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HomeMy WebLinkAboutDocumentation_Regular_Tab 07G_06/10/1999~~ ~73C G- VILLAGE OF TEQUESTA Post Office Box 3273 250 Tequesta Drive • Suite 300 Tequesta, Florida 33469-0273 (561) 575-6200 Fax: (561) 575-6203 VILLAGE MANAGER'S REPORT MAY 10, 1999 - JUNE 4, 1999 • Memorandum to Scott D. Ladd regarding request from Jupiter Inlet Colony regarding permit fees. • Letter to John C. Randolph regarding draft Franchise Agreement with TCG South. • Letter to Richard C. Dent regarding Stormwater Management Plan for Wild and Scenic River. • Letter to Dan Freeman regarding donation of two royal palm trees to the Village of Tequesta. • Letter to John C. Randolph regarding proposed new Lease Agreement with Florida East Coast Railway Company and Village of Tequesta for the beautification. • Letter to Bill Ragosa regarding re-quest for temporary signage banner. • Letter to the Honorable Karen Golonka regarding amendments to the traffic circulation element of the Comprehensive Plan. • Memorandum to all Department Heads regarding Y2K problem; Auditor General Survey. • Memorandum to Scott D. Ladd and Gary Preston regarding revised Palm Beach County thoroughfare right-of-way identification map and County Typical No. FP-99-001. • Letter to Richard Holmquist regarding Annual Management Progress Report - July 1999 • Letter to Kara Irwin regarding permission to seek municipal approval for proposed construction activities within Country Club Drive right-of-way. • Memorandum to the Village Council regarding the Town of Jupiter proposed amendments to the Jupiter traffic circulation element of the Comprehensive Plan. Recycled Paper • Letter to Bobbie Herakovich regarding Historical Tree Ordinance • Letter to Randy Hansen of Inter-Plan, Inc. regarding construction amendments at the Tequesta Recreation Center. • Letter to Leslie A. Cook regarding landscaping Tequesta Drive from Riverside Drive to Tequesta Drive Bridge. • Memorandum to the Village Council regarding facility needs; public safety facilities. • Memorandum to the Village Council regarding Stormwater Utility and Bay Harbor Subdivision. • Memorandum to Matthew Morrison regarding Tequesta Water Department RO effluent discharge to Jupiter Inlet. • Attended the Redevelopment Committee Meeting at 5:00 p.m. on May 10. • Attended the Chamber of Commerce Business Development Forum concerning Palm Tran bus service at 7:45 a.m. on May 11. • A Staff Meeting was Conducted at 10:00 a.m. on May 11 wherein the following items were discussed: 1) The Finance Director was directed to contact Palm Beach County to review solid waste and Stormwater assessment process and timetable for implementation of same. 2) The Utility Director was requested to contact the County to review Stormwater assessment process and timetable for implementing new rates. 3) All Department Heads were requested to reiterate need to recycle office paper and to ensure that all work stations throughout the Village and Xerox machines have recycled paper box for employees' use and that the same is regularly used. 4) The Utilities Director was requested to purchase a computerized thermostat for the public services facility. 5) All Department Heads were advised of upcoming tour of former Britt Building. T 6) Utility Director requested to review sandbar allegations of property owner. 7) The Finance Director reported that the Governor's Office has initiated a Y2K survey and advised to route the same to the Fire Department for proper handling. 8) The Utility Director reported that the RO training at the Town of Jupiter was to be completed by June 16. 9) The Utility Director reported that a pilot plant utilizing anthracite instead of manganese greensand was to be shipped to the Water Plant on May 24. 10) Utility Director reported that relative to landscaping and irrigation that the bid specification for the same was drawn up with the ability to use well water around the building if clear and, if rusty, to utilize city water around the building for aesthetic purposes. 11) Utility Director reported that required OSHA Risk Management Plan was being worked on at this time. 12) Utility Director reported that the intern ad would run on May 16 in the Palm Beach Post. 13) The Utility Director reported that the NPDES was to be finished by May 14 and sent to Mock, Roos and Associates on May 17. 14) The Utility Director reported that he had reviewed the Village Cypress Drive Project to see if landscaping could commence prior to Northern Improvement District Assessment Project and advised that in his professional opinion this could not be done. 15) Utility Director reported that he would be making more engineering decisions in-house and would only contact Reese, Macon for advice. 16) The Chief of Police provided an update on the Countywide communications issue and was requested by Village Manager to get the name of the head of NAMAC Committee and assigned this project for Village Manager to correspond with same. 17) The Village Clerk reported that the Country Club Drive Streetscape Project had begun on May 10. • Attended the Department of Community Development Budget Review Meeting at 10:30 a.m. on Thursday May 13. • Attended the Village Council Meeting at 7:00 p.m. on May 13. • All Department Heads and Vice-Mayor Hansen did a walk-through of the Britt Building at 10:30 a.m. on May 14. • Met with John and Marilyn McCarthy at 10:00 a.m. on May 18. • Attended the Chamber of Commerce Board of Directors Meeting at 7:45 a.m. on May 19. • Attended the Meeting with representatives of the Auditor General's Office with Staff and Vice-Mayor Hansen concerning the Y2K steps taken by the Village of Tequesta at 10:00 a.m. on May 19. • Attended the Water Department Budget Meeting at 10:00 a.m. on May 21. • Attended the continuation of the Water Department Budget Meeting at 2:00 p.m. on May 24. • A Staff Meeting was conducted at 10:00 a.m. on May 25 wherein the following items were discussed: 1) The Finance Director was questioned as to feasibility of updating vendor list print out. 2) All Department Heads reminded to place recycling bins at all work stations and Xerox machines. 3) The Village Clerk advised of need to initiate annual auto emissions check for government vehicles. A discussion followed relative to new law requiring the same on a bi- annual basis. 4) The Acting Fire Chief inquired as to status of EMS Accounts Receivable Delinquency Ordinance. 5) The Acting Fire Chief discussed administrative secretary work effort relative to outline for workshop and newsletter concerning Y2K issues. r June 1, 1999 to discuss Loxahatchee River Road issues. 18) Attended the Fire Department Budget Meeting at 10:00 a.m. on June 2. 19) Met with Mayor Mackail and Finance Director relative to further development of internal financing proposal for Village Capital Projects at 4:00 p.m. on June 3. • The Department of Fire-Rescue Village Manager's Report for the Month of May, 1999, is attached hereto and made a part of this Report. • The Department of Community Development Monthly Report for the Month of May, 1999, is attached hereto and made a part of this Report. • The Water Department Monthly Water Usages Report and Monthly Water quality Analysis Report for the month of May, 1999, is attached hereto and made a part of this Report. • The YMCA of Tequesta Progress Report of May 31, 1999. \MyFiles\Manager\VM Report 6-4-99 YM A of T_F.~UESTA 399 Seabrook Road Tequesta FL 33469 (561) 748-4748 Andrew Slaan, Director YMCA of Tequesta Progress Report 45/31/99 Current Membership Standings: 90 Family Members The YMCA averages 4-6 members per week. Current Facility Standings: Sign -Our application for the "YMCA of Tequesta" sign was approved by bath the Village Council and the Community Appearance Board Review, and the "Y" is in the process of having it installed. The YMCA is in the process of hiring a contractor to draw up the necessary documentation prior to installment. Telephone -Gary Preston approved atwo-line addition to our current service, and the purchase of two new 4-line phones. This will help us tremendously in providing better service to the community. The reason a 4-line phone was requested, being that we only currently use three, was in the event of us needing an extra line new phones would not be needed. The YMCA has requested that Bell South make some alterations to the present mail box service. As a result of these changes the customer has easier access to specific information, at the same time being able to access a customer representative if necessary. Maintenance - No maintenance problems have been reported. The facility has been cleaned weekly by some of our community workers. The YMCA purchased a new refrigerator and a microwave through a generous donation ,and all installations have been made without any problems. Gary Preston has been terrific with providing us with cleaning supplies and any other materials requested. Fitness center - Fitness equipment - Some fitness equipment has been donated to us through the YMCA of the Palm Beaches. This equipment which consists primarily of cardiovascular equipment will provide our members with the kind of equipment they have requested. However, we are in serious need of some treadmills and steppers, and are constantly asked by our members when this equipment will be available. Our focus is to continue our efforts in providing better equipment to our members, and to eventually have a complete fitness area consisting of free weights, cardiovascular equipment, and weight machines. We also made same alterations to the fitness area: changing the original layout and trading in some of the alder equipment far newer ones. The addition of six "Polaris" pieces of equipment has completed our machine circuit, and has added a much more modern look to the center. Some free weight equipment also may be included in the deal which benefits those experienced members who work out at a more rigorous level. The YMCA is still in the process of finishing its fitness packet for corporate memberships through the use of the fitness center. This idea would give the community, and its businesses, an opportunity to purchase a YMCA membership at a much lower cost. Each business would be able to purchase memberships far their employee's at a discounted price, still entitling them to all YMCA membership privileges. We believe this will not only increase membership, but also legitimize the need for a fitness center attendant; being that there should be much more activity in that area of the facility. Storage Room -The finishing touches were made to the wall partition which was installed at the back of the room allowing us to have better use of the roam for conference meetings, and other occasions. In order to proceed with any programming for children using this particular room, this partition is also required by FIon7da's Health Department. Main Floor -Several plants have been donated to the "Y" to improve the overall look of the main floor. The YMCA also has ordered YMCA literature, posters, and misc. materials to give the facility more of a "Y" appearance. Advertising -John Picano Media Inc. has been hired to coordinate our marketing strategy. We have allocated about $6000 towards promoting the YMCA through local channels. We hope this effort will assist in taking the YMCA to the next level of service and programming. The YMCA has been advertising though local channels, through the Newsletter, Jupiter Courier, Palm Beach Post, and mare recently through Seebreeze Publications. We just finished our third month advertising with them, and have reached 15,000 people in the Tequesta, Jupiter and PGA areas. Jupiter courier has also done a feature article on our "Active Senior Club" which is 61 strong. The Jupiter Pennysaver has also assisted with advertising programs and events. The YMCA of the Palm Beaches is working together with us in preparing a four colored brochure to further inform the community with membership information, and current programming and events. Marketing methods: Direct Mail, Radio - "Jukebox", Pamphlet/Brochure, Newspaper advertising, Publicity -photo or feature story, Y Newsletter, Tequesta Newsletter. Fundraising: The YMCA held aSock-Hop/Indaor Picnic featuring 50's, 60's, and 70's music along with Radio Duke on May 22. We had 80 people attend, and had excellent reviews. We plan to have an event ofthis nature every month. The YMCA was happy to have raised approximately $400 through this event. Status of current programs: -Line Dancing- Participation at 40-SO per session. In i ~ tor: Mary Mazzetta j~avs nod times: Monday at 9A.M.-Noon Will be ending shortly due to the end of the season. Fitness Center- All remaining mirrors have been installed. A small stereo has been donated to the YMCA, along with a 25" TV , incl. a VCR. This will give the fitness area a more friendly atmosphere. There was also some new equipment added to complete the circuit which again, has been a tremendous asset. -Weight Loss t'rogram- Participation at 40 per session Instructor: Joanne Carroll Days and Times: Wednesday at 6P.M.- 7P.M. -Stretching Flexibility Class- Participation at 10 per session Tnsr ~ . or: Tom Bradley pays ,mod, times: Monday and Wednesday at 7P.M.- 9F.M. Average Mont>~ly~even~.e: included with Karate-Do -Karate Do- Participation at 10 per session Inst~Ctor: Tam Bradley an times: Monday and Wednesday at 7P.M.- 9P.M. Active Senior Club- This program has done extremely weU~ We currently have 61 members in the club, and are working at reaching their goal of 75 A donation was made fora 3-night cruise to the Bahamas, and a drawing will be done once we reach our goal of 7S members within the club. Participation at 30-60 per activity. Instructor: Peggy Gallo ~vs and times: Schedule varies each month. **Our first field trip on the 22 of April to the Palm Bach Ma~time ~ on Peanut Island, Singer Island went extremely well with 4U participants. **Our second event was a morning walk around Pelican Lake in Juno beach, with breakfast included at Dela_ncey~t~,et Rests ran . We had 17 members attend! Dancercise -Aerobics- A sound system was donated to the YMCA, and will serve our aerobic and dance programs extremely well. Participation at S per session. Instxu or: Margaret Zelazek D~'ys and times: Tuesday through Friday at 9A.M.- 10 A.M. -Senior Aerobics- Participation at I2 per session Instructor: Margaret Zelazek Rays and times: Wednesday 10:OOA.M. - I I:00 A.M. -Sports Programs- Coordinator required (part-time). ~l~il~en,s program -ages 4-7 Beginning and Intermediate levels. Emphasis on non-competitive activities. Sports incl. soccer, basketball, teeball etc. eenage program -ages 12-17. Soccer, basketball, volleyball, softball, flag-football etc. 3 V 3 basketball league- flyer is now being distributed Adult prog~ -ages 18 and up. Basketball, softball, flag-football etc. Adventure Kidz Club- Beginning date -August 1 Instructor: Lisa Altamonte-Thomas Targeted age group: 8- I 1 Activities: Hiking, camping, environmental education, marine workshop, backpacking and fishing, repelling, tike safety, kayaking, Frisbee, horseback riding etc. Adventure Club Committee established -will help with coordinating efforts. Will be joining efforts with the "Scouts" organization. -Special Interest Clubs- Depending on interest (Example: Bingo, chess club, card games etc.) -Bridge Club- Tnstn~~tor• Marilyn Pupitli D~~+s a dr~tixnes: Wednesday's and Thursday's IP.M.-4 P.M. Estimated participation at 25 per session Will resume again in the Fall. -Health Care Program- Rehabilitation program -not yet commenced Instnk~tor: RTL - Tru Rodriquez Partnership established with JFK Hospital -Jahncke 's International Golf School -Program open to all age groups. Private or group lessons available. Instructor: Peter Jahncke - Internationally known professional gotfer and trick artist. Location: Constitution Park, Tequesta Park Days ~~d times: All private sessions are by appointment only. Public lessons schedule is yet to be determined. Feb I st -target date for commencement. -Summer Camp- Average number of children - 60 per week Starting date -set fvr June 15, 1999 After School Care Program -plans to commence beg. of new school year. Awaiting approval for proposed changes within the facility required by Florida's Health Department. All changes must be meet stated standards before any child-oriented programs can begin. (See attached Request Farm} -Girls Dancersice -New program for young girls learning to dance. It also involves them in an aerobic workout. jt~structor: Margaret Zalazek pays and times: Tuesday 4:00 P.M.-S:OOP.M. -Square Dancing -program affiliated with the "Active Senior Club" Instructor: Mike Doughty/Peggy Gallo Days and times: Tuesday's 7:30P.M.-9:OOP.M. Estimated participation at 40-54 people per session. Plans have been made to join with other community dance groups in Jupiter/T'equesta, and hold it at the Y. -Creative Memories- the art of scrapbaoking and phofio preservation. Instructor: Sherry Drolet T)ay~a_nd times: not yet established -Quilting- Old fashioned by hand, "cathedral" pattern Instst,~ctor: Muriel Wa1ka Da~~d tomes: Friday 10:00A.M.-12 Noon Future programs commencing 199: -Car show - a show far teenagers sponsored by an "alternative rock" station (e.g. The Buzz). This will allow kids with fancy "rigged-up cars" the opportunity to show them off with the chance of winning a cash prize. -Olympic league -This particular program will consist of 10 or more events for teenagers from the ages of 12-1d. They will compete individually and.. in teams of two. Activities consist of various events: billiards, table tennis, volleyball, basketball, bowling, weight training, obstacle coarse, sand soccer, and much more. -CPR classes held at the YMCA through the Tequesta Fire Department. -Kindermusic -music program designed for young children -Special interest programs -chess club, bingo etc. -Special events -Lock-ins, Movie nights, fund-raisers. -Independent services - Fire/Police Department 3-man basketball, arm-wresting tournaments, flag-football, beach volleyball leagues, tug-of--war etc. Program contact: Tequesta Fire Dept. Bobby Smith and Alex iVathansen. 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W. 1 JUQ d:'£d' J~O USWIt OUJ QQ7Q Q, I QOD CO UG]4 WWJ .3~f saa OE tn.Uf ~~~ ®~~ ,~sm s~,~~ sBxre ~~+9~ se ~ "sev> a~~~ ~~~~ ~;W~;~ ae~s~N ezi~ti am J- ~+ ar' V~ta~ofr~ M~ To: Thomas G. Bradford, Village Manager Through: Matthew J. Morrison, Utilities Director From: Roy Fallon, Chief Operator Date: June 3, 1999 Subject: Monthly Water Usages for the Month of May 1 through May 31, 1999 The following is a summary of monthly water usages for the month of May 1 - 31, 1999. TEQUESTA WATER TREATMENT PLANT MAY 1999 1998 Target Pumpage 50.000 m.g. 50.000 m.g. Actual Pumpage 49.581 m.g. 43.794 m.g. Maximum Day 2.085 m.g. 1.943 m.g. Minimum Day 1.229 m.g. 1.048 m.g. Average Day 1.599 m.g. 1.413 m.g. Backwash Water 5.627 m.g. 4.536 m.g. Hydrant 0.032 m.g. 0.223 m.g. WATER PURCHASED FROM JUPITER MAY 1999 1998 Target Pumpage 58.000 m.g. 58.000 m.g. Actual Pumpage 49.596 m.g. 56.843 m.g. Maximum Da 1.981 m.g. 2.186 m.g. Minimum Day 0.592 m.g. 0.760 m.g. Average Day 1.600 m.g. 1.834 m.g. TOTAL DISTRIBUTION SYSTEM PUMPAGE MAY 1999 1998 Actual Pumpage 89.177 m.g. 100.637 m.g. Maximum Day 3.683 m.g. 3.930 m.g. Minimum Day 2.540 m.g. 2.291 m.g. Average Day 3.199 m.g. 3.246 m.g. June 3, 1999 Page 2 --------------------------- 1999 1998 Metered Service Connections 4,924 4.880 Rainfall 3.25" 3.43" WATER SALES DATA 1999 1998 Total Water Sales (FYTD) $2,182,441 $1,824,765 Target Sales (FYTD) $2,041,664 $1,866,672 Jupiter Purchased Water - Annual Contract ....... 547,500 m.g. Water Received from Jupiter to-date ............. 435,256 m.g. Contract Balance ........... 112,244 m.g. MONTHLY WATER QUALITY ANALYSIS PARAMETER 1999 1998 Ph 7.6 7.5 Total Alkalinity 210 mg/1 209 mg/1 Total Hardness 214 mg/1 216 mg/1 Calcium Hardness 204 mg/1 206 mg/1 Color 5 pcu 6 pcu Iron 0.05 mg/1 0.08 mg/1 Chlorides 61 mg/1 66 mg/1 Turbidity 0.11 ntu 0.11 ntu Chlorine (total) 3.5 mg/1 3.5 mg/1 DISTRIBUTION SYSTEM MAINTENANCE New Connections 4 Meters 6 Meters Replaced Flushed 1 Hydrants Replaced - Serviced Blow-Offs Flushed - /mk c: Connie Holloman, Director of Finance Tom Jensen, P.E., Reese, Macon & Associates Mo.USage.6.3.99 ~` VILLAGE OF TEQUESTA `~ DEPARTMENT OF FIRE RESCUE VILLAGE MANAGER'S REPORT MAY 1999 Number of days included in this report 31 Total number of calls 50 Number of Medical Calls 42 Number of Fire Calls 6 Number of Calls classified as Others 2 Resources Utilized for Incident Mitigation Number of Engine Company Responses 27 Number of Ladder Company Responses 5 Number of times Mutual Aid was Received 1 Number of times Mutual Aid was Given 1 Total Number of Hrs Needed for Incident Mitigation 156 Average Daily Staffing Daily on-duty Firefighting Force 5.33 Daily on-duty Career Firefighting Force 5.00 Daily on-duty Volunteer Firefighting Force 0.3 Average number of Volunteer Firefighters on-duty During Daytime Hours 0.3 Average number of Volunteer Firefighters on-duty During Nighttime Hours 0.2 Fire Code Enforcement Total hours Utilized on Code Enforcement 56 Hours Spent on pre-fire Planning 10 Number of Violations Found this Month 1 Number of Violations Corrected this Month 11 Required Duties Hours Needed for Vehicle Maintenance 37 Hours Needed for Equipment Maintenance 40 Hours Needed for Building Maintenance 109 Hours Needed for Hydrant Testing 0 Miscellaneous Hours Dedicated to Community Service 64 Hours Required for Administrative Support 229 Hours Utilized for Equipment Testing 27 Hours Needed for Equipment Checks 146 Hours Needed for Hose Testing 2 Total Gallons of Water Used 38700 Firefighter Physical fitness Program 114.