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HomeMy WebLinkAboutDocumentation_Regular_Tab 11A_06/10/1999=X T rt RESOLUTION NO. 37-98/99 A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, APPROVING THE BID PROPOSAL OF SENSUS TECHNOLOGIES, INC. OF NORCROSS, GEORGIA FOR HAND HELD METER READING HARDWARE/SOFTWARE IN THE AMOUNT OF $9,487.50 AND AUTHORIZING THE VILLAGE MANAGER TO EXECUTE THE APPLICABLE CONTRACT ON BEHALF OF THE VILLAGE. NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS: Section 1. The bid Proposal of Sensus Technologies, Inc. of Norcross, Georgia in the Amount of $9,487.50, Attached Hereto as Exhibit "A" and Incorporated by Reference as Part of This Resolution is Hereby Approved and the Village Manager is Authorized to Execute the Applicable Contract on Behalf of the Village. THE FOREGOING RESOLUTION WAS OFFERED by Councilmember who moved its adoption. The motion was seconded by Councilmember and upon being put to a vote, the vote was as follows: FOR ADOPTION AGAINST ADOPTION The Mayor thereupon declared the Resolution duly passed and adopted this 10th day of June, A.D., 1999. MAYOR OF TEQUESTA ATTEST: Ron T. Mackail Joann Manganiello Village Clerk WP80\MyFiles\Resolutions\37-98-99 Village of Tequesta Memo To: Thomas G. Bradford, Village Manager From: Matthew J. Morrison, Utilities Director ~ / Date: June 1, 1999 /" Subject: Resolution No. 37-98/99 -Approving Proposal for the Purchase of Hand Held Meter Reading Hardware and Software from Sensus Technologies, Inc. Effective July 1,.1999, the Finance Department for the Village of Tequesta.will be utilizing a new accounting software package (FundBalance 32 -Attachment I) that will strongly add versatility, flexibility and Y2K compliance to customer accounting and management. In order for the Utilities Department to be compatible with this new software, it is necessary to upgrade the hand held meter reading hardware and software currently used for billing purposes. In accordance with the Village of Tequesta's Procurement Code, I have provided three (3) written quotations (Attachment II) for upgrading the hand held meter reading hardware and software. In reviewing these quotations, the Utilities Department is recommending that we purchase the necessary equipment for FundBalance 32 compatibility from Sensus Technologies, Inc., in the amount of $9,487.50. This decision is based upon the following reasons: 1. Extended warranty and software support (15 months of service through FY 99/00). 2. Rapid turnaround time on warranty service and repair. 3. Same manufacturer that supplies the majority of meters that the Village is currently using. 4. Easily retrofitted for touch read (meter reading that scans monthly consumption). Upon approval, Sensus Technologies will provide two (2) touch read capable hand held reading devices, AutoRead Windows software, startup services/training and fifteen (15) months of support services. Please place this Proposal for the purchase of the Hand Held Meter Reading Hardware and Software from Sensus Technologies, Inc., on the June 10, 1999, Village Council Meeting Agenda for consideration by the Village Council. Thank you. MJM/mk Attachments c: Connie Holloman, Finance Director Russell K. White, Facilities Supervisor hfJ~fortisom~lemo.Hand-Held.6.1.99Agenda ,f ~;s ATTACHMENT I FUND BALANCE 32 INFORMATION RECEIVED r FundBalance hllcRO Aa~z~.ti.a S~~srEn,cs, Lvc. P.O. Box 1937 • Avr: AasoF, MI 43106-1987 TE C: 1-300-4J7-FL i~1D web: ~,-~ti~v.fundbalance.com e-mail: infoC~fundbalance.com FundBalance32 Programs Are Year 2000 Compliant When the clock ticks over, our 32-bit programs will work with your 2000 compliant hardtivare to provide your .~.: with fund accounting into the next ,:> = ,`~- ~:~ - ~;~` :able charges, deposits, on .- ~ ._ ~~ ' ~ -Easily receipt `: handle'credit~ pna~ ty and p ® .:- ~-Iold a credit - . against a user `' billing item. Interfaces with all major suppliers of automated handheld meter devices. - Prac2ss acfr~l or estimated - reaclingsindividually or en Postcard or1~ - Automate jo: for billing, ~f, adjustments _ MAY ~ 7 1999 :''UT4LITIES DIRECTOR '~1'1'~ B1~~IC1 Y g Speed. Flexibility. Integration. Designed for the widest possible range of rate structures for utilities of a ~ = e ~ sizes. You will enjo~~t~~~= jr~J~ ~ ~~;~y. re available in ~(nformattc~`~`~ y ~` Never ,aertips,.find multiple sy~tQ~: ~ug~elds, including 10 user d fieItl~ f.~rganizing, sorting an reporbngaceounts. It's simple! Enter a so~~al s~GUrity number t verify a new eust© er does not ,~„ have an old acco~n a)~ance. Ke track of custorri~rs _ . • move ~~ o~i~sfandi'rtg bale .Define ac count billi~g~~e~ ~. d rates pe; individual cus - ti~ ep ur2li~i history azd na ~~cs~ir~usto er~~€or 'our re A ~ . ~~~~ .{ Func~l~alance32 ~ $ i designed to han ~a~rrtultzE~de: metered and n~~~leP`~~~d servi including any e~'' ir~~ rtzon of ~v sewer, electric, demand ~ and,ga; ~ ~~ Been Thl<~a ! FundBalance32~powerful that you can char~~le way you ~' ~- up and manage your acco~lr~i a single keystroke. Now~a~-q;,i Utility Billing als ~#~anc~~~fees and charges for noit`-,~e#ered services ,~ - .~- such as turn bn charges, service fe~sr--cable TV and much more. Everything from entering meter reads to printing bills is~resented in ah orderly and intuitive manner for easy access. The system is fully documented and comes with online help text. The Utility Billing system can function as either a stand alone odule or can be~integrated with ~undBalance32 General Ledger or dash -Receipts. You can further enhance y "., system with bar code scannin utomated receipting ~~ ~; capabilcfre~s~ar't. or interface to one of sew ~~ i `~~~ ated meter-reading sy~~~p terns are optional ~e3 ms are true 32 . _ t ~~~.,~ - and more ~ ~~~ ~ ~ndows 3.1 _; ,~ ~ J ` ecause is: " e lly to run cin zndot~ _= i; x~,~ .~ - r_kstations to ' ~~full a -, power _ .~ ~~ t~ ` ~#~,erat~ri` : ~~ ` ~ ms provide. . -~zilean ~~ e s` ~~ is you can process -y~'~ ~ at least five times faster "` than ordinary 16-b it Windows 3.1 _ programs!. ~ . Dl~lay ahdtra~.~wortc _ _:oi' ers- ~- _ 3 f: ~ Adju"st~balanees easily ~+rtth complete audit trail and -: ~' notes "- -? ~ Print Past Due and shut off e notices for"delinquent- r-- ;~ accounts _ ... ^ ~~:' - ,~~,~: ..Reporting Features: ~ Pre-defined reports, in summary or detail format to track billing, receipting-and - usage. ~ Print mailing labels. ® Account History for one or .' any range of accounts. Receipt Features: - ~ Track receipts by item and date. - ® Allow overpayments as credits. - ® Automate payment process with bar-code scanning option. ~ Automated user-defined payment priority among billing items . ~ Optional lock box interface to _ process bank payments (sold seperately). 'FUNDBALANC:;E32 ~-x ~~ - Bill the Customer Any Way, Any Time. The versatility of FundBalance32 allows you to define ho~v and when the customer is billed by accommo- dating amultitude of rates, includ- ing: metered, demand, flat-rate, and one time only charges. By dividing your customers into sections and billing cycles, you can create alter- native schedules (i.e. residential billed quarterly, commercial billed monthly). Meter Reads Made Easy! FundBalance32 makes entering meter reads easy. Just enter the account number and a current reading; A read sequence number is used to automatically bring up each account for you in the same order as the account appears in the reader's -book. Transfer read sequence numbers and meter ID numbers to a ne~v move in. iVteter changes, rollovers, final bills and new cus- tomers can also be processed quickly on one screen so you don't have to interupt your work flow. Further streamline your operation by integrating FundBalance32 with many of the most popular hand- held meter reading systems (this option sold seperately). The Receipting Process is Fast and Efficient! Simply enter the account number, customer name or any other receipt entry option and the system brings up the rest of the information including the customer name, address and balance due. The system will handle overpayments, partial payments and track credit balances. You can choose to handle partial payments by setting up a payment priority code. (for auto- matic distribution) or you can manually distribute payments across accounts. A bar code scanning option is available (sold seperately) that lets you simply wave your scanner over the account bar code and the system updates the payment information automatically. Work Orders Included. Schedule and process work orders from within the system: Track your jobs from the start date until completion. Print and sort work orders by account or work order type to identify problem meters and service records. Will FundBalance32 Handle My Needs? Give us a call. Our friendly staff will review your billing needs with you. We are here to help! 3 2-bit is here MICRO ARI7I,LA SYSTEMS, INC. P.O. Box 1987 ANN ARBOR, MI 48106-1987 1=800-457-FUND web: www.fundbalance.com e-mail: infoOfundbalance.com ATTACHMENT II METER READING HARDWARE/SOFTWARE QUOTATIONS ~'" - MAY 14 '99 14 43 FR SENSUS TECHNOLOGIES 770 447 1391 TO 15615756245 P. 01 r' // S~NSUS EXHIBIT "A" TECNNtlItlGIE S,INC. ~i~ /~ r ~am.ur nc ~h~ ATR ~,r~~a ~ ~ R E C E I V E D !~ ssz, gay Circio MAY 1 4 1999 Suite i60 Norcross, GA 30071 (770) aa7-also UTILITIES DIRECTOR FAX (770) 4x7.1391 May 14, 1999 Mr. Russell White Village of Tequesta Water Department P. O. Box 3273 Tequesta, Florida 33469-0273 - .. - SUBJECT: HAND HELD METER READING HARDWARE/SOFTWARE Dear Mr. White: Ih response to our conversation of this date, I am pleased to offer the followinc clarification for your consideration: NET EACH~E:T 1 Y Model 4001 Hand held Device, TouchRead $2,850.00 Capable wlAlpha Numeric Keypad and hand strap 1 -Model 4005 Master Communication/Charging Stand w/power and communication cable 1 -Model 4001 (Same as above) $2,850.00 1 -Model 4006 Auxiliary Communication/Charging Stand w/power and communication cable 1 - AutoRead Windows Software -Includes up $2,850.00 to 2 days on-site startup service 15 Months Windows Software Support (Billed annually on 10-1) $ 937.50 TOTAL PACKAGE $9,487.50 ' h1AY 14 '99 14 44 FP, SENSUS TECHNOLOGIES 770 447 1391 TO 15615756245 P. D2 ~, .+ S~I~SUS~_; Mr. Russell~White Village of Tequesta May 14, 1999 page Two 1 sincerely hope this is the information you desire. Please do not hesitate to ion#act Tom Lang or myself if you need additional assistance, and we will be glad to helm. Sincerely, SENSUS TECHNOLOGIES, INC. Fred L. Russell Regional Manager FLRIsm cc, Tom Lang * < TOTAL PAGE. 82 *-+~ .°Feb 23 99 09:09a Glen E. Michel 517-688-5008 p.l r - Monday, February 15, 1999 From: SLC Meter Service Inc. 3059 Dixie Highway Waterford, Michigan 48328 Phone:800-4334-332 ext. 701 Fax:248-673-6570 Mobile:810-217-3 746 To: The Village of Tequesta Fl. Russel White 250 Tequesta Dr. Suite 303 Tequesta, Fl. 33469 Phone:561-575-6237 Fax:561-575-6245 Email: Subject: 3-unit Reading System to allow for Manual entry, Data Capture and Radio Reads simultaneously- Hand Held Equipment 2 Meg TTL Workabout 4 Meg RAM Card Workabout Belt Holster Hand Staps Price Qty 1800-0021 $995 3 2300-0198 $300 3 917-660 $35 3 2802-0008 5 Hand-Held 3 Loading & Unloading External PC Solid State Drive 1700-0016 1 ( Windows 95, 98 & NT compatible ) Backup Cable 1 ( No racks are necessary, files are loaded on cards ) Extension $2,985 $900 $105 $25 $4,015 $395 $25 $420 Route Management Software Price Qty Extension Meter Monitor Route Management Software $5,000 1 $5,000 allows Manual Entry, Data Capture & Radio Training & Installation Price Qty Extension 2 Day Training & Installation On-Site $2,000 1 $2,000 r Feb 23 99 09:09a Glen E. Michel Maintenance One Year Warranty on Hardware Hand-Held System Pricing 3 Unit System Totat One Year Warranty -Included One Year Workmanship -Included Radio System Components TransPondit RF/TX HandTrackIt RF/RX Receiver Configlt Programmer (puts ARB # in transmitter) 517-688-5008 $11,435 Price $60 $1,750 $650 p.2 SLC Meter Service Inc. is pleased to provide the above system pricing for The Village of Tequesta Fl. If there are any questions about the above proposal, please call me at 810- 217-3746, sincerely Glen Michel. APP.-27-99 TUE 09:47 SWI So ft Ware Installed il'R~~1~ DWI . Software Xnstalled 651$ Thoroughbred Loop Odessa, Florida 33556 k", . ~. ,.~ .A,pri1,27,.199.9 .. _ P. 01 o'~ ~s 3 f 33 3 3 -~:E 3s f F 3~3S3sE 3 E3? 1 3~ ",1: s }? IZussell White: 3 . o.'. ,: f f 3£ s) ,. .b£if ~ d 3>:l£ t i i; " ,.,. .. ~f 3 f f't.. ., , clo Tequesta, Flonda ' . ' ~ ~ t ~ . , , fz= ~ - ~ f t ,:, - fa: .. ~'laanl:. you for allowing rub '1o steak to you about the. ztx~si FMS/2 3 h~td ~~ld meter reading ,.. , systems. As you ~:equestedt~he fallowing is tf~~ cost'of tine Itxaa~ Met~x~~cl~zng systems. f .. ~~ ,'. a r f = .~, .. ~~":3 fast 3,:.elt ~~. :,<,s 4 .- .. s+ ~pt'[on I Y2°~ ~~>r~d~ `af ~51~Q.1~ to '~er~ion .~.U,~' . . t Upgrade of Eznterpz~ise 50~ ~~t`szc~~t'~ 0 ~ _ ~r2~ 1,000.00 Itron requires a suppoit cc~nitt <~ct at 2 Y:e~rs at $10 ~ImaYtl~ ,E`,: Iztstallation of Xzl~ softwaz~e a~~~c~~ l_;da~ , "-; , ' °~' ~ : ~ 750.00 ~~~' ~~ , t f ~~; -~ Total 1,750.00 ~tflZp 3~, ;.~ t :'f s Z ~£ jes>ii• 3 sFsfrL~, c ... }~~ t t, Si:,S O~pt~on II MVRS Wi>~..c~o~ ~~~~te~m .~>~t~ fa~'d hand helds MVbS Meter beading System for 1, 13~¢i.~s~~ti~~;~ ` ° ~ r ` ` ` ;,` ; ' 5,000.00 Slpt2f E?t s £~ E s f!~ s:, Installatioza aznd traiznung ozl sight ! raj f~~p~~s fr>~~c~~:~~~eznses) 3,750.00 Upgrade 3 h;5/2 1IvIB hand helds to 2ff `}' f~a°`ct 3~~;~`2~f~f~~~ 5 ; 3,675.00 MVRS hand held Tenxnplates 3 _ _ =¢f f£fft~£ ~ =f ,-ff raf ,.<,k £' 3t ~: =f IL~'1~1£~ ~~tt~~e;~~l~ 33.00 3 t ~f E~ 3})Skl E 5Y z3 a ~ ?.£ YE £ £ ~ii£i £ }..E~Et x":` ft ~ f3 tt f tb'35stEt3 £ ~ ~~~ x ~~~ ~~; Total 1.2,458.00 ' s }:f! } £t ?F~{;3g{;f { s fx£>Ey f E I ~ _ ~;r sfE<g§£ajaf:3's ~fs.§ "<f' 3 } ; <~ ' i, e£ e f.°3-}4,s s 'f.4.tn yf ~ Z 3 ;t ~} E -i 2t tF " fa £ ~, a : 3 ', . • •.f~ f ss $ t }.€<q 1! :<35?13tF ~, £ ;~ ~t><on.YYl MVRS V4~x.r~do~s ~~s~~m tz~~~h. n+~~ hand helc~s r~ ~~ Ft b3} 3 `s 4btf43i Et f ?3a i £t l3 ~ £ :x- t MVR5 Meter Reaclizzg Systeit~ r~Q~~ 1 1 d~t`User~~E, -~5„ "` ; ° 5,000.00 installation and trainizt ozn si 3~~>'ftf. FEf f : I= ;f t~s Y ` = 3 fit g gl 3t f £f I~s,£'~Ye~~xpen5e~~_ 3,750.00 s4 c". f st IrfS6aY3f. £l~ Zf S't °} f1 #3 3; s;: i t;o. f' 3 FS/3 25MHz 4MB hazed ln~lds~'" =s ~.: £ . ~_~ ~`~} _ ~ s 9,585.00 f f Trade in of existing 3 hand fields ~ a ~ 3 £ f ~ Sf4 ft }4 _ • S 73b 4^* } ~` at ff £I s Y F3 Sf°$;F ~.~:~. St13~~£iLt~ } £ f £ 5 ~ 0.00 £ 3 fq 3 t £ f t g x 3 S to I xt` Q } Fs S 33 f Total l7 55,00 3f if x3 ~ £~~" ` xfg£x ~ ~4t33 s 5. -: 7 £if f f 3 33 ,s >~ £i E. f ~ ~ f t _~. t ~ f4f£cEf ,m fly {F.r 3 £~. ~ ~ i~s~~~s21f t St £j}s~.',FfEFs fas £4f: £ -~ As I expressed to you ott the ~~},one ~tf,han~ meld ~or.the ~~~ :«r~~~ows syst.enl re mires a, £S d tk nnittimtun 2MB unit. Itron is ho{~~~~;~~ ~et~ ~>F~1 ~ £ f£ < f t~ . ~~s Pl~~se give nine a call if I can be t t s,te S3 t 3 z ,af 3 of further assistance to you. L©Ql~n~ #~di-~r~c~ 1~=~-~~orktiig wa~`la, yeu boon. ~. ~ a- . ;a;a (t sS:3~ t L~J ff Fdjf ; sl4 E .. s "; E3 sJ:s3 ~S. <f Rf rJ 'e£. % £ f "' t F } :i,j x E :yft £ .•} t :Stf 33 ~ t... Sincerely, ., t t i f7t s {t t f f Ted Price = ~t b , °~ s=~~` t ,<» s _ J,x_ r f.~tf <} ~tf f e£ ff. .. >, ~r-__ ,. . ~~~ 1 813 926 0338 Voice Mail 1-800-441-1298 Ext 2-9168 • 813-926-1194 • 1-800-76G-2773 • 813-926-0338 I~ax