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Home My WebLink AboutDocumentation_Regular_Tab 12_04/12/2007r e VILLAGE OF TEQUESTA MEETING AGENDA ROUTING SHEET MEETING DATE: April 12, 2007 REQUESTED ACTION/SUMMARY: Approve Emergency Vehicle Supply of Coconut Creek, Florida as the vendor to build and equip the Tequesta Police Department patrol vehicles. Piggyback the City of Miami contract #OS-06-035A (10). RESOLUTION OR ORDINANCE NUMBER: Res # 41-06/07 Ord # ORIGINATING DEPARTMENT: Tequesta Police Department FUNDING SOURCE: 2006/2007 BUDGET ACCOUNT NUMBER: 001-175-546.302 CURRENT BUDGETED AMOUNT AVAILABLE: $ 65,780.00 AMOUNT OF THIS ITEM: $ 52,849.92 AMOUNT REMAINING AFTER THIS ITEM: 512,930.08 BUDGET TRANSFER REQUIRED: ^Yes ®No APPROPRIATE FUND BALANCE: ^Yes ®No Piggyback Contract Name and #: City of Miami Contract #OS-06-035A (10) Or Competitive Bid APPROVALS: DEPARTMENT HEAD: FINANCE DIRECTOR: VILLAGE MANACi1=;K: ~-// ~J VILLAGE MANAGE RECOMMENDATION: APPROVE ITEM: DENY ITEM: ^ VILLAGE ATTORNEY: APPROVED FOR LEGAL SUFFICIENCY ^Yes ^No ®Not Applicable (n/a) RESOLUTION N0.41-06/07 A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, APPROVING EMERGENCY VEHICLE SUPPLY (EVS) OF COCONUT CREEK, FLORIDA TO BUILD AND EQUIP THE TEQUESTA POLICE VEHICLES AS PART OF THE IN-CAR MOBILE TECHNOLOGY PROGRAM REQUESTED BY THE VILLAGE OF TEQUESTA POLICE DEPARTMENT AND AUTHORIZING THE VILLAGE MANAGER TO EXECUTE THE SAME ON BEHALF OF THE VILLAGE. Whereas, the Village of Tequesta Police Department requests using EVS as the vendor to install the necessary equipment in the police vehicles to accommodate the implementation of the laptop computers, attached as Exhibit "A," Whereas, the City of Miami. currently has a contract with EVS to provide the same equipment and services; Contract Award #OS-06-035A (10). Whereas, the Village Council has approved the In-Car Mobile Technology Program (Resolution #30-06/07) and the budgeted funds are available in account #001-175-546.302 in the amount of $65,780.00. NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS: Section 1. Approve Emergency Vehicle Supply as the vendor to build and equip the Tequesta Police Department's patrol vehicles attached hereto as Exhibit "A" and incorporated by reference as a part of this Resolution is hereby approved and the Village Manager of the Village of Tequesta is authorized to execute the same on behalf of the Village of Tequesta. THE FOREGOING RESOLUTION WAS OFFERED by Councilmember who moved its adoption. The motion was seconded by Councilmember ,and upon being put to a vote, the vote was as follows: FOR ADOPTION AGAINST ADOPTION The Mayor thereupon declared the Resolution duly passed and adopted this day of A.D., 2007. MAYOR OF TEQUESTA Jim Humpage ATTEST: Lori McWilliams Village Clerk VILLAGE OF TEQUESTA VILLAGE COUNCIL MEETING AGENDA COVER/MEMORANDUM Date Prepared: March 27, 2007 Meeting Date: April 12, 2007 CLASSIFICATION: Subject/Agenda Item/Summary: Approve Emergency Vehicle Supply of Coconut Creek, Florida as the vendor to build and equip the Tequesta Police Department patrol vehicles. Piggyback the City of Miami contract #OS-06-035A (10). STAFF RECOMMENDATION TO ®APPROVE ^ DENY Reviewed by: Costs: Attachments: Advertised: (please list) $52,849.92 Date: 1. Memorandum TO Funding Source: Mr. Couzzo Paper: ^ Operating 2. Resolution #41-06/07 ^ Not Required ® Other (explain) 3. Quote from Funding available in Emergency Vehicle Affected Parties: Supply Budget Acct. # ^ Notified (explain) 4. Purchase Order 001-175-546.302- Police, Request Vehicle Maint /Equip ^ None ®Not Required Submitted by: Originating Department: Village Manager Council Action: Approval: Chief William McCollom Police Department ^ Approved ~ ~~ ^Approved w nditions: ^ Denied ^ Tabled until: Village of Tequesta Purchase Order Requisition (Not a Purchase Order) Date: 03/27/2007 Date Purchase Order is Req'd: ASAP Department: Police Req. #- Quotes Received: N/A (See Attached) Vendors Bids Recommended Vendor: mer enc Vehicle Su 1 EVS Vendor#- 2033 ~ EVS $8,808.32 /Each Address: 1.350E Newport Center Drive 2 City: Deerfield Beach. 3 State & Zip: Florida 33442 Comments: Pi back Ci of Miami Contract #OS-06-035A ]0 . mer enc Vehicle Su 1 EVS offers a uni ue service. Unlike other vendors, EVS offers to stri the current atrol cars of a ui merit rid a hics and rebuild the vehicle to the Te uesta Police De artment's s ecifications. This service level was not available from other olice emer enc a ui merit su Hers. Manuf./ Item Description Part# Qt Unit Price Total Cost Account# Available Balance (Finance Use Only) quipment, Paint & ra hics N/A 6 $8,808.32 $52,849.92 OOl-1.75-546.302 Total: $52,849.92 C / ! e/Administrative Use Only: De artment Head Si nature: /(/' Date: ;,~~. ~ ~ Finance Director Si nature: Date: Village Manager Approval: Date: Villa e Council A royal: Resolution #- Date: PO#: Processed By: Date: TEQUESTA POLICE DEPARTMENT ~~ ,~~OUEST,q ~ ~wra Ao E ` MEMORANDUM PT - To: Michael R. Couzzo, Jr. Village Manager From: Chief William E. McCollo Date: March 28, 2007 Subject: POLICE VEHICLE EQUIPMENT INSTALLATION After working with vendors to develop the new patrol vehicles for the Tequesta Police Department we were fortunate to find cone-stop vendor, who provides products that are unique only to them and offers pricing based on an existing government contract. Emergency Vehicle Supply (EVS) was the only vendor who offered us the opportunity to drop off our vehicles and would completely redesign the vehicle, including the new paint scheme. EVS pricing is based on the City of Miami Contract Award, No. 05-06-035A (10); therefore we will be able to piggyback on the Miami contract. In addition, EVS has products exclusive to their company making them essentially sole source. I would request that the Council approve EVS as the vendor to build and equip the police cars. The Police Department plans to equip six (6) police vehicles like the proto-type car, Unit #420. The cost per vehicle is $8,808.32 for a total of $52,849.92. The funding is available in account #001-175-546.302; Vehicle Repair and Maintenance -see budget transfer attached. The equipment and building of the vehicles is part of the In-Car Mobile Technology previously approved by the Council in Resolution #30-06/07. Attached for your review is the quote and itemized list of equipment submitted by EVS. I want to thank the Council and you for allowing me the opportunity to build our police vehicles with this state-of the-art design and equipment. I hope you find the documentation sufficient; however, I am always available to answer any questions.