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HomeMy WebLinkAboutMinutes_Workshop_07/11/1991VILLAGE OF TEQUESTA Post Office Box 3273 • 357 Tequesta Drive Tequesta, Florida 33469-0273 • (407) 575-6200 FAX: (407) 575-6203 V I L L A V I L LAG E M E E J U G E O F T E C O U N C I L T I N G M I N L Y 1 1, 1 Q U E S T A W O R K S H O P U T E 8 9 9 1 I. The Tequesta Village Council held a Village Council Workshop meeting at the Village Hall, 357 Tequesta Drive, Tequesta, Florida, on Thursday, July 11, 1991. The meeting was called to order at 5:35 P.M. by Vice Mayor Ron T. Mackail. A roll call was taken by the Recording Secretary, Fran Bitters.. Councilmembers present were: Vice Mayor Ron T. Mackail, Earl L. Collings, and William E. Burckart. Mayor Joseph N. Capretta, and Edward C. Howell were not in attendance. Village officials present were: Village Manager, Thomas G. Bradford. Bill Kascavelis, Finance Director, and Department Heads were also in attendance. II. APPROVAL OF AGENDA The Agenda was approved as submitted. III. REVIEW OF PROPOSED FY 1991-1992 BUDGETS A) Improvement Bond Revenue Fund. Village Manager Bradford explained that this Fund was created when the Village took on revenue debt in 1979. These funds account for all pledged revenue sources to back up said debt. FY 91 is estimated to end with a fund balance of $27,598, estimated revenues FY 92 - $870,145, estimated expenditures FY 92 - $880,000, with estimated fund balance at the end of FY 92 of $10,743. B) Improvement Bond Revenue Sinking Fund. This fund is used to account for principle and interest payments for the debt. Estimated fund balance on 9/30/91 - $37,752, estimating FY 92 revenues - $87,500, estimated expenditures FY 92 - $90,375, leaving an estimated fund balance 9/30/92 - $34,877. Recycled Paper Village Council Workshop Meeting Minutes July 11, 1991 Page 2 ------------------------------- C) Water Department. Since 1982 there has been an increase in total units served by the Water Department from 2700 to 4361. Total personnel increased from 7 to 12 during this same period. No increase in personnel is contemplated for the near future. The debt/service ratio is estimated to be 1.71 for FY 92. The Capital Improvement Program has been updated to reflect upcoming projects, coming to approximately $2.3 million. Debt/service increases $17,655 to a total of $330,005. Tom Hall, Water Department, explained bids will be opened in approximately one week for the proposed new 2.Omg storage tank. Mr. Bradford explained that, in all probability, the Library, (if the optimal design is used for the best long-term design for that site), will cause the water equipment presently located at that site to be moved, costing approximately $30,000 to relocate. Mr. Bradford pointed out under Operating Revenue - Connection Charges, the connection charge should be raised from $1,500 to $1,640. Water Sales Revenue is up 2.37%, with total revenues projected at $2,074,300 for FY 92. Mr. Bradford explained that Water Department Operations consist of: o Pumping and storage: Total increase for pumping and storage is 5.1~. o Distribution System: Personal services is up 5.8~; Operating expenses down 19~; total increase is less than 10 . o Administration: Personal services is up 6$; operating expenses up 2~, half of which represents .the administrative management charge; total operating expenses are up 3.9~ over FY 91. o Debt Service: The Village purchased the water system in 1967, creating debt. This debt has been rolled over three times since 1967 (1976, 1978, 1985). Bond interest will drop from $94,240 in FY 91 to $87,005 in FY 92. The total ($330,005) is a 5.7~ increase over FY 91. The Village Water Department will be completely debt free in 1996. Village Council Workshop Meeting Minutes July 11, 1991 Page 3 o Equipment Replacement Program: The Water Department is proposed to pay for half of the new computer upgrade - $45,500. Total program for FY 92 - $165,000. o Proposed Capital Improvement Program: Total FY 92 expenditures - $2,299,825. Councilmember Collings asked if something could be removed to reduce this total such as landscaping for the Water Treatment Plant and perhaps the proposed sign for the Water Treatment Plant. Councilmember Mackail suggested also that consideration be given to cutting total expenditures. Mr. Bradford stated he questioned whether all of the listed items could be completed in FY 92, though most of it needs to be done. Perhaps it would be more realistic to shift some of the items. As far as cutting items, landscaping, hand-held meters, and the hydro-pneumatic tank could be put off. However, the hydro-pneumatic tank serves to improve operation expenses and giving constant, consistent pressure which enhances service. The hand-held meters help Staff to become more productive and holds down the need for more personnel. Tom Hall explained that though the Village could live without the hand-held meters, meter reading today is very labor intensive, work loads are increasing, and demands on present staff are heavy. The Water Department is trying not to hire additional personnel. Mr. Bradford stated that Staff would take another look to see if anything could be cut from the Budget, but it is already "bare bones". Village Council Workshop Meeting Minutes July 11, 1991 Page 4 ------------------------------- XI. ADJOIIRNMENT The meeting was adjourned at 7:10 P.M. Respectfully submitted, Fran Bitters Recording Secretary r-.~-~ ,~ d Bill C. scavelis Finance Dire for/Village Clerk DATE APPROVED: ~s , /~9/