HomeMy WebLinkAboutMinutes_Workshop_07/09/1991VILLAGE OF TEQUESTA
Post Office Box 3273 • 357 Tequesta Drive
Tequesta, Florida33469-0273 • (407) 575-6200
FAX: (4(~7) 575-6203
V I L L A G E O F T E
V I L L A G E C O U N C I L
M E E T I N G M I N
J U L Y 9, 1 9
Q U E S T A
W O R R s H O P
II T E 8
9 1
I. The Tequesta Village Council. held a Village Council Workshop
meeting at the Village Hall, 3.57 Tequesta Drive, Tequesta,
Florida, on Tuesday, July 9, 1991. The meeting was called to
order at 5:30 P.M. by Mayor Joseph N. Capretta. A roll call
was taken by the Recording Secretary, Fran Bitters.
Councilmembers present were: Mayor Joseph N. Capretta, Vice
Mayor Ron T. Mackail, -Earl L. Collings, William E. Burckart
and Edward C. Howell. Village Officials present were:
Village Manager, Thomas G. Bradford. Bill Kascavelis, Finance
Director, and Department Heads were also in attendance.
II. APPROVAL OF AGENDA
The Agenda was approved as submitted.
III. REVIEW OF PROPOSED FY 1991-1992 BUDGETS
A) General Fund. Village Manager Bradford gave a rough
overview of the Letter of Transmittal and then reviewed the
Annual Budget and Financial Plan for FY 92.
Much work was done to hold costs at a bare minimum increase
or cut them, or keep them the same in order to minimize any
tax increase to balance the budget. This year's millage rate
is 5.4085, with a projected tax rate increase to 5.7515 mills,
an 8.1~ increase over the rolled back rate of 5.3172. There
are certain fixed costs that go up: 1) Florida Retirement
System, $48,816 projected increase; 2) health insurance
increase of $26,560 (20~). This impact has been minimized
since, starting July 1, 1991, employee contributions for
family coverage increased to 25$; 3) Palm Beach County Fire
Rescue increase of $160,110 (27.90 .
Controllable Expenses: Staff recommends 1~ COLA increase for
an across-the-board general increase, and 4$ set aside for
merit program - a 37.5 decrease from prior year.
Recycled Paper
village Council Workshop
Meeting Minutes
July 9, 1991
Page 2
Property values increased only 2.3$, well below the 15.4$
increase for FY 91. Total non-ad valorem revenues are
projected to increase 1~.
Proposed action to cut expenditures: 1) Part-time Secretary
position for Department of Community Development has been
eliminated. Funds provided for FY 92 for temporary
secretarial help for 3 months of the year. 2) Building
Inspector retirement effective 12-31-91. This position will
not be filled. 3) One Detective from the Detective Bureau
will be permanently assigned to road patrol.
B) Capital Improvement Fund. Expenditures of this Fund are
expected to go to $633,500 if the Dover Ditch Reconstruction
Program takes place ($360,000), plus the Tequesta Park and
Lighting Improvements ($155,000).
GENERAL FUND
Summary Analysis: It is estimated to complete FY 91 with a
Fund Balance of $606, 411 and at end of FY 92 of $627, 318.
Estimated Revenue FY 92 is $3,483,427 with estimated
expenditures of $3,462,520. The proposed ad valorem taxes
will go up by approximately $170,000, up by 1~ in addition to
an inflation rate of 4.5~. Proposed estimated revenues total
are up by 5.8~ over budgeted for FY 91.
Village Manager Bradford explained the Village has a debt on
1979 bonds of approximately $900,000, at 8.4$ to the year
2004. Bill Kascavelis recommended using subordinated revenue
for re-issuance at an approximate coupon rate of 7.25$.
Mayor Capretta asked when Tequesta Drive and Country Club
Drive were going to be re-paved. Mr. Bradford explained that
County Club Drive should be rebuilt, not repaved, and that new
laterals will have to be put in underneath the pavement to
avoid concerns over future cutting of the road.
GENERAL FUND
Legislative: These costs are estimated to go down by 4.5~ in
FY 92 compared to FY 91.
Executive, Administrative Management: An estimated increase
in FY 92 of 1.6~.
Village Council Workshop
Meeting Minutes
July 9, 1991
Page 3
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Financial & Administrative: Costs are estimated to go up by
4$, reflecting the need of a new PC-386 for spreadsheet
capabilities. Councilmember Collings asked that staff present
to the Council the figure of what the total percentage
increase is of the mandated personnel related costs.
Legal Counsel: An estimated increase in FY 92 of 7$.
Planning & Zoning Services: An estimated decrease in FY 92
of 30.5.
Other General Government Services: An estimated increase in
FY 92 of 20~, partly because of the increase in the amount of
money which will go from the General Fund to the Capital
Improvement Fund. Operating Expenses will increase by
approximately $8,000. The total general government is a 6~
increase.
POLICE
Administrative Management: An estimated 16$ reduction in
costs.
Communications: A 17.6 increase. $27,000 of that in the
one-time reimbursement of the E-911 System from the County.
Investigative Services: A 37.6 decrease, reflecting the
Detective change to road service.
Patrol Services: A 4.8~ increase. Police total is down 2.6$.
COMMUNITY DEVELOPMENT
Administrative: A decrease of 9.7$.
Inspection & Compliance: An increase of 3.7~ because of
accrual payouts of the individual who is leaving. However,
Building & Zoning total drops by 4.9~.
PUBLIC SAFETY OTHER
Emergency Management - Civil Defense: An increase to
$6000.00.
Fire Rescue: An increase of 27.8. Total Public Safety
increase of 5.8~.
Village Council Workshop
Meeting Minutes
July 9, 1991
Page 4
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PHYSICAL ENVIRONMENT
Public Works - Streets, Drainage, Grounds and Facility
Maintenance: A decrease of 8~.
Health Services - Mosquito Control: Up 15$, in order to
replenish insecticide stock. Total Physical Environment,
however, is down 8~.
RECREATION
Facilities Maintenance: Up 4.6$
Youth Programs: Up 3.7~.
Councilmember Mackail asked if the potential lease with JTJC
is accounted for in this Budget; Mr. Bradford explained that
would not come from General Fund sources, but through
Recreational Impact Fees and he therefore was not sure
improvements will occur in FY 92. The JTJC lease is not
accounted for but amendments made if and when activity takes
place.
Equipment Replacement Program: 1) PC-386 in Finance
Department;. 2) Upgrade main computer - $80,000, one-half of
which is the responsibility of the General Fund; 3) Water
Department hand-held meter reading system; 4) two Police
cruisers; 5) moving radar units; 6) new 62" riding mower; 7)
Pick-Up Truck (3/4 ton).
PROPOSED 5-YEAR CAPITAL IMPROVEMENT PROGRAM
This year began with a Capital Improvement Fund Balance of
$153,176, FY 91 Revenues of $128,540, and FY 91 Expenditures
of $175,630, leaving an estimated balance on September 30,
1991 of $106,086. Estimated Revenues for FY 92 are $654,650,
estimated Expenditures in FY 92 of $633,500 with an estimated
fund balance on September 30, 1992 of $127,236.
Mayor Capretta and Councilmember Howell left the meeting at
6:30 p.m.
Village Council Workshop
Meeting Minutes
July 9, 1991
Page 5
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Cypress Drive Drainage: $10,000 allotted for FY 92.
Dover Ditch Reconstruction: $360,000. It was Staffs
recommendation to finance this project for 15 years. The
major problem with Dover Ditch is erosion, causing 8 feet of
private property to fall into the ditch. Also, with lack of
rains, salt water has been given opportunity to come into the
ditch, and mangroves have started growing there. Part of the
Dover Ditch is in Tequesta, part in Jupiter, and part in Palm
Beach County. In 1979 $900,000 was issued for this debt. The
Village, at that time, agreed through an Interlocal Agreement
with Palm Beach County to maintain Dover Ditch. At one time
it was a County-maintained drainage facility. Councilmember
Collings stated it appeared to him to be a multi-
jurisdictional problem and recommended that a count be made
to decide who is responsible
for what. Village Manager Bradford stated the Agreement could
be revisited.
Sign - CR-707: $11,000 rolled over from FY 91 for sign
completion in FY 92.
Shay Place: $24,500 for maintenance of roadway.
Tequesta Drive Bridge: $62,000. Engineering has been
completed, bid documents have been prepared, and will be
advertised soon, to repair underneath the decking. Council
was concerned regarding the traffic flow handled by that
bridge and suggested a new count be taken. Mr. Bradford
explained that since the actual weight limit is in question,
once the bridge is repaired, a new weight load test will be
done and presented to Council. In order to properly enforce
that vehicles beyond that limit do not use that bridge, it
must be posted according to certain specifications. After
that has been accomplished, the State can come in and do on-
the-spot weight inspections, and issue tickets to violators.
Seabrook/Tequesta Drive Interchange: $11,000. This will
include some drainage inlets, curb and gutter wrap-arounds on
the corner. Palm Beach County will be upgrading the traffic
lighting.
Village Council Workshop
Meeting Minutes
July 9, 1991
Page 6
Tequesta Park & Lighting Improvements: $155,000, plus
$127,000 in FY 95. The present lighting has been in place for
30 years, drought has killed the back fields there, there is
no automatic sprinkler system, and the parking lot needs
paving. The State has a 50/50 matching grant program, but
residents must be surveyed for their input. Staff recommends
that $155,000 be financed over five years. The downside of
borrowing, whatever the debt service would be (principal and
interest), the Village would have that much less revenue the
next fiscal year - it would have to be made up.
Country Club Drive Paving: $600,000. A soils analysis was
done on Country Club Drive and it was discovered that the base
and sub-base are inadequate, and do not meet Florida
Department of Transportation standards. Therefore, merely
paving would not solve the problems of Country Club Drive.
The whole road must be torn up, and a new base and sub-base
laid. This project is proposed for FY 93.
%I. ADJOIIRNMENT
The meeting was adjourned at 7:00 P.M.
Respectfully submitted,
~~=i~~~2~iJ~i
Fran Bitters
Recording Secretary
ATTi~ E~. ~'
~~% ~~ :~
,~-
Bill C. scavelis
Finance Dire or/Village Clerk
DATE APPROVED:
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