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HomeMy WebLinkAboutDocumentation_Regular_Tab 08A_01/14/1999'~ ~f VILLAGE OF TEQUESTA Post Office Box 3273 250 Tequesta Drive • Suite 300 Tequesta, Florida 33469-0273 (561) 575-6200 Fax: (561) 575-6203 ~L- .~ PUBLIC WORKS COMMITTEE MEETING MINUTES DECEMBER 17, 1998 I. CALL TO ORDER AND ROLL CALL The Village of Tequesta Public Works Committee held a regularly scheduled meeting at the Village Hall, 357 Tequesta Drive, Tequesta, Florida, on Thursday, December 17, 1998. The meeting was called to order at 4:30 P.M. by Chair Elizabeth Schauer. A roll call was taken by Betty Laur, the Recording Secretary. Committee members present were: Chair Elizabeth Schauer and Co-Chair Alexander Cameron. Also in attendance were village Manager Thomas G. Bradford and Director of Recreation and Public Works Gary Preston. II. APPROVAL OF AGENDA Co-Chair Cameron moved that the Agenda be approved as submitted. Chair Schauer seconded the motion. The vote oa the motioa was: Elizabeth Schauer - for Alexander Cameron - for The motion was therefore passed and adopted aad the Agenda was approved as submitted. III. COMMUNICATION FROM CITIZENS (aoa Agenda Items) There were no communications from citizens. 3 Public Works Committee Meeting Minutes December 17, 1998 Page 2 ---------------------- IV. REVIEW OF RSFIISE, RECYCLING AND YARD i~ASTE COLLECTION SERVICES FRANCHISE ALTERNATIVES AND STAFF RECOb~ENDATION TO ENTER INTO NED~ FRANCHISE AGRESMEN'P FOR SIICH PITH NICHOLS SANITATION, INC. Village Manager Bradford introduced Mr. Jeff Sabin, present on behalf of Nichols Sanitation. The village Manager reported the Village's present agreement with Nichols Sanitation would expire on September 30, 1999, and explained that since this needed to be presented to the V~.llage Council in January, it had been necessary to call this meeting of the Public Works Committee before the end of December, 1998 so that a recommendation could be provided to the Village Council. Village Manager Bradford reported staff had had negotiations with Nichols Sanitation regarding extension of the existing franchise agreement with amendments. Many amendments were necessary because this contract began in 1984 and many changes had been made since that date, therefore the contract had been modernized to reflect those changes. The Village Manager explained that the kinds of services and levels of service desired had been discussed, and the services offered to others, such as in the unincorporated areas, had been reviewed. It was subsequently decided that what the Village had was fine, which provided twice-a-week refuse pickup, twice-a-week yard waste pickup, and once-a- week recycling pickup. Village Manager Bradford explained that the Village could go to once-a-week pickup using a roll-off container which could be automatically emptied by an attachment on the garbage truck, would hold double the amount of a standard garbage can, was very difficult to tip over, had a rubberized locking latch, and provided a uniform look. Staff did not recommend once-a-week pickup, which was not used anywhere in south Florida, but was used in some communities north of Tequesta. The Village Manager reported the biggest issue was price, and Tequesta's problem was they did not have the volume in terms of numbers of units that J Public Works Committee Meeting Minutes December 17, 1998 Page 3 ---------------------- other communities had; however, if the Committee concurred, the length of time for the contract could be increased. Time to the franchise holder was money, so the idea of giving more time in return for a better price had been pursued. Mr. Preston had negotiated an eight-year contract instead of the typical five years, in order to receive the exact rate that was paid by Jupiter. Director of Public Works and Recreation Gary Preston reviewed present and proposed rates. As proposed, the agreement would allow for major rate reductions in single-family, multi-family and commercial rates. The financial benefits to the Village residents were described as follows: ^ Total single-family monthly rate for all collection services (refuse, recycling and yard waste) reduced from $10.89 to $6.63. ^ Total multi-family monthly rate for all collection services {refuse, recycling and yard waste) reduced from $8.48 to $6.63. ~; f. ^ Commercial solid waste collection reduced from $5.66 per cubic yard to $3.50 per cubic yard. '~°~~'~ ^ Nichols Sanitation shall provide free collection of all refuse, recycling and yard waste to all property-owned, leased, rented or controlled by the Village of Tequesta. ^ Nichols Sanitation shall provide free removal of household and yard trash generated by normal maintenance for all residential area vacant lots. Mr. Preston explained that savings to the Village for its service would total approximately $12,000 per year, and in the event of a major hurricane with a lot of landscape debris, the savings could be greater. Nichols Sanitation F Public Works Committee Meeting Minutes December 17, 1998 Page 4 ---------------------- was not obligated to pick up debris at vacant lots under the existing agreement but would do so under the new contract. A clamshell would be available for landscape debris. Mayor Schauer indicated that St. Jude church did not presently recycle and expressed an interest in having the church participate in that program. Mr. Sabin indicated there were approximately 50 businesses in the Village who recycled. Mayor Schauer requested that an article be placed in the Village's newsletter to notify other commercial operations that recycling was available. Medical waste was discussed. The Mayor stated that the public should be educated not to place medical waste into the garbage. Mr. Sabin indicated that Nichols Sanitation could provide information to residents who called them regarding how to handle medical waste. Village Manager Bradford discussed the reasons the Village had not gone out for bids for this contract, which included: (1} The Village was the only municipality that had twice-a- week pickup of yard debris; (2) no disruption in services created by a new company taking time to learn routes; (3} the rates are major reductions; (4) the Village would get to stay with a tried and true provider. Mr. Preston reported he had obtained a copy of the County's plan and if everything was the same the Village would still be getting these services 85~ cheaper than the County. Village Manager Bradford reported there was no legal requirement to bid out the contract. Mr. Preston advised he had submitted the County's contract to the Village Attorney for review to learn whether if the Village. wanted to change anything in the contract that could be done. Attorney Randolph had indicated this was a set contract and a separate deal could not be made. Mr. Preston explained that meant yard waste could not be picked up twice a week and no clamshell would be available. Staff had decided that Nichols Sanitation provided a better deal than the County's .r Public Works Committee Meeting Minutes December 17, 1998 Page 6 ---------------------- Respectfully submitted, ~~~~ ~ ~', Gc~ O~G~J Betty Laur Recording Secretary ATTEST: Joann Manganiello Village Clerk DATE APPROVED: