation and permitting within 30 days of receipt of this work authorization, fully executed. • 1 of 2 • ACCEPTED BY: ARCADIS G&M, Inc. Village of Tequesta William D. Re e, P.E., Vice President Michael R. Couzzo,Village Manager Date: ~ ~ Z a s"' Date: • • 2 of 2 VILLAGE OF TEQUESTA MEETING AGENDA ROUTING SHEET MEETING DATE: December 8, 2005 AMENDED MEETING DATE: SUBJECT: South Cypress Drainage Improvements COVER MEMO ATTACHED: Yes RESOLUTION OR ORDINANCE NUMBER: 36-05/06 ORIGINATING DEPARTMENT: Utilities DEPARTMENT HEAD APPROVAL FUNDING SOURCE: 2005/2006 BUDGET ACCOUNT NUMBER: 403-320 662.632 CURRENT BUDGETED AMOUNT AVAILABLE: $ 30,000.00 AMOUNT OF THIS ITEM: $ 26,000.00 BUDGETED BALANCE REMAINING: $4,000.00 (PIGGYBACK CONTRACT NAME AND # OR COMPETITIVE BID FOR ANYTHING OVER $10,000 -ATTACH 3 BIDS) APPROVALS: f~ FINANCE DIRECTOR 1~.~ _~ ~,_ ~ ~ `- ~` ~j VILLAGE MANAGER ,~~~~ , %` VILLAGE ATTORNEY (if Needed) Yes No PLEASE RETURN TO VILLAGE CLERK TO PLACE ON THE AGENDA TEQUESTA UTILITIES DEPARTMENT MEMORANDUM TO: MICHAEL R. COUZZO, VILLAGE MANAGER FROM: RUSSELL K. WHITE, PUBLIC SERVICES MANAGER ~~~ SUBJECT: SOUTH CYPRESS DRIVE/ STORMWATER IMPROVEMENTS DATE: DECEMBER 1, 2005 Attached, please find a work authorization from Arcadis, Reese Macon & Associates for the stormwater improvements on South Cypress Drive, in the amount of $26,000.00 for design, permitting, and bidding, and $22,500.00 for services during construction. As you are aware, we have been working towards making these improvements over the past few years. We have budgeted $280,000.00 (403-320 account) for this project. At this time I would like to get the design, permitting and bidding portion of this project underway. I also have a suspicion that with the way cost are rising, we may have to appropriate additional funds after the bid opening to fund this project, Until we receive bids I would like to have Council approve just this part of the engineering costs. Please place this item on the December 8, 2005 agenda for Council consideration. 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