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VILLAGE OF TEQUESTA
Post Office Box 3273 • 250 Tequesta Drive • Suite 300
Tequesta, Florida 33469-0273 (561) 575-6200
Fax: (561) 575-6203
VILLAGE MANAGER'S REPORT
MARCH 1, 1999 TO APRIL 2, 1999
^ Letter to Scott Hawkins Regarding Village of Tequesta vs.
ENCON.
^ Memorandum to Village Council Regarding Tequesta Branch
Library; Sewer Services.
^ Memorandum to Scott D. Ladd Regarding ENCON March, 1999 Public
Facilities Report.
^ Letter to John C. Randolph Regarding Draft Ordinance;
Regarding Community Appearance Board.
^ Letter to John C. Randolph Regarding Solid Waste and
Recyclable Collection Services Agreement.
^ Letter to James Titcomb Regarding City Identification Signs
Along I-95.
^ Memorandum to Scott D. Ladd Regarding Clare Bridge
Construction Site; Ingress & Egress.
^ Memorandum to Joann Manganiello Regarding F.S. 286.011;
Attorney-Client Session Transcripts to be Part of the Public
Record.
^ Letter to Jeff Sabin Regarding Nichols Sanitation - Waste
Management Solid Waste and Recyclable Collection Services
Agreement.
^ Memorandum to Kara Irwin Regarding Florida Department of
State; Division of Cultural Affairs; Mailing Lists.
^ Memorandum to Scott D. Ladd Regarding Florida Small Cities
Community Development Block Grant; Submission of Audit Report
Recycled Paper
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for FY 1998; Contract No. 98DB-3M-10-60-15-L05.
^ Letter to Harrison Hine Regarding February Issue of Smoke
Signals.
^ Memorandum to Joseph Capretta and Ron Mackail Regarding Action
Items from Finance and Administration Committee Meeting,
February 26, 1999.
^ Memorandum to Village Council Regarding Code Enforcement
Through Law Enforcement Agencies.
^ Memorandum to Steven Allison Regarding Traffic Enforcement
Concerns on U.S. Highway One.
^ Letter to William F. O'Brien, III Regarding Emergency
Communications Grant Application.
^ A Staff Meeting was held on Tuesday March 2, 1999 at 10:00
a.m. wherein the following items were discussed:
1) The Fire Chief was questioned as to a decision to use
staff person as Computer Network System Administrator;
2) The Director of Public Works was requested to secure
recreation program reporting formats;
3) The Finance Director was directed to generate budget
calendar and budget memorandum to all Department Heads;
4) Chief of Police and Director of Community Development
were advised that ENCON contractor was in the Tequesta
Pines vicinity on Riverside Drive;
5) The Finance Director questioned relative to interest
charge allocations;
6) Director of Public Works and Recreation was instructed to
schedule final season of Concert-in-the-Park on
approximately March 1 of each year;
7) The Fire Chief was requested to give a status report
relative to delinquent ambulance service charges;
8) Fire Chief was requested to reloort on scYieduling of fire
inspections;
9) Chief of Police was requested to have Code Enforcement
Officer work on spot checks for occupational licenses at
different locations throughout the Village;
P
10) Finance Director inquired as to procedure for Nations
Bank payments;
11) Finance Director requested all departments to come
forward with budget amendments at this time;
12) Village Clerk instructed all applicable Department Heads
not to park in front parking lot of Village Hall on
election day;
13) Village Clerk reviewed Political Sign Ordinance and
enforcement of same on election day;
14) Village Clerk provided Finance Director with sample solid
waste full-cost accounting ad for placement in next
newsletter;
15) Village Clerk requested Fire-Rescue programs placement in
newsletter;
16) Chief of Police provided the Status Report on the
criminal justice system 800 megahertz communication
system and was advised to have presentation regarding the
same made to the Public Safety Committee of the Village
Council;
17) Chief of Police reported on effort to have D.U.I.
conviction third offence result in forfeiture of vehicle;
18) The Chief of Police requested authorization for
landscaping inspections to be conducted unilaterally by
Code Enforcement Officer or Joann Burnsed as need may
require; authorization given;
19) Director of Public Works saw authorization to pour new
concrete slab at Fire-Rescue garage; authorization given;
20) Director of Public Works provided a FEMA letter for
Village Manager signature to issue and receive checks;
21) Director of Public Works advised that Constitution Park
pathway overlay would exceed budget allocation;
authorization to proceed with bidding was given;
22) Finance Director questioned extent of CAFR review at
Village Council Meetings;
23) Fire Chief distributed the Draft Hurricane Plan asking
each department to review same and comment on applicable
portions;
24) Fire Chief sought authorization not to attend Hurricane
Conference each year; and
25) Fire Chief reported on rodent problem in living quarters
and authorized to do all things necessary to eradicate
same.
^ Met with Personnel Specialist and Village Clerk to pick
top candidates to be interviewed for Utility Director at
11:00 a.m. on March 3.
^ Attended the Village Council Meeting at 7:00 p.m. on
March 4.
^ Met with recreation employee Ron Smith at 10:00 a.m. on
March 8.
^ Interviewed Utility Director applicant at 3:00 p.m. on
March 8.
^ Interviewed Utility Director applicant at 4:00 p.m. on
March 8.
^ Attended the Joint Meeting of Elected Officials regarding
school concurency at 7:00 p.m. on March 11.
^ Interviewed Utility Director applicant at 10:30 a.m. on
March 12.
^ Interviewed Utility Director applicant at 3:00 p.m. on
March 12.
^ A Staff Meeting was held on Tuesday, March 16 at 10:00
a.m. wherein the following items were discussed;
1) Chief of Police was requested to secure cost estimates
for speed limit message device;
2) Chief of Police and Finance Director were requested to
provide memorandums indicating Police Department and
Water Department fee schedules that did not have a past
due date associated therewith;
3) The Director of Public Works and Recreation was
questioned relative to receipt of recreation program
reporting formats;
4) The Fire Chief was requested to report on status of
routine fire inspections scheduling;
5) Fire Chief was requested to report on rodent eradication
efforts;
6) Chief of Police was requested to review political sign
enforcement efforts;
7) Finance Director was reminded to produce solid waste full
cost accounting ad for newsletter;
8) Director of Community Development was requested to
initiate occupational license spot checks in order to
ensure full registration and revenue receipts;
9) Chief of Police sought direction relative to software
standardization; Microsoft Small Business Package
recommended with Computer Committee to meet, review and
recommend standards;
10) Chief of Police reported on gang activity in Tequesta
unincorporated areas;
11) Director of Public Works reported FEMA needed additional
documentation relative to authority to sign and receive
checks in the Village of Tequesta;
12) Director of Public Works requested Village Manager to
review TCCCA sign request for Country Club Drive; and
13) Fire Chief reported that Tequesta was on the list for
funding for swales and drainage for hazard mitigation
funds released for south Florida in conjunction with
Hurricane Mitch disaster.
^ Interviewed Utility Director applicant at 10:30 a.m. on
March 17.
^ Attended Mayor/Manager Meeting in Juno Beach at 4:00 p.m.
on March 17.
^ Met with Mayor and ENCON officials at 7:30 a.m. on March
18.
^ Met with Wade Griest at 2:30 p.m. on March 18.
^ Attended Special Village Council Meeting at 7:00 p.m. on
March 18.
^ Met with Sharon Walker at 10:00 a.m. on March 22.
^ Participated in teleconference with attorney and legal
assistants regarding ENCON Proposed Low Pressure Sewer
System Permit at 9:15 a.m. on March 24.
^ Attended the Manager/Finance Director Meeting at 12:00
p.m. in Palm Beach Gardens, on March 24.
^ Inspected Britt Building interior for office space
options at 4:00 p.m. on March 25.
^ A Staff Meeting was conducted at 10:00 a.m. on March 30,
wherein the following items were discussed:
1) Acting Fire Chief was requested to look into
generating interest in the CPR Program and to
meet budgeted revenue projections;
2) Acting Fire Chief was requested to review
surplus items for Fire Department sales in
order to meet revenue projections;
3) Chief of Police was requested to review Police
Department surplus items in order to meet
departmental revenue projections;
4) All Department Heads who budget for
administrative management fee expenditures
were told to increase same by three percent
for budget hearings;
5) Finance Director was requested to issue a
memorandum for Village Manager's signature
implementing the Computer Committee
recommendations on software and hardware
standardization;
6) Finance Director was reminded to identify all
Water Department fees without past due date;
~) Director of Community Development requested
authorization to close department for lunch so
that all employees could treat Jupiter Inlet
Colony Town Clerk to a retirement lunch;
8) The Director of Community Development
requested the Village Manager execute a
mapping contract;
9) Chief of Police requested the cleaning
contract at Village Hall have frequency
increased;
10) Chief of Police advised that training tapes
for microsoft software was in the Tequesta
Branch Library for checkout;
11) Director of Public Works advised that Country
Club Drive bid opening was today;
12) Director of Public Works reported that the
YMCA had submitted its suggested reporting
format for recreational activities;
13) Director of Public Works reported on sidewalk
repair at Seabrook;
14) Director of Public Works reported on meeting
with Tequesta Country Club Officials relative
to the dredging of ponds and bank
stabilization; and
15) Acting Water System Manager indicated that bid
openings were this week for biological
monitoring of Jupiter Inlet discharge points;
well rehabilitation and general laboratory
work all for the Water Department.
^ The Water Department Monthly Water Usages Report and Monthly
Water Quality Analysis Report for ,the Month of February, 1999,
is attached hereto and made a part of this Report.
^ The Department of Community Development Monthly Report for the
Month of February, 1999, is attached hereto and made a part of
this Report.
^ The Department of Fire-Rescue Village Manager's Report for the
Month of February, 1999, is attached hereto and made a part of
this Report.
\Myfiles\Manager\Managers Report March-April
Village of Tequesta Memo
To: Thomas G. Bradford, Village Manager
From: Roy Fallon, Chief Operator ~
Date: March 11, 1999
Subject: Monthly Water Usages for the Month of February 1 through
February 28, 1999
The following is a summary of monthly water usages for the month of
February 1 - 28, 1999.
TE~UESTA WATER TREATMENT PLANT
FEBRUARY 1999 1998
Target Pumpage 39.500 m.g. 39.500 m.g.
Actual Pumpage 43.083 m.g. 27.168 m.g.
Maximum Day 2.015 m.g. 1.310 m.g.
Minimum Day 1.143 m.g. 0.619 m.g.
Average Day 1.539 m.g. 0.970 m.g.
Backwash Water 4.571 m.g. 5.342 m.g.
Hydrant 0.350 m.g. 0.050 m.g.
WATER PURCHASED FROM JUPITER
FEBRUARY 1999 1998
Target Pumpage 47.500 m.g. 47.500 m.g.
Actual Pumpage 38.018 m.g. 32.616 m.g.
Maximum Da 1.577 m.g. 1.404 m.g.
Minimum Day 0.880 m.g. 0.773 m.g.
Average Day 1.358 m.g. 1.165 m.g.
TOTAL DISTRIBUTION SYSTEM PUMPAGE
FEBRUARY 1999 1998
Target Pumpage 81.101 m.g. 59.784 m.g.
Maximum Day 3.428 , m.g. 2.567 m.g.
Minimum Day 2.387 m.g. 1.785 m.g.
Average Day 2.896 m.g. 2.135 m.g.
March 11, 1999
Page 2
---------------------------
1999 1998
Metered Service Connections 4.913 4,873
Rainfall 0.89" 7.78"
WATER SALES DATA 1999 1998
Total Water Sales (FYTD) $1,266,311 $1,100,289
Target Sales (FYTD) $1,227,124 $1,166,665
Jupiter Purchased Water - Annual Contract ....... 547.500 m.g.
Water Received from Jupiter to-date ............. 283.060 m.g.
Contract Balance ........... 264.440 m.g.
MONTHLY WATER QUALITY ANALYSIS
PARAMETER 1999 1998
Ph 7.6 7.4
Total Alkalinity 193 mg/1 218 mg/1
Total Hardness 213 mg/1 243 mg/1
Calcium Hardness 205 mg/1 230 mg/1
Color 6 pcu 7 pcu
Iron 0.08 mg/1 0.16 mg/1
Chlorides 64 mg/1 79 mg/1
Turbidity 0.13 ntu 0.22 ntu
Chlorine (total) 3.5 mg/1 3.4 mg/1
DISTRIBUTION SYSTEM MAINTENANCE
New Connections 3
Meters
Meters Replaced 9
Flushed 2
Hydrants Replaced -
Serviced 20
Blow-Offs Flushed. -
/mk
c: Connie Holloman, Director of Finance
Tom Jensen, P.E., Reese, Macon & Associates
Mo.Usage.Peb.'99
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VILLAGE OF TEQUESTA
DEPARTMENT OF FIRE RESCUE
VILLAGE MANAGERS REPORTa ~.- '' -
.-.w ~n..
.,. _.. __
~..,,. ,
FEBRUARY 1999
Number of days included in this report 28 ``'"'" ~~
Total number of calls 62
Number of fire calls 5
Number of medical calls 50
Number of calls classified as others 7
Resources utilized for incident mitigation
Number of Engine company responses 39 Number of ladder company responses 4
Number of times Mutual Aid was received 2 Number of times Mutual Aid was given 3
Total number of hours needed for incident mitigation 276.5
Average daily staffing
Daily on duty firefighting force 5.36
Daily on duty career firefighting force 5.03
Daily on duty volunteer firefighting force 0.3
Average number of volunteer firefighters on duty during daytime hours 0.4
Average number of volunteer firefighters on duty during night time hours 0.2
Fire Code Enforcement
Total hours utilized on Code Enforcement 44 Hours spent on pre-fire planning 0
Number of violations found this month 6 Number of violations corrected this month
Required Duties
Hours needed for vehicle maintenance 99
Hours needed for equipment maintenance 67
Hours needed for building maintenance 104
Hours needed for hydrant testing 2
Hours dedicated to community service
Hours required for administrative support
Firefighter physical fitness program
Hours utilized for equipment testing 38
Hours needed for equipment checks 133
Hours needed for hose testing 0
Total gallons of water used 8900
Miscellaneous
32
194
67
6