HomeMy WebLinkAboutDocumentation_Regular_Tab 07_04/12/2007~r
VILLAGE OF TEQUESTA
MEETING AGENDA ROUTING SHEET
MEETING DATE: Apri12007
REQUESTED ACTION/SUMMARY: Budget Amendments exceeding the $5,000.00
limit and/or affecting capital accounts.
RESOLUTION OR ORDINANCE NUMBER: N/A
ORIGINATING DEPARTMENT: Various Departments submitted by the Finance
Department.
FUNDING SOURCE: 2006/2007 BUDGET
ACCOUNT NUMBER: N/A
CURRENT BUDGETED AMOUNT AVAILABLE: N/A
AMOUNT OF THIS ITEM: N/A
BUDGET TRANSFER REQUIRED: N/A
APPROPRIATE FUND BALANCE: N/A
Piggyback Contract Name and number:
Or
Competitive Bid for anything over $1,000-Attach 3 Bids
APPROVALS:
DEPARTMENT HEAD N1~ - ('~~ r%~~~ ~ '~
~--
FINANCE DIRECTOR '~ t ' ~`'~
__ __
VILLAGE MANAGER ' ~
VILLAGE MANAGER RECOMMENDATION: X APPROVE DENY
VILLAGE ATTORNEY: APPROVED FOR LLGAL SUFFICIENCY
YES NO
NOT APPLICABLE (N/A)
Budget Amendments
Exceeding $5,000.00
ea.~ .
FISCAL YEAR 2007
BA # a C0~ -- ~ 1
Village of Teguesta j ~ ~ + ~~
Budget Amendment Request JE # / 1~
Increase:: , ~ - ,.~~ ~: ~ s~. , r .:;
Department: PUBLIC WORKS Account: COMP ABSENCES Account #: 001-210-516.100
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ -25,752.00 $ 26,191.00 $ 439.00
Justification /Comments: MOVING FUNDS DUE TO TERMINATION OF EMPLOYEES AND RE-ORGANIZATION OF DEPT.
'~ 1§A~1/la1F~ F~rn1~'?S ?"t~ ~A ~/~ S~ d ) f}~OC~ ~~(~'a'Y-1tiA7~~ K-IPLO~~ .S
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
Department:
Original Budget
_ Account• _
Balance Available
Account #•
Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
Decrease:. ~?~'.'~~~ -`=~~~.~.-'°;%~i~..« .~~ ~~ , ~~~ ~. .~;<~~~~~~ ,. _'i. ~~f~ _ a~ ~t
Department: PUBLIC WORKS Account: REGULAR SALARIES Account #: 001-210-512.100
Original Budget Balance Available Transfer Amount New Balance Available
$ 259,300.00 $ 191,037.00 $ -26,191.00 $ 164,846.00
Justification /Comments:
~ic~~~5 S Fi,+n S Q v'4 I a e u e. ~ X~ s-_ n~
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ o.oo $ o.oo $ o.oo $ o.oo
Justification /Comments:
Department:
Original Budget
_ Account: Account #:
Balance Available Transfer Amount
New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
Department Head:
Finance Approval:
Date:
Date:
Village Manager Approval: ~/ ~f ~ Date:
+ -
Village Council Approval: Resolution Number Date:
~r....~..T*
FISCAL YEAR 2007
BA # ~-~ - ~
Increase: ~ w _.
Village of Teguesta
Budget Amendment Request
.` ~ .
JE# /~ /~~ /~,J
Department: POLICE PATROL Account: COMP ABSENCES Account #: 001-175-516.10p
Original Budget Balance Available Transfer Amount New Ba~fance Available
$ 0.00 $ -19,058.00 $ 19,058.00 $ 0.00
Ion /Comments: MOVING FUNDS DUE TG TERMINATION OF EMPLOYEES.
Department:
Original Budget
_ Account: Account #:
Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
Department: Account: _
Original Budget Balance Available
Account #:
Transfer Amount New 8a~ance Available
$ 0.00 $ 0.00 $ 0.00 $ _ 0.00
Justification /Comments:
Department: Account: _
Original Budget Balance Available
Account #:
Transfer Amount New Bailance Available
$ 0.00 $ 0.00 $ 0.00 $ _ 0.00
Justification /Comments:
Decrease '' `~„ ~~ ~ :,-,' ~"i ~ .. -~ "~~" -~--- -~,~ ,~~ ~ r;
Department: POLICE PATROL Account: REGULAR SALARIES Account #: 001-175-512.100
Original Budget Balance Available Transfer Amount New Balance Available
$ 922,800.00 $ 617,352.00 $ -19,058.00 $ _ 598,294.00
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New B~ance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Ba4lance Available
$ 0.00 $ 0.00 $ 0.00 $ _ 0.00
Justification /Comments: ~I
,~
Department Head: ~'V • U ~L-~ Date:
Finance Approval: Date: ~ 6
Village Manager Approval: Date: 'y 3 d
Village Council Approval: ~ f2esolution Number Date:
,~ Village of Tequesta -~~ ` ~'
~~
Budget Amendment Request
NCREASE: Vii.I~G4 ~~' IE~UESTA
Sept Utility- ~~'? ~~9~cgC~-,-~~l?~~t Repair & Maint. Acct# 401-242 546.310
-riginal Budget Balance Available Transfer Amount New Balance Available ,
$ 0 $ 0 $ 8,000.00 $ 8,000.00
ustification: As instructed y Finance, need new account ine o accurately
reflect building equipment costs.
Sept Utility Acct Water Analysis & Sample Acct # 401-242 531.342
-riginal Budget Balance Available Transfer Amount New Bala A it to
S 24, 000.00 $ 8, 644.36 $ 15, 000.00 $ #L~, 6~+~+ ~6 1
ustification: eed increase in accoun ue to un ors in re
requirements to maintain concentrate isc arge perms i
requirements.
-ept _
-riginal
S
Budget
ustification:
'CREASE:
Sept Utility Acct Building Repair & Maint . Acct # 401-242 546.303
-riginal Budget Balance Available Transfer Amount New Balance Available
S_i2,000.00 $ 10,052.13 $ 8,000.00 $ 2,052.13
ustification: Need to show costs for building equipment maintenance in proper ine accoun
t Utility
Se t Raw Well Site Rehab.
A ~/~/-~{//- 546.605
p cc Acct #
-riginal Budget Balance Available Trausfer Amount New Balance Available
S 15,000.00 $_ 5,000.00 $ 5,000.00 $ 0
ustification: Need to transfer funds to cover re ulatory testing requirements or concentrate
discharge Hermit. Preventative maintenance from this account can wait anti next
budget year.
Sept ~ Utility Acct Well Redevelopment Acct# 401-242 546.343
-riginal Budget Balance Available Transfer Amount New Balanc AAva~labb e
$ 25,000.00 $ 25,000.00 $ 10,000.00 1~
000.6~
ustification: Funds needed for concentrate ischarge tes ing, e $
,
redeye
is preventive maintenance whic can e one in Hex u ge yea .
iept Head
"-aoce Approval ~_
gage Manager's Approval
'omments
to ~ ~ ~- ~- -4~
to 3~ ~'7- O ~-
bate
•o
Acct
Acct #
Balance Available Transfer Amount New Balance Available
Budget Amendments
Affecting Capital
FISCAL YEAR 2007 Village of Teguesta
BA# a(X~7-~~ Budget Amendment Request
Increase•
~rtment: Administration _ Account: Furniture/Fixtures/Equipment Account #:
Original Budget Balance Available Transfer Amount
JE # ~ ~0~~
303-331-664.603
New Balance Available
$ 0.00 $ 0.30 $ 1,814.00 $ 1,814.30
Justification /Comments: Laptop computer purchased use at Council meetings by Clerk to record minutes.
Department: Account: _
Original Budget Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
Department:
Original Budget
_ Account: _
Balance Available
Account #:
Transfer Amount New Balance Available
Account #:
Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
Department: Account: _
Original Budget Balance Available
Account #:
Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
Decrease:
r~ment: Administration Account: Architect & Engineering Account #: 303-331-662.63_
Original Budget Balance Available Transfer Amount New Balance Available
$ 70,350.00 $ 54,673.20 $ 1,814.00 $ 52,859.20
on /Comments: Move to Computer Equipment account in ordej to pay vendor. „ti1 c+rtt,L *~J,
Department: Account: _
Original Budget Balance Available
Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
Department: Account: _
Original Budget Balance Available
Account #:
Transfer Amount New Balance Available
„ $ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /° Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount
New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
Approvals: _
Department Head:
Finance Approval:
Village Manager Approval:
Account #:
Date: -`
Date: /'?/ (77
i
Date: ~ S ~'1
Village Council Approval: Resolution Number Date:
~: 001 231 664.601
ANEW BALANCE` SZ,$Q7.0 ~ i~ ;
t, - - --
NEW BALANC
NEW BALANC
~
- -- ---- -- --
: 001 231 664.600
NEW BALANC $0.00 f
NEW BALANC
- --r ----- I-- -_
1
---- -
NEW BA -- -~
LANC -
---- ---
--T ---
,y
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Budget Amendments
Exceeding $5,000.00 and Affecting
Capital
FISCAL YEAR 2007 Village of Teguesta
BA# ,~~`r'_'.~ ~~ Budget Amendment Request
ncrease.
Department:
Police Administration
Original Budget
JE # -
_ Account: Communications Services Account #: UU1-1 /1-541.:iUU
Balance Available Transfer Amount New Balance Available
$ 23,900.00 $ 13,115.00 $ 8,000.00 $ 21,115.00
Justification /Comments: Funding is required to pay the monthly cost for the cellular air cards that will be deployed with the
laptops. This is part of the in-car mobile technology.
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
~ Department:
Original Budget
_ Account: Account #:
Balance Available Transfer Amount
New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
~ Department:
Original Budget
_ Account: _
Balance Available
Account #:
Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
.Decrease: _ ..
I Department:
Police Patrol
Original Budget
_ Account: Computer Equipment Account #: 001-175-664.601
Balance Available Transfer Amount New Balance Available
$ 36,310.00 $ 14,131.00 $ -8,000.00 $ 6,131.00
Justification /Comments: The funding for the total cost of the in-car mobile technology was made available in this account. We are
transferring the funds to the correct account to better reflect the expense of the air cards.
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00 ~
Justification /Comments:
Aaprovalsc .... « ~ >.
~
~
Department Head:
-
~ Date:
,
Finance Approval: ~ ' J ~
Date:~~'~''~1 ~ ~
' Village Manager Approval: ,
_"./ ~T` Date' ,~/3-7,~,c"7`.
t Village Council Approval: Resolution Number Date:
,,_r.s~~ ;s.
~,_, .>
FISCAL YEAR Zoo? Village of Teguesta
BA # ~~~ ~~, - ~~ ~~~~~~~ Budget Amendment Request
~ Department:
Police Patrol
Original Budget
,ff ~% t- P :yr
JE # -
_ Account: Vehicle Repair & Maint. Account #:
Balance Available Transfer Amount
001-175-546.302
New Balance Available
$ 25,700.00 $ 12,780.00 $ 53,000.00 $ 65,780.00
Justification /Comments: The funding for the total cost of the in-car mobile technology was made available in the Computer Equip.
account. We are transferring the funds to the correct account to better reflect the expenses associated with the redesigning of the cars.
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
~ Department:
Original Budget
_ Account: _
Balance Available
Account #:
Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
~ Department:
Original Budget
_ Account: Account #:
Balance Available Transfer Amount
New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
Decrease:
~ Department:
Police Patrol
Original Budget
_ Account: Computer Equipment Account #: 001-175-664.601
Balance Available Transfer Amount New Balance Available
$ 36,310.00 $ 67,131.,00 $ -53,000.00 $ 14,131.00
Justification / Comrents: The funding for the total cost of the in-car mobile technology was made available in the Computer Equip.
account. We are transferring the funds to the correct account to better reflect the expenses associated with the redesigning of the cars.
~ Department:
Original Budget
_ Account: Account #:
Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
~ Department:
Original Budget
_ Account• _
Balance Available
Account #:
Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
ovals: ~ ~...
Department Head: !,~ "' 1 -
Finance Approval:
~,; Village Manager Approval:
,i
,Y
Village Council Approval:
Resolution Number
,'
.
/
Date: ~' ~ '^ i
,4
/
Date: =. i
~%~._,~6~
;-
Date: ~ ,~ ~ L da"~ _ __
Date:
.~
~~
FISCAL YEAR Zoo? Village of Te questa
'~~~'- ~~- ~~ _
Budget Amendment Request J E # ~ ~ ! ~ ~ ~
Increase:
Department: Village Hall Account: Furniture/Fixtures/Equipment Account #: 303-331-664.603
Original Budget Balance Available Transfer Amount New Balance Available
$ _ 75,000.00 $ -2,523.00 $ 9,636.00 $ 7,113.00
Justification /Comments: Transferring funds to the Furniture/Fixtures/Equipment account to better reflect the cost of additional
furniture and equipment for Village Hall.
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $
0.00 $ 0.00
Justification /Comments: _
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
Department: _ Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification ! •^_,omr^^nts:
Decr'ease:" _ _
Department: _ Village Hall - Account: Contingency Account #: 303-331-699.600
Original Budget Balance Available Transfer Amount New Balance Available
$ __ 50,000.00 $ 50,000.00 $ -9,636.00 $ 40,364.00
Justification /Comments: The contingency account was set up for any additional costs associated with Village Hall not originally
identified. Transferring funds to Furniture/Fixt ures/Equipment account to better reflect the cost of furniture and equipment for Village Hall.
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
Department: Account: Account #:
Original Badget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
'~ Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification /Comments:
.Approvals: '' : .
.. ,~
Department Head: Date: + ~ ' t='yo
Finance Approval: Date: ~" "L -iii`?
i Village Manager Approval: ,' Date: ~ + Y ~?' o
i
Village Council Approval:
r~ ,
i..
Resolution Number Date: ~ _,
~~,. ~ ~..