HomeMy WebLinkAboutDocumentation_Regular_Tab 10_08/14/20081. VILLAGE COUNCIL MEETING:
VILLAGE OF TEQUESTA
AGENDA ITEM TRANSMITTAL FORM
Meeting Date:
August 14, 2008 Meeting Type: Regular Ordinance #: N/A
Consent Agenda: No Resolution #: 34-08
Originating Department: Fire
2. AGENDA ITEM TITLE: (Wording form the SUBJECT line of your staff report)
Palm Beach County EMS Grant Award #C70, Program Change Request
3. BUDGET /FINANCIAL IMPACT:
Account #: 001-192-337.201 8~ 001-193- Amount of this item: $22,710.00
664.601
Current Budgeted Amount Available: Amount Remaining after item: $287,00
001-192-337.201 $23,007.00
001-193-664.601 $23, 007.00
Budget Transfer Required: No Appropriate Fund Balance: No
4. EXECUTIVE SUMMARY OF MAJOR ISSUES: (This is a snap shot description of the agenda item)
A Resolution amending Resolution 2-08 by reducing the amount of the Grant and removing reference to
the number of laptop computers, software and related accessories to be purchased under Palm Beach
County EMS Grant C70 and approving the purchase of items as specified on the EMS Grant Program
Change Request.
5. APPROVALS:
Dept
Attorney: r~feflegal sufficiency)
Village Manager: ~ ~~1
• SUBMIT FOR COUNCIL DISCUSSION: [~
• APPROVE ITEM: u
Finance
Yes ~ No ^
• DENY ITEM: ^
Memorandum
To: Michael R. Couzzo, Villag a
From: James M. Weinand, Fire Ch
Date: July 30, 2008
Subject: Palm Beach County EMS Gra Award #C70
Program Change Request
The Village Council approved Resolution 2-08 at the
February 14, 2008 Council meeting. This Resolution amended
the budget by $23,007.00 to purchase three (3) laptop
computers, software and related accessories for the Fire
Rescue EMS personnel under Palm Beach County EMS Grant C70.
In the process of requesting updated quotes to complete the
purchasing we were pleased to receive a considerable
discount from our software provider Docu-med. The total
amount that was discounted was $6000.00. This gave us the
ability to purchase additional equipment while reducing the
amount of the Grant. An EMS Grant Program Change Request
was submitted to and approved by Palm Beach County to use
that money to purchase the items listed on the change
request form.
The conditions of the Palm Beach County Emergency Medical
Services Grant do not change, stating that the Village will
use the grant monies to purchase the specified equipment in
the grant request and that the funds will not be used to
supplant the existing budget.
If you deem this request appropriate, please forward this
to the Village Council for their consideration at their
August 14, 2008, Village Council meeting.
If you have any questions or concerns, please do not
hesitate to contact me.
Attachment
M:\Administration Documents\Village Manager\Revised Res. EMS Grant
Award FY 07.08.doc
RESOLUTION N0.34-08
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF
TEQUESTA, PALM BEACH COUNTY, FLORIDA, AMENDING
RESOLUTION NO. 2-08 BY REDUCING THE "PALM BEACH
COUNTY EMS GRANT C70" FROM $23,007.00 TO $22,710.00;
FURTHER REVISING THE REFERENCE TO THE NUMBER OF
LAPTOP COMPUTERS, SOFTWARE AND RELATED
ACCESSORIES TO BE PURCHASED UNDER SAID EMS GRANT
PROGRAM; FURTHER APPROVING THE PURCHASE OF ITEMS AS
SPECIFIED ON THE EMS GRANT PROGRAM CHANGE REQUEST;
AUTHORIZING THE VILLAGE MANAGER TO EXECUTE THE
APPLICABLE DOCUMENTS ON BEHALF OF THE VILLAGE;
PROVIDING AN EFFECTIVE DATE AND FOR OTHER PURPOSES.
WHEREAS, the Village of Tequesta Fire Rescue Department desires to proceed
with the purchase of laptop computers, software and related accessories in accordance
with Palm Beach County EMS Grant C70 as approved by Resolution 2-08; and
WHEREAS, during the process of obtaining updated quotes to complete the
purchasing, the Village secured a considerable discount from its software provider,
making it possible for the Village to purchase additional equipment while simultaneously
reducing the amount of the Grant from $23,007.00 to $22,710.00; and
WHEREAS, an EMS Grant Program Change Request has been submitted to and
approved by Palm Beach County to apply this savings toward the purchase the items
listed on the EMS Grant Program Change Request attached hereto as Exhibit "A"; and
WHEREAS, the Village Council of the Village of Tequesta believes it to be in the
best interest of the health, safety and welfare of the Citizens of Tequesta to approve
these revisions to the Palm Beach County EMS Grant C70.
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS:
Section 1: Resolution No. 2-08 is hereby amended by reducing the amount of
the Palm Beach County EMS Grant C70 from $23,007.00 to $22,710.00, by removing
the reference to the number of laptop computers, software and related accessories to
1
be purchased under said Grant, and by approving the purchase of laptop computers,
software and related accessories as set forth on the EMS Grant Change Request
attached hereto as Exhibit "A".
Section 2: The Village Manager is hereby authorized to execute all applicable
documents on behalf of the Village of Tequesta.
Section 3: This Resolution shall become effective immediately upon adoption.
The foregoing Resolution was offered by ,who
moved its adoption. The motion was seconded by ,
and upon being put to a vote, the vote was as follows:
For Adoption Against Adoption
Mayor Pat Watkins
Vice-Mayor Calvin Turnquest
Council Member Jim Humpage
Council Member Tom Paterno
Council Member Vince Arena
The Mayor thereupon declared the Resolution duly passed and adopted this day of
A.D., 2008.
MAYOR OF TEQUESTA
Pat Watkins
ATTEST:
Lori Mc Williams, CMC
Village Clerk
2
~: £ ~ _~'~
~~
Department of Public Safety
Division of Emergency Management
20 S. Military Trail
West Palm Beach, FL 33412
(561)712-6400
Fax: (561)712-6464
www.nbc ov.com
^
Palm Beach County
Board of County
Commissioners
Addie L. Greene, Chairperson
Jeff Koons, Vice Chair
Karen T. Marcus
Robert J. Kanjian
Mary McCarty
Burt Aaronson
Jess R. Santamaria
County Administrator
Robert Weisman
EXHIBIT "A"
(1 OF 2)
July 25, 2008
08-ADM-85-L
Mr. Peter J. Allen
Firefighter/Paramedic
Tequesta Fire Rescue
357 Tequesta Dr.
Tequesta, Florida 33469
Dear Mr. Allen:
RE: EMS Grant C70
This is to confirm your EMS grant program request under the above-
referenced grant has been approved. Copy of your request and
supporting documentation is annexed hereto.
Should you have any questions or need more information please let me
know. I can be contacted either by telephone at (561) 712-6386 or via e-
mail at ogalvareCa~abcaov.orca.
Sincerely,
~--
Oscar Alvarez
Terrorism Response Planner
Enc.
Cc:
EMS grant files
"An Equal Opportunity
Aj~rmative Action Employer"
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EXHIBIT "Au ~~ ~ ~` ', .`~. .
(2 OF 2)
Department of Health ' `' ` ~::~ ~ ~ ~~ ~;
EMS GRAN ~ ~ ~ L ~''~ ~~ U E ~~
T PROGRAM CHANGE REQUEST ~~~~;
~•UE
Name of Grantee: Teauesta Fire Rescue Grant ID Code: C70
BUDGET LINE fTEM CHANGE FROM CHANGE TO
CF 19 Laptops 10,830.00 14,320.00
CD-R11V/DVD -Rom External Drive 230,00 110.00
Vehicle Mounts & Docking 2,012.00 3,480.00 .
Vehicle Mounts & Docking 935.00 960.00
Emergency Pro Software License 9;000.00 3,000.00
Hardware Installation 0.00 840 ~
TOTAL $23,007.00 $22,710.00
Jastification for Cfiange:
See attached sheet
Signature o Authorized Official Date
ror oeporanenr use onry:
Approved Yes No_
Department's Authorized Representative
DH Form I684C, Rev. JuneZ00Z
Change iVo:
Date