HomeMy WebLinkAboutDocumentation_Regular_Tab 07E_01/14/1999
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VII.LAGE OF TEQUESTA
Posr Of$ce Box 3273 • 250 Tequesta Drive • Suire 300
Tequesta, Florida 33469-0273 (561) 575-6200
Fax: (561) 575-6203
VILLAGE MANAGER'S REPORT
DECEMBER 7, 1998 - JANUARY 8, 1999
• Memorandum to the Village Council Regarding Village Council
Priorities; Status Report.
• Letter to Nancy Galeta, CFE, Palm Beach County Property
Appraiser's Office, Regarding Village of Tequesta Leases/1999
Tax Roll.
• Memorandum to Scott D. Ladd Regarding Regulation of Satellite
Antennae Systems.
• Letter to Robert J. Doney, Town of Palm Beach, Regarding
Establishment of Village Manager Objectives and Written
Village Manager Evaluation.
• Memorandum to the Village Council Regarding Tequesta v. SFWMD
and Town of Jupiter Petition for Administrative Hearing;
Agenda Item.
• Memorandum to the Village Council Regarding Campbell v.
Village of Tequesta; Documents for Council Consideration
Relative to Agreement of Settlement and Reciprocal Parking.
• Letter to Scott G. Hawkins Regarding Tequesta and Bermuda
Terrace v. PBCHD and ENCON.
• Memorandum to Joann Manganiello Regarding State Revolving Fund
for Drinking Water Facilities.
• Memorandum to the Village Council Regarding Agenda Item for
Inclusion in Packets.
• Memorandum to the Village Council Regarding Meeting with
Representative Warner and the Residents of Anchorage Point;
Annexation.
• Memorandum to the Village Council Regarding Campbell v.
Village of Tequesta; Agreement of Settlement and Mutual
Release; Reciprocal Overflow Parking Easement Agreement;
Agenda Items.
1
Recycled Paper
0
Memorandum to the Village Council Regarding Village Manager
Vacation.
Memorandum to James M. Weinand Regarding Request for Creation
of Rescue Officer Position.
Letter to Dr. William Murphy Regarding Proposed Jupiter
Academy for the Arts and Sciences.
Letter to Mrs. Coyle Regarding Resignation from Board of
Adjustment.
Letter to Mr. Finesilver Regarding Reappointment as Regular
Member of Board of Adjustment.
Letter to Mr. Kirinebrew Regarding Appointment as Regular
Member of Board of Adjustment.
Memorandum to John Irovando, Regarding Repairs to Gallery
Square North Parking Area.
Memorandum to Scott D. Ladd Regarding US Census 2000.
Memorandum to Gary Preston Regarding New Franchise with
Nichols Sanitation; Procedural Matters.
Memorandum to Scott D. Ladd Regarding CDBG Contract;
Monitoring Report.
• Letter to S. Todd Parrish Regarding Palm Beach County
Legislative Delegation Public Hearing Tuesday, December 22,
1998; Village of Tequesta Agenda Item.
Letter to Scott G. Hawkins Regarding Campbell v. Village of
Tequesta; Repairs to Gallery Square North Parking Area.
Letter to John C. Randolph Regarding Proposed Amendment to
Palm Beach County Adult Entertainment Ordinance.
Letter to John C. Randolph Regarding ALS-Claire Bridge, Inc.;
Declaration of Use Agreement.
Attended the Tequesta Country Club Community Association
Annual Meeting and Gave a Speech at 7:30 pm on December 7`h
A Staff Meeting was held at 10:00 am on December 8`h wherein
the following items were discussed:
2
1. All Department Heads advised of new daily reporting of
attendance forms.
2. All Department Heads questioned as to origin of school
zone posting at Seabrook.
3. Chief of Police questioned as to status of new format for
Country Club Drive traffic reports.
4. All Department Heads advised that copy charges are to be
fifteen cents, or the actual cost of duplication,
whichever is greater per F.S. 119.07.
5. Director of Public Works and Recreation questioned as to
response to YMCA mailing.
6. Director of Public Works questioned as to planting of oak
tree at Lighthouse Studio in Seabrook right-of-way.
7. Director of Public Works questioned as to timing of
installation of "no parking" signs in Tequesta Oaks.
8. Director of Public Works questioned as to status of Army
Corps permit for Dover Ditch.
9. Fire Chief instructed to add "fire inspections completed"
compared to "fire inspections to be done" on
annual/monthly basis in monthly Fire-Rescue report.
10. Director of Public Works requested to review 203 River
Drive discharge pipe and damage to seawall and advise Jim
Scott of findings.
11. Village Clerk reported that lease-payment adjustment due
for Tequesta Corporate Center.
12. Police Chief requested that all Department Heads have
Council Chambers rearranged to Village Council setup upon
completion of usage.
13. Police Chief requested amendment of hiring practices to
give preference to reserves versus only hiring reserves.
14. Director of Public Works sought direction relative to
church service request for Recreation Center, advised
that same prohibited by Tequesta zoning.
3
15. Director of Public Works advised that Florida Holly had
been cleaned out at Constitution Park and Tequesta Drive.
Director of Public Works sought direction relative to
proposed driveway cut at Dorner Land between Alex Webster
site and McCarthy's.
16. Director of Public Works reported on status of Nichols
Sanitation Franchise Agreement.
17. Fire Chief reported on FEMA grant application.
18. Fire Chief reported on Hurricane Georges reimbursement.
19. Fire Chief reported on Flood Mitigation Strategy.
20. Fire Chief reported on Y2K matters and that individual
departments are required to review the situation of each
department to ensure service delivery. Fire Chief
requested to memo each department head in this regard.
21. Fire Chief reviewed EMS billing invoice.
22. Fire Chief announced paramedic new hires.
• Met with Director of Public Works and Officials of Nichols
Sanitation at 3pm on December 8th
• Met with Mark McClintock at 10 am on December 9th
• Attended the Village Council Meeting at 7pm on December 10th
• Met with Representative Warner and Residents of Anchorage
Point at 6 pm on December 14th
• Attended the Special Village Council Meeting at 7 pm on
December 15th
• Attended the Manager/Finance Director luncheon at 12 pm on
December 16th
• Attended the Public Works Committee Meeting at 4:30 pm on
December 17th
• A Staff Meeting was conducted at 10 am on December 22 wherein
the following items were discussed:
4
1. Director of Community Development was instructed to
ensure continuity in inspections of construction.
2. Director of Community Development was requested to do
comparative analysis of $35 permit fee for commercial
repairs.
3. Police Chief was requested to ascertain if the cost of
vehicles was lowest at Sheriff's Association or Florida
State Contract.
4. Fire Chief was requested to provide information relative
to Palm Beach County grant payment for FY 97/98.
5. Finance Director was requested to provide an indication
of the schedule for the refund checks for the Jupiter
rate increase.
6. Director of Public Works was requested to compare
Tequesta Oaks' solid waste collection services assessment
to Nichols Sanitation bill and to provide existing
franchise definition.
7. Fire Chief provided a local mitigation strategy process
handout.
8. Finance Director asked all departments of any outstanding
grants to identify for auditors.
9. Finance Director advised all department heads that all
payroll associated payouts are at the 28% tax bracket per
IRS requirements.
10. Police Chief indicated that upcoming NAMAC meeting needed
to add Vice-Mayor Hansen invitation.
11. Director of Community Development advised that his
department would take existing police car in lieu of new
car.
12. Village Clerk requested all department heads provide
regular newsletter articles for publication.
• Attended the Palm Beach County Legislative Delegation Public
Hearing at 4 pm in Boca Raton on December 22na
5
• A Staff Meeting was held on January 5th wherein the following
items were discussed:
1. Fire Chief reminded to add fire inspections completed
compared to fire inspections to be done on annual basis
in monthly Fire-Rescue Report.
2. Director of Community Development requested to provide
results of comparative analysis of $35 permit fee for
commercial repairs.
3. Acting Water System Manager reported Well 19 motor
replacement necessary.
4. Director of Community Development advised of ENCON pre-
construction meeting for Riverside Drive low-pressure
sewer system.
5. Police Chief reported State Contract prices can only be
accessed via Internet subscription.
• Met with Acting Water System Manager and Consulting Engineer
at 2 pm on January Stn
• Attended the Finance and Administration Committee Meeting at
5:30 pm on January 7th
• The Department of Community Development Monthly Report for the
Month of December, 1998, is attached hereto and made a part of
this Report.
• The Department of Fire-Rescue Village Manager's Report for the
Month of December, 1998, is attached hereto and made a part of
this Report.
• The Water Department Monthly Water Usages Report and Monthly
Water quality Analysis Report for the month of December, 1998,
is attached hereto and made a part of this Report.
6
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VILLAGE OF TEQUESTA
DEPARTMENT OF FIRE RESCUE
VILLAGE MANAGERS REPORT
DECEMBER 1998
~~'
Number of days included in this report 31
Total number of calls 56 Number of medical calls 43
Number of fire calls 4 Number of calls classified as others 9
Resources utilized for incident mitigation
Number of Engine company responses 28 Number of ladder company responses 4
Number of times Mutual Aid was received 0 Number of times Mutual Aid was given 2
Total number of hours needed for incident mitigation 229.5
Average daily staffing
Daily on duty firefighting force 5.41
Daily on duty career firefighting force 5.07
Daily on duty volunteer firefighting force 0.3
Average number of volunteer firefighters on duty during daytime hours 0.4
Average number of volunteer firefighters on duty during night time hours 0.2
Fire Code Enforcement
Total hours utilized on Code Enforcement 38.5 Hours spent on pre-fire planning 0
Number of violations found this month 62 Number of violations corrected this month
Required Duties
Hours needed for vehicle maintenance 82
Hours needed for equipment maintenance 69.5
Hours needed for building maintenance 96
Hours needed for hydrant testing 76.5
Hours dedicated to community service
Hours required for administrative support
Firefighter physical fitness program
Hours utilized for equipment testing 29
Hours needed for equipment checks 165
Hours needed for hose testing 1
Total gallons of water used 150550
Miscellaneous
38.5
193
49
4
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ja~~~v}:,~?~'~n~~~r'~ office
VillageofTequesta Mena
To: Thomas G. Bradford, Village Manager
From: Roy Fallon, Chief Operator ,~r
Date: January 6, 1999
Subject: Monthly Water Usages for the Month of December 1
through December 31, 1998
The following is a summary of water pumpage for the above
referenced month.
TEQUESTA WATER TREATMENT PLANT
DECEMBER 1998 1997
Target Pumpage 39.500 m.g. 39.500 m.g.
Actual Pumpage 45.101 m.g. 34.611 m.g.
Maximum Day 2.112 m.g. 1.575 m.g.
Minimum Day 1.010 m.g. 0.720 m.g.
Average Day 1.455 m.g. 1.116 m.g.
Backwash Water Used 3.912 m.g. 5.881 m.g.
Hydrant Flushing 0.155 m.g. 1.123 m.g.
WATER PURCHASED FROM JUPITER
DECEMBER 19 9 8 19 9 7
Target Pumpage 47.500 m.g. 47.500 m.g.
Actual Pumpage 46.093 m.g. 40.922 m.g.
Maximum Da 2.018 m.g. 1. 672 m.g.
Minimum Day 0.766 m.g. 0.816 m.g.
Average Day 1.487 m.g. 1.320 m.g.
TOTAL DISTRIBUTION SYSTEM PUMPAGE
DECEMBER 1998 1997
Target Pumpage 91.194 m.g. 75.533 m.g.
Maximum Day 3.256 m.g. 2.754 m.g.
Minimum Day 2.464 m.g. 1.918 m.g.
Average Day 2.942 m.g. 2.437 m.g.
Page 2
January 6, 1999
---------------------------
1998 1997
Metered Service Connections 4.907 4,864
Rainfall 2.84" 5.89"
WATER SALES DATA 1998 1997
Total Water Sales (FYTD) $277,056 $222,378
Target Sales (FYTD) $255,208 $245,325
Jupiter Purchased Water - Annual Contract ....... 547,500 m.g.
Water Received from Jupiter to-date ............. 200,314 m.g.
Contract Balance ........... 347,186 m.g.
MONTHLY WATER QUALITY ANALYSIS
PARAMETER 1998 1997
Ph 7.4 7.5
Total Alkalinity .195 mg/1 215 mg/1
Total Hardness 210 mg/1 234 mg/1
Calcium Hardness 203 mg/1 223 mg/1
Color 5 pcu 6 pcu
Iron 0.05 mg/1 0.09 mg/1
Chlorides 63 mg/1 75 mg/1
Turbidity 0.07 ntu 0.25 ntu
Chlorine (total) 3.4 mg/1 3.2 mg/1
DISTRIBUTION SYSTEM MAINTENANCE
New Connections 0
Meters
Meters Replaced 1.0
Flushed 2
; Replaced 1
Hydrants Serviced 5
Slow-Off s Flushed' - ].
/mk
c: Connie Holloman, Director of Finance
Tom Jensen, P.E., Reese, Macon & Associates
Mo.Usage.Dec.98