HomeMy WebLinkAboutDocumentation_Regular_Tab 9E_11/12/19981ll~emorandum
To: Thomas G. Bradford, Village Manager
From: Joann Manganiello, Assistant Village Manager/Village Clerk ~ ,
Date: 11/12/1998
Subject: Consideration of Request from Youngquist Brothers to Work Extended
Work Hours and on Sundays and Holidays
In preliminary talks with Reese, MaCOn and Associates, Ina, our R.O. Consultants, Youngquist
Brothers, Inc., apparent low bidder for the R.O. Well No. 2 Construction and R.O. Well No. 1
DevelopmentlTesting Project, discussed the need for extending their working hours beyond the
normal working day (7:00 a.m. ~ 6:00 p.m -Monday through Saturday -per Village Ordinance)
during critical operations, as well as, the possibility of working on Sundays and Holidays, as
warranted, upon request and approval of the same, if the Project is awarded to them.
Approval of extended working hours and working on Sundays and Holidays is granted by the
Village Council upon request in advance of the anticipated work. To expedite the construction
and development/testing of the R.O. Wells, which is starting later than anticipated due to the need
to rebid the same, it is respectfully requested that the Village Council give consideration to
authorizing you as the Village Manager to approve or deny any requests from Youngquist
Brothers to work on a Sunday or Village recognized Holiday. This authorization will preclude the
need to wait for the next regularly scheduled Village Council Meeting, which may be untimely, to
request Village Council approval.
Construction time for the R.O. Wells Project is 120 days. During this time period,. the Village
recognizes the following holidays: Thanksgiving Day, the day after Thanksgiving, Christmas Eve,
Christmas Day, New Year's Eve, New Year's Day, and Presidents' Day. Permission to work on
any of the above referenced Holidays, on a Sunday, or after hours on any weekday would be
granted at the discretion of the Village Manager upon request from Youngquist Brothers and
recommendation of Reese, Macon and Associates for the need for the same.
Bill Reese has indicated to me that an accelerated construction schedule for construction and
development/testing of R.O. Wells No. i and 2 would be beneficial in that completion of this
phase of the RO. Facility Construction Project has a direct bearing on the progress and
timeliness of the Project as a whole.
Please bring this request to the attention of the Village Council for their consideration at the
November 12, 1998, Village Council Meeting. Thank you.
c: William D. Reese, P.E.
Thomas C. Jensen, P.E.
amiprdfiles/asstmgr/projects/youngreq
.'
RESOLUTION NO. 7-98/99
g- ~
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE
OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, APPROVING
AN ENGINEERING SERVICES PROPOSAL WITH REESE, MACON
AND ASSOCIATES OF LAKE WORTH, FLORIDA, FOR
ENGINEERING SERVICES DURING THE CONSTRUCTION OF
R.O. WELL NO. 2 AND THE DEVELOPMENT/TESTING OF R.O.
WELL NO. 1 IN THE AMOUNT OF $48,500.00, AND
AUTHORIZING THE VILLAGE MANAGER TO EXECUTE THE SAME
ON BEHALF OF THE VILLAGE.
THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE
LAGS OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS:
~ection 1. The Engineering Services Proposal with Reese, Macon
nd Associates of Lake Worth, Florida, for Engineering Services
wring the Construction of R.O. Well No. 2 and the
evelopment/Testing of R.O. Well No. 1 in the Amount of
48,500.00, Attached Hereto as Exhibit "A" and Incorporated by
eference as Part of the Resolution are Hereby Approved and the
illage Manager of the Village of Tequesta is Authorized to
xecute the Same on Behalf of the Village.
'E FOREGOING RESOLUTION
who moved its
uncilmember
to was as follows:
FOR ADOPTION
WAS OFFERED by Councilmember
adoption. The motion was seconded by
and upon being put to a vote, the
AGAINST ADOPTION
'he Mayor thereupon declared the Resolution duly passed and .
adopted this 12th day of November, A.D., 1998.
MAYOR OF TEQUESTA
Elizabeth A. Schauer
T:
oann Manganiello
illage Clerk
Memorandum
To: Thomas G. Bradford Village Mavwger
From: Joann Manganiello, Assistant Village Manager/Villuge Clerk( .
Daft: November S, 1998
Subject: Engineering Services Proposal - R O. WeU Na Z Construction and R O. WeU
Na 1 Development/Tesling; Agenda Item
Enclosed, please find an Engineering Services Proposal from Reese, Macon and Associates, Inc.
of Lake Worth, Florida, our RO. Engineering Consultants, in the amount of 548,500. This
proposal is for the provision of engineering services during the constxuction/developmendtesting
of the above referenced RO. WeUs. This proposal does not include full-time representation on
site. However, daily on site visits for a few hours are anticipated to observe operations end pull
water samples when necessary. Full-time representation is anticipated during key events, such as,
setting of casings, development, and pump tests.
Funding for these engineering services will be provided by the Water Enterprise Fund, Bond
Construction Accourrt, having a FY 1998/99 budget allocation of $48,500.
Please places the Engineering Services Proposal on the November 12, 1998, Village Council
Meeting Agenda. for consideration by the Village Council. Thank you.
Additionally, the Bid Award for the R.O. Well No. 2 Construction and RO. Well No. 1
Development/Testing will also be presented to the Village Council for consideration on the same
agenda. Mr. Reese will have a representative in attendance to answer questions relative to both
agenda items.
Enclosure
~~~s
EXH~B it ~, p --
RMA
Reese, Macon and Associates, Inc.
November 4, 1998
Village of Tequesta
P.O. Box 3273
Tequesta, FL, 33469-0474
ATTN: Mr. Thomas G. Bradford
RE: R.O. Well No. 1 and 2
Construction Services
Gentlemen:
We are pleased to submit this proposal for engineering services during construction in connection
with the development/testing of R.O. Well No. 1 and the construction of R O. Well No. 2.
REESE, MACON and ASSOCIATES, INC., hereinafter referred to as the Engineer, shall
perform the services as documented below for the Village of Tequesta, hereinafter referred to as
the Client.
SCOPE
The following specific tasks will be performed by the Engineer::•
1. Perform construction contract administration services to include engineering duties as set
forth in the General Conditions and Supplementary General Conditions.
2. Provide part-time resident project representatives on site to observe the work. Note that
this work will be done with RMA and ARCADIS Geraghty & Miller representatives.
The above scope is predicated on the assumption that the Client shall furnish, at no cost to the
Engineer, all available pertinent information including previous reports, plans, specifications,
permits and other data relevant to the performance of the above services for the project. In
addition, the Client shall designate, in writing, a person to act as the representative for services
performed under this agreement.
The following specific information and/or items shall be furnished at no cost to the Engineer:
1. Surveys: topographic, property, boundary, right-of way, permanent reference monuments,
permanent control points.
6415 Lake Worth Road • Suite 307 • Lake Worth, FL 33463-2907
Telephone (561)433-3226 • Facsimile (561)433-8011
e-mail • reemac@gate.eet
2. Appropriate professional interpretations.
3. Data prepared by or services rendered by others such as subsurface explorations/water
analysis laboratory tests and inspections of samples.
4. All permit application and government inspection fees.
5. Title seazch and abstract of property.
TIIVIE OF PERFORMANCE
The Engineer will commence work upon of receipt of an executed authorization and the award of
the project to a well drilling contractor.
The Engineer acknowledges that the time frame for this project is critical. Items 1 and 2 of the
Scope of Services will be completed commensurate with the construction contract which will be
120 days except for delays beyond the control of the Engineer.
FEES
For Scope Items 1 - 2 the Engineer shall be paid a lump sum fee of Forty Eight Thousand, Five
Hundred dollars ($48,500.00). It is noted that this fee is predicated on the assumption that the
construction contract will be completed within the contract stipulated time.
If services aze required in the performance of the above scope, beyond those normally provided by
the Engineer, which must be sublet, the Engineer shall order the work after obtaining the written
authorization of the Client. The subcontractor shall bill the work directly to the Client. If the
Engineer is requested to subcontract the work directly, a ] 0% handling charge will be added to
the subcontractors invoice.
Invoices for services rendered are issued on a monthly basis and are due within thirty (30) days of
the invoice date. Interest at a compound rate of one and one-half percent per month shall be
charged to any past due statements. Interest shall be computed on past due statements from the
date of the invoice.
TERMINATION
This agreement may be terminated by either party by giving thirty (30} days written notice. The
Engineer shall be paid for all services rendered prior to the termination date.
-2-
ACCEPTANCE
Acceptance of this proposal may be indicated by executing this document in the space provided
below. This contract shall be considered void if not executed within thirty (30) days from the
above date. Upon execution of this agreement the Client shall return one copy to the Engineer.
Very truly yours,
REESE, MACON and ASSOCIATES, INC.
Cs
William D. Reese, P.E.
President
Accepted By:
VILLAGE OF TEQUESTA
BY:
Thomas G. Bradford, Village Manager
DATE:
prop~roesdc.teq
-3-
RMA
Reese, Macon and Associates, Inc.
November 4, 1998
Village of Tequesta
P.O. Box 3273
Tequesta, FL 33469-0474
ATTN: Mr. Thomas G. Bradford
RE: R.O. Well No. 1 and 2
Construction Services
Gentlemen:
We are pleased to submit this proposal for engineering services during construction in connection
with the development/testing of R.O. Well No. 1 and the construction of R.O. Well No. 2.
REESE, MACON and ASSOCIATES, INC., hereinafter referred to as the Engineer, shall
perform the services as documented below for the Village of Tequesta, hereinafter referred to as
the Client.
SCOPE
The following specific tasks will be performed by the Engineer:
Perform construction contract administration services to include engineering duties as set
forth in the General Conditions and Supplementary General Conditions.
2. Provide part-time resident project representatives on site to observe the work. Note that
this work will be done with RMA and ARCADIS Geraghty & Miller representatives.
The above scope is predicated on the assumption that the Client shall furnish, at no cost to the
Engineer, all available pertinent information including previous reports, plans, specifications,
permits and other data relevant to the performance of the above services for the project. In
addition, the Client shall designate, in writing, a person to act as the representative for services
performed under this agreement.
The following .specific information and/or items shall be furnished at no cost to the Engineer:
Surveys: topographic, property, boundary, right-of way, permanent reference monuments,
permanent control points.
6415 Lake Worth Road • Suite 307 • Lake Worth, FL 33463-2907
Telephone (561)433-3226 • Facsimile (561)433-8011
e-mail • reemac@gate.net
2. Appropriate professional interpretations.
3. Data prepared by or services rendered by others such as subsurface explorations/water
analysis laboratory tests and inspections of samples.
4. All permit application and government inspection fees.
5. Title search and abstract of property.
TIIVIE OF PERFORMANCE
T'he Engineer will commence work upon of receipt of an executed authorization and the award of
the project to a well drilling contractor.
The Engineer acknowledges that the time frame for this project is critical. Items 1 and 2 of the
Scope of Services will be completed commensurate with the construction contract which will be
120 days except for delays beyond the control of the Engineer.
FEES
For Scope Items 1 - 2 the Engineer shall be paid a lump sum fee of Forty Eight Thousand, Five
Hundred dollars ($48,500.00). It is noted that this fee is predicated on the assumption that the
construction contract will be completed within the contract stipulated time.
If services are required in the performance of the above scope, beyond those normally provided by
the Engineer, which must be sublet, the Engineer shall order the work after obtaining the written
authorization of the Client. The subcontractor shall bill the work directly to the Client. If the
Engineer is requested to subcontract the work directly, a 10% handling charge will be added to
the subcontractors invoice.
Invoices for services rendered are issued on a monthly basis and are due within thirty (30) days of
the invoice date. Interest at a compound rate of one and one-half percent per month shall be
charged to any past due statements. Interest shall be computed on past due statements from the
date of the invoice.
TERMINATION
This agreement may be terminated by either party by giving thirty (30) days written notice. The
Engineer shall be paid for all services rendered prior to the termination date.
-2-
ACCEPTANCE
Acceptance of this proposal may be indicated by executing this document in the space provided
below. This contract shall be considered void if not executed within thirty (30) days from the
above date. Upon execution of this agreement the Client shall return one copy to the Engineer.
Very truly yours,
REESE, MACON and ASSOCIATES, INC.
William D. Reese, P.E.
President
Accepted By:
VILLAGE OF TEQUESTA
BY:
Thomas G. Bradford, Village Manager
DATE:
prop~roesdateq
-3-