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HomeMy WebLinkAboutMinutes_Regular_07/18/1991VILLAGE OF TEQUESTA Post Office Box 3273 ~ 357 Tequesta Drive Tequesta, Florida 33469-0273 • (407) 575-6200 FAX: (407) 575-6203 V I L L A G E O F T E Q U E S T A P U B L I C H E A R I N G M E E T I N G M I N U T E S J U L Y 1 8, 1 9 9 1 I. The Tequesta Village Council held a scheduled Public Hearing at the Village Hall at 357 Tequesta Drive, Tequesta, Florida, on Thursday, July 18, 1991. The meeting was called to order at 7:00 P.M. by Councilmember Earl L. Collings. A roll call was taken by the Recording Secretary, Fran Bitters. Councilmembers present were: Edward C. Howell, William E. Burckart, and Earl L. Collings. Mayor Joseph Capretta and Vice Mayor Ron T. Mackail were on vacation. Village Staff present were: Thomas G. Bradford, Village Manager. Also in attendance were Bill Kascavelis, Finance Director, Departments Heads and Village Attorney John C. Randolph. II. INVOCATION AND PLEDGE OF ALLEGIANCE Councilmember William E. Burckart gave the Invocation and led those in attendance to the Pledge of Allegiance to the American Flag. III. PUBLIC HEARING A) TEQUESTA PARR IMPROVEMENTS PROPOSED PURSUANT TO THE FLORIDA RECREATION DEPARTMENT ASSISTANCE PROGRAM 1991- 1992. 1) Acknowledgement of Proof of Publication of Public Hearing. Village Manager Bradford explained that the Grant requirements of the State of Florida include a Public Opinion Survey, done by the Village .through the July Village Newsletter, a Public Hearing to present the proposal and receive public .comments, an Advisory Board review which will be done by the Community Appearance Board in July, Site Plan Drawings and a cost estimate done by professionals. Recycled Paper Public Hearing Meeting Minutes July 18, 1991 Page 2 -------------------- The proposal is that the Village is seeking a 50/50 grant from the State of Florida to enhance and replace the field lighting at Pennock Field and to pave the parking lot with asphalt which serves the entire park. If the grant is secured, the Village will save approximately $130,000-$140,000. Proof of Publication of advertising this Public Hearing was in hand. There were several responses from the Newsletter article, with six responses in favor, and those who were against did not feel these monies should be spent on Tequesta Park. Councilmember Howell stated he had received a comment from a citizen who felt monies should not be spent on lighting when the playgrounds are unsafe. 2) Review of Tequesta Park Improvements Proposed. Richard Staudinger, of Gee & Jensen Engineering, presented an aerial photograph of the existing Tequesta Park area, the Site Plan and cost estimates relative the proposal to be submitted. The photograph depicted the existing shell-rock parking lot area, eight wooden poles on the existing field. Presently the drainage in the parking lot washes off; there is no formal swale, ditch, or piping system. Councilmember Collings asked how much use each of the fields have (tennis, baseball, etc.). Gary Preston, Director of Public Works and Recreation answered that the baseball field is used approximately ten months of the year; however, that greatly changed this year, due to poor condition of the fields. A member of the public inquired as to how many Tequesta residents actually use the park, since most cars that park there have Martin County plates. Mr. Bradford answered that that percentage was not known. However, since this park is to be open to the public by virtue of the Village's lease, people from throughout the State of Florida use the park. The Village is working with Martin County to try to get them to contribute to some of the operating expenses Public Hearing Meeting Minutes July 18, 1991 Page 3 -------------------- of the park. As yet, that endeavor has not been successful. Another member of the public suggested that the monies be used to build up the U.S. Coast Guard property on Highway One instead of being used at Tequesta Park. Mr. Bradford reminded the public that the Coast Guard property may not be resolved for years. Mr. Staudinger continued to describe upgrades to the park: new concrete-based light poles, drainage swale, retention area, small drainage Swale in center islands; all side slopes on ditches will be one foot depth maximum. 3) Public Comments. Jay Hunston, President, Jupiter-Tequesta Athletic Association, JTAA, stated that approximately 20~ (or 520 members) of JTAA participation is made up of Tequesta residents, ages 5-16 years old. He explained that though JTAA used to be a primary user of Tequesta Park, many games are no longer held at Tequesta Park because of the safety hazards there (i.e., wooden telephone poles are a safety hazard, lighting is poor, the surfaces of the playing fields consistently deteriorated and need improvement, etc.), and recommended improvements be made as contemplated. Mr. Bradford stated that improvement of the playing fields was not part of the grant application. That would have to be handled through operating budget. Mr. Bradford further stated that Village liability covers anything that would happen at Tequesta Park. Mr. Preston pointed out that the biggest problem at the park today is the parking lot. Whenever there is a heavy rain, the parking lot stands in 3-6 inches of water. Because of this and the shell- rock conditions, all Pine trees in the parking lot have been lost. The playground is being addressed in FY 92 budget. Public Hearing Meeting Minutes July 18, 1991 Page 4 -------------------- Mrs. Pat Kloiber stated that parents are given great peace of mind to know that their children and grandchildren are at the park, as opposed to running free elsewhere. She stated she would like to seeanything and everything done to improve and enhance Tequesta Park. Lou Ann Hinds asked if the back, fenced portion of the Park is a safe area. Police Chief Carl Roderick stated that it is the responsibility of Martin County Sheriff to patrol Tequesta Park. The Park entrance is chained off at dusk. Bill Shannon urged the support of the Village regarding the upgrade of Tequesta Park and stated he was strongly in favor of better recreational facilities for the Village. He further stated he was hopeful that Constitution Park would still be a reality in the not too distant future. VI. ADJOURNMENT Councilmember Burckart moved to adjourn the meeting. Councilmember Howell seconded the motion. The vote on the motion was: Earl L. Collings - for William E. Burckart - for Edward C. Howell - for the motion was therefore passed and adopted. The meeting was adjourned at 7:30 P.M. Respectfully submitted, ~{?-~iL ~~u~~~ ran Bitters Recording Secretary Y' ATT ice/ Bill C. scavelis Finance Direc or/Village Clerk DATE APPROVED: is _ i 9Si VILLAGE OF TEQUESTA Post Office Box 3273 • 357 Tequesta Drive Tequesta, Florida 33469-0273 (407) 575-6200 FAX: (407) 575-6203 V I L LAG E O F T E Q U E S T A V I L L A G E C O II N C I L M E E T I N G M I N U T E S J II L Y 1 8, 1 9 9 1 I. The Tequesta Village Council held a regularly scheduled meeting at the Village Hall, 357 Tequesta Drive, Tequesta, Florida, on Thursday, Juiy 18, 1991. The meeting was called to order at 7:30 P.M. by Councilmember Earl L. Collings. A roll call was taken by the Recording Secretary, Fran Bitters. Councilmembers present were: Edward C. Howell, Earl L. Collings and William E. Burckart. Mayor Joseph N. Capretta and Vice Mayor Ron T. Mackail were on vacation. Village Officials present were: Village Manager Thomas G. Bradford, and Bill Kascavelis, Finance Director. Department Heads and John C. Randolph, Village Attorney, were also in attendance. II. APPROVAL OF AGENDA Village Manager Bradford asked that Resolution No. 28-90/91 regarding support of North County Campus for Florida Atlantic University be added under New Business as Item VI (H). He also asked that under Item VIII, ANY OTHER MATTERS, to give a brief status report relative to the activity being undertaken with Tequesta Country Club Community Association regarding Lots A, B, and C. Courlcilmember Collings asked that he would like to recommend a project under Item VIII, ANY OTHER MATTERS. Councilmember Burckart moved to approve the Agenda as amended. Councilmember Howell seconded the motion. The vote on the motion was: William E. Burckart - for Edward C. Howell - for Earl L. Collings - for the motion was therefore passed and adopted and the Agenda was approved as amended. Recycled Paper Village Council Meeting Minutes July 18, 1991 Page 2 ------------------------------- III. CONSENT AGENDA All items listed with an asterisk (*) are considered routine and will be enacted by one motion. IV. APPROVAL OF MINOTES AND REPORTS *A) Board of Adjustment Meeting - May 20, 1991. *B) Code Enforcement Board Meeting - June 4, 1991. *C) Village Council Meeting - June 20, 1991. *D) Village Managers Report - June 17, 1991-July 12, 1991. Councilmember Burckart moved to approve the Consent Agenda as submitted. Councilmember Howell seconded the motion. The vote on the motion was: William E. Burckart - for Edward C. Howell - for Earl L. Collings - for the motion was therefore passed and adopted and the Agenda was approved as amended. V. COMMITTEE REPORTS A) Finance and Administration Committee Meeting, June 27, 1991. Village Manager Bradford summarized the above-referenced meeting: The meeting was held for further review and details of the three site plan options that Palm Beach County had presented regarding the Library site next to Village Green. During that meeting at which the architect from Palm Beach County was present, as well as Lynn Thompson, representative for Palm Beach County Library System, various review of each of the options was undertaken. The Committee recommended at that meeting that the comments of the Committee be incorporated by Palm Beach County into the drawings and be brought back to the Village at the earliest possible date for consideration and final approval. Some of the major issues discussed were regarding the cost of relocation of the utility structures located at the northwest corner of the Village village Council Meeting Minutes July 18, 1991 Page 3 Green. The Committee recommended that Palm Beach County pay for that relocation. Since that Committee meeting, Palm Beach County has confirmed that they will be responsible for the expense of that relocation. Palm Beach County was requested to do a detailed budget associated with the project so that it could be reviewed in detail. The main point of discussion had to do with the exact site of the Library, relative to the park. Another issue was ingress and egress, controlling vehicles, where those points of ingress and egress would be. It was the consensus of the Committee that a loop-type route (access on the west side and egress on the east side in a separate road) be undertaken, but that the traffic engineers would have to do most of the recommendations in that regard. Plans and recommendations can be expected the latter part of July or early August. Councilmember Burckart moved to approve the Minutes of the Finance and Administration Committee dated June 27, 1991. Councilmember Howell seconded the motion. The vote on the motion was: William E. Burckart - for Edward C. Howell - for Earl L. Collings - for the motion was therefore passed and adopted and the Minutes were approved as submitted. VII. NEW BUSINESS A) Resolution No. 25-90/91 - Approving Appendix to Interlocal Agreement with Palm Beach County for E-911 Equipment and Maintenance Expenses. (Staff Recommends Approval) Village Manager Bradford explained that the Village would like to improve certain pieces of equipment referred to as the E- 911 System. The funding for this comes from the charge appearing on each telephone bill on a monthly basis, the result of a law created by Legislature to allow counties to do that. The total cost of the System upgrades is $27,198. In addition, it is requested of the County that the annual maintenance costs associated with this, ($1,980), be reimbursed to the Village. Palm Beach County Emergency Management Division has agreed to the improvements, enhancements, and reimbursement of annual maintenance costs, village Council Meeting Minutes July 18, 1991 Page 4 and have submitted to the Village for consideration an Appendix, which is referenced in Resolution 25-90/91. Attorney Randolph read Resolution 25-90/91 by Title. Councilmember Howell moved to approve Resolution 25-90/91. Councilmember Burckart seconded the motion. The vote on the motion was: William E. Burckart - for Edward C. Howell - for Earl L. Collings - for the motion was therefore passed and adopted. B) Resolution No. 26-90/91 - Approving the Application of North County Ambulance, Inc. for Funds from the Palm Beach County Emergency Medical Services Award Program. (Staff Recommends Approval). Mr. Bradford explained that the Village has received correspondence from Peter Allen, Chief Supervisor, North County Ambulance, requesting that the Village approve their application for these grant monies from the Palm Beach County Emergency Medical Services Award Program to enhance computer record keeping. The money comes from the surcharges applied to every DUI conviction, for every moving violation fought in court and convicted. In the past, North County Ambulance's applications for the funds have been approved., The amount of the pro rata funds (Tequesta's share) available is $1,927. Attorney Randolph read Resolution 26-90/91 by Title. Councilmember Howell moved to approve Resolution 26-90/91. Councilmember Burckart seconded the motion. The vote on the motion was: William E. Burckart - for Edward C. Howell - for Earl L. Collings - for the motion was therefore passed and adopted. village Council Meeting Minutes July 18, 1991 Page 5 C) Resolution No. 27-90/91 - Supporting the Loxahatchee Council of Governments Application for Funding from the Florida Inland Navigational District for Assistance IInder the Florida Inland Navigation District Waterways Assistance Program. (Staff Recommends Approval). Mr. Bradford explained that Loxahatchee Council of Governments (COG) is a Body created for the purpose of intergovernmental relations that consist of all governments and special districts from approximately Palm Beach Gardens through Martin County. COG is interested in carrying out an environmental boating education program in a joint effort with Palm Beach County School Board and the Marine Life Center of Juno Beach to enhance the education of the citizens of these counties in that regard. The financial assistance is available from the Florida Inland Navigation District, based in Jupiter. This funding has been sought from the District and requested that the Village of Tequesta endorse COG's development of this program and their application to the Florida Inland Navigation District. Attorney Randolph read Resolution 27-90/91 by Title. Councilmember Howell moved to approve Resolution 27-90/91. Councilmember Burckart seconded the motion. The vote on the motion was: William E. Burckart - for Edward C. Howell - for Earl L. Collings - for the motion was therefore passed and adopted. D) Consideration of Request to Fund a Portion ($1,250) of the Start-up Costs (Classroom Rental) for the Proposed Jupiter-Tequesta Satellite Facility of Palm Beach Community College. (Staff Recommends Approval). Mr. Bradford explained that the College Exploratory Committee is a group of citizens interested in expanding the educational opportunities available to the residents of Jupiter and Tequesta. Councilmember Howell is the Chairman of that Committee. This program offers certain classes from the Jupiter Community High School based upon the surveys and interests which have been expressed through seniors at Jupiter High School, a survey through the Tequesta Newsletter and the Village Council Meeting Minutes July 18, 1991 Page 6 ------------------------------- Town of Jupiter survey, which indicated a lot of interest in computer type courses, art appreciation, etc. There are certain costs associated with starting up the program. Jupiter Community High School has a computer facility, which was chosen since it was the most logical and inexpensive way to start a computer operation. The school does require funds to cover overhead and operation of the facilities. Students who take these courses will pay credit hour rates charged by Palm Beach Community College. The Committee sent a letter to the Village stating that start-up funds of $2,000-$2,500 are needed, and requested the Village to provide half of that ($1,250). The Town of Jupiter has approved approximately the same amount. Village Manager Bradford suggested that $1,250 be taken from the Undesignated Fund Balance ($600,000) to cover the expense, with a budgeting amendment to follow. Councilmember Burckart moved to approve the transfer of funds from the Undesignated Fund Account to cover Tequesta's portion of the start-up costs for the proposed Jupiter-Tequesta Satellite Facility of Palm Beach Community College. Councilmember Howell seconded the motion. The vote on the motion was: William E. Burckart - for Edward C. Howell - for Earl L. Collings - for the motion was therefore passed and adopted. E) Adoption of the Proposed Millage Rate (5.7515) Necessary to Provide the Ad Valorem Taxes Required to Balance the Tentative Fiscal Year 1992 General Fund Budget. (Staff Recommends Approval). Mr. Bradford explained that the two Village Council Workshop meetings held most recently were to review the four funds operated by the Village (General Fund; Water Enterprise Fund; Improvement Bond Revenue Fund; and Improvement Bond Sinking Fund). The Village was able to maintain, and actually reduce by a minuscule amount, its operational costs, and the millage rate associated with those operations, in spite of certain fixed costs and mandated increases over which the Village has no control. The reason for setting the tentative millage rate, which is in excess of FY 91 millage rate, is the major increase from Palm Beach County Rescue in the estimated amount of $160,000. It is possible that these costs could go even village Council Meeting Minutes July 18, 1991 Page 7 ------------------------------- higher. Mr. Bradford reminded Council that after the adoption of the tentative rate, the only possible change could be for a lesser rate, unless the Village is willing to provide, by certified mail to every taxpayer in the Village, the reason as to why the Village has to go above the adopted tentative rate. A report to the Village as a result of a County Workshop this very afternoon was that there will not be an increase for the Village from the Fire Department regarding projected costs for FY 92. Councilmember Burckart moved to adopt the proposed Millage Rate (5.7515). Councilmember Howell seconded the motion. The vote on the motion was: William E. Burckart - for Edward C. Howell - for Earl L. Collings - for the motion was therefore passed and adopted. F) Adoption of the Computed Rolled-Back Millage Rate (5.3172) to be Provided to the Property Appraiser in Accordance with Florida Statute 200.065. (Staff Recommends Approval). Mr. Bradford explained that the Rolled-Back Rate is that Rate which generates the same amount of tax dollars as generated this year, and the law requires the Village to announce what that Rate would be, which is 5.3172. Councilmember Burckart moved to adopt the Computed Rolled- Back Rate (5.3172). Councilmember Howell seconded the motion. The vote on the motion was: William E. Burckart - for Edward C. Howell - for Earl L. Collings - for the motion was therefore passed and adopted. Village Council Meeting Minutes July 18, 1991 Page 8 G) Adoption of the Date, Time and Place of the First and Final budget Hearing to Consider the Proposed Millage Rate and Tentative Budgets. (Staff Recommends Approval). 1) First Public Hearing - Wednesday, September 4, 1991, 7:00 P.M. at Village Hall, 357 Tequesta Dive, Tequesta, Florida. 2) Final Public Hearing - Thursday, September 19, 1991, 7:00 P.M. at Village Hall, 357 Tequesta Drive, Tequesta, Florida. Councilmember Burckart moved that the first Public Hearing take place Wednesday, September 4, 1991, 7:00 P.M. at Village Hall, 357 Tequesta Dive, Tequesta, Florida and that the final Public Hearing take place Thursday, September 19. 1991, 7:00 P.M. at Village Hall, 357 Tequesta Drive, Tequesta, Florida.. Councilmember Howell seconded the motion. The vote on the motion was: William E. Burckart - for Edward C. Howell - for Earl L. Collings - for the motion was therefore passed and adopted. H) Mr. Bradford stated he received correspondence on July 17, 1991 from the Palm Beach County Municipal League, wherein they were informing the Village that the State of Florida Board of Regents will be having a meeting on July 29, 1991 at the Palm Beach Gardens Marriott Hotel at 9:00 A.M. to discuss location of a North County Campus for Florida Atlantic University. The City of Palm Beach Gardens, Town of Jupiter, and the County Commissioners have passed a Resolution supporting a location of an FAU campus in the north county. The correspondence requested that the Village of Tequesta give consideration of that. The MacArthur Foundation has offered a site for the branch campus off PGA Boulevard, west towards the Bee Line Highway. village Council Meeting Minutes July 18, 1991 Page 9 Councilmember Howell moved to approve the Village of Tequesta's support of a campus for Florida Atlantic University in northern Palm Beach County. Councilmember Burckart seconded the motion. The vote on the motion was: William E. Burckart - for Edward C. Howell - for Earl L. Collings - for the motion was therefore passed and adopted. Mr. Bradford read by Title Resolution 28-90/91. VII. COMMIINICATIONS FROM CITIZENS Wade Griest reviewed the appointment and responsibilities of the Code Enforcement Board and stated that the procedures are sometimes somewhat confusing, and suggested that perhaps the Board was not forceful enough, since a recent case, on which he was a witness, is now being taken to Congressman Hill, with the complaint that the proceedings were unlawful. Mr. Treacy, a member of the Code Enforcement Board, reminded Mr. Griest that the .Code Enforcement Board is a quasi-judicial Board and that they must work within the confines of the Village Codes and State Regulations, and that all that can be done, in most cases, is usually done. Pat Rloiber, Crime Watch Coordinator, reported that a National Night Out to Fight Crime and Drugs, would be taking place soon and encouraged residents of Tequesta to participate. VIII. ANY OTHER MATTERS Mr. Bradford stated he had been working with members of the Tequesta Country Club Community Association, regarding Lots A, B and C, researching the matter, looking for a final recommendation with which both parties are secure. Work continues with the hope of having results at the next Council meeting. The next Council Meeting will take place August 15, 1991. village Council Meeting Minutes July 18, 1991 Page 10 ------------------------------- Councilmember Collings formally requested that the Village pursue the feasibility of establishing a program by which citizens can donate tax exempt trees to the Village, under a specified plan, that the Village can plant. Mr. Collings felt the Village should have an aggressive tree-planting program. BI. ADJOURNMENT Councilmember Burckart moved to adjourn the meeting. Councilmember Howell seconded the motion. The vote on the motion was: Edward C. Howell - for William Burckart - for Earl L. Collings - for the motion was therefore passed and adopted and the meeting was adjourned at 8:25 P.M. Res ectfully submitted, . fit. ~~~~ Fran Bitters Recording Secretary ATT Bill C. K cavelis Finance Dire or/Village Clerk DATE APPROVED: