HomeMy WebLinkAboutResolution_31-08_07/10/2008RESOLUTION N0.31-08
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF
TEQUESTA, PALM BEACH COUNTY, FLORIDA, PROVIDING FOR
ACCESS TO PUBLIC RECORDS BY REMOTE ELECTRONIC MEANS
IN ACCORDANCE WITH THE REQUIREMENTS OF CHAPTER 119,
FLORIDA STATUTES; FURTHER APPROVING THE KEEPING AND
MAINTAINING OF THE VILLAGE'S RECORD (MASTER) COPY
DOCUMENTS ON ELECTRONIC MEDIA, NAMELY THE VILLAGE'S
LASERFICHE IMAGING SYSTEM, IN ACCORDANCE WITH THE
REQUIREMENTS OF F.A.C. RULE 1 B-26.003; PROVIDING AN
EFFECTIVE DATE; AND FOR OTHER PURPOSES.
WHEREAS, Sec. 119.01(2)(e), Florida Statutes, provides that access to public
records by remote electronic means is an additional method of access that agencies,
including municipalities, should strive to provide, to the extent feasible; and
WHEREAS, the Village Council desires to provide, to the extent feasible, access
to public records by remote electronic means via the Village's Laserfiche imaging
system; and
WHEREAS, Florida Administrative Code Rule 1 B-26.003 provides regulations
relative to electronic recordkeeping which are applicable to the Village; and
WHEREAS, said Rule provides that the records custodians for agencies,
including municipalities, may designate specific records as the official record, said
records being named the "record (master) copy"; and
WHEREAS, said Rule further provides that the record (master) copy may be
maintained and kept on electronic media so long as the enumerated requirements in
said rule are met; and
WHEREAS, the Village Council desires to approve the keeping and maintaining
of the Village's record (master) copy documents on electronic media, namely the
Village's Lase~che imaging system; and
WHEREAS, the Village has met all the requirements of the Florida Administrative
Code Rule 1 B-26.003 for maintaining and keeping record (master) copy documents on
electronic media. .
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NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS:
Section 1 The above recitals are true and correct, and are adopted and incorporated
herein.
Section 2 The Village Council of the Village of Tequesta hereby provides for and
approves, to the extent feasible, access to public records by remote electronic means
via the Village's LaserFiche imaging system, as an additional method of access.
Section 3 The Village Council of the Village of Tequesta hereby approves the
keeping and maintaining of the Village's record (master) copy documents on electronic
media, namely the Village's LaserFiche imaging system. In accordance with the
requirements of F.A.C. Rule 1 B-26.003, all records imaged into the LaserFiche Imaging
System are hereby classified as the official record (master) copy and duplicates of such
records may be disposed of by the records custodian in accordance with state law.
Section 4 This Resolution shall take effect immediately upon adoption.
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The foregoing Resolution was offered by Vice-Mayor Turnquest who moved its
adoption. The motion was seconded by Council Member Humpage and upon being put
to a vote, the vote was as follows:
Mayor Pat Watkins
Vice-Mayor Calvin Turnquest
Council Member Vince Arena
Council Member Tom Paterno
Council Member Jim Humpage
For Adoption Against Adoption
X
X
X
X
X
The Mayor thereupon declared the Resolution duly passed and adopted this 10th day of
July, 2008.
MAYOR OF TEQUESTA
ATTEST:
6L1. rn G W LLE,(-QJr- ~~..~ E O F
Lori McWilliams, CMC _-.~• G qj:
Village Clerk '~ SEA `~
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Pat Watkins
McWilliams, Lori
From: Gomberg, Brad
Sent: Thursday, July 03, 2008 2:28 PM
To: McWilliams, Lori
Subject: RE: Resolution 31-08
In reference to administrative code we are compliant with all electronic document
regulations.
Thank you,
Brad Gomberg
Director of IT / IS
The Village of Tequesta
561-744-4055
561-262-5173 C.
www.tequesta.or~
-----Original Message-----
From: McWilliams, Lori
Sent: Tuesday, July 01, 2008 11:04 AM
To: Gomberg, Brad
Subject: Fw: Resolution 31-08
Brad
Please review the attached res and the administrative code it references and let me know if
we comply with all the legal requirements for electronic docuuments.
The Fl Admin Code can be found by doing a google search. This is going on the next agenda
and I need to verify we are in fact complying with the laws.
Thanks for your help last night.
----- Original Message -----
From: keith W. Davis <keith@corbettandwhite.com>
To: McWilliams, Lori
Sent: Tue Jul 01 10:58:54 2008
Subject: Resolution 31-08
Lori:
I made some revisions to your resolution, as attached. You cited the correct
F.A.C. Rule, so I presume that our system complies with the requirements that are spelled out
in that rule? The resolution has language to that effect, so we need to be sure. Please
call with any questions. Thanks.
i
Keith W. Davis, Esq.
Corbett and White, P.A.
1111 Hypoluxo Road, Suite 207
Lantana, Florida 33462
Tel: (561) 586-7116
Fax: (561) 586-9611
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