HomeMy WebLinkAboutDocumentation_Regular_Tab 10_04/12/2007VILLAGE OF TEQUESTA
MEETING AGENDA ROUTING SHEET
MEETING DATE: April 12, 2007
AMENDED MEETING DATE: N/A
SUBJECT: Streetlight Conduit installation
COVER MEMO ATTACHED: Yes
RESOLUTION OR ORDINANCE NUMBER: 40-06/07
ORIGINATING DEPARTMENT: Public Wo /
/~•
DEPARTMENT HEAD APPROVAL
FUNDING SOURCE: 2006/2007 BUDGET
ACCOUNT NUMBER: 303-390 663.661
CURRENT BUDGETED AMOUNT AVAILABLE: $105,000.00
AMOUNT OF THIS ITEM: $ 89,000.00
BUDGETED BALANCE REMAINING: $16,000.00
(PIGGYBACK CONTRACT NAME AND # Change Order, existing~ricing
OR
COMPETITIVE BID FOR ANYTHING OVER $10,000 -ATTACH 3 BIDS)
APPROVALS:
;~
j ;;--
FINANCE DIRECTOR ~. ~
VILLAGE MANAGER `~ ~-
VILLAGE ATTORNEY (if Needed) Yes No X
PLEASE RETURN TO VILLAGE CLERK TO PLACE ON THE AGENDA
TEQUESTA UTILITIES
MEMORANDUM
TO: MICHAEL R. COUZZO, VILLAGE MANAGER
FROM: RUSSELL K. WHITE, PUBLIC SERVICES MANAGER
SUBJECT: STREETLIGHT CONDUIT /TEQUESTA DRIVE
DATE: MARCH 28, 2007
This agenda item is requested to issue a change order to Chaz Equipment Company, Inc.
for the remaining portion of the streetlight project which included Tequesta Gardens, and
the North Dover Road area. The cost is $89,000.00.
This final phase will also include the area West of Tequesta Bridge but only in the
Village limits. We are not doing any streetlight improvements in the unincorporated
pockets of Palm Beach County that border the Village.
Funding for this project will come from the Village wide Capital projects account # 303-
390 663.661 having a FY 06/07 budgeted amount of $105,000.00.
They are beginning to install the light poles on the first phase, and if we can get this item
approved, they maybe able to get the conduit installed in time for them to move right in
and set the poles.
Please feel free to contact me should you require additional information.
RESOLUTION NO. 40-06/07
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF
TEQUESTA, PALM BEACH COUNTY, FLORIDA, AWARDING A
CHANGE ORDER TO CHAZ EQUIPMENT COMPANY, INC, OF
WELLIGNTON, FLORIDA IN THE AMOUNT OF $89,000.00 FOR THE
INSTALLATION OF STREETLIGHT CONDUIT FOR THE REMAING
PHASE OF STREETLIGHTS ON TEQUESTA DRIVE, WITH FUNDING
COMING FROM ACCOUNT# 303-390 663.661 HAVING A BUDGETED
FY 06/07 AMOUNT OF $105,000.00 OF AUTHORIZING THE VILLAGE
MANAGER TO EXECUTE THE APPLICABLE PROPOSALS ON BEHALF
OF THE VILLAGE.
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS:
Section 1. Consideration to award a change order to Chaz Equipment Co, Inc. in the
amount of $89,000.00 for streetlight conduit installation attached hereto as Exhibit "A"
and incorporated by reference as a part of this Resolution is hereby approved and the
Village Manager of the Village of Tequesta is authorized to execute the same on behalf
of the Village.
THE FOREGOING RESOLUTION WAS OFFERED by Councilmember
who moved its adoption. The motion was seconded by
Councilmember ,and upon being put to a vote, the vote was as
follows:
FOR ADOPTION AGAINST ADOPTION
The Mayor thereupon declared the Resolution duly passed and adopted this 12th day of
April, A. D, 2007.
MAYOR OF TEQUESTA
Jim Humpage
ATTEST:
Lori McWilliams, CMC
Village Clerk
.AZ EQUIPMENT CO. , INC. FAX N0. :5613332180 May. 18 2006 03 : 00PM P2
d Falrlane Farms Rood
site A
Wellin~ttm, FT. 3341.4 ~ ~ •_..
Phone: 561-333-2109 a
Fax: 561-333.2180
May 18, 2006
Mr. Kris Dean Via Fax 561,4338011
Arcadis RMA, Inc.
6415 Lake Worth Rd., #307
Lake Worth, Fl 33463
Re: Village of Tequesta -Street Light Impn~vements
Dear Mr. Dean:
Per our conversation, the Village of Tequesta has approved at their commission meeting
$96,470.00. As requested, we have provided below a cost breakdown per street for the area east
of the bridge on Tequesta Drive, per the plans .titled Village of Tequesta Sheet Lighf
Improvements, print dated February 13, 2006. The purpose of this breakdown is fio .give the
Village the opportunity to choose which streets they would like to have lighting on and stay within
the allocated budget.
The lump sum prices per stmt are as follows:
Tequesta Orive
~5
~ns~ Evergreen Drive
q o0o a~ Norfolk Avenue
~ t Short Avenue
_ $56,250.00 Ovver Road _146,500.00 l~
$22,500.00 Garden Street -- $25,000.00 C° "'`~
_ $10,250.00 Westwood Ave. _ $21,750.00
_ $3,000.00 Ca ~ l{.~
All priang is inclusive of the General Conditions and Restoration work.
Please review these cost estimates per street with the Vllage of Tequesta to decide on which
streets conduits and pull boxes wilt be installed. Once a deasion has been made, we will furnish
a unit price schedule illustrating all quantifies and values for the chosen streets. If there are any
questions regarding the above please do not hesitate to call. .
CHANGE ORDER
No. 3
PROJECT: Village of Tequesta Roiling Hills Water Main Extension
DATE OF ISSUANCE: Msrch 26, 2007 EFFECTIVE DATE: Upon t?wner Approval
OWNER: Vlllage of Tequeata
OWNER's Contract Na.: NIA
CONTRACTOR: C6az Equplment Company, Inc. ENGINEER: ARCADIS RMA, Inc.
You are directed to make fire following changes in the Contract Documents. .
Description: Village of Tequesta Street Light Improvement: conduit installatlan
Reason for Changc Order: Indade Tequesta Drive, Evergreen Drive and Norfolk Avenue Light Improvements into the
Village of Tequeata Rolling Hills Drive Contract.
Attachments: (List documents supporting change) Schedule of Values
CHANGE IN CONTRACT PRICE: CHANGE IN CON'T'RACT TIMES:
Original Contract Price SI77,I7S.aa Original Contract Times:
Substantial Completion:
Ready for final payment:
etc enges m previous ge Orders I-2 et change rn previous hange Orders o. ,~„te o.:
5327,320.00
Contrail Price prior to this Change Order Contred Times prior to this Change Order
5504,495.x0 Substantial Completion:
Ready for final paymettt:
Net Increase of this Change Order Net Incraesa of this Change Older
sa9,ooa.aa
Contract Price with all approved Change Orders Contract Times with all approved Change Orders
5593,495.00 Substantial Completion:
Ready for final payment;
RECOMMENAED:
ARCADIS RMA
By: - irl~
Engineer (AtithoriaesfSignature)
Date • ~ • 2'E ~ o'j
APPROVED:
Village of Tequesta
By:
t7wner (Authorized Signatum)
Date: Date;
ACCEPTED:
ChazEqu€p n Campany,Iac
By:
a (~! Si~~~,~
~~~~~
Village of Tequesta
Purchase Order Requisition
(Not a Purchase Order) Date:
Date Purchase Order is Req'd:
Department:
Req. #: 3/28/2007
3/13/2007
Public Works
Quotes Received: (See Attached)
Vendors Bids
1 Recommended Vendor: Vendor #:2962
Chaz Equipmet Compan ,Inc.
Address: 3460 Fairlane Farms Road
2 City: Wellington
3 State & Zip: Florida, 33414
Comments:
Streetli ht Im rovements
Ap roved b Villa e Council 4/12/2007 40-06/07
Manuf./
Item Description Part# Q Unit Price
Total Cost Account # Available Balance
(Finance Use Onl )
Streetlight Conduit $89,000.00 $89,000.00 303-390 663.661
Installation
Total: $89,000.00
~/ Finance/Administrative Use Only:
Department Head Si nature: r'~ Date:
3/28/2007
Finance Director Signature: Date:
Village Manager Ap royal: Date:
Village Council Approval: Resolution #: Date:
PO#: Processed By: Date: