HomeMy WebLinkAboutDocumentation_Regular_Tab 06_06/14/2007VILLAGE OF TEQUESTA
MEETING AGENDA ROUTING SHEET
MEETING DATE: June 14, 2008
AMENDED MEETING DATE: N/A
SUBJECT: South Cypress Landscape & Irrigation
COVER MEMO ATTACHED: Yes
RESOLUTION OR ORDINANCE NUMBER: S I-06/07
ORIGINATING DEPARTMENT: Public Works
DEPARTMENT HEAD APPROVAL
FUNDING SOURCE: 2006/2007 BUDGET
ACCOUNT NUMBER: 001-210 563.600
CURRENT BUDGETED AMOUNT AVAILABLE: $ 40,124.09
AMOUNT OF THIS ITEM: $ 19 973.50
BUDGETED BALANCE REMAINING: $20,150.59
(PIGGYBACK CONTRACT NAME AND # 4 Quotes attached
OR
COMPETITIVE BID FOR ANYTHING OVER $10,000 -ATTACH 3 BIDS)
APPROVALS:
FINANCE DIRECTOR
VILLAGE MANAGER %` -/
VILLAGE ATTORNEY (if Needed) No
PLEASE RETURN TO VILLAGE CLERK TO PLACE ON THE AGENDA
TEQUESTA UTILITIES
DEPARTMENT MEMORANDUM
TO: MICHAEL R. COUZZO, VILLAGE MANAGER
FROM: RUSSELL K. WHITE, PUBLIC SERVICES MANAGER
SUBJECT: SOUTH CYPRESS LANDSCAPE & IRRIGATIION
DATE: MAY 29, 2007
Attached, please find the Agenda item for the above subject.
As you are aware, we recently completed the drainage, streetlight conduit, and water
main improvements to South Cypress Drive. This is the final phase of the project. I
received four (4) quotes for this and the lowest quote was from Terracon Services, Inc in
the amount of $19,973.50. We have $40,124.09 in account # 001-210563.600 (Public
Works Miscellaneous Projects) to pay for this project, with reimbursement from the
property owners going back into this account once completed.
Please place this item on the June 14, 2007 agenda for Council consideration.
Should you require additional information, please let me know.
RESOLUTION 51-06/07
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF
TEQUESTA, PALM BEACH COUNTY, FLORIDA, AWARDING A
LANDSCAPE AND IRRIGATION PROPOSAL TO TERRACON
SERVICES, INC OF JUPITER FLORIDA, IN THE AMOUNT OF
$19,973.50, WITH FUNDING FROM ACCOUNT # 001-210 563.600
HAVING A FY 06/07 BALANCE OF $40,124.09 AND AUTHORIZING
THE VILLAGE MANAGER TO EXECUTE ON BEHALF OF THE
VILLAGE.
WHEREAS, the Village Council of the Village of Tequesta continues to improve
the streets of Tequesta;
WHEREAS, the Village Council authorizes the South Cypress Drive Drainage
Improvements;
WHEREAS, the Village Council maintains the road right-of-ways in Tequesta;
NOW, THEREFORE, BE IT ORDAINED BY THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS:
Section 1 Proposals for the project attached as Exhibit "A";
Section 2 Resolution No.51-06/07 is hereby approved;
Section 3 This Resolution shall become effective immediately upon passage.
1
The foregoing Resolution was offered by
moved its adoption. The motion was seconded by _
and upon being put to a vote, the vote was as follows:
MAYOR JIM HUMPAGE
VICE-MAYOR PATRICIA WATKINS
COUNCILMEMBER DANIEL AMERO
COUNCILMEMBER THOMAS PATERNO
COUNCILMEMBER CALVIN TURNQUEST
who
For Adoption against Adoption
The Mayor thereupon declared the Resolution duly passed and adopted this
day of , 2007.
MAYOR OF TEQUESTA
Jim Humpage
ATTEST:
Lori McWilliams, CMC
Village Clerk
2
Village of Tequesta
Purchase Order Requisition
(Not a Purchase Order) Date: 5/29/2007
Date Purchase Order is Req'd: 6/15/2007
Department: Public Works
Req. #:
Quotes Received: X (See Attached)
Vendors
~ Recommended Vendor: Vendor #:
Terracon Services, Inc.
Address: PO Box 2766
2 City: Jupiter
3 State & Zip: Florida, 33468
Comments: 4 Quotes attached, Terracon Services, Rood Landsacpe, Sages & Co, Inc, & Quinn Design, Inc
South C press Drive Lanscape & irri ation
Approved b Villa a Council on 6/14/2007- Resoliution 51-06/07 attached
Manuf./ Available Balance
Item Description Part# Qty. Unit Price Total Cost Account # (Finance Use Only)
Landscape $13,289.50 001-210 563.600
Irri ation $6,684.00 001-210 563.600
Total: $19,973.50
Finance/Administrative Use Only:
Department Head Si nature: Date: 5/25/2007
Finance Director Si nature: Date:
Villa a Mana er Approval: Date:
Villa a Council A royal: Resolution #: 51-06/07 Date:
May 24 07 04:09p ROOD Outdoor Environments 5617430139 p•2
R O O D
OUTDOOR ENb'IRONMENTS
Village of Tequesta do Russell R'hite
136 Bridge Road Phone # 575-6233
Tequesta, FL 33469
RE: South Cypress Drive Landscaping
Job No: 22- -8
We are pleased to submit ow proposal for the following work:
JOB DESCRIPTION
Install the landscaping per the plan by Arcadis, revised 10107!06.
General conditions:
Owner to provide unrestricted access to work areas.
Site Utilities and other underground systems shall be identified by Owner.
Rood Landscape assumes no responsibilities for unidentified underground systems
Site shall be at final grade.
No site work or demolition is included in this bid.
FURNISH AND INSTALL:
Fax # 575-6245
QTY TTEM SIZE UNIT PRICE EXTENDED
9 Archtophoenix alexandrae Alexandra Palm 14' oa double $367.50 $3,307.50
18 Ligustrum 8' oa $315.00 $5,670.00
15 Sabal Palm 10',12',14' ct $157.50 $2,362.50
30 Silver Buttonwood 3 gal $10.50 $315.00
70 Thyrallis 3 gal $10.50 $735.00
~4 Gama Grass tripsacum floridana 3 gal $10.50 $567.00
7000 Floritam sod sf $0.35 $2,450.00
$0.00 $0.00
ADD ALTERNATE $0.00 $0.00
1 SO Topsoil to topdress 1.5"deep over all areas $351yd = $1,750.00 $0.00 $0.00
2 130 impress Mulch 2 cf bags $3.75ea. _$ 487.50 $0.00 $0.00
$0.00 $0.00
$o.oo $o.ao
$o.oo $o.oo
$o.oo $o.oo
Irri afion er lan rovided $8,650.00 $8,650.00
sub Total Materials $24,057.Ot
~aborJEquipment $450.Ot
17133 Beeline Hi~hseay
Jupiter. FL 33478
561-i4C}51 Rf
800-7-11 r 186
Fax 561 743-Ci t 39
TOTAL ESTIMATED PRICE-Labor, Equipment & Materials:
(PlenLs and Materials.)
$24,507.00
5/24/2007
22 VOT CYPRESS DRIVE 5-07 Page 1 5124/2D07
May 24 07 04:09p ROOD Outdoor Environments 5617430139 p.3
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CONTRACT CONDTTIONS
1 It is understood that ifthis proposal is not accepted within a period of (30) days from 05/24/07
the price quoted herein may be subject to revision.
2 GUARANTEE: All trees, shrubs and gtnundcovers are guaranteed for 90 days. Those materials in
questionable condition at the end of the wattattty period will be extended for 30 days. if any plant material
should die within the warranty period for any reason except those not coverod by the guarantee, the
Landscape Contractor will replace the dead material 1 time (and 1 time only} at no charge, or at our option,
refund the purchase price. Any subsequent replacement will be charged to the Purchaser. Conditions
that will void this guarantee are a lack of available fresh portable water supply for planting within l50 feet
of planting areas; absence of automatic imgation system; failure of Owner to follow an approved
maintenance program; damages by other trades; vandalism; poor drainage; natural acts of God (ie, IIood,
wind is excess of40 mph, freeze, drought, water restrictions, humcanes, etc.) or materials transplanted
on site. The guarantee is void if payment schedule is not strictly adhered to, or if written notice is given
as provided herein.
3 Transplants, sod and annuals are not guaranteed under this contract.
4 Due to the high mortality rate of newly planted, 5eld grown materials .from insufficient watering, we cannot
guarantee these materials unless a bubbler or soaker line system is installed at time of planting as designated
by Landscape Contractor. If bubblers or soakers are installed and set on a time clock at said time,
our guarantce will be honored 90 days, according to the conditions stated about.
5 All plants are subject to availability at the time of job. If material is not available, a suitable substitute
approved by bath the Landscape Architect and the Landscape Contractor wit! be used.
d We cannot assume responsibility for any "natura! peril" which may prove detrimental to plant material or postpone
completion of job, such as drought, water restrictions, high winds, excessive hooding, freeze or frost, etc.
7 No &tl or rough grading is included in this contract, unless so specified. A finished grade acecptable to
the Landscape Contractor, plus or minus 2°%, will be furnished by the Purchaser or his Agent. "Hand raking"
only is included in this contract. Aay additional grading or trash removal, including equipment
work, is extra.
8 Removal of shell, road, rock or other objectionable materials and replacing with topsoil is not included
in this proposal.
9 Pride includes I planting only. Relocation will be charged on a time and material basis.
10 Sod quantity is an estimate figure, Actual quantity is billed nn a unit price basis.
11 This contract wi13 commence on or about tbd If commencement is delayed in excess
of 90 days, the Landscape Contractor reserves the right to re-negotiate or terminate this contract with
reasonable notice.
22 V07 CYPRESS DRIVE 5-07 P~6 2 raJ24/2pd7
May 24 07 04:1Op ROOD Outdoor Environments 5617430139 p•4
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12 This contract is bid as a Non-Union contract. Any payment to unions will be paid by the Owner/Contractor
Damages caused by strikes or threats to strike will be paid by the Owner/Contractor.
13 in the event that the Landscape Contractor is unable to continue due to construction delays andlor civil
or natural occurrences, it shall be the Owners responsibility to provide proper maintenance, payment is
due for alt work completed to that date. The Owners responsibility begins the day after the Landscape
Contractor has been forced to withdraw. If remobilization is required, additional costs may be incurred by
the Owner/Purchaser.
14 We well exercise all precautions in performing our work; however, if tive run into any underground utilities
while performing this contract which were not previously marked by Owner or Owners Representative,
repair costs will be Owners responsibility.
IS if any substantial change (20% or more) in this contract is necessary, the Landscape Contractor reserves
the right to re-negotiate unit prices.
Ib All charges unpaid for 30 days from date of service are subject to 1.5% monthly service charge. Hood
Landscape, Inc. will utilize the right to lien the Owners property in case of non-payment. Should
Rood Landscape, Irtc, retain the service of an attorney to collect monies due under this
contract, or to file suit to collect said sums, the Owner shall be responsible for alI attorneys fees and
costs of collection incurred by Landscape Contractor.
17 On this contract, estimated at $QQ deposit of $ 12253.50
payable upon acceptance. The remaining portion is due upon receipt of invoice. Progress billings are
rendered on the 30dr day of each calendar month.
18 Requests for any extra work or materials above those included in this contract must be submitted to us in
writing by the Owner or Owners Representative.
19 Due to possible damage of root systems during land clearing, Rood Landscape, Inc. is not
responsible for any trees to remain on the property ,!
Signed ~ ~G•~.---- ~~ Date 7 /y~ ~ 7
Tom Haworth, Account Executive
Accepted by: Please Sign. Here
Date
Please Punt:
Note: If accepted, please sign & rettun 1 copy, Certificate of Insurance fiunished upon request.
22 VOT CYPRESS DRIVE 5-07 Page 3 512412007
Y
Terracon Services, Inc.
P.O. Box 2766
Jupiter, FL 33468
Phone: (561) 743-1129
:Fax: (561) 743-1079
NAME/ADDRESS
VILLAGE OF TEQUESTA
ATT. RUSSELL WHITE
PUBLIC WORKS
901 N OLD DIXIE
TEQUESTA FL 33469
Landscape Proposal
DATE ESTIMATE NO.
5/22/2007 1000
TERMS JOB NAME
Due Upon Completion South Cypress Drive
QTY DESCRIPTION SIZE COST TOTAL
9 Alexander Palm'Double' 14' OA 300.00 2,700.00
18 Ligustrlxlrl 8' OA 275.00 4,950.00
15 Sabal Palm 10-14' CT 135.00 2,025.00
30 Silver Buttonwood #3 8.25 247.50
70 Thryallis #3 8.50 595.00
54 Gamma Grass #3 8.00 432.00
100 Enviro Mulch Bag 3.00 300.00
6,800 Floritam Sod Sq. Ft. 0.30 2,040.00
All Material And Labor Are Included. Upon Acceptance, Please Remit A TOTAL
Deposit OF 50% Of Total Price. $13,289.50
In signing this contract owner acknowledges that they have read
and understand the terms of contract. If you have any questions
please contact Terracon Services, Inc. at (561) 743-I 129. SIGNATURE
Jt~i~ite~~_ ~ L ~ ~~~~
~~t ~~e:i ~~'-~.~_i~~"~
NAME/ADDRESS
Village of Teq.- Public Works
Attn: Rusell White
P.O. Box 3273
Tequesta, FL 33469
DATE
5/24/2007
PROJECT/LOCATION
South Cypress Drive
Qty DESCRIPTION Size Unit Price TOTAL
Install irrigation per plan and attached checklist -includes all
parts and labor
** Please note: Sleeves and permits not included ** 6,684.00 6,684.00
All material and labor aze included. Upon acceptance, please remit a deposit of 50% of
total price.
._.---
T~~?~~ $6,684.00
r
TERRACON'S SIGNATUR _~ ~ ~__~. CUSTOMER'S SIGNATURE
r' -T
~ ~
TEI~.RACOl~ •SERVICES, INC.
CONTRACT TERMS
I . Landscape installation and materials to be supplied by Terracon Services, Inc.;
2. Terracon Services, Inc. does not guarantee any transplanted materials;
3. Sod is a subcontracted item; all sod work will be billed separately on a per square foot basis. All costs
associated with sod may change due to the_ following: market conditions, extra grading, wheelbarrow
work for difficult access, and patchwork. Your Terracon representative can provide a rough estimate as
to the cost of sod installation.;
4. Irrigation system repairs and adjustments may be required due to l~aadscape renovation work. Terracon
can provide any irrigation repairs or adjustments. Costs associated with repairs will be billed oil a time
and materials basis. Your Terracon representative can arrange a preemptive irrigation system. inspecti+~n
upon request;
5. Payment to be made as follows: _
~. Fifly perc`ent~of the total sum is due and payable upan the signing of this contract;
b. Interim uivoices will be presented and due upon receipt;
c. The complete balance of the contract amount, inclusive of all changes, deletions or additions,
will be due upon completion; .
d. If any party breaches this agreement and litigation results, the prevailing party shall be entitled to
a reasonable attorney's fees and costs. This includes fees and casts which ixiay be ir~caerred by
Terracon Services, Inc. in collection proceedings. This contract~shall be gove~Mne~ ~~~r ti~.~ :u ~ ~~~ ~~ i'
the State of Florida.
NOTE: Terracon Services, Inc. is only responsible for damages to underground utilities, if they are
clearly marked on site prior to the commencement of work. Any damages occurring to unmarked
utilities will not be the responsibility of Terracon Services, Inc.
't~AIEZRANTY POLICY
l . All large trees are covered by warranty for ONE YEAR from date of original planting. ~@.ll paann trees
are covered by warranty for SIX MONTfIS (one hundred eighty days). The warranty o:x rnateria.ls ira
questionable condition will be extended thirty (30) days. All shrubs, ground covers and accent pia~~aA„
are covered by warranty for NINETY DAYS from date of original planting. Warranty covers defective
materials only;
2. Unly one tree and/or palm will be replaced for each oud purchased. Trees andlor palms ~arovided as
replacements carry no warranties whatsoever.
3. The installation of phoenix Dactylifera and Phoenix Ca®ariensi~ palms is typically s~~i.or~tracted.
Therefore, Terracon Services, Inc. will only honor the warranty offered by the contractor installing these
plant materials. Terracon Services, Inc. will assist the client in insuring that this warranty is upheld;
4. The following materials are EXEMPT from warranty:
a. All annuals, bromeliads and orchids; ~ ,
b. All sod;
c. Any transplanted/relocated material;
d. Any material not supplied by Terraeon;
e. Any material moved or removed by anyone not employed by Tenracon;
5. Terracon Services, Inc. reserves the right to void the wai~raiity due to the following:
page 1
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May 29 2007 8:46 DESIGNLRNDSCRPINGRIVDNURSE 15617919954 p.l
QUINN DESIGN INC.
DBA DESIGN LANDSCAPING AND
NURSERY
P.O. BOX 210083
ROYAL PALM BEACH, FL 33421
Phone # Fax #
561-791-8995 561-791-9954
Estimate
Date Estimate #
5/21/2007 1403 B
TEQUESTA VILLAGE HALL
250 TEQUESTA DR
SUITE 300
TEQUESTA FL 33469
ATTN: RUSSELL WHITE
Project
TEQUESTA STREE.,.
qty Description Unit Cost Total
SOUTH CYPRESS DR STREET IMPROVEMENTS
PER PLAN T. BRUNELL 5107
9 ALEXANDER PALM - 14 FT DOLBLE 326.00 2,934.00
18 L[GUSTRUM - 8 FT OA 346.00 6,228.00
15 SABAL PALM - 10-14 FT(5l10 ft 5/12 ft 5114 ft 164,00 2,460.00
30 SILVER BUTTONWOOD - 3 GAL 8.50 255.00
70 THRYALLIS - 3 GAI. 8.75 612.50
54 GAMMA GRASS - 3 GAL 8.25 445.50
95 MULCH 3.75 356.25
6,800 SQ FT ST. AUGUSTINE SOD 0.38 2,584.00
1 IRRIGATION SYSTEM (Battery Operated) 8,280.00 8,280.00
excludes electricity connection, pernvt fees, road drilling
cutting or patching of asphalt and concrete
IRRIGATION SYSTEM $9505.00 IF BID TO SPECS
I Total $24,L55.25 I
r ~ +
4 ~ ~
landscape Contractors • Estate Maintenance - Environmental Services
~/~~.~~iae of Teauesta
Attention: Russeii K. YVhite
Public Services Mattadlhr
136 Bridgt Road
Taqu®sta, FL 33468
24-May-07
We are pleased to submit our proposal to furnish and install landscape materials listed below at
the property described above per plans and specifications.
Qty. Description Size
9 Alexander Palms i4'oa double stem
18 Ligustrum 8'oa
15 Sabel Palm 10-1A' ct
30 Silver Buttonwood 3g
70 Thryallis 3g
54 Gamma Grass 3g
160 Bags Cypress Mulch 2 c.f. bag
6,8D0 S.F. Florham Sod
1 Bed Prep worklsoil amendments
SUB TOTAL. LANDSCAPE #24,000.00
Irrigation system per plan and spec. (see altemetive)
SUB TOTAL IRFtI0AT10N SYSTEM $7,246.00
(Riylltion altornative would use a Battery Latching Clock and would siwe $800.00.
~~
18940 Mona Road • Suite #5 • "requests, FL 33469 -phone: 561.746.4880 • fax: 581.748.48Q2