HomeMy WebLinkAboutDocumentation_Regular_Tab 14B_04/08/19991IZ 13
Memorandum
To: Thomas G. Bradford Village Manager
From: Joann Manganiello, Assistant Village Manager/Village Clerk( ,
Date: March 31, 1999
Subject: Resolution Na ZS -98/99 -Approving Bid Award fry the Biological
Monitoring Program (Jupiter Inlet)
On November 13, 1996, the Department of Emrironmental Protection issued the Village of
Tequesta an Industrial Wastewater Facility Permit for the Reverse Osmosis Treatment and
Disposal Facility. This permit, which expires on November 13, 2001, is issued under the
provisions of Chapter 403, Florida Statutes, and applicable rules of the Florida Administrative
Code, and constitutes authorization to dischazge to waters of the State under the National
Pollutant Discharge Elimination System (NPDES). This permit is directly related to the effluent
disposal (treated concentrate) which is transported from the R.O. Treatment Facility by pipe to
the Jupiter Inlet where it is discharged through a submerged diffuser constructed at the end of the
concentrate disposal main. Although this permit authorizes the discharge to the Jupiter Inlet, it
also imposes effluent limitations and water quality monitoring requirements. The 'Village has
instituted some water quality testing which was required under the permit. This testing wilt be
replaced with the BiologicaUWater Quality Monitoring Program which was developed by the
Village and its engineering consultants, Reese, Macon & Associates, as part of the permit
conditions. On October 9, 1998, the Industrial Wastewater Facility Permft was modified to
include the BiologicaUWater Quality Monitoring Program. The Village of Tequesta is responsible
for the provision of .monthly Discharge Monitoring Reports based . on discharge sampling at
specified monitoring sites.
The purpose of the BiologicaUWater Quality Monitoring Program is to verify that no significant
impact to the receiving waters shall occur. The DEP's particular concern is the nearby
Loxahatchee River/Lake Worth Creek Aquatic Preserve. The BiologicaUWater Quality
Monitoring Program shall take place for the duration of the permit. A reopener clause within the
permit will allow the Village to revise the Program after two years of testing. The issuance and
conditions of a modified Industrial Wastewater Facility Permit for the Reverse Osmosis Treatment
and Disposal Facility will be determined by the DEP based on the data collected from the
BiologicaUWater Quality ~Vtonitoring Program.
Bids for the BiologicaUWater Quality Monitoring Program were opened on February 2, 1999.
Both bids Came in over the cost projections estimated by Reese, Macon & Associates for the
Monitoring Program. Consequently, Reese, Macon & Associates revised the bid documents to
include the Water Quality Monitoring only and immediately readvertised the "Invitation to Bid."
Memorandum: Thomas G. Bradford, Village Manager
March 31, 1999
Page 2 -
On March 4, 1999, the Village Council awarded bid for the Water Quality Monitoring Program to
Toxikon of Jupiter, Florida, in the amount of $31,411. These funds will be expended over a
two-year period. Funding for this project will be appropriated from the Water Revenue Bonds,
Series 199$.
The Invitation to Bid for the Biological Monitoring Program was, subsequently, readvertised and,
on March 30, 1999, bids were opened again. One bid was received and is summarized on the
attached letter from Tom Jensen, P.E., Reese, Macon & Associates, our consultants for this
project, who have reviewed and evaluated the bid and the qualifications of the bidder. In
reviewing the same, staff recommends award of the bid to Toxikon of Jupiter, Florida, in the
amount of $47,877. These funds will be expended over atwo-year period. Funding for this
project will be appropriated from the Water Revenue Bonds, Series 1998.
Please place the Sid Award for the Biological Monitoring Program on the April 8, 1999, Village
Council Meeting Agenda for consideration by the Village Council_ Thank you.
Enclosure
amipro/fite~/asstmgr/watcdpt/biolgbid
Apr-02-99 09:20A Reese,MaconBAssoc.
RMA
Reest, Macon and Associates, Inc.
Apri12, 1999
Ms_ Joann Manganiello
Village of Tequesta
P.O. Box 3273
Tequesta, FL 33469-0474
R[w: Biological Monitoring Program
pear Ms_ TViangartiello:
On 'T'uesday, March 30, 1999 we conducted a bid opening for the above referenced project. One
bid was received from Toxikon in the amount of $47,$77.00. Note that two other firms
purchased bid documents but decided against bidding due to the specialized work involved in this
Pr~~-
Our estimate for this portion of the nwnitoring program was $44,000. As you know, the bid is
struct~med as a 2 year contract and the bid amount shown reflects the Village's cost for that time
frame. We have previously invea~igated the qualiScations of Toxikon, who was awarded the
Water Quality Monitoring Program in February 1999_ The qualifications of the firm was found to
be in conformance with the specification requirements. We therefore recommend award of this
co~ract to Toxikon in the amount of $47,877.00.
We will be present at the Council meeting to answer any questions. Meanwhile, if you
should have any questions or wish to discuss this further, please call.
Sincerely,
P.F.
kjU57199-1U~liio
P.03
6415 I.akF worth Road • Suite 307 • Lake worth, FL 33Q63-21-07
TelepTione (5611Jt33~226 • F'aesitttik (36133-8Q1Y
e-raaif • t+C~teofi~g~tenet
RESOLUTION NO 25-98/99
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE
OF TEQU'ESTA, PALM BEACH COUNTY, FLORIDA, APPROVING
TH8 BID AWARD FOR THE BIOLOGICAL MONITORING PROGRAM
(JUPITER INLET) TO TOXIRON OF JUPITER, FLORIDA, IN
THE AMOUNT OF $47,877, WITH FUNDS BEING
APPROPRIATED FROM THE WATER REVENUE BONDS, SERIES
1998, AND AUTHORIZING THE VILLAGE MANAG~;R TO
EXECUTE THE APPLICABLE CONTRACT ON BEHALF OF THE
VILLAGE.
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS:
Section 1. The Contract for the Biological Monitoring Program
(Jupiter Inlet) with Toxikon of Jupiter, Florida, in the
Amount of $47,877, Attached Hereto as Exhibit "A" and
(Incorporated by Reference as Part of this Resolution is Hereby
Approved and the Village Manager is Authorized to Execute the
Applicable Contract on Behalf of the Village.
THE FOREGOING RESOLUTION WAS OFFERED by Councilmember
who moved its adoption. The motion was seconded by
Councilmember and upon being put to a vote, the
vote was as follows:
FOR ADOPTION AGAINST ADOPTION
the Mayor thereupon declared the Resolution duly passed and
adopted this 8th day of April, A.D., 1999.
MAYOR OF TEQUESTA
TTEST:
Joann Manganiello
Tillage Clerk
,Resolution Biological Monitoring Program
Apr-02-99 03:51F~ Reese,Macon$Assoc_ ~-05
EXHIBIT "A"
]1GItEEMElIT
made this day of _ , 1999,
THIS AGREEMENT, .
between VILLAGE' OF TEQvESTA, a Political Subdivision of the State
of Florida, hereinafter called the "VYLI,AGE" and
hereinafter called "CONTRACTOR".
VILLAGE and CONTRACTQR. in consideration of the mutual covenants
hereinafter set forth, agree as follows:
Article 1. WORR
CONTRACTOR shall complete all Work as specified or indicated in
the Contract Documents. The Work is generally described as
f ollows : BIOI,pGICAI. 2+IONITQRI~ PROGRAI[
The Project, for which the Work under the Contract Documents may
be the whole or only a part, is generally described as follows:
glOrpGICAL 1rtONITORINQ PRO(~RA~t
Article 2. ENGINEER.
The Project has been designed by:
Reese, Macon and Associates, Inc.
6415 Fake worth Road, Suite 307
Lake Worth, FL 33463
who is hereinafter called ENGINEER and who is to act as VII,LAGS's
representative, assume ail duties and responsibilities and have
the rights Arid authority assigned to BNGINSER,in the Contract
Documents in connection frith completion of the Work in accordance
with the Contract D~uments-
Article 3. CONTRACT TIME.
3.1.a. The entire project (Annual Contract) will be
for a period of twenty-four (24) months from the date
when the contract time commences to run as provided in
paragraph 2.3 of the General Conditions. The Owner
reserves the right to cancel the contrac38atdang time
during the annual-contract with thirty ( ? Y
written notice to the Contractor.
3.1.b. The work will be substantially completed
commensurate with the FDEp guidelines for the monthly
and quarterly anal.ysea from the date when a Notice to
proceed is issued as provided i.n paragraph 2.3 of the
General Conditions. Final payment guidelines as set
forth in paragraph 14.13 of the General Conditions iii
not applicable to this project.
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Article 6. INTEREST (NOT APPLICABLE)
Article 7. CONTRACTOR'S REPRESENTATIONS
In order to induce VILLAGE to enter into this Agreement
CONTRACTOR makes the following representations:
7.1. CONTRACTOR has examined and carefully studied the
Contract Documents (including the Addenda listed in
paragraph 83 and the other related data identified in the
Ridding Doc1u~-ent8 including "technical data".
7.2. CONTRACTOR has visited the site and has become
familiar with and is satisfied as to the general, local and
site conditions that may affect cost, progress, performance
or furnishing of the Work.
7.3. CONTRACTOR ig familiar with and is satisfied as to all
federal, state and local Laws and Regulations that may
affect cost, pzogress, gerformance and furnishing of the
Work.
7.4. CONTRACTOR has carefully studied all reports of
explorations and tests of subsurface conditions or
contiguous to the site and all drawings of physical
conditions in or relating to existing surface or subsurface
structures at or contiguous to the site (except Underground
Facilities3 which have been identified in the Supplementary
Conditions'as provided. in paragraph 4.2.1 of the General
Conditions. CONTRACTOR accepts the determination set forth
in paragraph SC-4.Z of the Supplementary Copdi.tiong of the
extent of the "technical data" contained in such reports and
drawings upon which CONTRACTOR is entitled to rely a$
provided in paragraph 4.Z of the General Conditions.
CONTRACTOR acknowledges that such reports and drawings are
not Contract Documents and may not be complete for
CONTRACTOA's purposes. GONTRACTOR acknowledges that VILLAGE
and LNGINESR do not assume responsibility far the accuracy
or completeness of information and data shown or indicated
in the Contract Documents with respect to Underground
Facilities at or contiguous to the site. CONTRACTOR hag
obtained and carefully studied (or assumes responsibility
for having dose so) all such additional supplementary
exarninationg, investi.gation~, explorations, teats, studies
and data concerning conditions (su~eface, subsurface and
Underground Facilities) at or contiguous to the site or
otherwise which may, affect cost, progress, performance or
furnishing of the Work or which relate Co any aspect of the
means, methods, teChnigties, sequences and procedures of
construction to be employed by CONTRACTOR and safety
precautions and programs incident thereto. CONTRACTOR does
not consider that any additional examinations,
investigations, explorations, tests, studies or data are
necessary far the performance and furnishing of the Work at
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the Contract Price, ,within the Contract Mmes and 'in
accordance with the dthe& terms and ;conditions:•of'the
Contract Documents. ~ .
'].5. CONTRACTOR is aware of the general nature of work to
be performed by VILLAGE and others ht the site that relates
to the Work as indicted. in the Qontract Documents.
7.6. CONTRACTOR has correlated the information know~to
CONTRACTOR, information and observations from vis~.ts to the
site, •repQrts and drawin~ga identified ,fin the` ~orit~.'',~~t
Documents and all addixional examinations, inve~stigati.ons,
expXorations, tests,:studies•and data with the Contract
Documents. ,
7.~~ CpNTRACTORIhas~given ENGINEER written note-ce of all
conflicts, erxors, ambi:qu~.ties or discrepancies that
CONTRACTOR has discovered in the Contract Documents and the
written resolution thereof by ENGINEER is acceptable to
Cp~~CTpR, and the Contract Documents.are generally
sufficient td indicate ;and convey ;understanding of~ all terms
and conditions for pe~formanc~ `and ~wr~~shing of the Work.
Article 8. COr1TRAGT DOCUMENTS.
The COntraCt Documentg which comprise the entire agreement
between VILI~GS and CONTRAC~O!R,.cbncernirig, #hex Work ~ooaxst of the
following: , ~i
,; ~
8.1. .This< Agreement (Pages 1 to. 6, i•nglueive)1• ;'
8.2. Bxhibits to this Agreement;oon's~tinq of 3 Exhibits.
8.3. General Conditinns.(pages,l to,42;;inclusive).
8.4. Supplementary
inclusive).
$.5. Specification
Tequeata Biological
technical divisions
contents thereof.
Conditions (pages SGC-1 to SGC-9.
s bearing the title Village of
Monitoring program, consisting of 4
and 9 page~t,. as ..listed in, • table of
i:i
g.6. Addendum - N/A
8.7. CONTRACTOR's Sid (pages P-1 to P-3, inclusive).
8.8. The following which may be delivered or issued after
the gffective Date of the Agreement and are not attached
hereto: All Written Amendments and other documents
amending, modifying, or+supplementing the
Contract Documents pursuant to paragraphs 3.5 and 3.~ of the
Genera, Conditions.
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There are no Contract Documents other than those listed
above in this Article 8. The Contract Documents may only be
amended, modified or supplemented as provided in paragraphs
3.5 and 3.6 of the General Conditions.
Article 9. MISCELLANEOUS.
Terms used in this Agreement which are defined in
9.Z.
Article 1 of the General Conditions will have the meanings
indicated in the General Conditions.
9,Z. No assignment by a party hereto of any rights under or
interests in the Contract Documents Will be binding on
another party hereto without the written consent of the
party sought to be bound; and specifically but without
limitation moneys that may become due and moneys that are
due may not be assigned without such consent (except to the
extent that the effect of this restriction may be limited by
law), and unless specifically stated to the contrary in any
written consent ta'an assignment no assignment will
release or dischazge the assignor from any duty ar
responsibility under the Contract Documents.
9.3. VILLAGE and CONTRACTOR each binds itself, its
partners, successors, assigns and legal representatives to
the other party hereto, its partners, successors, assigns
and legal representatives in respect of all covenants,
agreements and obligations contained in the Contract
Documents.
Article 10. OTHBR PROVISIONS
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IN WITNESS WgEREOF, OWNER and CONTRACTOR have signed four (4)
copies of this Agreement. One counterpart each has been
delivered to OWNER and CONTRACTOR, and two (2y to the ENGINEER.
All portions of the Contract Documents have been signed or
identified by OWNER and CONTitACTOlt or by ENGINEER on their
behalf.
This Agreement will be effective on
1999.
~ CONTRACTOR:
OWNER.
Village of Tequesta .
By
Thomas G. Bradford
Village Manager
By
[CORPORATE SEAL]*
Atter9t
Address for giving notxcds~
p.0. Box 32y3
Tequesta, FL 33469-0273
(561)575-6200
Attest
Address for giving notices:
*~If Contractor is a
corporation, attach evidence
o~ Authority to sign.
~~~
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